SOUTH PETHERTON PARISH COUNCILstorage.googleapis.com/wzukusers/user-12838070... · Musgrove Park Taunton. She concluded her comments on this subject matter by asking the Parish Council

| P a g e

9

Public Session

The Chairman formally welcomed Mr John Osman the leader of Somerset County Council who was the Parish Council’s Guest Speaker for the evening. Mr Osman addressed the meeting for some thirty minutes giving an up to date outline of what Somerset County Council was currently achieving and what were the future aspirations of the Council. A formal vote of thanks was proposed which was greeted with acclaim. Prior to the meeting commencing the Chairman welcomed everyone to the meeting and invited Mrs Margaret Willy to address the meeting on the subject of retaining the Stroke Unit at Yeovil Hospital instead of it being transferred to Musgrove Park Taunton. She concluded her comments on this subject matter by asking the Parish Council to do all it could to support the local campaign. She then turned her attention to another request of the Parish Council to say that she hoped that it would resume pressing for a safe means of reaching the Hospital and Health Centre on foot. She pointed out that the road has no footpath over a long section and the proposed footpath from Lightgate Lane seems to have made no headway. Mrs Willy was thanked by the Chairman and also informed by him that the Parish Council would be considering the Stoke Unit under Agenda Item 2.5.2 Mr Simon Furber addressed the meeting in respect to Planning Application 13/04873 where he sought the support of the Parish Council. Mr Stephen Fawsey also supported the application. Finally Christopher Le Hyde County Councillor and District Councillors Barry Walker and Paul Thompson also addressed the meeting by relating to a number of matters within their respective briefs pertaining to South Petherton. Christopher Le Hyde advised that time was running out to make an application to him for funds from the Health and Well Being County Council Fund.

Minutes

Minutes of the Parish Council Meeting of South Petherton Parish Council that was held in The Blake Memorial Hall Market Square South Petherton on Monday 6th January 2014 that eventually commenced at 8.35 pm when the following business was transacted. PRESENT Councillors Mr A Dance (Chairman) together with Councillors the Misses S Beaufoy A Soulsby and

Messrs I Greenfield B Herrick D Lee together with the Parish Clerk Mr B Poole

Also in attendance County Councillors Christopher Le Hyde and John Osman District Councillors Barry Walker and Paul Thompson Mrs Margaret Willy Mr Simon Thurber and his partner and 28 members of the public.

2.1 To receive any apologies for non-attendance Councillors Graham Gatehouse and Nick Wakely 2.2 To receive any declarations of interest None 2.3 To receive and approve the Minutes of a Meeting of South Petherton Parish Council held on

Monday 2nd December 2013. Resolved that the Minutes of a Meeting of South Petherton Parish Council held on Monday 2nd

December 2013 that had previously been circulated were taken as read subsequently approved as being a correct record and duly signed as such by the Chairman

SOUTH PETHERTON PARISH COUNCIL Locum Clerk to the Parish Bruce Poole BA (Hons); Fellow ILCM, MMC

Rooftops 10 South Street Burnham-on-Sea Somerset TA8 1BS

Tel: 07887802922 E-Mail: [email protected] Office Hours 10.00 am – 1.00 pm Monday to Friday

| P a g e

10

2.4 Past Subject Matters - For the purpose of report only

(1) Matters raised by members of the public at the previous meeting of the council. (a) Bus Service Questionnaire

Councillor Walker encouraged individual residents to complete the Bus Service Cuts Questionnaire

(b) Stroke Nursing Unit at Yeovil Hospital See 2.5.2 (c) Road Sign Knapp Hill & Harveys Road Matter reported to South Somerset Street Scenes but to date no known response (d) Memorial Bench – Bradley Cullen Family

Contact has been made with the Bradley Cullen Family following the December Parish Council Meeting and the next step is currently in their hands.

(e) Reduced Lighting in the village South Somerset Council has been advised of the objection (e) Village Brook Cleansing

The Environmental Agency has responded that partial work has already been undertaken and the remainder is planned for this month. It was pointed out that the EA carry out this work under their permissive powers and if for budget reasons they decided not to take the requested action the responsibility would as a consequence fall on the riparian owners.

(f) Parking outside School

The beat officers have been asked to make sporadic visits during school start and finishing times. County Highways has also been asked to investigate the request.

(2) Deed of Easement – Badger Setts 1.4.4

Currently I am waiting for the requested report from the District Valuer. At the suggestion of South Somerset’s legal department the received draft Grant of Easement needs some slight amendments to be undertaken.

(3) Hamms Field – The Vaux Family 1.4.7 Nothing to report (4) Replacement Notice Board – Churchyard 1.4.11 The Parish Clerk has no personal up date on this subject matter (5) Appointment of three Councillors 1.5.2

The formal part of this process will be completed when the Register of Interest Forms are duly signed

(6) Bank Mandate 1.5.3 This subject matter is progressing albeit slowly

| P a g e

11

(7) Damaged Gravestone 1.5.6

The Parish Clerk is still waiting for James Long (Masons) Ltd to agree on a date for a meeting.

(8) Repair to MUGA Lighting 1.8.1e.i (9) Installation of Crash Barrier 1.8.1.e.ii Outstanding Matters (10) Insurance Policy 1.9.5

Would recommend that this subject matter is deferred to the Finance & Personnel Committee for formal discussion

(11) Letters of Thanks – Mrs Souber & Mr Doble 1.9.5 Undertaken

2.5 Resolutions

(1) To resolve to implement a Parish Council Committee structure with three full committees of the Council namely Planning – Finance & General Purposes and Open Spaces each with its own terms of reference. Resolved to implement a Parish Council Committee structure with currently three full Committees of the Council namely Planning - Finance & General Purposes and Open Spaces with its own terms of reference

(2) To consider whether or not to support the campaign to keep open the Stroke Unit at

Yeovil Hospital rather than have it moved to Musgrove Hospital Taunton.

Resolved to support the campaign to keep open the Stroke Unit at Yeovil Hospital

(3) To resolve to sign the lease between South Petherton Parish Council and the South Petherton Bowling Club subject to the under-mentioned amendments (a) 2.2 insert ‘bowling green and land adjacent’ (b) 3.13 delete ‘displaying advertisements’ and ‘competitions’ (c) 3.18 insert ‘in the visitors book’ after ‘records’

Resolved to sign the said amended lease

(4) To appoint a Village Parish Paths Liaison Officer

It was noted that three nominations had been received namely Helen Beaufoy Ian Greenfield and David Williams – the latter person subsequently withdrew his nomination in the meeting and following a ballot Ian Greenfield was the successful candidate after a 3 to 3 vote carried by the Chairman’s casting vote

Resolved to appoint Mr Ian Greenfield as the Village Parish Paths Liaison Officer

(5) To set a precept for 2014/15 Resolved that due to current complexities it was agreed to defer this subject matter until the February Parish Council Meeting

(6) To resolve to accept the quotation from RBS rialtas dated 7th November 2013 in the sum of £352.00 (1st Year) in respect to their Alpha Financial Management Software Programme.

Resolved to accept

| P a g e

12

(7) To resolve to accept the quotation from Microshade vsm dated 8th November 2013 in the sum of £225.00 (1st Year) in respect to their Citrix System

Resolved to accept

2.6 Finance & Personnel Report

(1) To approve the following items of expenditure for the month

(1) Coke Hall Hall Hiring 49.00 (2) Reach Youth Work – December 2013 1821.00 (3) Mr J A Charman South Petherton Web Site 35.00 (4) Mr J A Charman TA13 Editing Oct-Dec 2013 160.00 (5) Mr K Harris Caretaking 355.50 (6) Landscapes Grass Maintenance – Cemetery 960.50 192.10 (7) Mr D Ogilvie Lengthsman (8) Mr B Poole Contracted Hours & Expenses – Dec 2111.11 (9) Staples Stationery Supplies 137.04 27.41 (10) Staples Stationery Supplies 124.53 24.91 (11) Mr S Noble Financial Assistance Dec 13 - Jan 14 175.00 (12) Blake Hall Hall Hire – LIC Committee Meeting 5.00 (13) M Roberts Wind Blown Larch – Cemetery 830.00 (14) M Roberts Lime Tree work – Pre School Nursery 230.00 Birch Tree work – Cemetery 260.00 Resolved to approve as listed the invoices for payment 2.7 Planning Report (a) To consider and respond to the following planning applications

13/4873

Erection of 1 No. dwelling house (GR 344439/115153) Workshop Lower Stratton Wigborough South Petherton

Following support by the applicant and neighbours it was agreed that the application should be recommend for approval

13/4688

The siting of a marketing suite and associated works (Retrospective Application) (GR 334845/114681) Land OS 7715 and 8129 Part Hospital Lane South Petherton

The Parish Council deprecated retrospective applications such as this as it was difficult to refuse on the basis that the development had already taken place. Cllr. Ian Greenfield abstaining

13/4689

The display of 2 No. non illuminated free standing sign 1No. non illuminated fence mounted sign 3 No. non illuminated fascia board signs and 2 No. Flag Poles (Retrospective Application) (GR343786/117219) Land OS 7715 and 8129 Part Hospital Lane South Petherton

The Parish Council deprecated retrospective applications such as this as it was difficult to refuse on the basis that the development had already taken place. Cllr. Ian Greenfield abstaining

| P a g e

13

(b) To receive an update on past considered planning applications

13/4694

Erection of a cottage (GR 343233/116994) 38 St James Street South Petherton

The Parish Council noted the comments of a neighbour whereby it was formally agreed because of South Somerset District Council ‘s failure to post the legal notice the decision had been deferred

13/4979

Alterations and change of use of shop (Use Class A1) to 1 No. residential bedsits/studio (GR 343385/116853) 3a St James Street South Petherton

Recommendation was to refuse as it was a further example of retail premises being lost to the community. It was also the view that the proposals would not make suitable living accommodation

13/1563

Alterations to include the formation of new access drive and paring area (GR 343025/115650) Peartree Cottage Watergore South Petherton

13/2239

The erection of 49 dwellings (including 17 no affordable homes new vehicular access public open spaces and associated works. (GR 343786/117219) Land OS 7715 and 8129 part Hospital Lane South Petherton

Approved 23/12/13

13/3807

The carrying out of internal and external alterations to include the replacement of window with door (GR343206/117054) 50 St James Street South Petherton TA13 5BN

Approved 03/12/13

13/3881

Erection of detached dwelling and garage alterations to existing access (GR343510/116543) Land between 30 and 34 South Street South Petherton TA13

| P a g e

14

13/3954

Erection of two detached dwelling houses two detached garages and road improvement works (amendment to highway alterations) Land at Sheria Cottage Whitfield Lane

13/4166

Use of Eastlands Barn as an independent dwelling (GR343492/115203) Eastlands Barn Over Stratton South Petherton TA13 5LG

13/4207

Notification of intent to carry out tree surgery works to 2 no Ash Trees within a conservation area (GR343339/116693) Brooklyn Hele Lane South Petherton TA13 5DY

13/4350

Demolition and erection of a single storey extension (GR343460/115734) Newlands Over Stratton South Petherton TA13 5LL

Approved 10/12/13

13/4370

Demolition of existing garden room and the erection of replacement garden room with first floor accommodation over and first floor extension over existing garage and part kitchen (GR 343696/116393) 27 Hayes End South Petherton Somerset TA13 5AG

13/4466

Erection of two storey extension (GR342994/116456) 76 Lampreys Lane South Petherton TA13 5DU

Refused 16/12/13

13/4750

Alterations and erection of extension to link building (GR343477/114916) West End House Over Stratton TA13 5LB

Approved 20/12/13

| P a g e

15

2.8 Open Spaces Committee Report

(1) To receive reports from the following brief holders

(a) Allotments (b) Cemetery (c) Footpaths & Bridle Ways (d) Roads & Transport (e) Recreation Ground (f) Newsletter (g) Website (h) Neighbourhood Watch & Community Safety

Due to current members having as yet not briefed of the requirements within this section of the agenda no such reports were received.

