SMART COLUMBUS ELECTRIFICATION PROGRAM 1 ......lesson learned, resulting action, potential impact, and the pertinent references by Priority/Initiative. A few key lessons learned include:

SMART COLUMBUS ELECTRIFICATION PROGRAM QUARTER 4 ACTIVITY REPORT: JAN – MAR 2018

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Resi urcesr


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EXECUTIVE SUMMARY This report describes project status updates, financial data and observations of the Smart Columbus

Electrification Program over the time period from January – March 2018 (Q4). The report also includes Key

Progress Indicators and other information for Year 1 of the Electrification Program and therefore is

considered the annual report for April 2017 through March 2018. The reporting period for financial

expenditure data for the City of Columbus was through March 31, 2018. This includes anticipated additional

Year 1 expenditures from GPD Group and the Columbus Partnership.

PROJECT DESCRIPTION AND STATUS The overall goal of this project is to measurably decrease light-duty transportation greenhouse gas (GHG)

emissions expressed in equivalent metric tons of carbon dioxide (MTeCO2) as a result of grid

decarbonization, electric vehicle (EV) fleet adoption, transit, autonomous and multi-modal systems

(implemented via USDOT grant agreement), and consumer EV adoption during the grant period compared to

a baseline year (2016).

Priority 1: Decarbonization Objective: In partnership with power providers, by 2030, install 905 MW of utility scale renewable energy

generation capable of serving the Columbus region; procure a minimum of 1.2 million MWh of renewable

energy for the City of Columbus between 2017 and 2022 and save an additional 0.33% of MWh consumed

through energy efficiency and smart grid programs during the time period of the grant.

Q4 Key Highlights:

78,000+

ADVANCED METERING INFRASTRUCTURE (AMI) METERS

INSTALLED TO DATE

These meters provide accurate and timely energy usage information to customers, allowing them to make better decisions creating a potential for a reduction in

overall electricity consumption.

297

NEW LED STREET LIGHTS INSTALLED IN QUARTER 4 BY

THE CITY OF COLUMBUS DIVISION OF POWER


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Priority 2: Fleet Adoption Objective: Work with public, private and academic sectors to place in operation 780 electric vehicles into

their fleets by the end of the grant period.

Q4 Key Highlights:

MORPC CONTRACTED

WITH GREEN COMMUTER TO PROVIDE DISCOUNTED EV VAN

COMMUTER OPTIONS. THIS INCLUDES

10 2018 TESLA MODEL X SUVs (SEVEN PASSENGER)

12 NEW LETTERS OF COMMITMENT FOR PUBLIC FLEETS IN QUARTER 4

PUBLIC FLEET VEHICLE PURCHASE COMMITMENTS TO DATE

Firm or Municipality Quantity Additional Expected

City of Columbus 93 107

Columbus Regional Airport Authority 2* 0

Mid-Ohio Regional Planning Commission 2* 0

City of Hilliard 2* 0

City of Dublin 4 6

Franklin County 11 0

The Ohio State University 2 35-50

City of Westerville 2* 0

City of Whitehall 2* 0

City of Worthington 2* 0

TOTAL 122 148-163

*indicates Q4 committment

5 NEW PRIVATE FLEET COMMITMENTS FOR

2018 EV PURCHASES HAVE BEEN SECURED.

American Electric Power (6 EVs)

Land Grant Brewing Company (5 EVs)

Columbus Zoo and Aquarium (5 EVs)

The Columbus Dispatch (3 EVs)

Alliance Data (5 EVs)


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Priority 3: Transit, Autonomous and Multi-Modal Systems in the City Objective: Ensure a comprehensive, multi-modal approach to decarbonizing the Columbus region’s mobility

options.

Q4 Key Highlights:

COLUMBUS BECAME THE SIXTH CITY TO LAUNCH

SERVICE BY CHARIOT, A SUBSIDIARY OF

FORD SMART MOBILITY

Priority 4: Consumer EV Adoption

Objective: Increase electric vehicle market adoption (percentage of new registrations of new and used

vehicles) in Columbus and the surrounding seven county region to 1.8% by the end of the three-year grant

period, representing a 486% increase from 2015 baseline of 0.37%.

Q4 Key Highlights:

RIDE & DRIVE LAUNCH AT THE COLUMBUS AUTO SHOW – MARCH 15-18

10 PEV MODELS TO DRIVE

370 DRIVES AND 467 RIDES

1,300+ IN-CAR EV EXPERIENCES

2017 RIDE & DRIVE ROADSHOW RESULTS:

11 RIDE & DRIVE EVENTS

800+ TEST DRIVES

5,000+ ENGAGED


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THE FEDERAL EV TAX CREDIT REMAINED INTACT

ANNOUNCED PLANS FOR THE

SMART COLUMBUS EXPERIENCE CENTER

CONSUMER EV ADOPTION RATE INCREASED TO 0.77%

Priority 5: Charging Infrastructure

Objective: Support the acceleration of electric vehicle adoption through installation of charging infrastructure,

with the goal of 925 new charging ports by the end of the grant period.

Q4 Key Highlights:

DEVELOPED THE MULTI-UNIT DWELLING (MUD) CONTRACT AND BEGAN EXECUTING AGREEMENTS

WITH THE RECIPIENTS

4 RECIPIENTS

11 LOCATIONS

48 NEW CHARGING PORTS

$167,998 DISTRIBUTED

THE FIELD STUDY OF EXISTING WORKPLACE CHARGING IDENTIFIED

25 WORKSITES IN THE ACCELERATION PARTNER PROGRAM,

WHICH INCLUDED 185 CHARGING PORTS


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PROJECT BUDGET AND SCHEDULE REVIEW Q4 saw an increase in project expenditures as activities ramped up. The reporting period for financial

expenditure data for the City of Columbus was through March 31, 2018. This includes anticipated additional

Year 1 expenditures from GPD Group and the Columbus Partnership.

Activities within the schedule are progressing according to plan. Q4 saw an accelerated effort on Priority

5 with planning for the next rounds of charging infrastructure.

See Appendix B for comprehensive timelines.

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

Quarter 1 Quarter 2 Quarter 3 Quarter 4 Year 1 Total

Year 1 Budget Analysis

Year 1 Spend:

$3,006,894

APR 17 – MAR 18

Priority 1 $ 170,294


Priority 3 $ 2,351

Priority 4 $ 1,406,376


Program $ 105,777

Management


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YEAR 1 LESSONS LEARNED The Year 1 Lessons Learned repository, shown in Appendix F, details significant findings, recommendations

and new insights realized during Year 1 of the project and will be amended annually to reflect new

findings. The application of the Lessons Learned by the City of Columbus can potentially increase the

effectiveness of the Paul G. Allen Philanthropies’ (PGAPh) future capital investments and provide support for

EV adoption in cities worldwide. Smart Columbus is using the Lessons Learned tool to identity both

successes and/or shortcomings, and detail the resulting possible impacts and next steps. The list details the

lesson learned, resulting action, potential impact, and the pertinent references by Priority/Initiative.

A few key lessons learned include:

Conducting early learning sessions was key to developing rapport and introducing EV concepts to the

Smart Columbus team.

As a city or agency implements a program such as this, it is important to have a good understanding of

the scope and budget and to appropriate enough time for the planning phase to occur.

The Smart Columbus team underestimated the level of effort required to capture the right information:

o Certifying baseline data

o Quantifying impact of qualitative performance

o Valuating impressions

It is important to define specific details for data collection for each priority, initiative and strategy and

establish the GHG baseline earlier in the program. That said, the program is complex and has needed

to evolve to incorporate new learnings and capitalize on opportunities.

For more details on these and other lessons, see Appendix F – Year 1 Lessons Learned.

MAJOR ITEMS UPCOMING IN 2018 Finalize the Year 2 Smart Columbus Electrification Program with the Foundation.

Finalize all MUD contracts in the next quarter and begin construction.

Anticipated delivery of 73 City of Columbus public fleet vehicles.

Begin Phase 2 of the Ride & Drive Roadshow.

Start construction on the Smart Columbus Experience Center.

Identify the locations and number of charging ports at each location for the second round of fleet

charging.


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TABLE OF CONTENTS

EXECUTIVE SUMMARY ................................................................................................................................ 1

Project Description and Status ....................................................................................................................... 1

Project Budget and Schedule Review ............................................................................................................ 5

Year 1 Lessons Learned ................................................................................................................................. 6

Major Items Upcoming in 2018 ....................................................................................................................... 6

TABLE OF CONTENTS ................................................................................................................................. 7

ORGANIZATIONAL STRUCTURE ................................................................................................................ 9

QUARTER IN REVIEW ................................................................................................................................ 10

Priority Overview ........................................................................................................................................... 10

Priority 1 – Decarbonization ..................................................................................................................... 10

Priority 2 – Fleet Electric Vehicle Adoption ............................................................................................... 15

Priority 3 – Transit, Autonomous and Multi-Modal Systems in the City .................................................... 20

Priority 4 – Consumer Electric Vehicle Adoption ...................................................................................... 23

Priority 5 – Charging Infrastructure ........................................................................................................... 37

Contracts and Partner Agreement Status ..................................................................................................... 41

Implementation Plan ..................................................................................................................................... 41

Playbook ....................................................................................................................................................... 42

Risk Management and Policy Register ......................................................................................................... 47

Stakeholder Plans ......................................................................................................................................... 47

Budget and Cost Management ..................................................................................................................... 48

Smart City Schedule ..................................................................................................................................... 49

Performance Measurement Plan .................................................................................................................. 49

Year 1 Lessons Learned ............................................................................................................................... 49

ACTIVITY LOGS .......................................................................................................................................... 50

Priority 1 Activity Log .................................................................................................................................... 50





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APPENDICES .............................................................................................................................................. 61

Appendix A – Quarterly Indicators and Metric Targets ................................................................................. 61

Appendix B – Schedule ................................................................................................................................ 70

Appendix C – Risk and Policy Register ........................................................................................................ 74

Appendix D – Polk Data ................................................................................................................................ 79

Appendix E – Communications and Publications ......................................................................................... 80

Appendix F – Year 1 Lessons Learned

Appendix G – Fleet Assessment Example – Alliance Data

Appendix H – EmpowerBus Overview

Appendix I – Consumer Awareness Survey Findings

Appendix J – Inventory Analysis Findings

Appendix K – Electrified Dealer Program Plan

Appendix L – Electrified Dealer Program Handout

Appendix M – Smart Columbus Buyers’ Guide

Appendix N – EV Quarter Sheets and EV Cards

Appendix O – Website Brief

Appendix P – Website Site Map

Appendix Q – Website Design Concepts – Homepage and Playbook Landing Page

Appendix R – Smart Columbus Experience Center Call for Partners

Appendix S – Smart Columbus Experience Center Overview/Design Direction

Appendix T – Acceleration Partner Program Board Meeting Agenda

Appendix U – Acceleration Partner Program Board Meeting Slide Deck

Appendix V – Acceleration Partner Profile Information

Appendix W – Mobility Ambassador Role Description

Appendix X – Mobility Ambassador Toolkit

Appendix Y – Mobility Ambassador Event Summary

Appendix Z – Ignite Action Fund – Workplace Program Charter Example

Appendix AA – 2017 Budget Analysis for Annual Report


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ORGANIZATIONAL STRUCTURE Smart Columbus welcomed two new members of the team, each with Consumer Adoption responsibilities.

Zach McGuire joined Smart Columbus as the Smart Mobility/EV Adoption Team Manager on January 11, 2018. Zach holds a master’s

degree in Climate Science and Solutions from Northern Arizona University and has worked in the solar energy industry and solar and

energy efficiency financing. He has also worked as a sustainability consultant.

Alexandra (“Alex”) Slaymaker joined Smart Columbus as the Smart Mobility/EV Adoption Team Coordinator on March 5, 2018. Alex

holds a master’s degree in Sustainable Solutions from Arizona State University. Prior to joining Smart Columbus, Alex created an

outreach program for the Solid Waste Authority of Central Ohio (SWACO) focused on helping Franklin County organizations, residents,

events, and businesses make strides towards zero waste.


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QUARTER IN REVIEW This section will give an overview on items that happened during Q4 for each of the five project priorities,

program management, priority implementation and coordination items.

PRIORITY OVERVIEW Progress during Q4 is detailed below for the following priorities: Decarbonization; Fleet Electric Vehicle

Adoption; Transit, Autonomous and Multi-Modal Systems in the City; Consumer Electric Vehicle Adoption;

and Charging Infrastructure.

