Social Networking “Page Creation” Permission Form

Creating a “Fan” Page for your Classroom:

The AUP states that if you plan to create a Social Networking site for educational/classroom use, it must be a PAGE and not a Group. Please read the information below and fill out all appropriate blanks. Return all signed pages to Jim Jackson, DTC at Central Office. Once permission has been granted, your TIS must be made an administrator of the page. The TIS will only be an administrator in case an issue arises and access is absolutely necessary. Directions for making the TIS an administrator follow this permission form. This blank form will also be posted to our Technology website under Resources: http://ww2.bullittschools.org/technology/

Here is an excerpt from our Board Approved policy section 08-2323:

In order for District employees and activity sponsors to utilize a social networking site for instructional,

administrative or other work-related communication purposes, they shall comply with the following:

1. They shall request prior permission from the Superintendent/designee.

2. If permission is granted, staff members will set up the site following any District guidelines developed by the Superintendent’s designee.

3. Guidelines may specify whether access to the site must be given to school/District technology staff.

4. If written parental consent is not otherwise granted through AUP forms provided by the District, staff shall

notify parents of the site and obtain written permission for students to become “friends” prior to the students

being granted access. The permission shall be kept on file at the school as determined by the Principal.

5. Once the site has been created, the sponsoring staff member is responsible for the following:

a. Monitoring and managing the site to promote safe and acceptable use; and

b. Observing confidentiality restrictions concerning release of student information under state and federal

law.

Staff members are prohibited from extending invitations to or accepting invitations from students on any

“personal social networking sites” that does not serve a legitimate professional, educational, or religious

purpose unless the student’s parent/guardian has knowledge of the communication and gives specific permission

for same. Staff members may create a classroom “fan or professional” page to communicate with students and

parents information directly relating to classroom and school activities. The staff member’s “fan or

professional” page shall be separate from his/her personal networking page. Employees creating such “fan or

professional” pages are responsible for all content posted on the website. Any social networking site, blog or

other emerging technology used to communicate with students and parents shall include the disclaimer ““The

Official BCPS Board Approved page for ______ (name of school or classroom) in ______ (city), KY. This site is

not monitored on a 24/7 basis”.

If you have any questions or need any other information on creating a Social Networking profile, please contact your TIS and we will help you any way we can.

Name:______________________________________ Signature: _______________________________________________________

School: ___________________________________________________________ Date: _____________________________________

Social Networking “Page Creation” Permission Form

** Please print legibly and fill out all information so that evaluation decision is not delayed. **

Group/organization requesting “fan page” permission: _________________________________

Individual Name: ________________________ School Name: ___________________________

Class Name / Name for “Fan Page” – must include letters BCPS in the name (example: BCPS – Mrs. Grant’s Class. A Page name can be changed in the EDIT info, but it is best if you create it with BCPS from the start. Also be careful using a grade level since those can change frequently.): ________________________________________________________________________________

Person(s) to be in charge of / responsible for (administrator) “fan page”: __________________

________________________________________________________________________________

Platform to be used (examples: Twitter, Facebook, etc.): __________________________________

Type(s) of information to be posted on the “fan page” (ie. News, updates, class pictures / videos, etc.): ____________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

Please provide a detailed explanation of why you are requesting permission, including benefits for students/parents regarding your implementation plan, for this “fan page.” _____________________

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

Please provide details about how you will keep the site secure and adhere to AUP guidelines: _____

________________________________________________________________________________

________________________________________________________________________________

Please include any additional information you would like for us to consider here: _________________

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

NOTE: When creating a page, be sure to place the page under either Education or School as the category (this can always be changed as needed but best to do it up front).

Signature(s) of Responsibility:

Note: All responsible parties (administrators to the site; not including the TIS), including the principal, need to sign this permission form.