2.9 Reports

(1) Youth Club (2) SALC (3) Councillors (4) Chairman (5) The Clerk

Due to current members having as yet not briefed of the requirements within this section of the agenda no such reports were received

2.10 Correspondence (1) South Somerset Decision Notice – Planning Application 13/03807 C (2) CAB Annual Review 2012/13 C (3) Lengthsman Time Sheets for the period of the 28/10/13 to 22/11/13 BP (4) Somerset Heritage Acknowledgement of Parish Council Records lodgement BP (5) Mrs J Leaves Plaque – Memorial Woodland BP (6) SSDC Decision Notice – Planning Application 13/04350 C (7) Mr D H Harvey Payment - £12.50 – Plot 2A BP (8) NALC DISExtra Issue 824 – 13/12/13 C (9) Mr L D Rigby Letter of thanks – “Art Part” for donation C (10) Play Area Inspection Sheet - 01/12/13 C (11) South Somerset Planning Application No 13/4466 – Refused BP (12) South Somerset Play Area Inspection Report – 12/12/13 BP (13) SCC Proposed Road Closure – Lambrook Road & Greenway Lane C (14) South Somerset Planning Application No 13/2239 – Refused C (15) South Somerset Planning Application No 13/4750 – Approved C (16) South Somerset Application Permitted with Conditions – No 13/2787 C

Additional correspondence received after the circulation of the agenda (17) Falon Nameplates Quotation FN862 - £93.18 Memorial Plaque BP (18) Humphries Kirk Deed of Easement – Mr Pitt BP (19) Victim Support Letter seeking financial support BP 2.11 Other Business referred to the Clerk 2.12 Date of next Meeting

Parish Council Meeting 3rd February 2014 commencing at 7.00 pm.

| P a g e

9

PUBLIC SESSION Mr Nigel Potts gave a very detailed outline of his concerns regarding part of the proposals in respect to the Harp Road Traffic Calming Scheme at the conclusion of which he asked for the support of the Parish Council. Mr Chris Willey indicated his concern regarding the so-called catchment ponds constructed by the Highways Authority that appear not to catch any surface water. Mr Courtney Salway asked the Parish Council to explain what was happening with the appointment of permanent Parish Clerk whereupon he was advised that it was a subject matter that would be finalised at the March Meeting. He also asked why there had not been any public consultation relating to the Parish Council’s Precept 2014-15. He was advised that the Locum Clerk was unaware of that process in the past and time had not been on his side or the Parish Councils in coming to a decision early enough for South Somerset. The public members present were reminded that they could always suggest projects for the Parish Council to consider. Another member of the public namely Mr Phillip White asked why the appointed Parish Paths Liaison Officer at the last Parish Council Meeting had not declared an interest and indeed why had he voted for himself. It was explained that firstly he had no interest to declare and secondly why should he not vote for himself in his capacity as a Parish Councillor? The same member of the public asked what was happening to the broken bollard in St Michaels whereupon he was advised that a temporary repair had been carried out but should further damage take place then it would be down to the developer as the road currently was deemed to be unadopted. The Parish Council were asked to post on the notice board the contact details of the current Parish Councillors. It was agreed that this action would be taken. Mr Gordon Calvert reminded the Parish Council that he still had the broken road sign in his garden that he would dispose of if not quickly collected by either South Somerset District Council or Somerset Highways. It was pointed out to the meeting that the Parish Council had reported the matter now on three separate occasions. Mr Dan Palmer provided the meeting with a monthly update and advised the Parish Council that he would shortly be making some suggestions whereby the present Outreach Programme is modified to be serve the current challenges. Mr Vince Shutler questioned the validity of the formal notice of the meeting to which a response was given. He also reported the existence of another pot hole The owners of 76 Lampreys Lane asked when the Parish Council was intending to consider the re-submitted Planning Application. They were asked if they wished to give their views on the application that they subsequently did and were noted by the Parish Council Members. Finally District Councillor Barry Walker addressed the meeting and provided updates on various matters. It was agreed that a meeting between the District Councillors and interested Parish Councillors would take place over the next 4/5 weeks. He also indicated that the dedicated Flood Line was 01945462467. PRESENT Councillors Mr A Dance (Chairman) together with Councillors the Misses S Beaufoy A Soulsby and

Messrs G Gatehouse I Greenfield B Herrick D Lee N Wakely together with the Parish Clerk Mr B Poole

Also in attendance were District Councillor Barry Walker and 24 members of the public.

3.1 To receive any apologies for non-attendance Councillor L Chant County Councillor C Le-Hyde and District Councillor Paul Thompson

SOUTH PETHERTON PARISH COUNCIL

Locum Clerk to the Parish Bruce Poole BA (Hons); Fellow ILCM, MMC

Rooftops 10 South Street Burnham-on-Sea Somerset TA8 1BS Tel: 07887802922 E-Mail: [email protected]

Office Hours 10.00 am – 1.00 pm Monday to Friday

| P a g e

10

3.2 To receive any declarations of interest None 3.3 To receive and approve the Minutes of a Meeting of South Petherton Parish Council held on

Monday 6th

January 2014 Resolved that the Minutes of a Meeting of South Petherton Parish Council held on Monday 6

th

January 2014 that had previously been circulated were taken as read subsequently approved as being a correct record and duly signed as such by the Chairman


(1) Matters raised by members of the public at the previous meeting of the council.

(a) Stroke Nursing Unit at Yeovil Hospital 2.5.2

The necessary letter of support has been dispatched

(b) Road Sign Knapp Hill & Harveys Road 2.4.1c

The matter was duly reported to Highways x 3

(c) Memorial Bench – Bradley Cullen Family 2.4.1d

No response since writing to the family

(d) Lack of Footpath – Lightgate Lane

The necessary letter of support was dispatched to South Somerset District Council

(2) Deed of Easement – Badger Setts 2.4.2

This matter will be actioned as soon as the District Valuer’s Report has been received

(3) Hamms Field – The Vaux Family 1.4.7 (4) Replacement Notice Board – Churchyard 1.4.11

Nothing tangible to report

(5) Bank Mandate 1.5.3

Now requires further updating by the newly appointed Councillors


Progress has been made and a decision is now awaited from the Worner Family as to which direction they wish to follow.

(7) Repair to MUGA Lighting 1.8.1e.i

This repair is due to be carried out in the next seven days.

(8) Installation of Crash Barrier 1.8.1.e.ii

Further quotes are currently awaited

(9) Insurance Policy 1.9.5

Subject matter to be followed up by the Finance & General Purposes Committee

| P a g e

11

(10) District Valuer Instructions 2.4.2

Visitation has been undertaken the Parish Council now await the formal report

(11) South Petherton Bowling Club Lease 2.5.3

Now in the hands of the Bowling Club for formal signing

(12) Village Parish Paths Liaison Officer 2.5.4

South Somerset were formally advised of the outcome of this decision

(13) Precept 2014/15 2.5.5

See 3.5.4

3.5 Resolutions

(1) To resolve to elect members to the following Parish Council Committees namely Planning – Finance & General Purposes and Open Spaces Resolved that the following should serve until the Annual Meeting of the Parish Council in May

(2) To resolve to continue to put pressure on South Somerset District Council for the installation of a footpath from Lightgate Lane to the Hospital

Resolved that the Parish Council would take the requested action

(3) To resolve purchase 2 No. Village Double Door Oak Notice Boards one for the village

of Over Stratton and one for the village of Compton Durville from Arien Signs in the sum of £884.00 each plus two routed oak headers at £65.00 each plus 2 pairs of Green Oak Posts at £120.00 each (£1069 each plus vat).

Resolved to take the appropriate purchasing action

(4) To set a Precept for 2014/15 Resolved to set a Precept of £120,200 for 2014/15 This proposed figure would result in a 1.06% increase on last year producing a Band D Charge of £89.77 as against £88.83 reflecting an increase of .94 pence for the year. This was set against an agreed Budget of £144,635 net ( Income £9,025 – Expenditure £153,660 ) The Council Tax Allowance of £9,800 was not taken into account in the calculations A copy of the figures are attached to these minutes

(5) To resolve to instruct CustomersReallyMatter to set up a Community Web Site dedicated to South Petherton Parish Council in the sum of £399.00 plus vat together with a monthly support fee of £29.99.

Resolved to take the appropriate purchasing action

Planning

Brian Herrick Adam Dance

Sarah Beaufoy Amy Soulsby Ian Greenfield

Finance & General Purposes

Graham Gatehouse

Adam Dance Brian Herrick Leanna Chant

David Lee

Open Spaces

Sarah Beaufoy Adam Dance Brian Herrick Ian Greenfield Nick Wakeley

| P a g e

12

(6) To resolve to accept Sports Lighting Quotation to carry out remedial electrical work at the MUGA in the sum of £360.00 plus vat Resolved to take the appropriate purchasing action

(7) To resolve to accept Play UK (Playgrounds) Ltd quotation for restoring the BMX Track at South Petherton Recreation Ground in the sum of £3,140 plus vat

Resolved to issue the appropriate instructions to proceed

(8) To resolve to carry out a tree survey of the Recreational Area/Memorial

Garden/Cemetery and Churchyard

Resolved to seek quotations for the appropriate work

(9) To resolve to note the District Valuers’ Terms of Reference in regards to the Parish Council’s instructions to provide it with an assessment of the value for the right to relocate a badger set onto land held by the Parish. Resolved to note



(15) Mr D Ogilvie Lengthsman Dec/Jan 2626.00 (16) SLCC Society Membership 101.00 (17) Mrs S Wallis Planting Costs 75.83 (18) Memorial Hall Christmas Lights Contribution 250.00 (19) Microshade VSM Installation and I Month Hosting Fee 140.00 28.00 (20) RBS Rialtas Alpha Set Up & Financial Software Package 352.00 70.40 (21) Accounts & Audit 2013/14 Internal Audit Service 198.40 39.68 (22) Mr J A Charman Web Site Management – January 14 35.00 (23) REACH Youth Work Services – January 2014 1821.00 (24) Landscapes Ltd Grounds Maintenance January 2014 960.50 192.10 (25) Mr P Wall Christmas Trees & Lights 255.00 (26) Mr B Poole Contracted Hours & Expenses 2415.88 (27) Miss S Coulson Youth Club Expenses 47.80 (28) Mr G Gatehouse Notice Board Duplicate Keys 21.74 4.34 (29) Mr K Harris Step repairs 125.00 (30) Removal of Fallen Tree 525.00 (31) Allotments Work 200.00 (32) Removal of Graffiti 250.00 (33) Lightgate – Closure Springs 20.00 (34) Litter Picking – Playground Inspections 325.00 (35) Crispins Materials 7.74 (36) Mr S Doble Additional Handover Work 50.00 Resolved that the invoices as presented be paid 3.7 Planning Report (a) To consider and respond to the following planning application

13/1563


The Council noted that were still serious problems with the vehicular access

| P a g e

13

(b) To receive an update on past considered planning applications

13/1563


13/3881

Erection of detached dwelling and garage alterations to existing access (GR343510/116543) Land between 30 and 34 South Street South Petherton TA13

13/3954

Erection of two detached dwelling houses two detached garages and road improvement works (amendment to highway alterations) Land at Sheria Cottage Whitfield Lane

13/4166

Use of Eastlands Barn as an independent dwelling (GR343492/115203) Eastlands Barn Over Stratton South Petherton TA13 5LG

13/4207

Notification of intent to carry out tree surgery works to 2 no Ash Trees within a conservation area (GR343339/116693) Brooklyn Hele Lane South Petherton TA13 5DY

13/4370

Demolition of existing garden room and the erection of replacement garden room with first floor accommodation over and first floor extension over existing garage and part kitchen (GR 343696/116393) 27 Hayes End South Petherton Somerset TA13 5AG

Approved 24/12/13

13/4688

The siting of a marketing suite and associated works (Retrospective Application) (GR 334845/114681) Land OS 7715 and 8129 Part Hospital Lane South Petherton

Withdrawn

20/01/14

| P a g e

14



(a) Allotments (b) Cemetery (c) Footpaths & Bridle Way (d) Roads & Transport (e) Recreation Ground (f) TA13 (g) Website

The meeting agreed that now that the Committees were in place it would be expected that those Councillors holding a particular portfolio responsibility would report as and when necessary

3.9 Reports

(1) SALC

(2) Chairman Councillor Herrick advised the meeting of the outcome of the formal complaints that had been raised against him (2) and Councillor Dance (1). The had been dismissed with no cases to answer.