PRIORITY 1 – DECARBONIZATION

Initiative 1.1 – Utility-Scaled Renewables

Strategy 1.1.1 – AEP Solar and Wind Generation

Key Highlights:

AEP Ohio is currently monitoring the status of filings prior to proceeding with the development of

renewable resources. Once approved by the Public Utilities Commission of Ohio (PUCO), the

Electric Security Plan (ESP) III Extension Stipulation creates a Renewable Generation Rider (RGR)

enhancing transparency and better distinguishing the separate issues relating to new renewable

projects. For a renewable project owned by an AEP affiliate or other non-affiliate entity and

operated by AEP Ohio, AEP Ohio may propose that some or all of the project’s output be

purchased through a bilateral contract with a retail customer conditioned upon approval by the

Commission as a reasonable arrangement. AEP Ohio previously issued RFPs for renewable

development within the state of Ohio. These applications are currently under review and

consideration for potential inclusion in the RGR.

Next Steps:

Continue monitoring the approval status.

Strategy 1.1.2 – AEP Research and Development (R&D) to Advance Clean Energy

Key Highlights:

Jointly developed a Funding Opportunity Announcement (DE-FOA-0001808) application in

conjunction with Ford Motor Company, AEP, BTC Power Inc. (BTC), City of Columbus, The Ohio

State University (OSU), POETS (Stanford University and the University of Illinois – UC) for the

investigation of Extreme Fast Charging Systems for EVs.

Next Steps:

AEP will be conducting research and development activites with Ohio-based universities.

Funding is accrued to conduct research. Timing of award subject to final management approval.


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Strategy 1.1.3 – AEP Distributed Generation Coordination of New Customer Installation

Key Highlights:

In Q4, there were 29 distributed energy projects placed into service within the Smart Columbus

footprint totaling 349 kW of capacity. Since January 2017, there have been 174 projects installed

with a total capacity of 5.1 MW. (Update: The Q3 report did not include projects completed in

December 2017.)

Next Steps:

Continue existing processes in accordance with regulatory policies.

Strategy 1.1.4 – Solar Generator Deployment (DC Solar)

Key Highlights:

Smart Columbus has re-engaged DC Solar, which will provide a mobile solar generator to Smart

Columbus to support EV charging during the 2018 Ride & Drive Roadshow. DC Solar is also in

discussions with the Columbus Zoo and Aquarium and the Land-Grant Brewing Company to

provide mobile solar technologies.

Next Steps:

Coordinate with DC Solar to provide solar EV chargers to the City of Columbus until permanent EV

chargers are installed at city facilities.

Strategy 1.1.5 – Columbus Division of Power (DOP) Green Power

Key Highlights:

In Q4, DOP consumed an estimated 10,000 MWh in green power. This is less than previous

quarters due to the reduction in generation at the Central Ohio BioEnergy (COBE) bio-waste plant.

The City of Columbus was able to negotiate a reduced price for the EcoSmart Choice program. The

price went from $5/MWh ($0.005/kWh) to $3/MWh ($0.003 kWh) effective January 1, 2018.

Next Steps:

Continue purchasing green power and promoting the EcoSmart Choice program.

Strategy 1.1.6 – City of Columbus Wastewater Treatment Plan, Co-Generation

Key Highlights:

The Department of Public Utilities (DPU) is still working through preliminary design and the project

schedule remains unchanged.

Next Steps:

DPU to complete the detailed design memos this summer, which will lock down all the tradeoff

choices and sizing, and a few other technical memos for each plant.


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Strategy 1.1.7 – Columbus Division of Power Hydroelectric Improvements

Key Highlights:

Crews are currently assessing the O’Shaughnessy Dam site for feasibility.

Next Steps:

Detailed design for the hydroelectric improvements at the O’Shaughnessy Dam is anticipated to be

completed in late 2018.

Anticipate construction will begin in early 2019 and the station should be back in service in early

2020.

Initiative 1.2 – Grid Modernization and Efficiency

Strategy 1.2.1 – AEP Energy Efficiency

Key Highlights:

AEP continues to run a series of television and radio commercials that discuss the benefits of

energy efficiency. The AEP Ohio website also provides tips, tools and information on incentives to

help customers calculate and reduce energy consumption. www.aepohio.com/save.

AEP conducted a soft launch of an automated benchmarking service for commercial customers that

helps customers load their electrical energy use into ENERGY STAR Portfolio Manager® for

benchmarking against similar buildings. Benchmarking is useful for determining energy utilization and

ranking buildings for savings opportunities.

On March 2, 2018, AEP met with City of Columbus Department of Neighborhoods staff and discussed

how a collaborative effort could benefit the Linden neighborhood through participation in Community

Energy Savers. AEP is examining the neighborhood’s historical participation in energy efficiency

programs.

Next Steps:

Continue Energy Efficiency initiatives.

Meet again with City of Columbus Department of Neighborhoods staff to continue exploring potential

benefits to the Linden neighborhood through participation in Community Energy Savers.

Issue the 2017 Energy Efficiency report in May/June 2018.

Strategy 1.2.2 – AEP Smart City Vehicle to Home Research

Key Highlights:

The ESP III Extension Stipulation provided a mechanism to conduct research needed to develop

and maintain the Smart City program for the four-year term. At this time, AEP has not identified the

subject matter or timing, as the Stipulation has yet to be adopted.

Next Steps:

Continue monitoring the approval status.


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Strategy 1.2.3 – AEP gridSMART 2.0 Advanced Metering Infrastructure (AMI) Deployment

Key Highlights:

In Q4, AEP Ohio installed just over 64,000 advanced meters in the Smart Columbus area. The total

AMI installs are over 78,000. Supporting network device installation is 100% complete.

Next Steps:

Continue to install AMI meters.

Strategy 1.2.4 – AEP Microgrids and Battery Storage

Key Highlights:

As part of the ESP III Joint Stipulation, the creation of a Smart City Rider has been recommended.

One component will be to establish one or more demonstration microgrid projects, funded at a

completed cost of no more than $10.5 million. These projects will target non-profit, public-serving

AEP Ohio customers such as fire and police stations, municipal facilities, medical facilities, social

service agencies, emergency shelters, and water and sewer infrastructure facilities. (The Smart City

Rider will sunset after four years.)

Next Steps:

Continue to monitor progress and approval status.

Strategy 1.2.5 – AEP Smart Lighting

Key Highlights:

In November 2016, AEP Ohio filed to install over 200,000 smart lights as part of the ESP III

Extension plan. This item was removed from settlement negotiations; however, AEP Ohio is

investigating potential pilot projects to gather information in preparation for future filings. Future

updates will be provided at a later date.

Next Steps:

AEP is working on their internal strategy moving forward.

Strategy 1.2.6 – Columbus Division of Power Grid Modernization

Key Highlights:

The DOP’s AMI project has been retitled to the Enhanced Metering Project (EMP).

The RFP for the EMP has been developed and reviewed by the evaluation committee. The project

manager will publish information on the project for 30 days prior to advertisement to meet the Ohio

Environmental Protection Agency (EPA) funding requirements (water). Currently awaiting approval

from the Department of Public Utilities Director’s Office to post the RFP.

Next Steps:

Issue the RFP. Responses will tentatively be due in May 2018.


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Strategy 1.2.7 – Columbus Division of Power Street Light Technology Conversion

Key Highlights:

In Q4, the DOP installed 297 new LED street lights.

Next Steps:

Prepare to bid Phase 1 of the LED street lights conversion project. The DOP determined that it

would be more beneficial to use capital funds for the LED street light conversion project, as

opposed to the Ohio Energy Loan fund. This decision is being reviewed by the city auditor and a

project start date will be determined upon approval.


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PRIORITY 2 – FLEET ELECTRIC VEHICLE ADOPTION

Initiative 2.1 – Public Fleets

Key Highlights:

In Q4, the city received 20 Ford Fusion Energi plug-in hybrid electric vehicles (PHEVs) out of the 93

procurred plug-in electric vehicles (PEVs) and they will be put into service in April 2018.

The Smart Columbus team continued its outreach, education, analysis, and technical assistance work

with public fleets. Team members planned, performed extensive outreach and hosted a Smart

Columbus EV Workshop for public fleets and transportation service providers on January 25, 2018.

The team engaged 85 individuals encompassing 40 different public fleets in the Central Ohio region,

including both public fleet operators and key transportation service providers (TSPs).

The Smart Columbus EV Workshop was hosted by the Mid-Ohio Regional Planning Commission

(MORPC), in partnership with Smart Columbus and the City of Columbus fleet. Sixty participants

represented public fleets from the Central Ohio region.

The event provided technical training and best practices for EV procurement, including detailed

information on the City of Columbus cooperative contract that allows other public fleets and TSPs to

participate in group purchasing discounts and incentives to spur public fleet and TSP EV adoption in

Central Ohio. The event also featured a Ride & Drive and resulted in multiple commitments for public

fleet EV purchases documented through letters submitted to the Smart Columbus office.

Smart Columbus is following up with public fleets to confirm EV purchase letters of commitment.

PUBLIC FLEET VEHICLE PURCHASE COMMITMENTS TO DATE

Firm or Municipality Quantity Additional Expected

City of Columbus 93 107

Columbus Regional Airport Authority 2* 0

Mid-Ohio Regional Planning Commission 2* 0

City of Hilliard 2* 0

City of Dublin 4 6

Franklin County 11 0

The Ohio State University 2 35-50

City of Westerville 2* 0

City of Whitehall 2* 0

City of Worthington 2* 0

TOTAL 122 148-163

* indicates Q4 commitments


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Next Steps:

The city anticipates it will receive the additional 73 vehicles in mid-April.

Continue outreach, education, analysis, and technical assistance work with public fleets throughout

Year 2 of the performance period.

Continue working with all partners to facilitate vehicle rebates and incentives, provide administrative

tracking and reporting of activities and deliverables, and offer informational resources on lessons

learned and best practices.

Strategy 2.1.1 – Training and Technical Assistance Workshops

Key Highlights:

The Smart Columbus EV workshop for public fleets and TSPs, held on January 25, 2018, provided

technical training and best practices for EV procurement.

The team began planning an EV Technician Training in partnership with the City of Columbus,

Columbus State Community College (CSCC), National Automotive Parts Association (NAPA), Ford,

and Nissan, currently scheduled for May 14-16, 2018, at CSCC’s automotive training facilities. This

technical training is designed to provide more detailed information on the safety and maintenance

best practices for EVs in general, and provide hands on technician training on the Nissan Leaf and

Ford models that currently represent the majority of Central Ohio fleet EV purchases to date.

o Day 1 – Four-hour session for 100 people that provides an overview of EV history, theory,

operational best practices, and safety best practices. This session will be facilitated by NAPA

and CSCC instructors.

o Day 2 and 3 – Thirty to 40 certified public and private fleet mechanics will receive hands-on

service and maintenance training for the Ford and Nissan products, with instructors from Ford

and Nissan.

Next Steps:

Smart Columbus, CSCC, NAPA, Ford, and Nissan will conduct the EV technician training on May 14-

16, 2018, as described above. Partners will continue to plan additional quarterly technical trainings

throughout Year 2 of the grant period.


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Initiative 2.2 – Private Fleets

Key Highlights:

AEP has begun transitioning its fleet to electric with the confirmed order of nine vehicles to date. These

vehicles have an expected delivery date in the first half of 2018. An additional six vehicles are planned

for delivery in 2018 and there is not yet a confirmed delivery deadline.

The Smart Columbus team conducted a fleet assessment with Land-Grant Brewing Company, which

specifically focused on the highly-utilized salesforce fleet. As a result, Land-Grant is planning to order

five EVs in May 2018, which coincides with their normal purchasing window.

Nationwide Children’s Hospital has released an RFP for 25 vehicles, which will include a combination of

PEVs and PHEVs. The Smart Columbus team is in the process of working with Nationwide to ensure

the maximum number of these vehicles will be PEV, and those that need to be PHEV will utilize the

maximum number of electric miles driven. Smart Columbus is now awaiting confirmation on the status

of this RFP and the exact number of PEVs and PHEVs ordered. Extra attention has been given to this

partner due to the higher number of fleet vehicles to be purchased, and to maximize their engagement

in the program.

