CRANE DEPARTMENT OPERATIONAL PROCEDURE

OKI PULP & PAPER MILL PROJECT [OKIPL1]Project No.P-OkiPL1

Document No.

Revision00

INVOICING PROCEDURE FOR EXTERNAL CUSTOMER PROCEDUREPage17 of 17

Issue Date

INVOICING PROCEDURE FOR EXTERNAL CUSTOMER

CONTENTS

1.0 PURPOSE & SCOPE

2.0 DEFINITIONS

3.0 FLOWCHART

4.0 PROCEDURAL TEXT

5.0 REFERENCES

6.0 ATTACHMENTS

This document contains proprietary information. It is provided to PT OKI employees and contractors only. Do not share this information verbally or by other ways with anyone outside this audience without the express written consent of the relevant authorized superior officer.

Dokumen ini berisi informasi yang penting, Dokumen ini disediakan hanya untuk karyawan PT OKI dan kontraktornya. Dilarang menyebarluaskannya dengan lisan atau cara lainnya kepada yang tidak berkaitan dengan projek PT OKI, tanpa izin tertulis dari petugas yang berwenang.

Preparation, Review and ApprovalRoleName/Id. NoTitleSignatureDate

Prepare by

Reviewed by

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1.0 PURPOSE & SCOPETUJUAN & RUANG LINGKUP

To provide a standard procedure for invoicing process to external customer (contractor) in PT. OKI Pulp & Paper within Indonesia. Based on this site-specific operational procedures wherever required can be further developed.Untuk menyajikan prosedur standar untuk proses penagihan ke external customer (kontraktor) di PT. Oki Pulp & Paper di seluruh Indonesia. Berdasarkan prosedur operasional yang spesifik ini bilamana diperlukan dapat dikembangkan lebih lanjut.

2.0 DEFINITIONSDEFINISI-DEFINISIFADFinance Accounting Department of PT. Oki Pulp & Paper

Finance Accounting Departemen PT. Oki Pulp & Paper.

HESCHeavy Equipment Service Centre Department of PT. Oki Pulp & Paper

Heavy Equipment Service Centre Departemen of PT. Oki Pulp & Paper

HESC Department ManagerThe manager who is in charge of the Heavy Equipment Service Centre (HESC) Department which is a functional department of PT. Oki Pulp & Paper.

Manajer yang bertanggung jawab di Departemen Heavy Equipment Service Centre (HESC) sebagai departemen fungsional dari PT. Oki Pulp & Paper

HESC Department Manager

FAD Department Manager

OKI PULP & PAPER MILL PROJECT [OKIPL1]Project No.P-OkiPL1

Document No.

Revision00

INVOICING PROCEDURE FOR EXTERNAL CUSTOMER PROCEDUREPage1 of 17

Issue Date

This document is confidential, and shall not be reproduced in whole or without the prior written consent of the APP Global Projects Group.Form GPG-100-01-PRA Dec 20, 2013Page 1 of 173.0. FLOW CHART

DIAGRAM ALIR

3.2LEGENDLEGENDA

ACC:Accounting Department PT. Oki Pulp & Paper

MGR:Manager

DISP:Dispatcher

INSP:Inspector

OPR:Operator

SUPT:Superintendent

SUPV:Supervisor

ADM:Administrator

CU:Customer

GM:General Manager

MKG:Marketing

:Multiform References

:Form References

:Process References

:Decision References

:Document References

:Terminator

:Connector

:Process Line

:Document/Form Reference Line

4.0 PROCEDURAL TEXTTEKS PROSEDUR

4.1.EQUIPMENT REQUEST PROCESS FROM EXTERNAL CUSTOMERPROSES PERMINTAAN PERALATAN DARI PELANGGAN EKSTERNAL

4.1.1. Contractor who require the service to use the equipment must submit a Request Equipment Form to Admin OKI Division which the contractor working to submit into HEMS. After the process in HEMS completed, the contractor must send Request Equipment Form to Dispatcher HESC Department (for the details process please see HESC Operational Procedure)Kontraktor yang memerlukan pelayanan untuk pemakaian peralatan harus mengisi Formulir Permintaan Alat dan menyerahkan ke admin divisi OKI dimana kontraktor itu bekerja untuk diajukan kedalam HEMS. Setelah proses HEMS selesai, Kontraktor harus menyerahkan formulir Permintaan alat ke Dispatcher Departemen HESC (untuk proses lebih rinci silahkan melihat HESC Operational Procedure)4.1.2. HESC Dispatcher will arrange the equipment allocation to meet the service needed by contractor. HESC Dispatcher akan mengatur alokasi peralatan untuk memenuhi servis yang dibutuhkan oleh pelanggan.

4.2. WORK COMPLETED AND INVOICING PROCESSPEKERJAAN SELESAI DAN PROSES TAGIHAN

4.3.1The Daily usage of the equipment shall record into Time Sheet Form every day by operator/Driver and send it to Customer for approval after finish the job.Pemakaian alat harian harus dicatat menggunakan Time Sheet Form setiap hari oleh Operator/ Driver dan dikirimkan ke Customer untuk disetujui setelah pekerjaan selesai.