(3) Councillors It was suggested that the members might now decide what their training requirements are so that the necessary arrangements can be put into place

(4) The Clerk

(a) To note the signing of the Hosting Services Agreement between the Parish Council

and Microshade VSM (b) Computerisation of Accounts (c) Play Area Inspection Report 12/12/13

13/4689

The display of 2 No. non illuminated free standing sign 1No. non illuminated fence mounted sign 3 No. non illuminated fascia board signs and 2 No. Flag Poles (Retrospective Application) (GR343786/117219) Land OS 7715 and 8129 Part Hospital Lane South Petherton

01/01/04

13/4873

Erection of 1 No. dwelling house (GR 344439/115153) Workshop Lower Stratton Wigborough South Petherton

25/12/13

13/4979

Alterations and change of use of shop (Use Class A1) to 1 No. residential bedsits/studio (GR 343385/116853) 3a St James Street South Petherton

11/02/04

| P a g e

15

It was noted that the appropriate action had been or was in the process of be taken

in regards to these three matters. 3.10 Correspondence (1) Police “Safe Places” Publicity E (2) SALC Training Course 2014 E (3) Mr R Blausten Amended Plans Sheria Cottage Whitfield Lane (12/03954) E Comments noted (4) Mrs J Maynard Seeking an Allotment to rent BP Placed on the waiting list (5) Mr & Mrs Marsden Access problems – Barnhurst Vale & Roundwell Street BP Comments noted (6) South Somerset Area Committee Hearing – 29/01/14 13/03881 – Erection of Detached E Dwelling and garage and alterations to existing access Land between 30 & 34 South Street (7) Broken Bollard St Michaels Gardens BP The Parish Clerk informed the meeting of the current position. (8) Letters of Thanks Overgrowrth – Pathway between South Street & Coles Lane BP (9) SP in Bloom Grant Funding Letter BP (10) SLCC The Clerk Magazine January 2014 Vol 45 No 1 C (11) Clerks & Councils Direct January 2014 Issue 91 C (12) South Somerset Annual Playground Inspection & Assessment Service BP (13) HMR&C Remittance Advice - £1,661.38 BP (14) NALC DIS Extra Issue 825 – 10/01/14 E (15) Yeovil ShopMobility Letter seeking Grant Funding BP (16) Accounts & Audit 2013/14 Internal Audit Report BP

It was noted that the outcome of this report would be duly considered by the Finance & General Purposes Committee

(17) Mrs A Jary Car Parking Problems E (18) NALC DIS Extra Issue 826 24/01/14 E

Additional correspondence received after the circulation of the agenda (19) SP Youth Club Seeking Landlord’s Permission and Grant Funding E (20) Accounts & Audit Services – Internal Audit 2013/14 E (21) South Somerset Street Naming – St Michaels Gardens E Agreed that the following names should be submitted: Quarry Piece & Lime Kiln (22) Reach Youth report – January 14 C (23) Cllr C Le Hyde Report – Road Improvements in South Petherton E (24) Mr M E Roach Copy letter to Cllr C Le Hyde – Street Lighting BP Contents of the letter noted

| P a g e

16

(25) Sanderson Environmental – Asset Protection Barriers C (26) Western Power Wayleave Payment - £89.22 BP 3.11 Other Business referred to the Clerk None 3.12 Date of next Meeting

Parish Council Meeting 3rd

March 2014 commencing at 7.00 pm.

17 | P a g e

PUBLIC SESSION

Mrs Margaret Robathan questioned why the Parish Church Magazine and the Village Website did not contain the up to date contact details for the Parish Council and why the Web Site did not also contain details of Parish Council Meetings and Minutes. The Parish Clerk indicated that he did not currently possess any details for the editorship and the Church Magazine but indicated he would take some action in that direction. He did however confirm that the Parish Council Agendae and Minutes most certainly were on the Village Web Site. An unnamed member of the public expressed his concern at the amount of debris that appears to be left on the highway when local hedge cutting takes place. Highways to be notified of the problem Another member of the public questioned the effectiveness of two lights in West End. Chairman Adam Dance agreed to investigate the problem. Mr Chris Willy asked when the Councillor Name Bars would be available. The response was at the APM. He then suggested that the amending of the automatic clock for the MUGA lights wait until the clocks changed. Agreed Mr Martin Gommo made a short presentation to the Parish Council with a plea to seek Grant Funding for the 2014 South Petherton Folk Festival. He was advised that the request would be considered at the next scheduled Finance & general Purposes Committee. The Parish Clerk was encouraged to involve Messrs Adrian Moore and Rob Parr of South Somerset District Council with respect to the proposed remedial repairs to the BMX Track. The Parish Clerk confirmed that the suggested action had already been taken. The District Councillors and the County Councillor also addressed the Public at this juncture of the meeting. Minutes of a Meeting of South Petherton Parish Council held at The William Blake Memorial Hall Market Square St James Street South Petherton on Monday 3

rd March 2014.

PRESENT Councillors Mr A Dance (Chairman) together with Councillors Mrs A Soulsby and Messrs G

Gatehouse I Greenfield D Lee N Wakely together with the Parish Clerk Mr B Poole

Also in attendance were District Councillor Barry Walker County Councillor Christopher Le Hyde and 22 members of the public. Mr Mark Hickey a potential Parish Councillor also sat in on the meeting.

4.1 To receive any apologies for non-attendance Councillors Leanna Chant Sarah Beaufoy Brian Herrick and District Councillor Paul Thompson 4.2 To receive any declarations of interest None 4.3 To receive and approve the Minutes of a Meeting of South Petherton Parish Council held on

Monday 3rd

February 2014

Resolved that the Minutes of South Petherton Parish Council’s Meeting held on Monday 3rd

February 2014 as previously circulated be taken as read agreed as being a true and correct record and as a result duly signed by the Chairman


Locum Clerk to the Parish Bruce Poole BA (Hons); Fellow ILCM, MMC


www.southpethertonparishcouncil.gov.uk Office Hours 10.00 am – 1.00 pm Monday to Friday

18 | P a g e

4.4 Past Subject Matters - For the purpose of report only (1) Matters raised by members of the public at the previous meeting of the council.

(a) Mr N Potts – Harp Road Traffic Calming Scheme

Nothing further currently to report other than to note that a communication had been received from Highways details of which were included in the circulation pack

(b) Mr C Willey – Catchment Ponds (c) Mr V Shutler – Pothole

It was noted that both matters had been reported to the appropriate authorities

(2) Deed of Easement – Badger Setts 3.4.2 (3) Hamms Field – The Vaux Family 1.4.7 (4) Replacement Notice Board – Churchyard 3,5,3 (5) Bank Mandate 1.5.3



Matter now concluded

(7) Installation of Crash Barrier 1.8.1.e.ii

Materials ordered

(8) Precept 2014/15 3.5.4

Concluded

(9) Community Web Site 3.5.5 (10) Tree Survey 3.5.9

Subject matters currently in progress

4.5 Resolutions

(1) To consider what arrangements should be put into place for the Annual Parish Meeting to be held on the 7

th April 2014

Brief discussions were held as to the proposed format of the meeting

(2) To resolve to accept the Master AV Services Quotation for the installation of IT Equipment in the Blake Memorial Hall in the sum of £2,631.60

Resolved to accept the quotation subject to acquiescence of the William Blake Memorial Hall Management Committee

(3) To resolve to accept the quotation received from Microshade to provide a Kaspersky Manager Anti Virus System at a Monthly Rental of £3.00 Resolved to accept the quotation

(4) To resolve to accept the proposed Financial Regulations

Resolved to accept the proposed Financial Regulations

(5) To resolve pursuant to Section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 that because of the confidential nature of the under mentioned business to be transacted the public and press leave the meeting.

19 | P a g e

This subject matter was taken at the conclusion of the meeting.

(a) Appoint of a Permanent Parish Clerk

The Chairman of the Finance & General Purposes Committee referred to his previously circulated report on the appointment of a permanent Parish Clerk and if the meeting agreed he proposed that he would proceed with his committee members to conclude negotiations with the current Locum Clerk

(b) Sarah’s Plan The report submitted in Councillor Sarah Beaufoy’s absence was duly discussed and the as a result the Parish Clerk was asked to take the appropriate action by making a preliminary offer


(1) To receive the draft minutes of the Finance Committee held on Tuesday 18th

February 2014 and to note the decisions thereto:

The Draft Minutes were received and the contents noted

(2) To resolve to accept the Terms of Reference as recommended by the Finance & General Purposes Committee on Tuesday 18

th February 2014

Resolved to accept the recommended Terms of Reference


(37) Microshade Monthly Hosting Fee 40.00 8.00 (38) SLCC Regional Conference 23.00 4.60 (39) Stable Print TA13 Spring 2014 808.00 (40) Mr B Herrick Toshiba Computer 375.00 (41) SLCC Practitioners Conference 220.00 44.00 (42) VOA Valuers’ Report – Badger Sett 860.72 172.15 (43) Nat West Bank Charges 17.52 (44) Knight Electrical Christmas Lights 926.19 185.24 (45) SALC Local Councils Explained – 4 No Copies 199.96 (46) Mr A Dance Tree Work at South Street 100.00 (47) Mike Costigan Ltd Crash Barrier Materials 480.00 (48) Reach Youth Work – February 1821.00 (49) Mr B Poole SLCC – Practitioners Conference 150.65 23.25 (50) Mr B Poole Contracted Hours & Expenses 2415.88 (51) Staples Stationery 89.66 17.93 (52) Mr T Charman Web Site Hosting – Feb 14 35.00 (53) Mr T Charman TA13 – Jan to Mar 14 160.00 Resolved that the invoices as presented be passed for payment

It was noted that there were other invoices to settle prior to the financial year end but due to the lack of a new cheque book the payment of same was not possible. The meeting gave delegated powers to the Finance & General Purposes Committee to undertake the required payments.

4.7 Planning Report

(1) To receive the draft minutes of the Planning Committee held on Tuesday 18th

February 2014 and to note the decisions thereto :-

Received and decisions noted

20 | P a g e

(2) To resolve to accept the Terms of Reference as recommended by the Planning Committee on Tuesday 18

th February 2014

Received and decisions noted



(a) Allotments

To receive the notes of the meeting of Allotment Holders held on Tuesday 18th February

2014 – Received

(b) Cemetery

The written report submitted by Councillor Sarah Beaufoy was read to the meeting

(c) Footpaths & Bridle Way It was noted from County Councillor Christopher Le Hyde’s report that progress was being

with the proposed footpath from Lightgate to the hospital.

(d) Roads & Transport It was noted that speeding the village and inconsiderate parking remained a problem

(e) Recreation Ground

Progress reported elsewhere in the minutes – Public Session and 4.4.7

(f) TA13 The Spring 2014 edition was now in being

(g) Website

Talks are continuing with the Web Site Manager to introduce some relevant changes specifically pertinent to the Parish Council.