Name:______________________________________ Signature: ______________________________________________________

School: ___________________________________________________________ Date: _____________________________________

Name:______________________________________ Signature: _______________________________________________________

School: ___________________________________________________________ Date: _____________________________________

Name:______________________________________ Signature: _______________________________________________________

School: ___________________________________________________________ Date: _____________________________________

Principal Name:____________________________ Signature: _____________________________________________________

School: ___________________________________________________________ Date: ______________________________________

Date received: _________________________ Decision: Approve Deny

Once permission has been granted, your TIS (as BcpsTis in Facebook) must be made an administrator of the page. The TIS will only be an administrator in case an issue arises and access is absolutely necessary. Follow the directions below to make the TIS an administrator in Facebook. In all other social networking sites, please contact the TIS directly.

Notes:

Signature of Superintendent / Designee: __________________________________________________ TIS initials: _____________

Social Networking “Page Creation” Security Settings

Directions for making the TIS an administrator on your Facebook “fan” page:

1. Login to your page (example below). This is where you will make changes to your page, post to your page, etc.

2. Before making the BCPS Tis an administrator, we have to LIKE your page. Please send your TIS an email stating your page has been created and include the name of your page for easier searching. We will “Like” your page as soon as we receive notification it is created.

3. To make BCPS Tis an administrator on your page, look under the Admin Panel of updates and find the “New Likes” section. Click on “see all” to get a list of people.

4. When you click the link, a list of names that “like” your page will pop up. Once you see that BCPS Tis likes your page, please click on MAKE ADMIN to the right to make the BCPS Tis an admin. Again, the TIS’s are only an administrator in case a need arises and will make no changes or be on your page otherwise.

5. You will then be asked to put in your Facebook password in to verify that it is you that is making the BCPS TIS an administrator. Click SAVE.

6. Once you click Save, you may be redirected to a page that says, Admin Roles with other items

on the menu. If you are not redirected to this menu, you can get to it by Viewing your page and clicking on EDIT INFO at the top.

7. Now you will need to be sure you have the correct Settings for your page. Please either view your page and click “Edit Info” as shown above, or click on Your Settings on the menu to the left. In this area, just keep BOTH boxes checked.

8. Click on Manage Permissions to the left. Please be sure your settings look like the following or at least similar to the settings below for best security. If you want others to add photos, tags, videos, have the items checked. Click SAVE CHANGES.

9. Below Permissions you will find a “Basic Information” section. Be sure to fill out all necessary information in that section. Be sure to click SAVE CHANGES.

10. In order to place a profile picture for your site, click on “Profile Picture.”

Category should be Education or School

Name – can be changed to reflect the “BCPS –“ at the beginning of the name (BCPS – Mrs. Grant’s Class).

In the ABOUT section, you need to put the “official BCPS statement.”

“The Official BCPS Board Approved page for ______ (name of school or classroom) in ______ (city), KY. This site is not monitored on a 24/7 basis”.

Place your school website or classroom/team Wordpress (Bullitt Blog) Site in the Website section.

Click on Browse to add a picture you already have saved on your computer. Find the picture and choose open. Your picture may or may not appear in the window right away. If you click on something else and then click back, it will be there.

11. There are other “Resources” available by clicking on the Resources button in the menu on the left.

12. Remember that this site will be your responsibility to maintain and keep abreast of when items are posted.

a. Please remember to delete any comments or posts that you deem inappropriate…that is your right as the page owner.

b. Also, be careful when posting names of students (no last names) and pictures of anything relating to your students (be sure you have the photo release signed).

c. Remember that Facebook cannot be accessed by a BCPS computer or on the BCPS network so you will need to do postings from your personal mobile device or off of the BCPS network.

If you have any questions or need further assistance,

please don’t hesitate to contact your TIS.

This is where you can “Tell your Fans” about your page through email.

You can “Use social plugins” to create a Facebook Like button for your Wordpress site.

You can also link your FB page directly to a Twitter account so that all FB posts made to this page show up on a specific Twitter account.

If you need further help with these settings, please contact your TIS.