4.3.2If Customer does not approve the Equipment Time Sheet Form, so HESC Department Supervisor/Superintendent and Customer shall review it and come to an agreement.Bila Customer tidak menyetujui maka Supervisor/Superintendent Departemen HESC dan Customer akan meninjau ulang lalu mengirimkan kembali untuk mendapatkan persetujuan.

4.3.3After the Customer has approved the Equipment Time Sheet then the Time Sheet shall be collected by HESC Department Supervisor/Foreman and sent to Dispatcher for record then send to administrator for preparing equipment billing processSetelah Customer menyetujui Equipment Time Sheet Form maka Time Sheet di kumpulkan oleh Supervisor/Foreman Departemen HESC dan dikirim ke Dispatcher untuk dicatat kemudian dikirim ke admin untuk menyiapkan proses pembayaran tagihan alat.

4.3.4The HESC Department Administrator shall prepare the summary progress claim using Equipment Time Sheet Form as back up and send to Accounting Department (For the detail process please see the Work Instruction Billing Process).Admin Departemen HESC menyiapkan rekapitulasi penagihan bulanan menggunakan Equipment Time Sheet Form sebagai lampiran dan mengirimkannya ke Departemen Accounting (Untuk proses lebih rinci silahkan melihat Work Instruction Billing Process)

4.3.5If any Outsourcing (Rental) Equipment from Vendor that working under HESC Department, HESC Department Administrator shall prepare Monthly Payment Application for invoicing Outsourcing (Rental) Equipment (For the detail process, please see the Work Instruction Invoicing Outsourcing (Rental) Equipment).Jika ada Equipment Outsourcing (Rental) dari Vendor yang bekerja dibawah kontrol Departemen HESC, Admin Departemen HESC harus menyiapkan Payment Application bulanan untuk penagihan Outsourcing (Rental) Equipment ( untuk proses lebih rinci silahkan melihat Work Instruction Invoicing Outsourcing (Rental) Equipment)

4.3.6Operational HESC department consist of Crane Operational, Heavy Equipment Operational & Transport Operational (for detail activity, please see the Work Instruction per each section) then for support operational HESC Department, HESC Department have Workshop Section for repair and maintenance all equipment under PT.OKI PULP & PAPER MILLS (For Detail activity, please see the SOP of Workshop Section HESC Department) Operasi Kerja Departemen HESC terdiri dari Operasi kerja Crane, Operasi kerja alat berat & operasi kerja transportasi ( Untuk aktivitas lebih rinci, silahkan melihat Work Instruction setiap seksi) kemudian untuk mendukung operasi kerja departemen HESC, Departemen HESC memiliki Workshop seksi untuk perbaikan dan perawatan semua alat yang dimiliki oleh PT.OKI PULP & PAPER MILLS (Untuk aktivitas lebih rinci, silahkan melihat SOP dari Workshop Seksi Departemen HESC)

5.0 REFERENCESREFERENSI-REFERENSI

ISO 9001:2000 (E)- QUALITY MANAGEMENT SYSTEM REQUIREMENT Clausal 6.3, 7.2.1, 7.2.2, 7.5.1

P-Oki-PL1-QUA-BUMN-010-QUA-BUMN-010- MARKETING, PROPOSAL AND QUOTATION PROCESS

P-Oki-PL1-QUA-BUMN-011- OPERATION PROCESS section 11.0, 11.1, 11.2

P-Oki-PL1-QUA-BUMN-012 - QUALITY MANUAL MANAGEMENT RESOURSE SECTION 12.6, 12.7, 12.8

P-OKIPL1-181-01-FRM-0003- EQUIPMENT REQUEST FORMP-OKIPL1-181-01-FRM-0002- EQUIPMENT ALLOCATION FORM

P-OKIPL1-181-01-FRM-0010- CRANE HIRE DOCKET FORM

P-OKIPL1-181-15-FRM-0002- POLICE ESCORT REQUEST FORM

P-OkiPL1-181-15-FRM-0001- GATE PASS FORM

P-OKIPL1-181-01-FRM-0001- DAILY CRANE MOVEMENT REPORT FORM

P-OKIPL1-181-01-FRM-0006- QUOTATION FORM

P-OKIPL1-181-01-FRM-0005- MANPOWER TIME SHEET

P-OKIPL1-181-01-FRM-0004- EQUIPMENT REQUEST FOR LIFTING JOB FORMP-OKIPL1-181-01-FRM-0007- MATERIAL DELIVERY FORM

P-OKIPL1-181-15-FRM-0008 - EQUIPMENT INSPECTION REPORT

P-OkiPL1-100-15-FRM-0009- JOB SAFETY & ENVIRONMENT ANALYSIS (JSEA) FORM

P-OKIPL1-181-18-FRM-0001- CREDIT APPLICATION FORM

P-OkiPL1-181-15-FRM-0010- DAILY INSPECTION FORM

- MECHANICAL INSPECTION FORM

6.0ATTACHMENTLAMPIRAN-LAMPIRAN

Not applicable to this procedure

Tidak dipakai untuk prosedur iniThis document is confidential, and shall not be reproduced in whole or without the prior written consent of the APP Global Projects Group.Form GPG-100-01-PRA Dec 20, 2013Page 17 of 17