4.9 Reports

(1) SALC

In the circulation pack

(2) Councillors (3) Chairman

(4) The Clerk

Reference was made to the report received from the Valuation Office Agency

4.10 Correspondence (1) NALC DIS Extra Issue 827 07/02/14 E (2) HMR&C Notifications BP (3) Mr D Laws MP Letter of welcome BP (4) SCC Watergore Traffic Calming Scheme – Amendments C (5) SCC Minerals Plan – Update E (6) NALC DISExtra – Issue 828 – 21/02/14 C

21 | P a g e

(7) SSC Area Committee Hearing 27/02 – 12/03954 C Area Committee Hearing 27/02 – 12/03953 Area Committee Hearing 27/02 – 13/04873 (8) SCC Traffic Calming – Watergore – Bus Stop Location C (9) SSC Roads in South Petherton – Naming of Streets C Additional correspondence received after the circulation of the agenda

(10) C Le-Hyde Road Improvements proposals C 4.11 Other Business referred to the Clerk None 4.12 Date of next Meeting

Annual Parish Council Meeting 7th

April 2014 commencing at 7.00 pm.

30 | P a g e

Public Session 02/06/14

Prior to the meeting commencing County Councillor Christopher Le-Hardy reported on the Watergore public meeting which he considered to have reached a satisfactory outcome. Mrs Polly Worner was invited to address the meeting whereupon she advised the members as to why she wished to be considered as a potential parish councillor. Mr Peacock again asked that the Parish Council follow up on his question regarding the number of available school places following the Persimmon Development. He was aware that the Parish Clerk was on the case. Minutes of a Parish Council Meeting of South Petherton Parish Council held at The William Blake Memorial Hall Market Square St James Street South Petherton on Monday 2

nd June 2014 when the

following business was conducted. PRESENT Councillors Mr A Dance (Chairman) together with Councillors Mrs A Soulsby Miss S Beaufoy

Messrs G Gatehouse I Greenfield M Hickley D Lee N Wakely together with the Parish Clerk Mr B Poole

In addition County Councillor Christopher Le-Hardy and 17 residents. 6.1 To receive any apologies for non attendance Councillors Miss L Chant & Mr B Herrick 6.2 To receive any declarations of interest None 6.3 To receive and approve the Minutes of the Annual Parish Council Meeting held on

Thursday 8th May 2014

Resolved that the Minutes of the Annual Parish Council Meeting of South Petherton Parish Council Meeting held on Thursday 8

th May 2014 as previously circulated be taken as read and

agreed as being a true and correct record and as a result therefore approved and duly signed by the Chairman

6.4 Past Subject Matters

For the purpose of report only


(a) Mr Nigel Potts – Watergore Road Improvements

His comments and those approved by the Parish Council were as instructed passed on to Somerset County Council and our County Councillor.

(b) Memorial Gardens

This matter was discussed at the Open Spaces Committee Meeting on Monday 27

th May and the agreed actions are listed in

the minutes of that meeting.


Clerk to the Parish Bruce Poole BA (Hons); Fellow ILCM, MMC


www.southpethertonparishcouncil.gov.uk


mailto:[email protected]

31 | P a g e

(c) Availability of future school places

As requested I have asked the questions of the County Council

and currently await their reply.

(2) Attenuation Pond (s) 5.22.2

The Highways Agency representative has responded following his on site visit to confirm that the attenuation ponds in question are working and operating normally as expected. They are part of a complicated system which does not necessarily mean they should or would be always full of water. They merely act an escape valve

(3) Badger Setts 5.23.6

Following the agreed site visit on the 27th May the Parish Council will be

formally considering the proposals under agenda item 6.8

(4) Community Web Site 4.4.9

Progress has been made with sourcing another village volunteer to run and oversee the site whereby it is hoped that the new .gov web site will as a result be soon populated for officially launching.

(5) Tree Survey 4.4.10 (6) Installation and Purchase of IT Equipment 4.5.2 (7) Sarah’s Plan 5.22.10

In progress

(8) South Somerset – Annual Inspection 5.23.2

Instructions confirmed

(9) Martock Parish Council – Job Scheme 5.23.5

Further enquiries are currently underway.

(10) South Petherton Carnival Club Fun Day 20/07/14 5.23.7 Request confirmed

6.5 Resolutions

To resolve pursuant to Section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 that because of the confidential nature of the under mentioned business to be transacted the public and press leave the meeting.

Agreed

The following item was taken at the conclusion of the meeting. It was noted that Hayley Burridge had withdrawn her application

(1) To resolve to consider an application from Mesdames Polly Worner and Hayley Burridge both of St Michaels Gardens (128 & 132 ) South Petherton to fill the current casual vacancies on the Parish Council

Resolved that Mrs Polly Worner should be invited to become a parish councillor

(2) To resolve to consider any other applications received subsequent to the circulation of the Agenda

It was noted that none were subsequently received

32 | P a g e

6.6 Finance & Personnel Committee Report


(24) Mr S Doble Administration Services 25.00 (25) Play UK 2.5% retention outstanding 2369.62 473.92 (26) Nabma Annual Subscription 159.00 31.80 (27) SPIB Bedding Plants invoice – 2013 38.00 (28) Reach Youth Work – May 1821.00 (29) Reach Polo Shirts 204.00 (30) Mr T Charman Web Site Renewal 59.40 (31) Mr T Charman Parish Website 35.00 (32) Mr T Charman TA13 160.00 (33) Arien Signs Notice Boards x 2 No 2588.00 517.60 (34) Microshade Monthly Hosting Fee 40.00 8.00 (35) Mr D Ogilvie Lengthsman Scheme 21/04/14 to 23/05/14 2457.00 (36) Mole Valley Farmers Weed Killer 20.34 (37) Wakely’s Whitfield Allotments – Water Supply repair 70.00 14.00 (38) Mr B Poole Clerk’s Salary & Expenses – Jun 2470.42 (39) Somerset Landscapes Grass Maintenance 960.50 192.10 (40) Sage UK Ltd Instant Payroll 130.00 26.00 (41) Blake Hall Room Hire 47.50 (42) Mr K Harris Litter Picking Strimming and Tidying Up 485.50 (43) LIC Equipment 307.00 Resolved that the invoices as presented be paid

6.7 Planning Committee Report

(1) To receive the Minutes of the Planning Committee held on the Thursday 8th

May 2014 and to note its decisions thereto:

Received


(1) To receive the Minutes of the Open Spaces Committee held on Monday 26th

May 2014 and to note its decisions and recommendations thereto:

Received


(a) Allotments

A report was presented to the meeting by Councillor Wakely

(b) Cemetery A report was presented to the meeting by Councillor Beaufoy

(c) Footpaths & Bridleways (d) Roads & Transport


(e) Lengthsman Scheme It was noted that at a meeting held earlier in the evening the contributing councils

agreed that in view of the fact that South Petherton Parish Council and possibly other councils were likely to “go it alone” the scheme by agreement would come to an end when the Village Ranger departed from the job

33 | P a g e

(f) Newsletter (g) Website

It was noted that talks were currently taking place to re-organise volunteers to take over TA13 and the web site

(h) LIC

Councillor Gatehouse reported on the latest guest visitor to the LIC

(i) SPIB

The Clerk reported on the recent receipt of cheques that had been collected by SPIB from local donors for future planting in the locality.

To resolve pursuant to Section 1 (2) of the Public Bodies (Admission to Meetings) Act

1960 that because of the confidential nature of the under mentioned business to be transacted the public and press leave the meeting.

Agreed

The following item was taken as an emergency subject matter at the conclusion of the meeting.

Badger Setts

The Clerk reported on the site visit that had taken place on the 26th May in the company of Mr

Keith Duffield where he showed those members present what he had in mind as an alternative offer to that which had been agreed previously by the parish council. He indicated that he did not necessarily have to accept the Valuation Office Agency valuation and was in effect offering the Council an alternative offer with a lesser sum of money involved. After some discussion it was Resolved that the parish council would not accept the compromise offer from Mr Duffield and the clerk was asked to advise him accordingly The decision was taken on the basis that the parish council had sought professional advice from the Valuation Office Agency and in its view it would be wrong to dismiss that advice

6.9 Reports

(a) SALC (b) District Councillors (c) County Councillor (d) Chairman

None reported other that given by the County Councillor at the commencement of the meeting

(e) Clerk

He announced that he would be on leave from the 8th to the 15

th May

6.10 Correspondence

(1) SCC BACS Payment School Rent C (2) SSDC Details for the installation of Council Notices Boards BP (3) SSDC Area Committee Meeting details – 14/1198 C (4) Reach General overview of Youth Work C (5) Police Police & Crime Commissioner – Policing Plan etc C (6) Nabma Annual Conference Details C (7) M Grinter Quotation – Cemetery C (8) Infants School Pre School – Lease BP

34 | P a g e

(9) C A LeHardy Road Improvements for South Petherton BP (10) Mrs M Moore South Petherton in Bloom Accounts Balance BP (11) Nabma NEWS – May 12

th C

(12) Nabma Membership Pack IG (13) Scouts Rent & Letter BP

Additional items received after circulation of the agenda for information purposes

(14) SSDC Numerous Planning Decision notifications C (15) Mrs J Bedford Letter – Traffic related concerns BP (16) NALC Legal Briefing E Protocol – Filming and Recording of Council Meetings C (17) NALC DISExtra Issue 835 30/05/14 E 6.11 Other Business referred to the Clerk None 6.12 Date of next Meeting

Parish Council Meeting Monday 7th

July commencing at 7.30 pm.

35 | P a g e


Prior to the meeting commencing District Councillor Barry Walker advised every one of the proposed workshops being organised in respect to the 303 Ilminster to Honiton section. The Shrubbery Hotel 15

th July 3.00pm to 8.00pm.

Mr Malcolm Lake expressed his concern at the apparent lack of maintenance to the Mill Brook which had flooded some two years ago. The Clerk explained what response he had received from the Environment Agency. It was generally thought that something more positive should be carried out and promoted by the Parish Council. Dan Palmer of Reach indicated that the Youth Club would remain open this oncoming summer. He also introduced Gregg who is the newly appointed chairman of the youth council. Mr Reed Trethowan represented the Co-op and indicated that he was endeavouring to seek views from the Parish Council as to future delivery arrangements to the local store. He was suggesting accessing the car park for one hour early in the morning. County Councillor Christopher Le-Hardy reported on the progress of the Watergore Scheme that had been redrawn by South Somerset. He asked if the Parish Council was willing to give its immediate blessing. Representatives from Persimmons advised the meeting that they would soon be submitting an application to build houses on land at St Michaels Gardens. They were asked a number of questions. The Parish Council were strongly urged to ensure that South Somerset District Council were made aware of the villager’s concerns regarding lack of infrastructure to compete with more housing especially that of school places. Finally Mr Brian Chitty and Mr Paul Ritchens were invited to address the members as to why they should be elected as councillors to fill the current casual vacancies. Minutes of a Parish Council Meeting of South Petherton Parish Council held at The William Blake Memorial Hall Market Square St James Street South Petherton on Monday 7

th July 2014 when the following business was

conducted. PRESENT Councillors Mr A Dance (Chairman) together with Councillors Mrs A Soulsby Miss S Beaufoy Mrs

Polly Worner Messrs G Gatehouse I Greenfield M Hickley D Lee N Wakely together with the Parish Clerk Mr B Poole

In addition County Councillor Christopher Le-Hardy District Councillor Barry Walker and 13

residents.

Prior to the formal meeting commencing Mrs Polly Worner was invited to undertake the signing of the Declaration of Office which she duly undertook.

