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Final Assessment Cover Sheet

Jorja Williams ~"Michael Mack has just submitted his first assessment for his Certificate II in Business. You are required to mark Michaels assessment for BSBITU201A Produce simple word processed documents. Open Activity 15 Marking Guide BSBITU201A and Activity 15 Simulated student assessment BSBITU201A and mark Michaels assessment against the marking guide.Please record your feedback, comments and markings on Michaels assessment,Activity 15 Simulated student assessment BSBITU201Aand not on the marking guide. For part A if the answer is not correct you need to note why, eg incorrect year has been provided."

Student Name: Michael Mack

BSBITU201A Produce simple word processed documents

Training has been delivered and unit sign off sheet completed

Assessment/ projects have been successfully completed

Evidence has been collected/ sighted

ASSESSMENT OUTCOME

Part A & B: Competent NCDate:Trainer Initials:

Part C: Competent NCDate:Trainer Initials:

Details if not yet competent:

OVERALL OUTCOME

Competent Not Competent

Trainer Name:

Trainer Signature:

Student Signature:

Comments:

Assessment

BSBITU201A Produce simple word processed documents

Student name:

Michael Mack

Date:

Unit(s) covered by this Assessment

UnitCode

UnitName

BSBITU201A

Produce simple word processed documents

Submit your assessment:

By email to assessments@axiomcollege.com.au

By post: to Assessments, Axiom College, PO Box 1041 Milton Qld 4064

BSBITU201A Produce simple word processed documents

Recommended Reading (if applicable)

Part A Questions

Underpinning Knowledge Assessment.

Instructions: All questions are to be answered unless otherwise directed by your trainer

Short Answer Multiple Choice True/False

Q1)Prolonged work at a computer can be harmful to your health. List at least three ways to reduce or minimize this risk.

Ergonomically designed chair,

Adjust back rest to ensure sufficient lumbar support

Set screen position at eye level

Take regular rest breaks

Q2)Word processing applications such as Microsoft Word contain various built-in templates. List and briefly describe the purpose of three templates provided in a word processing application.

Letters, faxes, memos, mail merge, agendas, brochures, flyers, etc. Letter templates allow you to write a letter with the correct spacing and formatting. Memo templates include the correct headings and help with the layout of the memo and flyer templates include pre-set designs to help with marketing and advertising.

Q3)List three ways of minimising wastage in a work place.

Double sided printing

Energy saving lighting

turn off equipment when not in use (sleep and hibernate options for computers)

Q4)You are required to create a document that contains both left and decimal tabs. You are unsure how to do this. What built-in feature(s) of Microsoft Word can you use to assist you.

The built in features of Microsoft Word that can help assist you, include Word Help or Office Assistant.

Q5)Organisations (and individuals) have identified the need to consistently name documents because it improves access to documents. When saving a document in your work place, how do you name it and where do you save it? Give an example.

When saving a document at Jack House real estate agents, we save the document with the appropriate name, Document title, version, date:

e.g. Michael Mack job description v1 Jan 2012.docx

And we save the document in the relevant folder that the document relates to:

e.g. c:\HumanResources\michaelmack job description v1 Jan 2012.docx

Q6)Organisations have specific requirements for producing business letters. Identify at least three items that should be included in a typical business letter sent to a client.

Business letter template, with business colors & logo

Business font (Arial, font size 11)

Clients name, address and contact details

Q7)When creating documents for an organisation identify three aspects that can be modified to suit the organisations document design specifications.

Layout of the document, borders & shading & spacing

Font type and font size, italics & bold

Colours, pictures and logos.

Q8)You agree to type up a 500 page document for a client that has a deadline with a book publisher. Due to other commitments you have not done any work on this task until the day it is due and you are unable to complete it. Give at least two reasons why it is important to ensure that assigned tasks should be completed within the designated time frames.

It is important to ensure that assigned tasks are completed within designated time frames to achieve individual, team and organizational goals. If you dont complete tasks with the designated time frame this can have a flow on effect, stalling productivity, impacting on the client and ultimately affecting the organizations reputation,

Axiom College

Assessment BSBITU201A Produce simple word processed documents v2.1 27Jan 2012page 14 of 15

Part B Practical Activities

Activity 1

Activity Type

Task Observation Third Party Reports Verbal questioning Portfolio Case Study Role Play

Resources: Computer workstation, printer and appropriate software

Conditions: This activity may be completed in class or in your workplace. .

Instructions:

Task 1 - Using Microsoft Word Help, perform a search on the following topic, Create a new template. Please provide a printout of the relevant pages.

Task 2 You are required to change the screen display options on your computer.

Open a Microsoft Word document and complete the following tasks.

1. Change the layout to Full Screen Reading

2. Change to layout to Print Layout

3. Set the Zoom to 155%

4. Turn on the Ruler (if it is already on, turn it off)

Please provide a print screen demonstrating the completion of the following tasks.

You will be marked against the following criteria

Y

N

Print out your search results on creating a new template attached.

Print screen demonstrating completion of tasks attached.

Part B Task 1

Create a new template

What do you want to do?

Learn about templates

Create a template

Add content controls to a template

Add instructional text to a template

Save and distribute building blocks with a template

Add protection to a template

Learn about templates

A template is a document type that creates a copy of itself when you open it. In Microsoft Office Word 2007, a template can be a .dotx file, or it can be a .dotm file (a .dotm file type allows you to enable macros in the file).