Five large fleet assessments have been completed to date including the following: Denison University,

Columbus Zoo and Aquarium, The Columbus Dispatch, Land Grant Brewing Company, and Columbus

Yellow Cab (see example below). An additional 15 fleets are currently in the process of collecting data

for fleet assessment. Many of these have historically collected little-to-zero data on vehicle operation,

which has caused delays in data collection and assessment. Smart Columbus has given extra attention

to these fleets to educate them about the necessary data required for informed fleet transition

decisions, which is beginning to help these fleets with their fleet electrification process. See Appendix G

for an example of a fleet assessment report.

Example EV Replacement Scenario: One-for-one replacement of a 2014 Honda Civic with a 2017

Chevy Cruze ICE vs a 2017 Nissan LEAF: 20,475 miles/year, full $7,500 federal tax credit

monetization.

The new ICE is 12.6% more expensive than the BEV model.


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Next Steps:

Priority Accelerator Partner fleets to be targeted for assessments and commitments in the next

quarter include: OhioHealth, Grange Insurance, Safelight, Cardinal Health, and Motorists Insurance.

We are also in the process of identifying non-Accelerator Partner fleets – national brands like Aetna,

Pepsi-Co, NAPA, Verizon, and more – which have a sizable presence in the Columbus region.

Strategy 2.2.1 – Secure Purchase Pledges

Key Highlights:

New private fleet commitments for 2018 EV purchases have been secured from the following:

o American Electric Power (6 EVs)

o Land Grant Brewing Company (5 EVs)

o Columbus Zoo and Aquarium (5 EVs)

o The Columbus Dispatch (3 EVs)

o Alliance Data (5 EVs)

Next Steps:

Private Fleets will be continuously cultivated for electrification pledges through engagement and fleet assessment services.

Strategy 2.2.2 – Network Development

Key Highlights:

No major activity to report.

Next Steps:

Educational events and engagement are being planned for Year 2.


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Initiative 2.3 – Transportation Service Providers (TSPs)

Key Highlights:

The January 25, 2018 workshop noted that TSPs are eligible to participate in group purchasing

discounts and grant incentives available to spur public fleet and TSP EV adoption in Central Ohio.

Columbus Yellow Cab owner and CEO, Morgan Kauffman, attended the Smart Columbus EV

Workshop along with four Yellow Cab staff to discuss the leasing and procurement options,

discounts, and incentives available for his large fleet. Yellow Cab has been working with Clean Fuels

Ohio (CFO) and the Smart Columbus Program Office to finalize a purchase order of 20 Chevy Bolt

EVs in 2018. Yellow Cab is the largest cab company in Central Ohio and is a designated

transportation network company (TNC) for the region. The company is looking to purchase additional

EVs in 2019 and 2020.

Throughout Q4, the Smart Columbus team finalized content and formatting for a web-based TSP

survey designed to gather data on levels of interest, barriers and incentives needed to spur TSP EV

adoption throughout Central Ohio. While Columbus Yellow Cab, Central Ohio’s largest taxi fleet,

remains a committed partner, Smart Columbus is also working with Uber and Lyft to distribute this

survey among its seven-county Central Ohio drivers. More information on the data gathered from this

survey will be provided in future reports.

MORPC entered into contract with Green Commuter to provide discounted EV van commuter options

for Central Ohio residents through MORPC’s ride share program. Green Commuter is providing 10

Tesla Model X, seven-passenger SUVs for the Central Ohio region. MORPC is currently working with

employees at local public and private businesses to identify voluntary users for this service. MORPC

will provide subsidies to these voluntary EV van pool users, although the users themselves will also

have to pay a fee to use the vehicle services. In addition, van pool users will have access to use the

Model X for off-site meetings and trips during the business day while the vehicle is not being used for

work commuting.

The Central Ohio Regional Transit Authority (COTA) is currently working on plans to electrify one of

its major bus routes, with an expected purchase of up to 10 dedicated electric buses to serve the

route during the performance period of this grant.

Next Steps:

Continue to gather survey data from regional TSPs.

Continue to work with key regional TSPs, including Yellow Cab, COTA, and MORPC’s ride share

program to further EV purchase commitments and deployment of vehicles and charging.

Implement available TSP vehicle rebate programs to further catalyze deployment of EVs in additional

TSP fleets throughout the seven-county Central Ohio region.

Continue to work with public agencies to get EV commitments.

CFO to work with with the fleet group to provide EV Technician Training.


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PRIORITY 3 – TRANSIT, AUTONOMOUS AND MULTI-MODAL SYSTEMS IN THE CITY

Key Highlights:

Authorized the expenditure of PGAPh funds to create an expansive bank of imagery that will

motivate community members to use transit, autonomous and multi-modal systems in the city.

Next Steps:

Photo shoot will occur in early April 2018, and imagery will be refined and ready for use in marketing

materials and for PR/media opportunities beginning in May 2018.

6 Electric Autonomous Vehicles (EAVs)

Key Highlights:

Project details including scope, schedule and budget are being developed.

50 e-Bikes

Key Highlights:

The city of Columbus met with Motivate and discussed the proposal of adding Electric Bikes to their

infrastructure.

Next Steps:

Moving funds prior to releasing bid for e-bikes in Q5 City of Columbus Police.

City Bike Infrastructure

Key Highlights:

The city is looking into expanding beyond their CoGo Bike share program. The next wave of new

CoGo stations are scheduled to be installed in Q6/Q7, expanding the bike share system’s network

further from the Downtown core. Thirteen of the 26 new stations will be located in Columbus,

including new docks in Clintonville, Milo-Grogan, the University District and the Near East Side.

Next Steps:

Continue to coordinate with Columbus Recreation and Parks, the department leading this effort.


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Expanded Shared Mobility

Chariot Launch

In January 2018, Columbus became the sixth city to launch service by

Chariot, a subsidiary of Ford Smart Mobility. Columbus became the first

city where Chariot launched through a business-to-business (B2B)

model, rather than a business-to-consumer (B2C) model, through a

partnership with Chase, brokered by Smart Columbus. Based on an

analysis of employee ZIP codes, Chariot is running six routes from

residential centers to the Chase Polaris campus, north of Columbus.

Smart Columbus welcomed Chariot to Columbus by convening a series of events to introduce the

company to residents, partners, and businesses in the region starting with an event at Land-Grant

Brewing Company attended by more than 150 people and covered by the media. Smart Columbus

also hosted a private networking reception with civic leaders and Columbus Partnership members to

help Chariot network with potential corporate clients. Mayor Andrew J. Ginther spoke at the reception,

along with representatives from Chase, Chariot, Ford, and the Columbus Partnership. Nearly 100

people attended the reception.

CMAX Launch

CMAX, COTA’s new high-frequency, limited-stop service and Columbus’ first bus rapid transit line,

launched on January 1, 2018. CMAX travels along Cleveland Avenue between downtown Columbus

and the OhioHealth Westerville Medical Campus at Polaris Parkway and Africa Road. Between

downtown and SR-161, CMAX runs every 10 minutes during rush hour and every 15 minutes midday,

evenings and weekends. Service runs every 30 minutes north of SR-161 to Polaris Parkway and

Africa Road. CMAX syncs with traffic signals to keep buses running on time.

CMAX features enhanced passenger amenities, including specially-branded buses, upgraded

passenger stations with real-time information screens, and free on-board Wi-Fi and USB charging

ports. CMAX is only $2 per one-way trip.

Representatives from Smart Columbus participated in CMAX launch events, including an educational

ride with COTA leaders and a ribbon-cutting event.


22

EmpowerBus Launch

EmpowerBus also launched in Columbus during Q4. EmpowerBus is a workforce solution focused on

strengthening the roads to social mobility by providing dignified, reliable, and on-time transportation to

and from work, education, and healthcare opportunities. The lack of convenient, reliable

transportation causes high workforce attrition and difficulty recruiting talent for the employers. Studies

show that replacing a full-time entry level (low/semi-skilled) worker paid $10-$12 per hour costs the

company between $3,000-$5,000 each time they lose just one worker. And the cost scales

exponentially as the skill level increases. EmpowerBus charges the employer a cost-efficient weekly

flat rate per bus and provides the shuttle bus and driver, organizes the routes, handles the logistics

and insurance, etc. so the employer can focus on running their business. For more information, see

Appendix H – EmpowerBus Overview or view the article in The Columbus Dispatch.

Multimodal Transit/Sharing Economy Expansion

Smart Columbus is currently courting Scoop, ReachNow, Zipcar, and Green Commuter to offer

services in the Columbus Region. Smart Columbus is working to schedule introductions to

Acceleration Partners and is including these services in educational materials for Acceleration Partner

Mobility Ambassadors and Executive Sponsors.

http://empowerbus.com/

http://www.dispatch.com/news/20180217/startup-empowerbus-rolls-for-greater-social-mobility


23

PRIORITY 4 – CONSUMER ELECTRIC VEHICLE ADOPTION Key Highlights:

The consumer EV adoption rate increased to 0.77% from the 0.37% baseline. See Appendix D for

the Polk data.

Amidst the tax reform legislation that was ultimately passed by Congress, the Federal EV tax credit

was under serious threat of being cut. Its removal would have significantly and negatively impacted

the Smart Columbus program. The Columbus Partnership leveraged its legislative affairs staff to

engage Ohio elected officials on this critical issue. Ohio Senator Rob Portman was particularly

influential in preserving the EV tax credit, and The Columbus Partnership issued an op-ed piece in

The Columbus Dispatch to praise his leadership (Alex Fischer: Portman's work on Capitol Hill

benefits community).

Next Steps:

Adopt a reframed Consumer Adoption Portfolio for Year 2 to better align with the priority objectives

and reflect the growth in the scope of work.

Initiative 4.1 – Research and Assessment

Strategy 4.1.1 – Consumer Research

Key Highlights:

Navigant completed research to assess the initial state as well as the changes over time in

consumer awareness, perceptions, considerations, and attitudes towards EVs in Columbus and the

surrounding seven-county region. Navigant’s subcontractor, Blackstone, conducted 900 surveys in

February 2018. Blackstone provided the raw survey data to Navigant for analysis. A final

presentation of the data occurred on March 29, 2018. See Appendix I for the Consumer Awareness

Survey Findings.

Next Steps:

From the completed assessment, identify the baseline consumer awareness indicators that will be

measured against each intervention and at the conclusion of the program.

Consider conducting logic model research to better understand the connection between

interventions and EV sales.

Strategy 4.1.2 – Dealer and Sales Behavior Assessment

Key Highlights:

Heightened engagement with local dealers by new EV Adoption Manager.

Next Steps:

Pursue new opportunities for data sharing with dealers as a part of the proposed Smart Columbus

Electrified Dealer program.

https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=1&ved=0ahUKEwiMrqGipurZAhXklOAKHePjCWcQFggpMAA&url=http%3A%2F%2Fwww.dispatch.com%2Fopinion%2F20180111%2Falex-fischer-portmans-work-on-capitol-hill-benefits-community&usg=AOvVaw2UcyM28HVdaHUcWyvID8il

https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=1&ved=0ahUKEwiMrqGipurZAhXklOAKHePjCWcQFggpMAA&url=http%3A%2F%2Fwww.dispatch.com%2Fopinion%2F20180111%2Falex-fischer-portmans-work-on-capitol-hill-benefits-community&usg=AOvVaw2UcyM28HVdaHUcWyvID8il


24

Strategy 4.1.3 – Product Availability

Key Highlights:

Two tools have been developed to project and track the current and future vehicle inventory needed

to reach the Smart Columbus goal of 1.8% EV market penetration by the end of the grant

period. First, a Columbus sales goal model was developed to determine quarterly inventory and sales

needed throughout the program. The quarterly goals for the Columbus market were determined by

taking national sales data and EV market trends to understand market projection of EVs, and then

transposing this against the Columbus market by controlling local factors, such as anticipated vehicle

supply and historic best-selling brands for the region. To monitor vehicle sales and inventory, a

monthly report is conducted of all PHEV and EV vehicles available in the region, based on online

inventory. This provides insight to the models with sufficient inventory and alerts the team on the

models and manufacturers that need additional inventory. This tool will be used to prioritize and focus

original equipment manufacturer (OEM) engagement efforts where we need the most help. See

Appendix J for the Inventory Analysis Findings.

Next Steps:

Move this strategy to a new initiative – Improving Consumer Sales Experience – for Year 2 of the

program due to the strategic connection between the availability and variety of product that is

available in Central Ohio, and its impact on a consumer’s buying experience.