7.1 To receive any apologies for non attendance None 7.2 To receive any declarations of interest None 7.3 To receive and approve the Minutes of the Annual Parish Council Meeting held on Monday 2

nd

June 2014

Resolved that the Minutes of the Annual Parish Council Meeting of South Petherton Parish Council Meeting held on Monday 2

nd June 2014 as previously circulated be taken as read and agreed as

being a true and correct record and as a result therefore approved and duly signed by the Chairman





36 | P a g e



(a) School – availability of places?

From the circulated e-mailed response members will be aware of the outcome of this subject matter

(2) Badger Setts

The Parish Council’s decision was duly passed to Mr Keith Duffield. In addition members will be aware of the response on the same subject to Mr Chris Hockey

(3) Community Web Site

This is being currently transferred to Mr Tony Bishton to oversee as the Parish Council’s Web Master

(4) Martock Parish Council – Job Scheme

Further information is currently being sought.

(5) Casual Vacancy Prior to any decisions being taken this evening there remains just four vacancies.

(6) Lengthsman Scheme

It will now be incumbent on the Parish Council to put into motion an employment package in respect to employing a Village Ranger

7.5 Resolutions

(1) To resolve to consider an application from Mr Brian Chitty of Boundary Cottage Hele Lane South Petherton and Mr Paul Ritchens of 19/21 St James’s Street South Petherton to fill the current casual vacancies on the Council.

Resolved that Mr Brian Chitty and Mr Paul Ritchens be elected to serve a Parish Councillors in order to fill the current casual vacancies on the Council. They subsequently undertook the Declaration of Office and took their seats on the council


(1) To approve the following items of expenditure for the month (44) Microshade VSM Monthly Hosting Fee 40.00 8.00 (45) B&Q Plant purchase (46) Staples Stationery 270.90 54.18 (47) UK Point of Sale Display Poster 51.80 10.36 (48) ICO Renewal Annual Fee (D/D) 35.00 (49) Knight Electrical Electrical Repairs 155.41 31.08 (50) Mr B Poole Salary & Expenses 2508.17 (51) Mr D Ogilvie Village Lengthsman 2002.00 (52) Landscapes Grounds Maintenance 960.50 192.20 (53) South Somerset Summer Planting 1071.45 214.29 (54) Mr K Harris Litter Picking – June 355.50 (55) Blake Hall Hall Hire 20.00 (56) Mike Roberts Tidying up Prunus - Memorial Garden 50.00 (57) Mike Roberts Reducing Laurel Hedge – Cemetery 1010.00 (58) Reach Youth Work – June 1821.00 (59) Currys Materials 57.98 Resolved that the invoices as presented be paid

37 | P a g e

7.7 Planning Report

(1) To receive the draft minutes of the Planning Committee held on Monday 2nd

June 2014 and to note the decisions thereto :-

Noted



(a) Allotments Members noted that the open day was scheduled for the 9

th.

(b) Cemetery

It was noted that the road side hedge had been trimmed. Also that damage had been done

to a number of trees which the contractor had agreed to replace in the autumn.

(c) Footpaths & Bridle Way

It was noted that the parish council was waiting for the return of the appropriate SCC Officer from leave.

(d) Roads & Transport

Nil report

(e) Recreation Ground A report was given as to the improvements currently underway at the Memorial Garden

(f) TA13 Councillor Graham Gatehouse indicated that he was making slow albeit positive progress.

(g) Website The Clerk advised the meeting what the latest position was in regards to this proposed

initiative. 7.9 Reports

(1) SALC

Nothing to report

(2) Councillors

Resolved that the Parish Council would accept immediately the revised proposals for the Watergore Scheme

(3) Chairman

The Parish Council passed to the chairman their condolences on the death that day of his father

(4) The Clerk

(i) He reminded members that with the two additional two members who joined that evening there was now only two places remaining to be filled.

(ii) Now that the Parish Council membership was almost complete it was time to consider a training and strategy day which he will organise.

38 | P a g e

(iii) In the circulation pack was details of the 2013-2014 Annual Audit Return

(iv) It was reported that the VAT Return for the last quarter had been duly submitted

(v) He drew member’s attention that he had circulated that day the accounts for the three month period ending 30

th June 2014 consisting of a Bank Reconciliation –

Summary and Budget.

7.10 Correspondence (1) David Laws MP Special Advice Centre with David Laws MP C (2) Mrs J Bedford Potential and other road hazards – Harveys Hill James & South Street C (3) Publicity The Oil Club C (4) HMR&C Outstanding Sum – NI - £314 42 BP (5) HMR&C Tax Coding – Mr B Poole BP (6) Mr C Hockey Badger Setts & Mr K Duffield E

(7) South Somerset Revenue Award Letter – Section 106 Monies C (8) Perrys Recycling Charity Bank Scheme C (9) Wessex Water Water main improvement work Ringwell Lane to South Petherton C (10) Mr D Ogilvie Work Sheets – 26/05/14 to 20/06/14 BP (11) Mr R Blausten Planning Application -12/03954 E (12) Mr R Trethowan Co-operative Store 4 St James’s Street South Petherton E (13) NALC DISExtra Issue 837 – 27/06/14 E (14) IIMC “Broadening your Horizons” C

Additional correspondence received after the circulation of the agenda

(15) SCC Temporary Road Closure – Crown Lane – 15/06/14 C (16) Clerks & Councils Direct – July 2014 Issue No 94 C 7.11 Other Business referred to the Clerk None 7.12 Date of next Meeting Planning Committee Meeting Monday 4

th August 2014

Finance & General Purpose Committee Meeting Monday 4

th August 2014

Open Spaces Committee Meeting Monday 4

th August 2014

Parish Council Meeting Monday 1

st September 2014 commencing at 7.30 pm.

39 | P a g e


Prior to the meeting commencing the Chairman Adam Dance read a personal statement to the meeting in which he outlined his wish that after various difficult situations that had occurred over the past months the Parish Council having almost a full complement of members would now drive its various projects and initiatives forward in a positive manner. Mr Nigel Potts made representations to the Parish Council regarding the Watergore Road Improvements. He reminded the meeting of his previous representation to the council when he had set a number of proposals he had wished to be incorporated in to the Highways scheme. He now urged the Parish Council to request County Councillor Le Hardy attend to these outstanding matters by calling a consultative meeting of interested parties. Mr Nigel Potts was thanked for his presentation. Miss Hayley Burridge then addressed the meeting by stating why she wished to be considered as a Parish Councillor. She was thanked by the chairman who indicated that the council would be dealing with her request in the formal part of the meeting. County Councillor Christopher Le Hardy arrived at the meeting having just attended Merriott Parish Council’s meeting. He explained what the latest position was with the Watergore Road improvements and what he had actioned following the recent meeting of interested parties. Mr Trevor Ansell a resident at Watergore who said he would be personally affected by the proposed location of the Bus Stop also indicated that he had not been advised of the said meeting. It was noted that he and any other affected residents would meet up with Councillors Le Hardy (CC) and Bryan Chitty (SPPC). Minutes of a Parish Council Meeting of South Petherton Parish Council held at The William Blake Memorial Hall Market Square St James Street South Petherton on Monday 1

st September 2014 when the following

business was conducted. PRESENT Councillors Mr A Dance (Chairman) together with Councillors Mrs A Soulsby Miss S Beaufoy Mrs

Polly Worner Messrs B Chitty G Gatehouse I Greenfield B Herrick M Hickley D Lee P Ritchens N Wakely together with the Parish Clerk Mr B Poole

In addition County Councillor Christopher Le-Hardy and 24 residents. 8.1 To receive any apologies for non attendance Councillor Miss Leanna Chant 8.2 To receive any declarations of interest None 8.3 To receive and approve the Minutes of the Annual Parish Council Meeting held on Monday 7

th

July 2014

Resolved that the Minutes of the Annual Parish Council Meeting of South Petherton Parish Council Meeting held on Monday 7

th July 2014 that had been previously circulated be taken as read and

agreed as being a true and correct record and as a result therefore approved and duly signed by the Chairman







40 | P a g e

8.4 Past Subject Matters - For the purpose of report only (1) Matters raised by members of the public at the previous meeting of the council.

(a) School – availability of places?

Unfortunately there is nothing further to report on this subject matter at this present time.

(b) Mill Brook

It has been confirmed that some additional remedial work has been carried out to the brook.

(c) Co-op

The Parish Council was currently waiting a further update by the Co-op representative Mr Reed Trethowan

(2) Lengthsman – Village Ranger

The formal presentation to Mr David Ogilvie by the collective parish councils to note his resignation as the Village Ranger will take place at the October Meeting.

(3) Community Web Site

It was noted that the members had seen a preview of the Web Site proposals at the Members Information Day.

(4) Martock Parish Council – Job Scheme

It was noted that further information was currently being sought on this scheme.

8.5 Resolutions

(1) To resolve to consider an application from M/s Hayley Burridge of 132 St Michaels Gardens South Petherton to fill a current casual vacancy on the Council.

Resolved that M/s Hayley Burridge be elected as a Parish Councillor to fill one of its casual vacancies.

(2) To receive and consider a verbal report received from Mr C B Potts regarding The South

Petherton Traffic Calming Scheme – Watergore Section Received and considered with recommendations being made to the County Councillor. See the outcome of the public session immediately to the opening of the formal meeting

(3) To resolve to relocate the Flower Pergola currently situated in the Village Car Park

Resolved to relocate the Flower Pergola currently situated in the village car park Councillor Adam Dance abstained from voting

Agreed that the actual dismantling and agreement on where it should be re-located to was in the hands of the Open Spaces Committee

(4) To resolve to approve the proposed constitution for the Whitfield Lane Allotment Holders

Association Resolved to adopt and approve the submitted constitution for the Whitfield Lane Allotment Holders Association such constitution to be reviewed within two years

41 | P a g e

(5) To resolve to grant an owner way leave consent to Western Power Distribution

Resolved to grant an owner way leave consent to Western Power Distribution to attach a service cable from the pole in the cemetery

(6) To receive and consider the paper produced by Councillor Graham Gatehouse entitled “The South Petherton Parish Plan” and to resolve to accept the following recommendations (a) The Parish Council authorise a review and renewal of the Parish Plan based initially on critically

appraising and updating the current plan

(b) The Parish Council authorise a Parish Meeting

(c) The Parish Council approves the establishment of a working/planning group of eight people three of

whom are Parish Councillors

(d) The Parish Council designate three members to the working/planning group

(e) The Parish Council approves the appointment of a facilitator to the Parish Meeting and an

“administrator” as described in doing so authorise the Parish Clerk to action as the report suggests

(f) The Parish Council accepts the principle that the Working Group may wish to engage independent

consultants and authorise the Parish Clerk to act as indicated

(g) The Parish Council approves a programme of report back and authorise the Parish Clerk to set up

monitor and ensure the programme is implemented

Resolved to accept all the proposed recommendations

(7) To resolve to amend the Parish Council’s Standing Orders as follows:

(a) Standing Orders - 1D Meeting From In order for the Parish Council to provide a response members of the public whenever

possible should give the Parish Clerk prior notice of their intended question by noon the previous Friday.

To In order for the Parish Council to provide a full response from the Council where appropriate a Member of the Public can only speak at the meeting if prior notification to the Clerk has been given by noon the previous Friday to the specified meeting. However the Chairman has discretion to allow Members of the Public to speak without prior notification

Resolved to adopt with immediate effect Councillor Adam Dance abstaining and Councillor Sarah Beaufoy voting against

(b) Standing Orders – 1M From

Photographing recording broadcasting or transmitting the proceedings by any means is not permitted without the Council’s prior (written) consent

To

Deletion of the relevant Standing Order because:

Until the 5th

August 2014 the Public Bodies (Admission to Meetings) Act 1960 provided that members of the public had no statutory right to film take photographs or record full council or committee meetings. On the 6

th August 2014 the 1960 Act was amended by the Openness of

Local Government Bodies Regulations 2014

42 | P a g e

The amended 1960 Act provides that a person may not orally report or comment about a meeting as it takes place if he is present at the meeting of a parish council or its committees but otherwise may:

(i) Film photograph or make an audio recording of a meeting

(ii) Use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later

(iii) Report or comment on the proceedings in writing during or after a meeting or orally report or comment after the meeting

Resolved to note the mandatory amendment to the standing orders

(8) To receive an interim Report and Business Plan from the South Petherton Market Working Group

(9) Received

This report was presented by Councillor Ian Greenfield Chairman of the South Petherton Village Market Working Group. A number of questions was asked and a general discussion ensued as to the merits of such an initiative. The consensus was that a formal proposition to set up a Village Market should now be put before the Parish Council.