For example, a business plan is a common document that is written in Word. Instead of creating the structure of the business plan from scratch, you can use a template with predefined page layout, fonts, margins, and styles. All you have to do is open a template and fill in the text and the information that is specific to your document. When you save the document as a .docx or .docm file, you save your document separately from the template on which it is based.

Templates are exactly like documents in that you can provide recommended sections or required text for others to use, as well as content controls such as a predefined drop-down list or a special logo. You can add protection to a section of a template, or you can apply a password to the template to help protect the contents of the template from changes.

You can find Word templates for most kinds of documents on Microsoft Office Online. If you have an Internet connection, click the Microsoft Office Button , click New, and then click the template category that you want. Alternatively, you can create your own templates.

Note Highly structured and complex templates, such as a tax preparation form, may be best created in a forms creation program such as Microsoft Office InfoPath 2007.

Top of Page

Create a template

You can start with a blank document and save it as a template, or you can create a template that is based on an existing document or template.

Start with a blank template

1. Click the Microsoft Office Button , and then click New.

2. Click Blank document, and then click Create.

3. Make the changes that you want to the margin settings, page size and orientation, styles, and other formats.

You can also add instructional text, content controls such as a date picker, and graphics that you want to appear in all new documents that you base on the template.

4. Click the Microsoft Office Button , and then click Save As.

5. In the Save As dialog box, do one of the following:

On a computer that is running Windows Vista, under Favorite Links, click Templates.

On a computer that is running Windows XP, under Save in, click Trusted Templates.

6. Give the new template a file name, select Word Template in the Save as type list, and then click Save.

Note You can also save the template as a Word Macro-Enabled Template (.dotm file) or a Word 97-2003 Template (.dot file).

7. Close the template.

Create a template based on an existing document

1. Click the Microsoft Office Button , and then click Open.

2. Open the document that you want.

3. Make the changes that you want to appear in all new documents that you base on the template.

4. Click the Microsoft Office Button , and then click Save As.

5. In the Save As dialog box, do one of the following:

On a computer that is running Windows Vista, under Favorite Links, click Templates.

On a computer that is running Windows XP, under Save in, click Trusted Templates.

6. Give the new template a file name, select Word Template in the Save as type list, and then click Save.

Note You can also save the template as a Word Macro-Enabled Template (.dotm file) or a Word 97-2003 Template (.dot file).

7. Close the template.

Create a new template based on an existing template

1. Click the Microsoft Office Button , and then click New.

2. Under Templates, click New from existing.

3. Click a template that is similar to the one that you want to create, and then click Create New.

4. Make the changes you want to the margin settings, page size and orientation, styles, and other formats.

You can also add instructional text, content controls such as a date picker, and graphics you want to appear in all new documents that you base on the template.

5. Click the Microsoft Office Button , and then click Save As.

6. In the Save As dialog box, do one of the following:

On a computer that is running Windows Vista, under Favorite Links, click Templates.

On a computer that is running Windows XP, under Save in, click Trusted Templates.

7. Give the new template a file name, click Word Template in the Save as type box, and then click Save.

Note You can also save the template as a Word Macro-Enabled Template (.dotm file) or a Word 97-2003 Template (.dot file).

8. Close the template.

Top of Page

Task 2

1. Full screen layout

2. Change to layout to print Layout

3. Set the Zoom to 155%

4. Turn on the Ruler (if it is already on, turn it off)

Part C Project

Project Type

Portfolio Observation Third Party Reports Verbal questioning Case Study Role Play

Resources: Computer workstation, printer and appropriate software

Conditions: Please read the project requirements carefully before completing this assessment. Your submission must be complete, clear and concise. Remember to address each of the points listed below.

Instructions:

Create three (3) standard business documents/letters. Collectively your 3 documents must include all of the following formatting features:

1. Text formatting that includes: Bold, Italics and Underline

2. Two different fonts that are appropriate for a business document

3. Graphics or Clipart appropriate for a business letter

4. Page number in the footer

5. Borders and/or shading

6. Bullets and/or numbering

Spell check and grammar check your document to remove any of these errors.

You will be marked against the following criteria

Y

N

Business documents/letters includes the following:

Bold, italics, underline

Two business type fonts

Graphics or clipart

Page numbers in footer

Borders and shading

Bullets and/or numbering

Spelling is checked and correct

Grammar is checked and correct

3 x Business documents/letters attached

Feedback:

Part C:

Document 1)

Document 2)

Michael Mack

Jacks Real Estate Agency

211 Delta Street, Fortitude Valley

Brisbane, 4000

January 13, 2012

Laura Benton

10 Loft Street

New Farm Park

Brisbane, 4000

Dear Laura Benton,

We would like to inform you that we have succeeded in finding a new rental property for you. The property is located at 12 Bracket court, New Farm Park. It is a modern unit with 1 lounge and dining room, 1 kitchen, 1 bathroom and a laundry. The unit also has undercover parking facilities. If you are interested in the property please call Jacks Real Estate Agency at your earliest convenience.

Yours Sincerely,

Michael Mack

Administrations officer

Michael smack

Document 3)

Memo

To:All staff

From:Michael Mack

CC:Jack Frost

Date:10-May-13

Re:Fire evacuation

All staff, please be aware that a fire evacuation will be occurring at 12:00pm Friday. Please follow the instructions of the chief warden and move to the assembly point when advised to do so.

Michael Mack