Initiative 4.2 – Address Supply

Key Highlights:

The Prius Prime and Honda Clarity entered the market in Q4. These are some of the most affordable

PEV models available in the United States and are cars that will be critical to Smart Columbus

reaching its adoption goals.

The Smart Columbus team welcomed the Model 3 into the Columbus market by supporting Tesla in

hosting a VIP preview event. The Model 3 is being distributed as production allows to customers who

put in a reservation. The Model 3 will be on permanent display at the Tesla store in Columbus,

making us the sixth city in the world to get a Model 3 on display.

Next Steps:

Leverage the product supply inventory and analysis to focus continued outreach efforts with OEMs

in order to address issues and optimize strengths.

Based on current supply numbers, focus on increased product inventory from General Motors and

BMW.

Strategy 4.2.1 – Dealer and Original Equipment Manufacturers Engagement

Key Highlights:

In Q4, Smart Columbus increased engagement with dealers significantly with the hire of EV Adoption

Manager Zach McGuire. He has effectively engaged with 11 dealerships directly since starting in

January 2018, allowing Smart Columbus to acquire a multitude of vehicles for the Columbus Auto

Show and secure discounts at participating dealerships.


25

Vehicles provided for the Columbus Auto Show by local dealers included:

(Asterick indicates vehicles not on test drive rotation)

o 2018 Chevy Bolt, provided by Dave Gill Chevrolet

o 2018 Chevy Volt, provided by Dave Gill Chevrolet

o 2018 Chrysler Pacifica, provided by Performance Chrysler Jeep Dodge Ram

o 2018 Honda Clarity, provided by Honda Marysville

o 2018 Mitsubishi Outlander, provided by Ricart Automotive

o 2018 Chrysler Pacifica, provided by Byers Chrysler Dodge Jeep*

o 2018 Honda Clarity, provided by Lindsay Honda*

o 2018 Mitsubishi Outlander, provided by Ricart Automotive*

o 2018 Nissan Leaf, provided by Ricart Automotive*

All dealers engaged in discussions during Q4 indicated support and eagerness to become a Smart

Columbus Electrified Dealer, which will improve the sales experience for customers buying a PEV at

a local dealership.

OEM engagement has continued to be successful. BMW, Daimler and Tesla leadership visited the

market for meetings with Smart Columbus.

The following vehicles have been donated on loaned leases for the Smart Columbus Ride & Drive

Roadshow:

o 2018 Nissan Leaf

o 2018 Honda Clarity (PHEV)

o 2018 Mercedes GLE

o 2018 BMW i3

o 2018 BMW x5

o 2018 Mini

Tesla has increased the size of their fleet from two to four to support the Ride & Drive Roadshow.

Next Steps:

Continue to engage with OEMs to make them aware of the Smart Columbus initiative and the

demand it is driving locally.

Continue to focus on dealer engagement to launch the Smart Columbus Electrified Dealer program.

Secure vehicles for the Smart Columbus Experience Center.

Strategy 4.2.2 – EV Sales Training

Key Highlights:

An evaluation of the existing EV Sales Training was conducted. An improved approach was agreed

upon for Year 2 in alignment with the Smart Columbus Electrified Dealers program.

Next Steps:

Promote and require dealer training as part of the Smart Columbus Electrified Dealers Program.

Develop materials to support the educational curriculum.


26

Strategy 4.2.3 – Group Purchase Programs

Key Highlights:

Arranged and promoted special sales offerrings from local dealers for PEV models during the Smart

Columbus Auto Show.

Facilitated a Nissan incentive for AEP customers who purchase a Nissan Leaf, which will be

available during the next quarter of the grant period.

Met with BMW about including all Accelerator Partners into the corporate fleet buy progam.

Next Steps:

Promote the Nissan Leaf incentive.

Continue to pursue incentive opportunities with OEMs.

Facilitate relationships between Accelerator Partner companies and OEMs for employee discount

programs.

Strategy 4.2.4 – Dealer Sales Support

Key Highlights:

Smart Columbus designed a dealer recognition program, now called the ‘Smart Columbus Electrified

Dealer Program,’ which is aimed to motivate Central Ohio dealers to sell and promote EVs. Under the

program, local dealers can earn public recognition as a Smart Columbus ‘Electrified Dealer’ by:

1. Becoming EV-Ready

a. Actively selling PEVs and keeping them in sufficient inventory for test drives.

b. Installing EV charging on-site in prominent locations.

c. Having at least two sales staff trained on Smart Columbus and certified by OEMs on the

plug-in models offered.

2. Promoting EV Models they Sell

a. Actively advertising and marketing in local media outlets.

b. Distributing the Smart Columbus new owners package to new EV buyers.

c. Offering a charging solution to new EV buyers.

3. Partnering with Smart Columbus to Grow the EV Market

a. Sharing historical sales data and ongoing sales data by month and model.

b. Participating in Smart Columbus co-marketing and education opportunities (i.e. Smart

Columbus Ride & Drives).

c. Co-developing new initiatives with Smart Columbus to drive adoption.

See Appendices K and L for the Electrified Dealer Program plan and handout.

A great deal of effort and time has been spent in Q4 planning enhancements to the dealer-directed

interventions to be deployed in Year 2. The following efforts have been developed and addressed:

o Continued effort to improve sales lead generation – Authorized development of an FTP site to

transfer contacts to OEMs from the Ride & Drive events. Developing improved follow up for

participants of the Ride & Drive events to direct them to area dealerships.


27

o Roll out of the Smart Columbus Electrified Dealer Program, formally known as the recognition

program.

o Cleaned up and revised data measurement for tracking dealer franchise engagement in the

Smart Columbus program.

o Reframed the approach to the Smart Columbus dealer training in alignment with the Electrified

Dealer Program.

Smart Columbus is working to design a new owner’s gift for individuals who purchase an EV in the

Central Ohio region. Since EV owners stand to influence the buying decisions of their friends and

neighbors, Smart Columbus is creating the gift to deepen the affinity of new EV owners and engage

them in Smart Columbus, in order to encourage future EV advocacy. The gift is also an opportunity to

generate social media activity about EV ownership and Smart Columbus.

New EV owners will receive a Smart Columbus branded water bottle and blanket in a recyclable bag

that is placed in the car at the dealership upon point of sale when they leave the lot. Each gift will be

accompanied by a suite of critical education materials and resources for new EV owners including

information about charging installation from utility partners. The gifts will be given away by dealers

during Year 2 of the grant program, with collateral referring EV owners to Smart Columbus to learn

about owner-exclusive volunteer and advocacy opportunities.

Next Steps:

Roll out of the Smart Columbus Electrified Dealer Program.

Complete production of the marketing and promotion kit for local dealers.

Distribute new EV owner’s gifts for giveaway at local dealerships.

Initiative 4.3 – Increase Demand for EVs

Strategy 4.3.1 – EV Awareness Campaign

Key Highlights:

Smart Columbus has formed a partnership with the Columbus College of Art and Design (CCAD) to

sponsor two branding classes that will design EV charging wraps, helping to create awareness of the

presence of EV charging.

o The spring course will develop wraps for workplace charging stations and will enable the

stations to be co-branded with the Smart Columbus and workplace logos.

o The fall course will design public art for the Mound Street fast charging stations.

Smart Columbus commissioned a graphic design effort to apply noticeable branding and indication of

EVs within a fleet. A Smart Columbus logo with an EV icon will be applied to all City of Columbus fleet

vehicles and one vehicle will be fully wrapped with Smart Columbus branding to raise heightened

awareness of the Smart Columbus movement and EV campaign.

During Q4, Smart Columbus refreshed its EV education materials for the 2018 Ride & Drive kickoff.

The EV Buyer’s Guide was refreshed with new vehicle models, and also re-designed to organize

vehicles by models available in-market and vehicles nationwide, rather than grouping models by

BEVs and PHEVs, as the Buyer’s Guide was organized in the past.


28

Smart Columbus also developed EV “baseball cards”—

quarter sheet fliers that provide information on each EV

model available in the Columbus region. See Appendices M

and N for the Smart Columbus Buyers’ Guide and the EV

Quarter Sheets and Cards.

Smart Columbus, along with website development partner

Fahlgren Mortine, made significant progress on the Smart

Columbus website (to be smart.columbus.gov). In January

2018, the team developed a site map and wireframes. In

February 2018, the team developed text content for the site

and initial designs, which were presented to the Paul G.

Allen Philanthropies. In March 2018, the team progressed

into development and quality assurance.

Phase One of the site is slated to launch in mid-April 2018.

It will include general information about Smart Columbus,

consumer EV adoption content such as an EV101 page and

a Buyer’s Guide, an overview of Smart Columbus projects,

and a Contact Us page.

Phase Two is slated to launch in mid-May 2018 and will

include the Playbook and a gated portal that Acceleration

Partners may use to report on their participation in the

program.

See Appendices O, P and Q for the Website Brief, Site Map and Design Concepts.

Next Steps:

Receive and review final design proposals from the CCAD Spring course at the end of April 2018.

Phase One homepage


29

Strategy 4.3.2 – Consumer Education Showroom

Key Highlights:

Smart Columbus signed the lease,

began construction, initiated

experience design, and publicly

announced the plans for the Smart

Columbus Experience Center,

formerly known as the Smart

Columbus Showroom. The

construction is expected to be

completed in June 2018. The target

date for the public opening is

Friday, June 8, 2018 during the

Columbus Arts Festival.

Smart Columbus worked with IBM iX on the experience design. The three messaging platforms for

the space will be:

What the future of mobility will look like;

What Smart Columbus is doing to adopt technology and improve equity; and,

What you, the resident, can do to get involved.

The Columbus Partnership also issued a Call for Partners to seek donations of technology and

vehicles to be exhibited in the space. Smart Columbus hosted two webinars to elaborate on the Call

for Partners and answer questions from prospective partners.

Smart Columbus announced plans for the Smart Columbus Experience Center to the public via a news

release on March 13, 2018.

http://www.govtech.com/fs/transportation/Smart-Columbus-to-Open-an-EV-Showroom.html

https://www.columbusnavigator.com/smart-columbus-experience-center/

https://mobility21.cmu.edu/smart-initiative-education-center-to-open-in-columbus-oh/

https://weare.techohio.ohio.gov/2018/03/16/smart-columbus-plans-1m-hq-with-electric-vehicle-test-driving-along-scioto-mile/

http://614now.com/2018/news/technology/wth-is-smart-technology-find-out-at-learning-center-opening-soon

https://www.columbusunderground.com/smart-columbus-launching-experience-center-downtown-we1

http://www.dispatch.com/news/20180314/smart-columbus-relocating-to-new-1-million-downtown-digs

https://www.bizjournals.com/columbus/news/2018/03/13/smart-columbus-plans-1m-hq-with-electric-vehicle.html

See Appendices R and S for the Smart Columbus Experience Center Call for Partners and the Smart

Columbus Experience Center Overview/Design Direction.



















30

Next Steps:

Complete the build out of the Smart Columbus Experience Center.

Secure partners and vehicles for display in the Smart Columbus Experience Center.

Complete and launch the Experience Center opening events and promotion.

Strategy 4.3.3 – Workplace Electric Vehicle Adoption Campaign

Key Highlights:

Acceleration Partners Meeting – February 21, 2018

Smart Columbus hosted a meeting of Acceleration Partner Companies’ Executive Sponsors on

February 21, 2018 to provide an update on program progress and goals. Forty companies were in

attendance.

During the session, Smart Columbus introduced a program dashboard, which outlined each of the

overarching program goals, accompanied by red/yellow/green status indicators for each goal. Smart

Columbus also introduced a partner matrix, which assigned each partner red/yellow/green status

against each individual corporate goal. The reporting framework proved successful, with several

partners coming forth indicating that they wanted to improve their status quickly.

The session also included presentations from Chase and

CoverMyMeds, which shared early case studies on “Drive

Less” programming that they are developing. Chase

provided an overview of the launch of Chariot on the

Polaris campus, and CoverMyMeds discussed their

forthcoming mobility incentive package to share initial best

practices and successes with peer organizations. A

representative from Battelle also shared a preview of a

reporting framework that Acceleration Partners may

leverage in the future to measure their impact on single

occupant vehicle commute reduction.