(1) To receive the draft minutes of the Finance & General Purposes Committee that was held on Monday 4

th August 2014 and to note the decisions thereto

Copy attached herewith

(2) To approve the following items of expenditure for the month (60)* Nat West Bank Charges (D/D) 18.29 (61)* Nat West Bank Charges (D/D) 21.98 (62)* InTouch Web Site Start Up Costs 399.00 79.80 (63)* Microshade Monthly Hosting Fee 43.00 8.60 (64)* ICO Data Protection Renewal 35.00 (65)* Reach Youth Work – July 2014 1821.00 (66)* Mr B Poole Salary & Expenses 2388.63 (67)* Landscapes Maintenance Work 960.50 192.10 (68)* Mr D Ogilvie Lengthsman June/July 1774.50 (69)* Arien Signs Wall Mounted Notice Board 1100.00 220.00 (70)* Mr K Harris Litter Picking/Allotments/Church Lawn 485.50 (71) Microshade Monthly Hosting Fee 43.00 8.60 (72) Blake Hall Hall Hire – Parish Council Meetings 40.00 (73) David Hall Hall Hire – Members Information Day 100.00 (74) Adobe Adobe Export PDF – Subscription 19.82 (75) Provendor Provisions – Members Information Day 314.00 62.60 (76) David Hall Donation/Grant – Delivery of TA13 856.00 (77) Staples Stationery – Members Information Day 43.54 8.71 (78) Wessex Water Water Services – Cemetery 16.30 (79) Stable Print TA13 Autumn 2014 – Printing 1180.00 (80) Reach Youth Work – August 2014 1821.00 (81) Nat West Bank Charges 22.27 (82) Nat West Bank Charges 17.25 (83) Mr B Poole Salary & Expenses 2597.25 (84) Mr Doble Admin & Expenses 31.00 (85) Mr K Harris Caretaking 337.50 Resolved that those invoices marked with an asterisk that had been paid under delegated

powers should be ratified and the remaining invoices be approved for payment. Resolved that the following payments be made to reimburse the participating Councils on

the cessation of the Village Lengthsman scheme Hinton St George PC – Lopen PC – Seavington PC and Shepton Beauchamp £1092.60

Merriott PC £2185.20 less £1,000 (not paid 2011/12) and South Petherton £4370.40

43 | P a g e

8.7 Planning Report

(1) To receive the draft minutes of the Planning Committee held on Monday 4th

August 2014 and to note the decisions thereto :-

Received


(1) To receive the draft minutes of the Open Spaces Committee Meeting held on Monday 4

th August and to note the decisions thereto :-

Received


(a) Allotments NW It was noted that a monthly inspection had recently taken place and as a result the clerk was

asked to write the appropriate letters. It was also noted that the planned meeting of the allotment holders would take place on Monday 6

th October in the Blake Hall commencing at

6.00 pm

(b) Cemetery SB

It was noted that the Open Spaces Committee through the Chairman was organising the preparation of a Tree Inventory for the Garden of Remembrance

(c) Footpaths & Bridle Ways IG It was reported that there was three areas of concern being currently investigated the main

one being Droveway/Barcroft Lane

(d) Roads & Transport BC The public session dealt with the main subject of discussion

(e) Recreation Ground - SPRUG AS

It was noted that arrangements were in hand to hold a meeting

(f) Play Area PW

Noted that preliminary investigations had been carried as to what type of play equipment was needed for the under sixes.

(g) TA13 GG

Councillor Graham Gatehouse was congratulated on the production of his first edition produced with the assistance of the previous editor Tony Charman. It was agreed that the thanks of the council should be forwarded to Tony for his passed services.

(h) Website

It was noted that the members had been given an introduction to the proposed web site at the recent Members’ Information Day

(i) SPIB BH

Agreed that an early meeting of this group should be established in order to ascertain who does what!

44 | P a g e

(j) Blake Hall AS

Councillor Amy Soulsby provided an update to the meeting on the new kitchen and also that the possibility of Hall improvements would be discussed amongst other matters at the impending management committee meeting.

(k) SPRINC SB Noted that a meeting of the Trustees was due to take place later this month

8.9 Reports

(1) SALC Nothing to report

(2) Councillors

(a) Reported that the lights in Hele Road was still faulty despite a number of calls to the lighting contractor for their repair.

(b) Reported that there was an overgrown hedge on Knapp Lane need attention

(3) Chairman

See the commencement of the meeting

(4) The Clerk

Referred to the very worthwhile Member’s Information Day

8.10 Correspondence

(1) Allotment Holders Draft Constitution – Whitfield Lane Allotments E (2) Mr M Gommo Letter of thanks – Petherton Folk Festival E (3) SSDC Year Book 2014/2015 E (4) Consensus Seeking to have a meeting with the members C (5) SPRINC Receipt of a Cheque – Mary Prouse Charity BP (6) Persimmons Communication from Mr/s Woodruffe-Peacock E (7) NALC DIS Extra Issue 839 25/07/14 E (8) Mrs J Lear Return of PCC Cheque - £50.00 BP (9) Mr J Wratten Notes on Conditions of Engagement BP (10) Nat West Bank Statements Jun/Jly BP (11) Conduit Magazine – Issue 162 August 2014 C (12) Mr D Schroder Allotment Deposit £12.50 BP (13) NALC DIS Extra Issue 840 16/08/14 E (14) Mr C B Potts South Petherton Traffic Calming Scheme – Watergore Section E (15) Mrs J Leaves Memorial Tree – Cemetery BP (16) Stone’s Application for approval of memorial BP (17) Mr K Harris Play Area – Inspection Reports BP (18) Mrs Walsh Street Market C (19) ICO Return of the Direct Debit Instructions BP (20) David Hall Hall Hire Booking Form BP (21) NALC DIS Extra Issue 841 22/08/14 E


8.11 Other Business referred to the Clerk 8.12 Date of next Meeting – Full Council and Planning Committee Meeting Monday 6

th October 2014

45 | P a g e


Prior to the meeting commencing the Chairman Adam Dance indicated that his knowledge not one member of the public had indicated their wish to address the parish council. He therefore proceeded to invite the following Councillors to brief the Parish Council. Councillor Barry Walker Stated that he had every sympathy with the council’s view relating to the latest planning application from Persimmon Homes at the Hams Ground. However he had to admit that South Somerset District Council Planning Committee would need to consider the application in the wider sense which might not always resonate with the parish council’s views. This was often because that authority had to comply with National Planning Guidelines. A member of the public then indicated his wish to speak and he was allowed to do so namely Mr Chris Willey. He asked the Parish Council not to forget the previous work done on the Village Hub and a Parish Plan. It was pointed out that there were anticipated plans to bring such an initiative forward to the council for formal consideration. Thanks were expressed to Mr Willey. Councillor Christopher Le-Hyde He advised the assembled gathering as to what had been promulgated since his attendance at the last parish council meeting in particular to the Watergore Road Works and safety measures. He had met with the local affected people and to his knowledge they were all happy with the forthcoming outcomes. Minutes of a Parish Council Meeting of South Petherton Parish Council held at The William Blake Memorial Hall Market Square St James Street South Petherton on Monday 6

th October 2014 when the following business

was conducted. PRESENT Councillors Mr A Dance (Chairman) together with Councillors Mrs A Soulsby Miss S Beaufoy Mrs P

Worner M H Burridge Messrs B Chitty G Gatehouse I Greenfield B Herrick M Hickley D Lee P Ritchens N Wakely together with the Parish Clerk Mr B Poole

In addition County Councillor Christopher Le-Hardy District Councillor Barry Walker PCSO Ceara

Sturt and 24 residents. 9.1 To receive any apologies for non attendance Councillors Miss L Chant and Mr B Herrick 9.2 To receive any declarations of interest None 9.3 To receive and approve the Minutes of the Annual Parish Council Meeting held on Monday 1

st

September 2014

Resolved that the Minutes of the Parish Council Meeting of South Petherton Parish Council held on Monday 1

st September 2014 that had been previously circulated be taken as read and agreed as










46 | P a g e

(a) Miss Hayley Burridge – Casual Vacancy 8.5.1

The necessary forms have been duly completed.

(e) Mr Nigel Potts – Watergore Road Improvements 8.5.2 (f) Cllr Christopher Le Hardy – Watergore Road Improvements 8.5.2

Please refer to Councillor Christopher Le-Hardy’s report at the commencement of this meeting

(2) Flower Pergola removal 8.5.3 No action as yet (3) Whitfield Road Allotments Constitution 8.5.4

It was noted that this document had actually been received and adopted by the Allotment Association at their Meeting held previously this meeting.

(4) Western Power Distribution – Wayleave 8.5.5

It was confirmed that the sum of £25.00 had recently been received by the Parish Plan

(5) Parish Plan 8.5.6 In principal this initiative had been agreed upon by the members but it was noted that in due

course it would be formalised by resolution (6) Standing Orders – Amendments 8.5.7 Noted that they had been duly concluded (7) South Petherton Market 8.5.8 See 9.5.5

(8) Lengthsman’s Cheques 8.6.2 Subject matter concluded (9) Tree Inventory – Garden of Remembrance 8.8.2b Yet to be actioned (10) Droveway/Barcroft Lane 8.8.2c It was noted that this matter had been brought to the attention of the Highways Authority

(11) SPRUG Meeting 8.8.2e (12) Letter of thanks – Tony Charman 8.8.2h The Parish Clerk reported on the action undertaken (13) SPIB – Meeting 8.8.2i (14) Defective Light & Overgrown Hedge 8.9.2 These matters were currently work in progress

9.5 Resolutions

(1) To note the signing of a three year contract with Viridor Waste Management for the provision and collection of 1100L Euro Bin to be located at the Recreation Ground. Resolved to note the signing of the document

47 | P a g e

(2) To note the conclusion of the Annual Audit 2013-14 and take recognition of the External

Auditor’s Report

Resolved to note the conclusion of the Annual Audit 2013-14 and the External Auditor’s Report was similarly noted.

(3) To resolve to adopt the submitted Financial Risk Assessment

Resolved to adopt the Financial Risk Assessment

(4) To resolve the style of Bollard to be installed at George Lane

Discussion ensued on this subject when it was clear that members for various reasons had differing opinions as to the proposed style of Bollard. Resolved that the matter be deferred until further more in depth investigations might take place.

