May 21, 20071 Year End/Month End Reports Year End Training May 21, 2007

May 21, 2007 1

Year End/Month End Reports

Year End TrainingMay 21, 2007

May 21, 2007 D. Brothwell, CPSLO 2

Summary

• SAM-6 Final Budget Report (CSUSAM06)• SAM-7 CSU Trial Balance (CSUGL007)

– CSUGL005 – Trial Balance by SCO/CSU Fund• With PS Detail or Without (Account Detail)

– CSUGL006 – Trial Balance by SCO/CSU Fund• With PS Detail or Without (Account & Fund Detail)

– SAM18 – Open Liability Report Series– Open PO Activity Report


SAM 6 – Final Budget Report

• Report of Revenue and Expense by CSU Fund– Options:

• Show detail at the FIRMS Object Code Level• Show detail by FIRMS Program Code

– Must be run in CSU Business Unit

• Show detail by FIRMS Program Group– Must be run in CSU Business Unit

• Can be run based on specific value for:– CSU Fund– Program Code– Program Group


SAM 6 – Final Budget Report

• Recommended Uses– When run with FIRMS Object Code

Detail in the CSU Business Unit• Review for negative expenditures

– When run in CSU Business Unit with Program Code = to 1100• Review for Reimbursed Activity = zero

– When run in Campus Business Unit• Review for appropriation deficits• Review for reverting appropriations


Sample SAM 6 Run Controls

Insert FY and

Accounting Period

Insert CSU Fund to limit the report or

leave blank for all


Sample Sam 6 - Output


SAM 7 – Trial Balance

• Trial Balance by CSU Fund• Can be run for all State Funds or all

CSU Funds• Can be run for a specific State Fund

or a specific CSU Fund• Prints the SCO fund level

information first – followed by the CSU Fund level information


SAM 7 – Trial Balance

• Recommended Uses– Review of abnormal balances– Review the encumbrance amounts

reported as Accounts Payable


SAM 7 – Trail Balance – Run Control

Insert FY and

Accounting Period

When the “Pre-close” is checked the report will display the Fiscal Year input AP 0-12, when it is NOT checked it will display AP 0 from the Future Fiscal Year

Input specific

values or the range for all

values


Sample Sam 7 - Output


CSUGL005 – Trial Balance by SCO/Fund Run Control


CSUGL005 – Trial Balance by SCO/CSU Fund


CSUGL06 – Trial Balance by SCO/CSU PeopleSoft Fund

Checking this box will display BOTH

the Fund and Account Detail


CSUGL06 – Trial Balance by SCO/CSU and PeopleSoft Fund


“NEW” Sam18 Reports (Not the old ones)

• Available in release 060


Sam 18 Reconciliation Summary – Run Control


SAM 18 Open Liability Report Series

• These reports are used to reconcile to the SCO Accounts Payable State GL 3010 (FIRMS Object Code 201001)– The detail is made up of both actuals and

encumbrances– The reports run off

• AP Sub System - Actuals• PO Sub System - Encumbrances• GL – Both actuals and encumbrances


Sam 18 – Reconciliation Run Control (CSUGL018, 19 & 20)


SAM 18 Recon – SCO/CSU Fund Output


If this amount does not equal the recon summary, then the GL open liability needs to be run for the

same account as a journal has been processed


Summary of SAM 18 Reports


Open PO Activity Report – Run Control


Open PO Activity Report – Run Control

Open PO Activity vs All PO Activity

Can be run as format CSV,

then imported into excel for easy sorting


Output of Open PO Activity Report


SAM 6 Open Encumbrance Total

$54,255.34


Open PO Activity “dump” to Excel

Microsoft Excel Worksheet

Documents

May 21, 20071 Year End/Month End Reports Year End Training May 21, 2007