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Smartling Translation Resources

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Welcome to the Smartling Translation Management System! Once you have been set up with access, you’ll receive an email notification. Log in to the dashboard at:

Introduction

1 Projects

2 Translations

Content

3 The Translation Interface

4 Submit / Edit/Reject

http://dashboard.smartling.com

As a Translation Resource, you might be asked to translate, edit, or review the content in project.

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ProjectsWhen you first log in to the Smartling Dashboard you are automatically directed to the Projects view. There, you’ll find a searchable list of all the projects you have been assigned to.

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Project s

Filter and Search Projects.

Get project-level stats at a glance.

Mouse over a project card and click View Project to access a specific project.

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TranslationsAll of your content can be found under Translations: The Summary view gives you a high-level overview of project level-activity, while strings in translation are located under In Progress. Strings already translated and published are displayed under Completed.

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Summary

View and access Jobs with due dates

View and access all strings in your queue

See your word count broken down by fuzzy match for the current month

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In Progress

In the In Progress view, you’ll find a list of strings ready to be translated, edited or reviewed. You’ll receive an email notification whenever content is available for work.

Filter and Search content

Add or Create Issues, see Instructions or History

Select and Submit strings to the next step of the translation workflow

Indicates that a string is part of a Job

Click Add Translation to access the Translation Interface.

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Filter & Search

Smartling offers a combination of filters and search options so that you can easily and quickly find the strings you want:

Filter by string status Filter by translation workflow step

Search by keyword and/or filter by job, tags, file name, URL or domain.

Filters and keywords are displayed on top of the results and can be removed or added at any time.

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Issues

Use the Issues feature to ask the Project Manager, Account Owner, or Translation Resource Manager questions related to the content and the translation work.

(1) Issues can be raised in the In Progress view or in the Translation Interface, under the History tab.

(2) Each time you submit, answer, or resolve an issue, an email notification is sent out to the Project Manager, Account Owner, or Translation Resource Manager. You’ll also get notified via email every time someone else adds a comment to the issue.

View and comment on an open issue

Click the drop down to open the Strings dialog box

Mark an issue as ResolvedCreate a new issue or comment on an existing one

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Translation InterfaceThink of the Translation Interface as your translation workspace: This is where you enter translations and also get access to a number of features and tools that help you work faster and better. The Translation Interface is divided into two sections: Context and Workspace.

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Context

Context views vary depending on how the project is set up:

• Web context: Smartling displays the site you are translating ; allowing you to see your translated strings as your are typing them.

• Image context: Smartling displays a screenshot of the app, site, or document you are working on. Although you cannot see your translation in context, the string you are working on are highlighted and can be used as visual reference.

• No context: When no context is provided you can the see the source and target language side-by-side. In those cases, consider using the code view and character count as a reference.

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Features

Save your translation or latest edit Copy source

content into the target field

Click tag to add breaking and non breaking spaces

Access Translation Memory matches

Click your profile name to:

• Enable or disable Spell Check

• Customize ShortcutsSearch Translation Memory

Access a list view of the Glossary and the Style Guide

Manually manage spaces

Compare numbers of characters used between the source and translated contentCompare Code Views

for the source content and translation

Go to History to Create or View Issues

Click the green or red bracket to access a Glossary term

See at-a-glance, instructions, issues, glossary terms.

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Segments & Snippets

Smartling parses content into small, discreet entities. It makes it easier to re-order a translation whether for formatting or linguistics reasons:

• Strings: strings are extracted from the captured content based on paragraph markers found in a file.

• Segments: strings are parsed into segments by end of sentence markers, i.e. periods, semicolons, interrogation points.

• Snippets: segments are divided into snippets based on formatting, e.g. bold, italic, hyperlinks, etc.

In the Translation Interface segments and/or snippets are translated individually and can be re-ordered depending on the requirements of the target language.

Drag and drop target fields to re-order your snippets

Use the code view to see which snippet you are re-ordering

See your changes in the contextual view

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Translate/Edit/Reject/SubmitDepending on the workflow of step you have been assigned to, you’ll have the option to translate source content, edit or reject an existing translation, or submit a string in translation to the next step of the workflow.

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Submit, edit, or reject

If you are assigned to do a translation, once you are finished translating you’ll need to Submit translated strings to the next step of the workflow.

When assigned to Review step you are given the option to: • Submit: The string is moved to the next step of the workflow or to be published if you

are assigned to a final step • Edit: Click Edit to open the Translation Interface, make your changes to the

translation and Save. Once you are done, click Submit to move the string to the next step of the workflow

• Reject: To send a string back to a previous step or to a translation step, select Reject. Depending on how the workflow is set up you might not have access to the Reject Function

Once you Submit or Reject a string it is removed from your queue and cannot be accessed for further edits.

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Disclaimer

All training materials are for your own personal and not for commercial use. They may not be reproduced, distributed, transmitted, displayed, published or broadcasted without the prior permission of Smartling.

In-context helpSmartling makes it easy to get the information you need. Click the help tab and we’ll display a link to the article that relates to the feature you are currently using.

Support

Help Center For information about all of the dashboard features or to contact Smartling Support go to the Smartling Help Center.

TrainingFor further training, watch the Translation Resource Training Video and sign up for our weekly Q&A sessions.