(5) To resolve to establish a Street Market in Shepton Mallet

Resolved that the Village Market Working Group be allowed to proceed to seek the guidance of an NAMBA consultant in order to take the initiative forward Members suggested that the Working Group when submitting their formal request to implement a Village Street Market be more circumspect at to the initial plans they intend to seek from the parish council


(1) To approve the following items of expenditure for the month (86) Mr B Herrick Administration Expenses 25.00 (87) Landscapes Grass Maintenance Contract – August 960.50 192.10 (88) Reach Vouchers 20.00 (89) Microshade VSM Monthly Hosting Fee 43.00 8.00 (90) Huck Tek Repair – Maxi Pyramid – Recreation Ground 555.00 111.00 (91) SLCC National Conference 231.67 46.33 (92) Reach Youth Services – Sep 2014 1821.00 (93) Apple Shop Seagate Back Up – External Drive 58.29 11.66 (94) Staples Ergo Seat(93.34) 250.00 30.33 (95) Staples Suspension Files 16.65 3.33 (96) Staples Suspension Files 33.30 6.66 (97) Staples Filing Cabinet 179.16 35.83 (98) Mr B Poole Salary & Expenses 2449.30 (99) Landscapes Grass Maintenance 960.50 192.10 (100) Grant Thornton Annual Audit Fee 2014 625.00 125.00 (101) Microshade Monthly Hosting Fee 43.00 8.60 Resolved that the listed invoices be passed for payment 9.7 Planning Report

(1) To receive the draft minutes of the Planning Committee held on Monday 1st

September 2014 and to note the decisions thereto :-

Received and noted



(a) Allotments NW Cllr Nick Wakely apologised for not arriving on time at the Allotment Holders Meeting held

immediately prior to Council’s Planning Committee.

48 | P a g e

He indicated that the allotment holders had agreed to form its own day to day management

committee and had approved the drafted Constitution. (b) Cemetery SB

Cllr Sarah Beaufoy indicated what had happened in recent weeks with respect to the

occupants of the Two Chapels and their request to have moved the bags of salt and information boxes that were currently located there.

(c) Footpaths & Bridle Ways IG

Cllr Ian Greenfield reported that recent weather conditions had been such to prevent any

footpath walking.

(d) Roads & Transport BC

Cllr Bryan Chitty confirmed that he was currently in touch with Mike Fear of South Somerset in order to discuss some of the immediate problems.


The Parish Clerk reported on the outcome of the recently held SPRUG Meeting.

(f) Play Area PW Cllr Polly Worner indicated that she was waiting currently to receive some quotations for

replacement play equipment.

(g) TA13 GG

Cllr Graham Gatehouse outlined the help he had received in producing his first issue of TA13

(h) Website BP

The Parish Clerk reported on the disappointing news that Mr Tony Bishton had withdrawn his

offer to assist in managing the website.

(i) SPIB BH No report

(j) Blake Hall AS Cllr Amy Soulsby presented a report to the members on the proposed alterations to The

Blake Hall to make the hall more disabled friendly.

(k) SPRINC SB

The Parish Clerk also reported on the success of a recent meeting of the Trustees that had discussed future funding.

9.9 Reports

(1) SALC

Nothing to report upon

(2) Councillors

(a) David Lee

He advised the meeting of the poor condition of the path at Watergore immediately opposite the Esso Petrol Station

49 | P a g e

(3) Chairman

Nothing

(4) The Clerk

He advised the meeting of the forthcoming SLCC Regional Conference due to take place at The Holiday Inn Taunton of the 26

th November 2014. He also reminded members of the

need to further the appointment of a Village Ranger.

9.10 Correspondence

(1) Clerks & Councils Direct – September 2014 – Issue 95 C (2) SALC Notice of AGM – 27/09/14 E (3) Somerset Waste Monthly Briefing – September C (4) NALC DISExtra Issue 842 08/09/14 E (5) Mrs Walsh Ref: Street Market C (6) Martock PC Details – Job Scheme E (7) SCC Temporary Road Closure – Compton Durville E (8) Reach Overview of Youth Work – September 2014 E (9) NALC DIS Extra Issue 843 – 19/09/14 E (10) SP Junior School Request for a Grant toward a Sensory Garden Project BP (11) Grant Thornton Annual Audit Return and External Auditor Report BP (12) Allotments Change of Occupation – Plot 24B – Bracher & Maynard BP (13) SCC Copy of E-Mail – School Places E (14) Mrs A Soulsby Proposed alterations to Blake Hall E (15) Rialtas Fees & Charges – 2015-16 C (16) SSDC Precept – 2

nd Half Instalment £65.000 BP

(17) SCC Watergore Enhancements C (18) Nat West Mandates - Changes to signatories BP (19) Stones Approval of a Memorial BP (20) NHS England Notice – Proposed Controlled Locality Determination E (21) Stones Memorial Approval request BP


(22) Viridor Letter – Trading Details BP (23) Cllr C Le Hardy Copy Letter to Police Commissioner – Speeding E (24) Mr/s W-Peacock Letter regarding Planning Application – 14/04142/FUL E 9.11 Other Business referred to the Clerk

(1) To note the posting of the Conclusion of Audit 2014 Notice Noted 9.12 Date of next Meeting – Full Council and Planning Committee Meeting Monday 3

rd November

2014 – to be amended to Wednesday 6th

November 2014

50 | P a g e

Public Session

Prior to the meeting commencing the Chairman invited the following members of the public to address the meeting. Mr Woodruffe-Peacock He expressed his dismay at the announcement by Nat West Bank Ltd that they were

to close their local branch in St James Street. Discussion then ensued as to what could be done. It was agreed that the suggestion set out in the following Parish Council Agenda that a Working Party be formed was the right steps to take.

Mr John Bishop Gave a resume as to the background over many years with regards to the bollard

located in George Lane. Mr Barry Apps Read a prepared statement in which he strongly recommended that a proposed

review of the Parish Plan should be upgraded to that of a “Neighbourhood Plan” Mr Richard Blausten Advise the Council Members of the recent flow off of water from the allotments and

the ancillary flooding problems it created around his and his immediate neighbours. He urged the Parish Council to seek repair to the drainage in the land leading up to the allotments

Mr Mark Roach Questioned the current communication platforms being operated by the Parish

Council as he had been unable to locate the time and venue of the Parish Council Meeting.

The Parish Clerk gave an update on both the now unsupported village web site the yet to be launched new dedicated parish council website and the posting of notices generally.

Mrs Pam She indicated that she was very concerned about the gullies in Compton Durville

that appear not to be cleansed for many months. County Councillor Le-Hyde Spoke on matters relating to Persimmon Homes and the relating problems around

future school places. He also referred to the problems of ingress and egress of traffic when the new properties came on stream which would be exacerbated even further if the recently submitted application for more houses came to fruition.

He urged both the members of the public and the parish council to take note and

respond to the recently published County Council Library consultation. Finally he referred to the demonstration that had taken place earlier that day outside

the Nat West Bank premises and again urged as many people as possible to write to the local MP expressing their concerns as to the potential fallout the proposed bank closure will cause to the local community.

The Chairman thanked everyone for their presentations and he was confident that the Parish Council would take them into account in their subsequent deliberations. Minutes of a Parish Council Meeting of South Petherton Parish Council held at The William Blake Memorial Hall Market Square St James Street South Petherton on Thursday 6

th November 2014 when the following

business was conducted. PRESENT Councillors Mr A Dance (Chairman) together with Councillors Misses S Beaufoy and L Chant

Mesdames M H Burridge P Worner & A Soulsby Messrs B Chitty G Gatehouse I Greenfield M Hickley D Lee P Ritchens N Wakely together with the Parish Clerk Mr B Poole

In addition County Councillor Christopher Le-Hardy 27 members of the public. 10.1 To receive any apologies for non attendance Councillor Mr B Herrick







51 | P a g e

10.2 To receive any declarations of interest None 10.3 To receive and approve the Minutes of the Annual Parish Council Meeting held on Monday 6

th

October 2014

Resolved that the Minutes of the Parish Council Meeting of South Petherton Parish Council held on Monday 6

th October 2014 that had been previously circulated be taken as read and agreed as being

a true and correct record and as a result therefore approved and duly signed by the Chairman


(1) Matters raised by members of the public at the previous meeting of the council. 9

The public session consisted of reports from District Councillor Barry Walker and County Councillor Christopher Le-Hyde

(2) Flower Pergola - Removal 9.4.2

The Clerk advised the meeting that he was having difficulty in sourcing a contractor

(3) Parish Plan - Inaugural Meeting 9.4.5

Arranged for Thursday 27th November 2014

(4) Tree Inventory 9.4.9

Matter is in progress

(5) Drove – Barcroft Lane 9.4.10 (6) Defective Light & Overgrown Hedge 9.4.14 (7) Footpath – Watergore 9.8.1.c

All reported to the appropriate authorities

(8) Bollard – George Lane 9.8.1.c

See 10.5.4

(9) Bollards – St Michaels Gardens 9.8.1.c

See 10.5.5

(10) SP Junior School – Grant – Sensory Garden 9.10.10

Verbal report to be given to the meeting

(11) Martock Job Scheme

A letter has been dispatched saying that South Petherton Parish Council could be interested in such a scheme for next financial year

10.5 Resolutions

(1) To consider the following applicants who wish to be considered as a Parish Councillor to fill the final casual vacancy and thereafter resolve to elect one candidate Angie Allen Jeanette Mitchell

Resolved on a proposal by 8 votes in favour of Mrs Angie Allen to 5 votes for Mrs Jeanette Mitchell that Mrs Angie Allen fill the last casual vacancy on the Parish Council. She then completed the Councillor’s Declaration of Office congratulated by the Chairman and took her seat on the council

52 | P a g e

(2) To resolve to form a working party to consider the closure of the South Petherton Branch of

the NatWest.

Resolved to form the said working party comprising of Councillor H Burridge A Dance I Greenfield D Lee together with the flowing members of the public J Mitchell M Lovatt A Winter and M Roach

(3) To consider using the services of a Minute Clerk

The resolution was considered whereupon it was:- Resolved not to use the services of a Minute Clerk

(4) To consider the type of Bollard installation needed at George Lane

This subject matter was considered in the light of the information given in the public session by Mr Bishop and it was therefore:- Resolved that the Parish Council was not required to take any further action.

(5) To consider the options available at St Michaels Gardens in respect to the need to replace

the broken bollards and as a consequence resolve to implement action

The various options were considered and it was:- Agreed that the best option would be either a gate or a staggered fenced walk way.

(6) To resolve to note the receipt of paper drafted by Cllr Graham Gatehouse in respect to

reviewing the current village plan and the holding of an open public meeting hosted by the Parish Council to consider the suggested recommendations contained therein and to take the appropriate action with regards to Parish Council representation. Resolved to note the receipt of the said paper and to approve of the proposed actions Resolved that the following Councillors would represent the Parish Council Mrs A Allen and Messrs B Chitty & N Wakely

(7) To resolve to appoint a Parish Council Solicitor

Resolved that such an appointment be made and that the Clerk seek a suitable person located locally

(8) To resolve to form a working party to consider setting up a Community Land Trust (CLT)

Resolved that a working party be formed and that the following Councillors should represent the Parish Council Miss S Beaufoy and Messrs B Chitty and A Dance


(1) To receive a verbal report of the Finance & General Purposes Committee that had been held immediately prior to the Planning Committee Meeting on Wednesday 6

th

November 2014

Received

(2) To approve the following items of expenditure for the month (102) Blake Hall Hall Hire – Parish Council and others 47.50 (103) Reach Youth Work delivery for October 2014 1821.00 (104) Reach Materials – 2 Cameras and memory stick 98.90 (105) Staples Stationery 3.32 .66 (106) Landscapes Grass Maintenance 960.50 192.10 (107) Mr B Poole Salary & Expenses 2452.41 (108) Mr B Chitty Expenses 70.55 Resolved that the invoices as presented be paid

53 | P a g e

10.7 Planning Report

(1) To receive the draft minutes of the Planning Committee held on Monday 6th

October 2014 and to note the decisions thereto :-

Received



(a) Allotments NW

It was noted that the Allotment Association had formed its steering committee and that various proposals were being discussed before formally coming before the Parish Council for ratification and or approval.

(b) Cemetery SB Concern was expressed at the increase in the number of dogs that appeared to be off their

leads.

(c) Footpaths & Bridle Ways IG It was reported that some of the paths in the Compton Durville area of the village were

becoming difficult to walk.

(d) Roads & Transport BC Agreed that Councillors Chitty & Dance would investigate the pertaining problem of blocked

gullies and thereafter instruct the clerk to take the appropriate action.


