SPC 2008 Year-end Closing CalendarAlso see “Fiscal Year End Guidelines”

On the Business Services websiteUnder “Accounting”

Color codes:

•Blue = 2007-08 (appearing as “2008”)

•Red = 2008-09 (appearing as “2009”)

•Green = Other pertinent information

March 2008Monday Tuesday Wednesday Thursday Friday

3 4 5 6 7

10 11 12 13 14

17•Begin review of remaining 2008 purchase orders; close those with no further activity; use “All Outstanding PO’s” report in PS Financials

18 19 20•Pay Certs for 03/28/08 due by noon

21 College Closed

2431•Submit TRV’s and FRV’s for travel completed prior to 03/22/08

25 26 27 28•Submit TRV’s and FRV’s for Travel completed through 03/14/08•Session certs due

April 2008Monday Tuesday Wednesday Thursday Friday

1•Begin submitting 2009 open purchase orders to Purchasing

2 3 4Pay certs for 04/11/08 due by noon

7•Submit TRV’s and FRV’s for Travel completed through 03/31/08

8 9 10 11

14 15 16 17 18•Submit TRV’s and FRV’s for Travel completed through 04/08/08•Pay certs for 04/25/08 due by noon

21 22 23 24 25•Submit requisitions for renewal maintenance contracts, lease renewals for 2009•Session certs due

28 29 30•Last day to submit 2009 open purchase orders to Purchasing•Submit TRV’s and FRV’s for Travel completed through 04/20/08

May 2008Monday Tuesday Wednesday Thursday Friday

1 2•Pay certs for 05/09/08 due by noon

5 6 7 8 9

12Summer Session begins

13 14 15•Deadline for submission of requests to Purchasing for PO rollovers (see Rules)

16•Last day to submit requisitions for Capital Outlay Items (700000 accounts) for 2008•Last day to submit requisitions in excess of $25,000 requiring bids for 2008•Pay certs for 05/25/08 due by noon

19 20 21 22 23

26 College Closed 27 28 29 30•Last day to submit all other 2008 purchase orders; requisitions submitted after this date will be funded from 2009 budgets•Pay certs for 06/06/08 due by noon

June 2008Monday Tuesday Wednesday Thursday Friday

2 3 4 5 6•Session certs due

9 10 11 12•IS/Payroll to run session accruals

13•Last day to place office supply orders against open purchase orders for 2008•Last day for submission of check requests for goods, services, etc. for the period 07/01/07 through 06/13/08•Pay certs for 06/20/08 due by noon

16 17BOT 2009 Budget Approval

18•Submit paper receiving reports to Site Receiving for goods, services, etc., provided on or before this date

19•IS/Payroll to run biweekly payroll accruals

20•Purchasing to process and dispatch 2009 open purchase orders to have in vendors’ hands by July 1

23 24 25•Last day for submission of check requests for goods, services, etc. to AP for fiscal year 2008 expenditures•Payroll accruals distributed for review (to Theresa, Vonda, Jane Mohr and Grant Accountants)

26•Deadline for Petty Cash reimbursements from 2008 budget•Pay certs for 07/03/08 due by noon

27•TRV’s, FRV’s due in Accounts Payable for all travel completed through 06/20/08

30•Asset Tagging deadline•Cash Counts•Inventories•Budget Supervisors to print Assets Missed List, sign, date and send to Asset Management•Pay-for-Print Counts

July 2008Monday Tuesday Wednesday Thursday Friday

1 2•Deadline for submitting check requests, invoices to AP to be paid from 2008 budget•Deadline for submitting paper receiving reports to Site Receivers for goods, services, etc. received through June 30, 2008•AIS/Payroll to run compensated absences

3 4 Holiday

7•Final day for input of receivers for deliveries through June 30, 2008

8•Final day for AP input of 2008 business

9•Signed New Accountability forms sent to Asset Management

10•Session certs due

11•Deadline for submission of journal entries for 2007-08 business•Deadline for submission of Accruals•Pay certs for 07/18/08 due by noon

14•Deadline for 2008 budget journals

15•2007-08 BOOKS CLOSED

16 17 18

21 22 23 24 25Pay certs for 08/01/08 due by noon

28 29 30 31

Contact InformationAREA CONTACT TITLE PHONE FAX EMAIL

Accounting Jayne Bray Sr Accountant 341-3253 341-3111 Bray.jayne@spcollege.edu

Accounts Payable Susie Carvell AP Supervisor 341-3207 341-3368 Carvell.susie@spcollege.edu

Kate Wence Sr AP Specialist 341-3298 341-3368 Wence.kate@spcollege.edu

Corinne Kovich AP Specialist 341-3211 341-3368 Kovich.corinne@spcollege.edu

Fabiola Castillo AP – FLNG 341-3156 341-3368 Castillo.fabiola@spcollege.edu

Budgets Ron Boyce Budget Administration & Systems Analyst

341-3230 341-3111 Boyce.ronald@spcollege.edu

Business Services Theresa Furnas Associate VP, Fin & Business Services

341-3329 341-3136 Furnas.theresa@spcollege.edu

Business Services Jamelle Conner Associate VP, Business Services, Planning, Budget, & Compliance

341-3358 341-3368 Conner.jamelle@spcollege.edu

Grants / Restricted Contracts

Vonda Woods Sr Accountant 341-3210 341-3111 Woods.vonda@spcollege.edu

Trenette Brown Grant Accountant 341-3315 341-3111 Brown.trenette@spcollege.edu

VJ Dixon Grant Accountant 341-3202 341-3111 Dixon.vj@spcollege.edu

Mary Hoover Grant Accountant 341-3293 341-3111 Hoover.mary@spcollege.edu

Purchasing Paul Spinelli Director 341-3070 341-3368 Spinelli.paul@spcollege.edu

Diane Francey Assistant Director 341-3370 341-3368 Francey.diane@spcollege.edu

Ann Browne Sr Purchasing Specialist 341-3308 341-3368 Browne.ann@spcollege.edu

Marsha Eubank Purchasing Specialist 341-3266 341-3368 Eubank.marsha@spcollege.edu

Linda Rice Purchasing Specialist 341-3310 341-3368 Rice.linda@spcollege.edu

Student Acctg, Cash Receipts

Mike Meigs Director, Student Acctg & Business Systems

341-3313 341-3368 Meigs.mike@spcollege.edu

Travel Wyatt Styrzo AP Travel Specialist 341-3225 341-3368 Styrzo.wyatt@spcollege.edu