31

The session proved a good opportunity to re-engage the

partners, and the matrix framework triggered an increase in

reporting. Smart Columbus believes that the Ignite Action Fund

proposed for Year 2 will further provide incentive and a sense of

urgency for Acceleration Partners to provide reporting to Smart

Columbus and to implement more significant internal policies to

increase employee adoption. See Appendices T, U and V for the

Acceleration Partner Board Meeting Agenda, Presentation, and

Partner Profile Information.

Mobility Ambassadors Training – March 28, 2018

Over 30 Mobility Ambassadors, hand selected by Accelerator Partner Company leaders, participated

in a day-long training to kick-off efforts to deploy a workplace campaign that increases EV adoption

and grows the sharing economy. The Ambassadors engaged directly with Smart Columbus staff,

service providers and expert partners on how to create, launch and evaluate an impactful and

aggressive campaign for their employees. Ambassadors were introduced to resources like the Ignite

Action Fund and tools custom designed to help meet their business commitments like a survey and

site assessments. Each Ambassador was provided an opportunity to experience the Ride & Drive in

preparation for hosting their own Ride & Drive events at their campus(es). The event was hosted by

Chemical Abstract Services (CAS), a model partner company featuring charging stations directly in

front of their main entrance. See Appendices W, X, Y, and Z for the Mobility Ambassador Role

Description, Mobility Ambassador Toolkit, Mobility Ambassador Event Summary, and the Ignite Action

Fund – Workplace Program Charter Example.

Columbus Partnership Board Meeting – February 22, 2018

Smart Columbus provided an update to the board of the Columbus Partnership during Q4. Smart

Columbus demonstrated how the movement is growing, with significant progress made against all

goals, particularly within the Acceleration Partners program. The presentation generated great

excitement, with chief executives of Columbus Region employers continuing to voice their support for

the initiative.

Columbus Chamber of Commerce Annual Meeting – February 8, 2018

Smart Columbus exhibited at the Columbus Chamber of

Commerce’s Annual Meeting, which is attended by over 1,000

members of the business community. The Smart Columbus

exhibit featured the displays from the Ride & Drive Roadshow

and a Tesla Model X. Participating in the event helped to

promote the Acceleration Partner program to the business

community at large and company prospects.

Next Steps:

Host the next Accelerator Partner meeting in June 2018.

Host the next Mobility Ambassador meeting focused on communications campaigns in June 2018.

Turn focus to re-engagement of inactive partners and recruitment plan to add new companies in

advance of Q7 of the grant period.


32

Strategy 4.3.4 – Ride and Drive Roadshow

Key Highlights:

Smart Columbus invested time and effort in Q4 to improve the Ride & Drive Roadshow and plan for

the 2018 tour. An evaluation of the 2017 launch phase was conducted and improvements were

implemented for the 2018 roadshow. Improvements include:

o Refresh and addition of digital display content;

o Addition of new collateral and product specification cards;

o Better integration and communication with utility, OEM and mobility partners;

o Improving the diversity of the EV Specialist staff;

o Adding more EV Specialists to the event staff;

o Simplifying the survey and migrating it onto another platform for better data export and

evaluation;

o Improved test drive routing and PHEV rotation management;

o Improved EV specialist training and evaluation;

o Introduced public event processes and scenario plans; and,

o Introduced supporting event curriculum to be offered alongside the test drive opportunity.

Presentation topics will include EV101 and an overview of Smart Columbus.


33

Ride & Drive Roadshow Launch at the Columbus International Auto Show – March 15-18, 2018

10 PEV MODELS TO DRIVE

370 DRIVES

AND 467 RIDES

1,300+ IN-CAR EV EXPERIENCES

Smart Columbus was the star of the four-day Columbus Auto Show, facilitating the largest EV test drive event

ever in Ohio. Occupying a 40,000 square foot footprint (10%), we facilitated in-car EV experiences for 1,300

residents.

450 residents took an electric Smart Car for a spin on an indoor test track.

370 residents drove and 467 residents rode in a PEV for a full test drive experience on Columbus roadways.

Residents could choose from 1 of 10 different PEV models: Nissan Leaf, Chevy Bolt, Chevy Volt, Honda Clarity,

Mercedes 350e, Mercedes GLE 550e, BMW i3s, Mitsubishi Outlander, Chrysler Pacifica, or Toyota Prius Prime.

In addition to the test drive, six PEV models were on display (Nissan Leaf, Mitsubishi Outlander, Mini PHEV,

Honda Clarity, Chrysler Pacifica, and BMW x5 PHEV SUV). Smart Columbus showcased, for the first time in

Columbus Auto Show history, shared mobility services such as Chariot, COTA, car2go, and CoGo. During the

event, 671 Smart Car photo booth pictures were printed, 1,200 Smart Columbus balloons were given to

children, 2,500 branded car air fresheners were distributed, and 3,000 branded tote bags were given to

visitors. Since this was the first public Ride & Drive event, the Civitas Now and Smart Columbus team

debriefed and made a strategic plan and timeline for specific improvements.

Columbus Auto Show Media:

Good Day Columbus Video Interview - http://myfox28columbus.com/sponsored/good-day-marketplace/gdm-at-the-auto-show-the-smart-cars

Government Technology - http://www.govtech.com/fs/transportation/Columbus-Ohios-Smart-City-Initiative-Shows-Off-EVs-at-Auto-Show.html

Columbus Business First (Video and Article) - https://www.bizjournals.com/columbus/news/2018/03/14/columbus-auto-show-features-more-ride-and-drives.html

Columbus Dispatch - http://www.dispatch.com/business/20180316/smart-columbus-electric-vehicles-join-traditional-rides-at-columbus-auto-show

Capital University Paper - http://cuchimes.com/03/2018/auto-show-opens-this-weekend-showcases-the-future-of-transportation-in-columbus/

Newark Advocate - https://www.newarkadvocate.com/story/news/2018/03/15/columbus-international-auto-show-kicks-off-today/429751002/

http://myfox28columbus.com/sponsored/good-day-marketplace/gdm-at-the-auto-show-the-smart-cars

http://myfox28columbus.com/sponsored/good-day-marketplace/gdm-at-the-auto-show-the-smart-cars

http://www.govtech.com/fs/transportation/Columbus-Ohios-Smart-City-Initiative-Shows-Off-EVs-at-Auto-Show.html


https://www.bizjournals.com/columbus/news/2018/03/14/columbus-auto-show-features-more-ride-and-drives.html


http://www.dispatch.com/business/20180316/smart-columbus-electric-vehicles-join-traditional-rides-at-columbus-auto-show


http://cuchimes.com/03/2018/auto-show-opens-this-weekend-showcases-the-future-of-transportation-in-columbus/

http://cuchimes.com/03/2018/auto-show-opens-this-weekend-showcases-the-future-of-transportation-in-columbus/

https://www.newarkadvocate.com/story/news/2018/03/15/columbus-international-auto-show-kicks-off-today/429751002/

https://www.newarkadvocate.com/story/news/2018/03/15/columbus-international-auto-show-kicks-off-today/429751002/


34

Facebook live was used to share the Smart Columbus Ride & Drive Roadshow experience at the 2018

Columbus International Auto Show. In addition to the metrics below, we had great user interaction with

attendees logging on to share their experiences with us on our page. We had six visitor page mentions as

well as comments and shares.

21 NEW INSTAGRAM FOLLOWERS

5,167 REACHED ON FACEBOOK

5,467 ORGANIC IMPRESSIONS ON

TWITTER


35

Next Steps:

The 2018 Smart Columbus Ride & Drive Roadshow will tour the Columbus area, hosting 70 events.

This year’s roadshow will introduce the first multi-day workplace events for larger employers and host

events for the public. To date, there are 30 event days scheduled at the following locations:

DATE LOCATION

March 15-18 Columbus Auto Show

April 10 Dispatch Media Group

April 18 and April 27 L Brands

April 19-20 Huntington Building Downtown (Huntington, Squire Sanders, JobsOhio)

April 21* Land Grant Brewing Company Earth Day

April 22* Earth Day Celebration at COSI

April 25 Westerville Chamber of Commerce

April 26 Rev1 Ventures

May 1 Huntington (Gateway)

May 5* Green on the Green in Worthington

May 7-8 Chase Easton

May 16 CAS

May 17-20* Steiner

May 24-25 Alliance Data

June 21 NiSource (downtown)

July 23-27 Chase Polaris

* indicates public event


36

Strategy 4.3.5 – Executive Electric Vehicle Adoption

Key Highlights:

Executive adoption of EVs grew from 13 to 26 during Q4. New executives purchasing EVs include:

COMPANY NAME TITLE VEHICLE

PURCHASED

Cardinal Health Kathryne Reeves SVP and GM of Medical Services

Tesla

CAS Nenki Rao CTO Tesla

Columbus Zoo & Aquarium Tom Stalf President and CEO Mitsibishi Outlander

Donatos Jim Grote Founder Tesla

EMH&T Sandy Doyle-Ahern President Tesla S

InnoSource Chad Delligati President and CEO BMW 740e xDrive

Mid-Ohio Regional Planning Commission

William Murdock President and CEO Chevy Volt

NCT Ventures Rich Langdale Partner Plug-in Mini

OhioHealth Terri Meldrum Senior Vice President and General Counsel - Smart Columbus Senior Liaison

Tesla

Safelite Tim Spencer CFO Tesla

Safelite Tom Feeney CEO Tesla

State Auto Greg Tacchetti SVP Chief Information & Strategy Officer

Tesla and Nissaf Leaf

Alliance Data Erick Carter SVP Chief of Staff Tesla Model S

Next Steps:

Continue active messaging and celebration of executives who purchase EVs.

Continue to apply peer pressure in the Columbus Partnership Boardroom.

Strategy 4.3.6 – EV Owners Engagement

Key Highlights:

Smart Columbus engaged CFO in the Columbus Auto Show Ride & Drive event by involving their

active members of the EV owners group as volunteers throughout the weekend and promoting the

Drive Electric Ohio owners group to existing owners who visited the Smart Columbus space.

Next Steps:

Adopt Year 2 reporting framework with inclusion of new owners gift in this section.


37

PRIORITY 5 – CHARGING INFRASTRUCTURE

Initiative 5.1 – Residential Charging

Strategy 5.1.1 – Develop Multi-Unit Dwelling (MUD) Infrastructure Plan

Key Highlights:

CFO has been scoped to administer the MUD program on behalf of the city. In Q4, the model contract

between MUD developers and CFO was created, with input and guidance from Smart Columbus.

CFO received approval from the City of Columbus for the template contract on January 25, 2018 and

distributed individual contracts to each of the awarded project recipients.

DEVELOPER CONTRACT SIGNED AND

RETURNED

CONTRACT UNDER REVIEW

WITH LEGAL DEPARTMENTS

Casto (Riverside Sunshine LLC) X

The Champion Companies X (2 sites)

Nationwide Energy Partners (NEP) X

SPPlus, Inc X

Smart Columbus and CFO modified the MUD agreement to allow developers to charge EV charging

station users a rate between the cost that the developer’s property pays for electricity and no more than

three-quarters (3/4) of the cost per mile of gasoline for a comparable vehicle. The agreements had

previously stated a rate between the cost that the developer’s property pays for electricity and no more

than one half (1/2) of the cost per mile of gasoline for a comparable vehicle. The agreement was also

modified to state that the terms and requirements of the agreement will only remain in effect until 2021.

Afterwards, the recipients will own the equipment outright; however, they will be required to report on

usage and utilization until 2023.

Due to the changes made in SPPlus’ agreement, CFO has issued addendums to the agreements

previously executed with Casto (Riverside Sunshine LLC) and The Champion Companies.

Next Steps:

Final execution of the remaining contracts and addendums are anticipated to occur in April 2018.

Rebate recipients that have finalized agreements have been given the go-ahead to begin work on

their projects. Planning, ordering and installation will begin next quarter.


38

Initiative 5.2 – Public Access Charging

Key Highlights:

Developed, compiled and submitted comments for the Ohio EPA Draft Beneficiary Mitigation Plan

about the money allocated to Ohio from the Volkswagen (VW) Mitigation Trust Fund.

Next Steps:

Begin implementing city and AEP public access charging programs in order to begin installing

chargers early in Year 2.

Strategy 5.2.1 – 30 City Level 2

Key Highlights:

Continued developing the Public Access Charging Pilot RFP at Mound and Fulton streets with

plans to finalize it during the beginning of the next quarter.