It was noted that some of the 2014 Rents were still outstanding from some of the Recreation Groups.

(f) Play Area PW

Reported that on e of the expected quotations had been received

(g) TA13 GG It was noted that the next edition was in the process of publication

(h) Website BP (i) SPIB BH (j) Blake Hall AS (k) SPRINC SB

Nothing tangible to report 10.9 Reports

(1) SALC (2) Councillors (3) Chairman


(4) The Clerk Indicated that he was pleased that the Parish Council was now at full strength 10.10 Correspondence

(1) South Petherton Notice – To Review the Village Plan – Poster E (2) Cllr Le-Hyde South Petherton Highways Review E

54 | P a g e

(3) NatWest Letter – Closure of the South Petherton Branch – 20/01/15 E (4) Mrs J Mitchell Application Form – Casual Vacancy E

(5) SP Twinning Seeking a Grant BP

Considered and resolved by the Finance & General Purposes Committee

(6) Mrs A Naish Flooding – Compton Durville BP (7) Viridor Account Details BP (8) SSDC South Somerset Market Town Guide App. E (9) SSDC Digital Access to Revenues & Benefits Service E

(10) Mrs A Clifford Bollard – George Lane E

See 10.5.4

(11) NALC DISExtra Issue 845 – 17/10/14 E (12) SSDC Outdoor Playing Space Sport - Recreation Planning Obligations E

(13) Humphries Kirk Solicitors for Messrs J m & B J Pitts BP See 10.5.7 (14) SLCC 40

th Conference National Conference details C

(15) SSDC Play Area & Youth Facility Inspection Report BP

To be considered by the Open Spaces Committee

(16) Mrs R Skinner Copy Correspondence – Letter to NatWest C (17) HMRC Penalty Notice – Lack of Year End RTI BP (18) Clerks & Councils Direct Issue 96 November 2014 C (19) Heating Oil Club Information of the scheme C (20) Chilton Cantelo School – Invite Nursery Launch & “Release your Child” Session C (21) Woodruff-Peacock Correspondence – Planning Application14/04142 E (22) SSDC Removal of Red Telephone Boxes E

(23) SSDC Annual Playground Inspection Report & Risk Assessment BP

Noted

(24) SCC Somerset Library Services Consultation E Agreed to be a discussion item at a subsequent Parish Council Meeting

Additional correspondence received after the circulation of the agenda None 10.11 Other Business referred to the Clerk None 10.12 Date of next Meeting – Full Council and Planning Committee Meeting Monday 1

st December

2014

55 | P a g e

PUBLIC SESSION

Prior to the meeting commencing the Chairman invited the following members of the public to address the meeting. Mr Tony Bishton Presented a bouquet of flowers to Councillor Mrs Amy Soulsby on behalf of the

traders of the village to thank her for the entire organisation she had involved herself in with the Christmas Lighting-Up Festivities which were unanimously voted a huge

Mr David Williams Addressed the meeting by congratulating the Council for succeeding in getting a full

complement of councillors. He also asked what actions the Parish Council was adopting to fight the proposed

closure of the local branch of the Nat West Bank. County Councillor C Le-Hyde Informed the gathering of the just announced improvements to the A303 and what

steps he had taken to allot funds to the local Health & Well Being initiative Mrs Susan Walker Then addressed the meeting by explaining what she and the School Governors were

hoping to provide in the form of a Sensory Garden with the hope that the Parish Council might consider part funding.

Mr Chris Goldsmith Asked the members to give due consideration to the requests being made by the

Allotment Association to the actions under subject heading 11.5.1 The Chairman thanked everyone for their presentations and he was confident that the Parish Council would take them into account in their subsequent deliberations.

MINUTES

Minutes of a Parish Council Meeting of South Petherton Parish Council held at The William Blake Memorial Hall Market Square St James Street South Petherton on Monday 1

st December 2014 when the following

business was conducted. PRESENT Councillors Mr A Dance (Chairman) together with Councillors Misses S Beaufoy and L Chant

Mesdames A Allen P Worner & A Soulsby Messrs B Chitty G Gatehouse I Greenfield N Wakely together with the Parish Clerk Mr B Poole and Youth Council Member Miss Misha Soulsby

In addition County Councillor Christopher Le-Hardy and 23 members of the public. 11.1 To receive any apologies for non attendance Councillors Messrs B Herrick M Hickey and D Lees 11.2 To receive any declarations of interest None 11.3 To receive and approve the Minutes of the Annual Parish Council Meeting held on Thursday

6th

November 2014

Resolved that the Minutes of the Parish Council Meeting of South Petherton Parish Council held on Thursday 6

th November 2014 that had been previously circulated be taken as read and agreed as








56 | P a g e


(1) Matters raised by members of the public at the previous meeting of the council. 10

None

(a) Flow off of water from the allotments It was noted that the Parish Council is currently consulting with SSDC/SCC as to the

proposed action that needs to be taken.

(b) Closure of the Nat West Bank – South Petherton Noted that a letter as agreed was sent from the Parish Council to the local MP Mr

David Laws deploring the proposed action being taken by Nat West Bank Ltd in the proposed closure of their local branch in South Petherton.

It was also anticipated that the Bank Closure Working Party was likely to provide an

interim verbal report to a subsequent meeting.

(c) Cleansing of gullies in Compton Durville

It was noted that an agreement has been received from South Somerset that the gullies will be cleansed as soon as possible.

(2) Flower Pergola - Removal 9.4.2

No action as yet has been undertaken

(3) Parish Plan - Inaugural Meeting 10.4.3

A verbal report on the holding of the inaugural meeting held the previous Thursday was given to the meeting

(4) Tree Inventory 9.4.9

It was reported that the subject matter has now been concluded

(5) Bollards – St Michaels Gardens 10.4.9

Subject matter now concluded

(6) SP Junior School – Grant – Sensory Garden 10.4.10

The Head Teacher Mr Sue Walker gave a presentation to the Parish Council at the commencement of this evening’s meeting.

(7) Appointment of a Parish Solicitor 10.5.7

Mr Justin Martin Solicitor of Humphries Kirk Solicitors in Crewkerne has been so appointed

(8) Community Land Trust Working Party 10.5.8

Members were asked to note that they would be asked to approve the payment of the affiliation fee under 11.6.2

11.5 Resolutions

(1) To consider and resolve the following quotations obtained by the Allotment Association:

Some discussion ensued as to who precisely should be paying for the under mentioned work whether it should be the responsibility of the Parish Council or the responsibility of the Allotment Association.

57 | P a g e

(a) Replacement of a rabbit proof perimeter fencing adjoining plots 4b 5b 7b 8b and 13a

at a total cost of £2040

(b) Replacement rabbit proof gates adjoining plots 4b 5b 7b and 8b at a cost of £576.00

(c) New rabbit proof gates top and bottom of central pathway at a cost of £288.00

(d) Preparation and grassing with turf of a wide access path plus widening and grassing centre section of central pathway at a cost of £1447.20

(e) Upgrading and repairing lower section of central pathway (adjoining 12a & 12b) at a

cost of £1500.00

(f) Clearing and removing triangle piece of ground and car park removing old fencing and rubbish to incorporate new area into car park at a cost of £1350.00

Resolved that items (a) to (f) should be financed in total by the Parish Council.


(1) To receive the draft minutes of the Finance & General Purposes Committee that was held on Wednesday 6

th November 2014 and note the outcomes thereto:-

Received

(2) To approve the following items of expenditure for the month (113) CLT Affiliation Fee 49.00 (114) Wasteology Hire of Skip – Allotments 229.00 45.80 (115) Festive Lights Christmas Lights 2509.85 250.00 (116) Avon Bulbs Supply of spring bulbs 553.93 (117) Intouchcrm E-Mail Accounts – November 19.50 3.90 (118) Stable Print TA13 Winter 1770.00 (119) SLCC Enterprises Regional Conference (3) 177.00 35.40 (120) Microshadevsm Monthly Hosting Fee 43.00 8.60 (121) Staples Stationery 80.77 16.15 (122) Viridor Eurobin .40 .08 (123) Nat West Bank Charges 22.44 (124) Nat West Bank Charges 31.68 (125) Reach Youth Work delivery – November 2014 1821.00 364.20 (126) Mr A Dance Village Maintenance Work 40.00 (127) Landscapes Grass Maintenance – Nov 14 960.50 192.10 (128) Stable Print Village Meeting – Neighbourhood Plan 1483.78 (129) Mr B Poole Salary & Expenses* - Back Pay 3960.92 (130) Sign Solutions “Ball Game” Signs 39.90 7.98 (131) Mike Roberts Recreation Ground Work 1200.00 (132) Norton Movie Nites Supply of Projector 10.00 (133) David Hall Delivery of TA13 107.00 (134) CPRE Booklets – Planning 25.00 (135) Mr K Harris Caretaking and other duties 1046.50 (136) Blake Hall Hall Hire 35.00 (137) Knight Electrical Replacement of Christmas Rope Lights 900.00 180.00 (138) Provendor Refreshments 237.50 47.50 (139) Jane Hepper Consultancy Work – Neighbourhood Plan 400.00 80.00 (140) Stoke-sub-Hamdon Band – Christmas Lighting Ceremony 100.00 (141) M Williams Research Work – Neighbourhood Plan 402.50 Resolved that the invoices as presented be paid To ratify the agreed grants of £400.00 to South Petherton Cricket Club and £200.00 to South

Petherton Twinning Association

Resolved to ratify the recommendations made by the Finance & General Purposes Committee in respect to the stated grants

58 | P a g e

11.7 Planning Report

(1) To receive the draft minutes of the Planning Committee held on Wednesday 6th

November 2014 and to note the decisions thereto :-

Received


(1) To receive a verbal report of the Open Spaces Committee Meeting held prior to this meeting on the 1

st December 2014

Verbal Report received

(a) Allotments NW (b) Cemetery SB (c) Footpaths & Bridle Ways IG (d) Roads & Transport BC (e) Recreation Ground - SPRUG AS (f) Play Area PW (g) TA13 GG (h) Website BP (i) SPIB BH (j) Blake Hall AS (k) SPRINC SB

Nothing tangible reported that had not been discussed elsewhere 11.9 Reports

(1) SALC (2) Councillors (3) Chairman

Nothing tangible reported

(4) The Clerk

Members were reminded that the Budget process was fast approaching and as such the parish clerk should be advised of any aspirations of individuals or committees for 2015-16.

11.10 Correspondence

(1) David Hall Promotions for Spring/Summer 2015 C (2) SP Bowling Club Application for a grant BP

To be considered at the next meeting of the E&GP Committee

(3) Vaux Brothers “Leisure Facilities for the 21st Century” C

Details passed to the Neighbourhood Plan Project Group

(4) Mrs S Nash Repainting of the “Slow Signs” towards East Lambrook E The clerk to notify Highways.

(5) HMRC BACS Remittance – VAT Repayment - £4672.61 BP (6) Reach General Overview of Youth Work in South Petherton C (7) HMRC PAYE & NI BP

59 | P a g e

Additional correspondence received after the circulation of the agenda (8) Western Power Wayleave Consent Forms – Hayes End South Petherton BP

Resolved by way of an emergency agenda item that permission should be granted as was similarly agreed at a previous meeting of the Parish Council

(9) HMRC RTI Penalty Notice BP Noted that the Parish Clerk was dealing with this item of correspondence 11.11 Other Business referred to the Clerk

(1) To receive a first draft of the proposed Budget for 2015/16 Received

11.12 Date of next Meeting – Full Council and Planning Committee Meeting Monday 5

th January

2015

Documents

SOUTH PETHERTON PARISH COUNCILstorage.googleapis.com/wzukusers/user-12838070... · Musgrove Park Taunton. She concluded her comments on this subject matter by asking the Parish Council