Began coordinating a preliminary layout for two high-powered 350 kW and two 150 kW DC Fast

Charging units adjacent to the future Smart Columbus Experience Center.

Next Steps:

Continue working to install charging infrastructure adjacent to the Smart Columbus Experience

Center.

Review the existing public charging network available to EV owners in the seven-county region.

Update GIS mapping to include chargers installed during the program and future planned chargers.

Coordinate with regional and state-wide charging initiatives to ensure siting study overlaps are

taken into account.

Research and apply for public access charging funding opportunities.

Strategy 5.2.2 – AEP 90 Level 2 and 75 DC Fast Chargers

Key Highlights:

As part of the ESP III Joint Stipulation, the creation of a Smart City Rider has been recommended

that will sunset after four years. One component will be providing an incentivized rebate for 300

Level 2 and 75 DC Fast Chargers with costs not to exceed $9.5 million. While the Stipulation has

not been approved, AEP Ohio has been in the process of developing plans for executing upon this

commitment once approved.

Next Steps:

Continue to monitor progress and approval status.


39

Initiative 5.3 – Workplace Charging

Key Highlights:

In Q4, there was an applied focus on getting a

better inventory of the current large workplace

sites that make charging available to their

employees. To ensure an accurate count of

available workplace charging in the region, site

visits were conducted to all known and anticipated

workplace charging. The Electrification Coalition

conducted this assessment, which will contribute

to a full documentation of all sites, confirmation of

their functionality and tracking of the number of

employees being served. Some such sites

included in this field study are Steiner and

Associates, OhioHealth and The Ohio State

University. This field study also ensures all workplace charging stations are connected to Smart

Columbus to further increase EV adoption through the use of our program’s cohesive branding.

The field study confirmed there were 25 large worksites within the Acceleration Partner program. Of

these sites, 185 ports were counted for use across DC Fast Chargers, Level 2 and Level 1 chargers.

While some of these chargers are publicly accessible, all were installed with the intention of providing

workplace charging access and are accessible by employees.

Next Steps:

Further develop the workplace baseline study and articulate individual company goals.

Determine the best way to track workplace charging using the maps already available.

Work with AEP on roll out of the workplace charging rebate program upon PUCO approval.

Initiative 5.4 – Fleet Charging

Key Highlights:

The Smart Columbus Program Management Office issued a request for proposals to install EV charging stations that will support the new city fleet vehicles:

o Installation of 50 EV charging stations, new feeder, transformer and electric panel at 141 North Front Street;

o Installation of 16 EV charging stations, new feeder, transformer and electric panel at 1355 McKinley Avenue; and

o Installation of 20 EV charging stations, a new utility transformer, an electric panel and feeders at 3639 Parsons Avenue.

These new chargers will support Building & Zoning Services, the Columbus Fire Academy and

Finance. The team is exploring the use of solar powered generators from DC Solar to supplement

charging for the city fleet EVs until charging stations are installed.


40

Bid opening for the first City of Columbus fleet charging project occurred on March 16, 2018. Smart

Columbus will recommend to Columbus City Council that the low bidder, ProLine Electric, install

these charging stations.

The Scope of Improvements was developed for Part 2 fleet charging for fleet vehicle procurement

phases 2 and 3.

Eight chargers will be installed for city fleet EV maintenance at the 4211 Groves Road Fleet

Management Facility.

Next Steps:

Begin construction for Part 1 fleet charging in April 2018 and complete construction by May or June

2018.

Finalize the Scope of Improvements and begin the design process for Part 2 fleet charging.

Initiative 5.5 – Building and Zoning Changes to Support EV Charging

Key Highlights:

Reduced the City of Columbus Building and Zoning Services standard permitting process from 20

days to 10 days.

Developed a city permit process flow chart to outline each permitting step and provide an estimated

cost and timeline for each item.

Next Steps:

Add EV parking policy into City of Columbus code to allow an EV parking space to count equally as

a standard parking space in minimum parking space counts.

Add EV parking policy into City of Columbus code to count one EV space as two standard spaces

in minimum parking space counts or allow an additional standard space for maximum parking

counts. This applies to specific types of locations where this code will not interfere with existing

incentives on dense urban development.

Example: A large office park attempting to obtain a variance to exceed the maximum parking limit

could use EV spaces as a way to increase their total parking spaces on-site without exceeding their

allotted total.

Meet with the City of Columbus building group from Building and Zoning Services to develop

specifications for including electrical build-outs for EV readiness in new development. This may

include requiring panels to have an individual circuit for electric vehicle supply equipment (EVSE),

installing outlets capable of Level 2 charging in single family residences, and/or providing

underground conduit and pull boxes at MUD sites.

Continue working to reduce timelines for the remaining permits in the permitting process by working

to develop supplemental specifications and standards for charging infrastructure.


41

CONTRACTS AND PARTNER AGREEMENT STATUS

IMPLEMENTATION PLAN Implementation plans were submitted in prior quarters. No new implementation plans will be submitted.

PARTNER CONTRIBUTION Q4 STATUS UPDATE

American Electric Power (AEP) $22.8M

The Ohio State University (OSU) $7.5M

Columbus Partnership $7.5M

DC Solar $3.6M

Mid-Ohio Regional Planning Commission (MORPC) $600,000

MORPC contributed $518,455 in

Q4 to be encumbered for the

installation of fleet charging

infrastructure to support the City of

Columbus’ purchase of 93 EVs.

FleetCarma $900,000


42

PLAYBOOK

Smart Columbus Showroom

See Strategy 4.2.3 for information on the Smart Columbus Experience Center. In addition, Smart Columbus

concluded the Smart Columbus Live program at the end of March 2018. To date, 1,526 people attended a

Smart Columbus Live session achieving Smart Columbus’ goal to host at least 1,500 participants.

COMPANIES AND ORGANIZATIONS HOSTING PRIVATE SESSIONS OR SENDING GROUPS

76 SESSIONS

482 ATTENDEES

1,526 TO DATE

JANUARY: 69 attendees | 7 sessions

FEBRUARY: 128 attendees | 8 sessions

MARCH: 285 attendees | 15 sessions

AEP Operations Team

Alliance Data Services

Capital Crossroads/Downtown Special Improvement

District

CDW and Tech Data Economic Development Visit

Columbus State Community College

Automotive/Logistics Students

Columbus Zoo and Aquarium

Commercial Vehicle Group

Dispatch Media Group

Ford Greenfield Labs

Georgetown Student Alternative Break Program Cohort

Grange Insurance

Huntington Bancshares Inc.

JPMorgan Chase

Leadership Columbus

MORPC, Department of Energy and Air Quality

OhioHealth

Ohio State College of Engineering, Advancement Office

PNC Executive Leadership Team

Tech Life Columbus (2 private sessions)

White Castle Inc.

Vorys, Sater, Seymour and Pease LLP

SPECIAL EVENTS

February 22: Federal Highway Administration (50)

March 6: Westerville City Schools, Business Logistics

Students (30)

March 12: Data Technical Working Group Reception

(32)

March 27: OSU Smart Campus Student Session (11)

VISITS FROM CITIES / COUNTRIES

March 20: Gainesville Chamber of Commerce (38)


43

Airport Activation The John Glenn Columbus International Airport branding is up for a refresh by Experience Columbus

and Columbus 2020. Smart Columbus conducted photo shoot for new photography that conveys the

work of the Electrification Program. The Smart Columbus team is working to include Smart Columbus

imagery in the updated material in the airport.

Attending and Presenting at EV-related and OEM Dominated Conferences

Roadmap 11, June 19-20, 2018

A Smart Columbus speaking proposal to Roadmap 11 was accepted:

“Electrifying Columbus: How America’s Smart City is Approaching Electric Vehicle Adoption”

Columbus is America’s "ultimate test market." Fast food chains test burgers there. Politicians test ideas

there. And as America’s Smart City, city leaders will test how to radically increase electric vehicle

adoption there. In 2015, electric vehicles made up just 0.37% of vehicles sold in the seven-county Columbus

region. As the winner of the US Department of Transportation’s first-ever Smart City Challenge co-sponsored

by the Paul G. Allen Family Foundation (Vulcan, Inc.), Columbus aims to increase EV purchases by 480%,

which would make it a leader among non-ZEV states. During this keynote panel, Smart Columbus leaders

will share the strategies Columbus is employing to increase consumer and fleet EV purchases, deploy

charging infrastructure and decarbonize its electric grid, and discuss how the programs being piloted in

Columbus can be applied in other cities.

Moderator: Loreana Marciante, Paul G. Allen Philanthropies

Panelists:

Brandi Braun, City of Columbus Jordan Davis, Columbus Partnership Beth Snoke, The Ohio State University

Connected Cities USA 2018, May 31 - June 1, 2018

Smart Columbus was accepted to speak at Connected Cities USA on electrification:

When Columbus beat out 77 other cities to become the winner of the USDOT Smart City Challenge, we

knew it would take all of “US” to bring about a culture shift in transportation. For the past 100 years, mobility

has been defined by the individually owned, combustion-engine vehicle. In Columbus, we can see the effects

of this in our day-to-day lives. As we face growing equity, safety, environmental, and efficiency concerns with

mobility today, industry and thought leaders alike agree disruption is coming. Columbus plans to not only

participate in this disruption but lead it – inspiring a culture shift that embraces C.A.S.E – the Connected,

Autonomous, Shared and Electric mobility ecosystem of the future. Foundational to the success of this future

is the electric powertrain, which is better equipped to sustain, and support connected, autonomous, and

shared technologies.

In 2015, electric vehicles made up just 0.37% of vehicles sold in the seven-county Columbus region. As the

winner challenge, co-sponsored by the Paul G. Allen Family Foundation (Vulcan, Inc.), Columbus aims to

increase EV purchases by 480%, which would make it a leader among non-ZEV states. As America’s

“ultimate test market” and first Smart City, we will test how to radically increase electric vehicle adoption and

share our case study with cities around the world.

http://connectedcityusa.com/schedule/case-change-smart-columbus-electrification-program/


44

Smart Columbus will share the strategies Columbus is deploying to increase consumer and fleet EV

purchases, deploy charging infrastructure and decarbonize its electric grid, and discuss how the programs

being piloted in Columbus can be applied in other cities.

Speaker: Jordan Davis, Director, Smart Cities, Columbus Partnership/Smart Columbus

Transportation Research Board National Conference and the Consumer Electronics Show

Members of the Smart Columbus team represented the program at the Transportation Research Board

(TRB) National Conference and the Consumer Electronics Show (CES). At TRB, Jordan Davis presented on

the Acceleration Partners program as a part of a panel on economic development and partnerships in Smart

Cities initiatives. Mark Patton, Brandi Braun, Jordan Davis, and Alex Fischer attended CES in Las Vegas.

Alex Fischer spoke on a keynote panel for the Smart Cities track. The team met with several existing OEM

partners and made new connections with Nissan and TransDev. Additionally, the team was joined by about

10 other Columbus community leaders for a site visit to Hyperloop One's test facility just outside of Las

Vegas.

3 Revolutions, February 26-27, 2018

Smart Columbus went to the 3 Revolutions

conference at UC Davis to interact with experts

on relevant topics such as how to include TNCs

in EV adoption efforts. The visit also included a

visit to the DC Solar facility and a Tesla plant

visit with representatives of the San Francisco

Airport.

Other Events

Smart Columbus applied to speak on

electrification at EVS31 in Kobe, Japan.

Develop an International Advisory Committee

The Columbus Partnership will be doing this in alignment with the grant, with the intent to identify

and convene this group in Year 2. It will be paid for separately and will be wider in scope.


45

Multimedia Storytelling

Smart Columbus kicked off production of six video case studies on key programs and lessons learned

during Year 1 of the Electrification Program. Topics for the videos include:

o Decarbonization: DC Solar/Ohio Dominican University partnership to deploy $3.6 million in

mobile solar technologies.

o Fleet: The City of Columbus’ electrification efforts, including creation of the Universal Term

Contract, procurement of 93 EVs, installation of charging, and initial public entities to leverage

the Universal Term Contract.

o Consumer Adoption: How Smart Columbus educated 1,500 residents and city leaders on

smart mobility through Smart Columbus Live.

o Consumer Adoption: The development, launch and early successes of the Acceleration

Partners program.

o Charging: The Multi-Unit Dwelling rebates program.

Each video will feature interviews from Smart Columbus program managers and Smart Columbus

partners and will seek to relay transferrable learnings to peer cities and entities.

Smart Columbus planned a photo shoot to take place in April to capture branded photography for the

Electrification Program. The shoot will capture more images of people charging and driving electric

vehicles, charging stations, alternative transit and more. Imagery will be used on Smart Columbus

collateral, on the website and with media.

Develop a Webinar Series

Purchased a subscription to a webinar platform.

Tested the platform with Experience Center potential partners.

Organize Communications and Publications about Electric Vehicle Programs

Smart Columbus was featured in 60 articles during Q4. See Appendix E for the list of publications.

Create Best Practices Documents

Atlas Public Policy finished the Public Fleet Case Study.

Atlas Public Policy is under development with a Multi-Unit Dwelling Rebate Case Study.

The City has completed mapping the process for the Permit Requirements for Charging Installations

and is currently looking at ways to improve the process to reduce the amount of time needed for

permitting. This is dependent on the complete development of charging standards within the City of

Columbus.


46

Update Communications Plan

Smart Columbus presented the communications approach to the Foundation and Edelman on

February 7, 2018. The Communications activities have now been incorporated throughout the Year

2 Smart Columbus Electrification Program.

Listening Tours of Smart Columbus with Other Cities

March 13: 40 members of the Japanese business leadership group, Kankeiren, visited Columbus

on a learning trip and spent a significant portion of their agenda learning about Smart Columbus.

March 20: Gainesville, Florida brought 38 leaders from their community, including their Mayor and

City Manager, for a learning trip in Columbus and attended a full Smart Columbus Live

presentation.

March 27: Japan’s Counsel General visited Columbus with an automotive-focused Japanese

delegation of 25 participants and spent a day learning about Smart Columbus.

Knowledge Transfer Partnerships

Bud Braughton interacted with officials from the San Francisco, California area during his

attendance at the 3 Revolutions Conference.

Jordan Davis traveled to Cleveland, Ohio to present to the Leadership Cleveland cohort during their

retreat.

Brandi Braun participated in the Midwest – U.K. Governance of Future Cities delegation trip, which

visited and engaged with city officials in London, Glasgow, and Bristol.

Attendees in the Midwest-U.K. Delegation:

o Brandi Braun, Deputy Innovation Officer, City of Columbus

o Lisa Camp, Associate Dean, Strategic Initiatives, Case Western Reserve University

o Brian Donoghue, Director of Civic Innovation, City of South Bend

o Katy Getsie, Associate Program Officer, MetroLab Network

o Lee Haller, Director, Department of Innovation and Performance, City of Pittsburgh

o Ben Levine, Executive Director, MetroLab Network

o Herb Sih, Managing Partner and Co-Founder, ThinkBig Partners, Kansas City, MO

o Bill Skerpan, Innovation and Analytics Manager, City of Boulder

o Emily Silverman, Technical Program Manager, Smart Cities, City and County of Denver

o Catherine Tkachyk, Chief Innovation Officer, Cuyahoga County


47

Additional Local Engagements of Note

Columbus College of Art and Design

Workplace EV Charging Studio/Course (Spring 2018)

CCAD upper class students are tasked with creating and designing a visual language for Smart Columbus

EVSEs for workplace charging campaigns. Students have teamed up within the class to provide a menu of

options for Smart Columbus, which will investigate different chargers, workplaces, brands, and surrounding

environments. The deliverable will be ready for production concepts for Smart Columbus.

The Ohio State University

Buckeye Undergraduate Consulting Club (BUCC) Project

Smart Columbus worked with a team of student consultants to research and develop a report on best

practices for corporate mobility benefits and campaigns. BUCC’s deliverable report created metrics for

measuring impact and ease of implementation for mobility and sustainability benefits as well as researched

tactics and use-cases from around the U.S.

Capstone: EEDS007 This project involves multiple data analysis opportunities related to the Smart Columbus initiatives. All data

categories are derived from the Smart Columbus project, the City of Columbus’ initiative intended to improve

access to jobs through expanded mobility options and connect Columbus residents to safe, reliable

transportation that is accessible to all. Each student group will be responsible for carefully developing a

research plan, revising the scope, executing the research, and communicating results and recommendations

through a written report and a final presentation to the Smart Columbus program management team.

RISK MANAGEMENT AND POLICY REGISTER Smart Columbus made significant progress on the Risk and Policy Register during Q4. See Appendix C for

the document.

STAKEHOLDER PLANS Nothing to report at this time.


48

BUDGET AND COST MANAGEMENT Q4 saw an increase in project expenditures as activities ramped up. The reporting period for financial expenditure data for the City of Columbus

was through March 31, 2018. This includes anticipated additional Year 1 expenditures from GPD Group and the Columbus Partnership. See

Appendix AA – 2017 Budget Analysis for Annual Report for more information.

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

Quarter 1 Quarter 2 Quarter 3 Quarter 4 Year 1 Total

Year 1 Budget Analysis

98%of Year 1 Budget Spent (Adjusted)

Year 1 Spend:

$3,006,894

APR 17 – MAR 18



Priority 3 $ 2,351

Priority 4 $ 1,406,376


Program $ 105,777

Management

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

Year 1 Spend vs. Original Budget

Year 1 Spend Year 1 Original Budget

$0

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

Year 1 Spend vs. Adjusted Budget

Year 1 Spend Year 1 Adjusted Budget

91% of Year 1 Budget

Spent (Original)

Year 1 Adjusted Budget:

$3,073,248

Year 1 Original Budget:

$3,321,328


49

SMART CITY SCHEDULE Activities within the schedule are progressing according to plan. Q4 saw an accelerated effort on Priority 5

with planning for the next rounds of charging infrastructure. See Appendix B for the schedule.

PERFORMANCE MEASUREMENT PLAN The Smart Columbus team made significant progress on the Performance Measurement Plan during Q4.

The plan will be finalized and submitted during the next quarter once more research data from partners is

obtained for GHG calculations.

YEAR 1 LESSONS LEARNED The Year 1 Lessons Learned repository, shown in Appendix F, details significant findings, recommendations

and new insights realized during Year 1 of the project and will be amended annually to reflect new

findings. The application of the Lessons Learned by the City of Columbus can potentially increase the

effectiveness of the Paul G. Allen Philanthropies’ (PGAPh) future capital investments and provide support for

EV adoption in cities worldwide. Smart Columbus is using the Lessons Learned tool to identity both

successes and/or shortcomings, and detail the resulting possible impacts and next steps. The list details the

lesson learned, resulting action, potential impact, and the pertinent references by Priority/Initiative. See

Appendix F for the Year 1 Lessons Learned document.


50

ACTIVITY LOGS

PRIORITY 1 ACTIVITY LOG

ITEM TASK LEAD STATUS NOTES

Initiative 1.1 Utility-Scaled Renewables

Q4 Activities

1

AEP will identify and

interview consultants for

implementing the Utility

Scale Renewables

projects.

Ryan Houk, AEP

Ohio In Progress

Consultant engaged to review RFP

responses. Renewable Generation Rider

proposed in Joint Stipulation that would

provide a mechanism to recovery costs

associated with development. Further

clarification still required prior to

proceeding with project selection and

timing.

2

AEP will obtain

management approval and

funding for the research

project on advance clean

energy technologies.

Ryan Houk, AEP

Ohio Completed

Funding of proposed research projects is

being accrued. Anticipate award sometime

in 2018.

3

AEP will continue program

for customer driven

distributed generation

projects and report on new

distributed generation

projects.

Mark

Gundelfinger,

AEP Ohio

Completed Website being maintained and monitored

for projects proposed by customers.

4

Continue to collect and

analyze data on

deployment of 10 solar

generators from DC Solar.

Bud Braughton,

City of Columbus In Progress

DC Solar is providing energy data from 23

of their deployed generators on a quarterly

basis. This data is included in the SCC-P7-

Quarterly Indicators and Metric

Targets.xlsx spreadsheet.

5

Continue to develop plans

for using biogas from City

wastewater treatment

plants as fuel for Combined

Heat and Power.

Patti Austin,

Department of

Public Utilities

In Progress Working on preliminary design.

6

Columbus Division of

Power to finalize plans and

specifications for

rehabilitation of

hydroelectric plants.

Patti Austin,

Division of Power In Progress Working on finalizing design plans.


51


Initiative 1.2 Grid Modernization and Efficiency

Q4 Activities

1

AEP to continue running

Community Energy Savers

program.

Sherry Hubbard,

AEP Ohio In Progress

Actively recruiting interested communities

to participate in this program. Several have

expressed interest; however, formal kick-

off has yet to occur.

2

AEP will contract with

research partner on Vehicle

to Home research.

Ryan Houk,

AEP Ohio In Progress

Participated in funding opportunity

announcement on proposed research

supporting Extreme Fast Charging.

3 AEP to develop final AMI

deployment plan.

Steve James,

AEP Ohio Completed

Deployment plan completed with active

roll-out of meters within Central Ohio. To

date, over 90,000 meters have been

installed across the state.

4

Columbus Power to

execute agreements with

vendors for Advanced

Metering Infrastructure.

Kristian Fenner,

Division of Power In Progress RFP has been reviewed and will be issued.

5

Select team and refine

scope for Street Light

Technology Conversion.

Patti Austin,

Division of Power In Progress

Waiting on funding to be finalized to

proceed with the project.

6 All new street lights

installed to be LED.

Patti Austin,

Division of Power Completed

Published specifications require all new

street lights to be LED.


52



Initiative 2.1 Public Fleets

Q4 Activities

1

Continue work with other

regional governments/

institutions to identify

electric fleet acquisition

opportunities.

Andrew Conley,

CFO In Progress

Outreach performed to 85 individuals

encompassing 40 unique public fleets.

See SCC-Q4 Activity Report for more

details.

2

Continue receiving

commitments from regional

governments/institutions for

electric fleet acquisition.

Andrew Conley,

CFO In Progress

New fleet letters of commitment for

2018 EV purchases have been

secured from:

Columbus Regional Airport

Authority (2)

Mid-Ohio Planning Commission (2)

City of Hilliard (2)

City of Westerville (2)

City of Whitehall (2)

City of Worthington (2)

3 Continue EV technical and

safety training.

Andrew Conley,

CFO In Progress

Smart Columbus Fleet EV Workshop

procurement training hosted in

conjunction with MORPC and Smart

Columbus. Three-day May EV

technician training planned with

Columbus State Community College,

NAPA, Nissan, and Ford.

4

Continuing assisting other

regional government

entities with EV technical

and safety training.

Andrew Conley,

CFO In Progress

CFO continues efforts with numerous

public fleets to provide analysis,

training and other resources to support

EV deployment.

Initiative 2.2 Private Fleets

Carryover Activities

1

Coordinate with Consumer

Adoption on Group

Purchase programs and

OEM dealer engagement

strategies.

Zach McGuire,

Columbus Partnership In Progress

Finalized the dealership recognition

program for implementation.

Continuing meetings with OEMs and

dealers on available incentives for

group purchase programming.


53


Q4 Activities

1

Continue assisting private

entities with installing

charging infrastructure.

Matt Stephens-Rich,

Electrification Coalition In Progress

Continued efforts with numerous

private fleets to provide assessment of

charging need for fleet deployment.

2

Continue assisting private

fleet managers with EV

technical and safety

training.

Matt Stephens-Rich,


Continued efforts with numerous

private fleets to provide analysis,

training and other resources to support

EV deployment.

3 Continue receiving private

fleet pledges.

Matt Stephens-Rich,


New private fleet commitments for

2018 EV purchases have been

secured from:

AEP (6)

Land Grant Brewing (5)

Columbus Zoo and Aquarium (5)

Columbus Dispatch (3)

Alliance Data (5)

Initiative 2.3 Transportation Service Providers


1

Coordinate with other fleet

and consumer adoption

programs to ensure

competitive pricing for

Group Purchase Programs.

Andrew Conley, CFO

Kevin McSweeney,

City of Columbus

In Progress

The City of Columbus has worked with

Mike Albert Leasing to secure a

Universal Term Contract (UTC) that

offers competitive direct purchase

pricing from Central Ohio EV dealers,

as well as establishes pathways for

lease-to-own financing models which

pass on available tax credits to public

and TSP fleets. CFO held a workshop

on Jan. 25 for public fleets and TSPs

to provide more information on

competitive pricing and available

financing models. To date, Columbus

Yellow Cab has placed an order for 10

vehicles off of this UTC.

Q4 Activities

1

Develop detailed strategy

and associated timelines

for TSP EV adoption.

Andrew Conley, CFO

Kevin McSweeney,

City of Columbus

In Progress

Working with Columbus Yellow Cab on

procurement of 20 EVs in 2018, COTA

on procurement of 10 EV transit buses,

and MORPC on identifying 50-70

users/riders for the Green Commuter

EV van pooling services.


54


2

Continue making contact

with TSP fleet managers

and assessing

opportunities.

Andrew Conley, CFO

Kevin McSweeney,

City of Columbus

In Progress

Working with Yellow Cab, Uber and

Lyft to survey drivers and gather more

information on level of interest in EVs,

perceived barriers and needed

incentives to spur adoption.

3

Continue assisting TSP

fleet managers with EV

technical and safety

training.

Andrew Conley, CFO

Kevin McSweeney,

City of Columbus

In Progress

Jan. 25, 2018 EV Procurement training

hosted in conjunction with MORPC

and Smart Columbus. Three-day May

EV technician training planned with

Columbus State Community College,

NAPA, Nissan, and Ford.

4

Continue marketing

consumer EV incentives to

TSP contract drivers.

Andrew Conley, CFO

Kevin McSweeney,

City of Columbus

In Progress

Staff plan to market incentives in Year

2 when final details on process and

amounts are available.


55



Initiative 4.1 Research and Assessment

Q4 Activities

1 Conduct audit on product

availability in market.

Ben Prochazka,

Electrification

Coalition

In Progress

Initial assessment conducted. Data

definitions developed and forecast

delivered on the product deficiencies that

need to be addressed.

Initiative 4.2 Address Supply

Q4 Activities

1

Assess current dealership

engagement and make

necessary adjustments.

Zach McGuire,

Columbus

Partnership

In Progress

Met with 11 dealers. Significant increase in

time and attention was paid to engaging

this important demographic in Q4.

2

Continue assessing and

tracking success of

Dealership Recognition

Program.

Zach McGuire,

Columbus

Partnership

In Progress

Reframing of the Dealer Recognition

Program and program plan provided in Q4

report.

3

Continue assessing and

tracking success of Dealer

Training Program.

Zach McGuire,

Columbus

Partnership

In Progress

No new dealer trainings were conducted

this quarter, but a reframed approach to

dealer training was introduced and

adopted internally.

4

Continue cultivating

pledges/partnerships with

local dealership owners and

OEM leadership.

Zach McGuire,

Columbus

Partnership

In Progress

Active efforts to cultivate deeper and new

relationships with OEMs and dealers.

Great progress in relationship with Tesla

and successful visit by Daimler was

conducted.

5

Continue to educate dealers

about EVs and how to

increase sales.

Zach McGuire,

Columbus

Partnership

In Progress Ongoing engagement and information

share with dealers.

6

Negotiate group purchase

rates for fleet and consumer

purchases of new and used

vehicles.

Zach McGuire,

Columbus

Partnership

In Progress

Secured three deals by local dealers to

extend at the Columbus Auto Show.

Nissan and AEP formed an alliance to

extend the group purchase rate for the new

Nissan Leaf.

7

Secure commitments for

providing models for EV

showroom.

Zach McGuire,

Columbus

Partnership

In Progress

Secured Mercedes GLE. Ongoing

conversations with OEMs to secure other

models.


56


Initiative 4.3 Increase Demand for EVs

Q4 Activities

1 Execute Ride and Drive

Roadshow.

Alex Slaymaker,

Columbus

Partnership

In Progress

Kicked off the 2018 Ride & Drive

Roadshow with a successful four-day

event at the Columbus Auto Show.

2 Cultivate new pledges for

workplace engagement.

Jordan Davis,

Columbus

Partnership

In Progress

Stalled progress on this front to focus on

onboarding consumer adoption team,

planning for Year 2, and kicking off the

Mobility Ambassador programming.

3

Remain opportunistic about

integrating EV promotion

into large scale events

throughout City.

McKinzie

Harper,

Columbus

Partnership

In Progress

Incorporated EV promotion into the

Columbus Chamber Annual Meeting and

the city’s Greenspot event.

4 Schedule dates for Ride and

Drives for Year 2.

Alex Slaymaker,

Columbus

Partnership

In Progress

30 Ride & Drive events scheduled for

2018. Almost half of the goal is booked

out.

5

Develop Year 2 adoption

campaign goals and work

plan.

Jordan Davis,

Columbus

Partnership

In Progress

The Year 2 program plan was revised with

significant reframing of the Partnership

portfolio and greater clarity of the KPIs.

6

Continue providing extended

test drives to Columbus

Partnership members.

Zach McGuire,

Columbus

Partnership

In Progress

Secured agreement from Tesla to provide

overnight test drives for executives in

advance of corporate Ride & Drive events.

7 Continue pilot showroom in

the form of gallery walks.

McKinzie

Harper,

Columbus

Partnership

In Progress

Completed the Smart Columbus Live

program in March and hit the goal of 1,500

total attendees.

8

Prepare Smart Columbus

Showroom for opening in

Year 2.

Jordan Davis,

Columbus

Partnership

In Progress

Additional funding was secured, the space

lease was signed, creative design and

direction for the showroom component of

the experience center was completed, and

the public announcement and call for

partners was released.


57



Initiative 5.1 Residential Charging

Q4 Activities

1

Develop a decision-

making criterion for L1

and L2 station

installations.

Megan Stein, CFO (MUD) In Progress

(MUD)

Chargers must be capable of capturing

"charging episodes," must be capable

of accepting a demand response (DR)

signal, facilities may install "smart"

chargers, recommended that facilities

install authentication system (MUD).

2

Begin installation of

MUD EV charging

infrastructure.

Megan Stein, CFO In Progress

Developers have been given the go-

ahead to start installation. As of now,

no developers have broken ground on

their EVSE infrastructure.

3

Columbus Power will

study rates for EV

charging as part of

larger utility rate update.

Patti Austin, DOP In Progress

The DOP is in the process of reviewing

all rates, including potential EV

charging, with an outside contractor.

4

AEP and Columbus

Power will research

successful smart

charging integration and

off peak charging

programs or demand

response programs.

Ryan Houk, AEP Ohio


AEP launched an R&D program in

2017 to investigate charging behavior

of EV owners. DOP will work with

AEP’s guidance on smart charging

integration. However, it has been

determined DOP cannot participate in

time of use (off peak) charging

programs based on purchase power

contracts through 2025.

5

Installation of up to

(pending on PUCO

approval) 250 Level 2

residential charging

ports (AEP).

Ryan Houk, AEP Ohio Adjusted /

In Progress

PUCO did not approve the single

family home charging program, so this

activity no longer applies. An adjusted

target of 60 L2 MUD charging ports to

be installed by LOP through the EVSE

Rebate Program is currently under

development in anticipation of PUCO

approval.

6

Assist developers in

installing signage

consistent with city

recommendations.

Megan Stein, CFO In Progress

Developers have been provided with

signage in their individual contracts per

guidance from the City.


58


Initiative 5.2 Public Access Charging


1 Utilization Tracking

Mechanism Bud Braughton, CoC In Progress

Data requirements for EVSEs are

included in RFPs for projects at this

time and will be coordinated with the

development of the Smart Columbus

Operating System.

2

Continue to develop

partnerships with site

hosts and secure

commitments.

Bud Braughton, CoC

Ed Ungar, HNTB

Dr. Stan Young, NREL

In Progress

Coordination is underway with Electrify

America to install EVSEs adjacent to

the future site of the Smart Columbus

Experience Center.

3

Streamline any city

permitting and planning

to minimize costs and

time.

Bud Braughton, CoC In Progress

Efforts continue to reduce plan review

times for permits in coordination with

Initiative 5.5.

4

Design and

specifications for sites

completed.


"Charger Ready" site design is

complete for the pilot project.

Specifications are now included in the

RFP for charger installation. Design

and specifications will need to be

updated on a per site and charger level

basis.

5

Determine highest

market needs for

charging sites in the

region, apply best

practices to develop lists

of owners/hosts of

public access charging

sites.

Bud Braughton, CoC

Ed Ungar, HNTB

Dr. Stan Young, NREL

In Progress

Highest market needs have been

determined in coordination with the

NREL report. Best practices

methodology to develop lists of

owners/hosts of public access

charging sites has been finalized, but

not fully implemented.

Q4 Activities

1

Develop additional

EVSE needs for future

years.

Bud Braughton, CoC Complete

The 2018 SCEP targets have been

updated based on the NREL report

and potential funding sources.

2 Construct first 5 fast

charging projects (AEP). Ryan Houk, AEP In Progress

The Public Access Charging Rebate

Program is in development in

anticipation of PUCO approval.


59


Initiative 5.3 Workplace Charging

Q4 Activities

1

Continue discussions

with potential site hosts

and secure

commitments.

Zach McGuire,

Columbus Partnership

Matt Stephens-Rich,

Electrification Coalition

Ryan Houk, AEP

In Progress

Workplace charging is a key topic

discussed with workplaces. A field

study was conducted to identify sites

that still need charging.

2

Provide facility

managers with any

needed training and

assistance.

Zach McGuire,


Matt Stephens-Rich,

Electrification Coalition;

Ryan Houk, AEP

In Progress

Providing support upon request.

Awaiting proactive approach until

greater clarity about the AEP rebate

program process is shared.

3

Provide education

materials and

communications

assistance to support

efforts with employees.

Zach McGuire,


Matt Stephens-Rich,

Electrification Coalition

Ryan Houk, AEP

In Progress

Continuing to distribute workplace

charging guide to workplaces and

private site owners.

Initiative 5.4 Fleet Charging

Q4 Activities

1

Begin installation of

charging ports for

Columbus Fleet.


Awaiting legislation for the notice to

proceed. Construction will begin early

next quarter.

Initiative 5.5 Building and Zoning Changes to Support EV Charging


1 Common Charging

Payment System. Bud Braughton, CoC In Progress

USDOT is working on a common

payment system Concept of

Operations for May and system

requirements will be completed by the

end of 2018. Coordination will continue

between the two projects in order to

align methodologies.

2 Charging station

specifications complete. Bud Braughton, CoC In Progress

Specifications have been developed in

the RFPs for the public access pilot

project and the fleet charging projects.

Minimum charging requirements have

also been included in the MUD

charging contracts.


60


Q4 Activities

1

AEP and Columbus

Power will research

successful smart

charging integration and

off peak charging

programs.

Ryan Houk, AEP


AEP launched an R&D program in

2017 to investigate charging behavior

of EV owners. DOP will work with

AEP’s guidance on smart charging

integration. However, it has been

determined DOP cannot participate in

time of use (off peak) charging

programs based on purchase power

contracts through 2025.

2

Develop budget,

activities and milestones

for 2018.

Bud Braughton, CoC

Kevin McSweeney, CoC Complete

Completed as part of Year 2 updates

to the 2018 SCEP, KPIs and budget.


61

APPENDICES Included below are key components of the appendix for updates that happened during Q4. The Year 1 Lessons Learned document and all other

appendices are included as supplemental documents. Please refer to the SharePoint site for these files. The documents are labeled according

to their appendix number.

APPENDIX A – QUARTERLY INDICATORS AND METRIC TARGETS The Quarterly Indicators and Metric Targets spreadsheet is used as a way to track actual indicator progress against the established

targets/goals for each priority of the project on a quarterly basis. The indicators are provided at the Project, Priority and Initiative level.

Performance indicators are addressed at three levels:

1. The overall project level;

2. The five project priorities (grid decarbonization; fleet EV adoption; transit, autonomous and multi-modal systems in the city; consumer

EV adoption; and EV charging infrastructure); and

3. The specific initiatives under each priority area.

The project, priority and initiative indicators are hierarchical. Priority indicators contribute directly to a project indicator, and similarly, initiative

indicators contribute directly to one of their respective priority indicators. Progress indicators are also defined. Progress indicators encompass

anything that can be numerically evaluated and reflect progress towards objectives, but do not contribute directly to higher level indicators.

Methods and data sources for estimating indicators and tracking progress towards targets are described in the Performance Measurement Plan.

The ‘Adjusted Targets’ spreadsheet outlines the current goals that have been established by the project working groups for each indicator. The

‘Progress’ spreadsheet reports the actual progress of each indicator toward the established targets. The ‘Progress_Y1_P4’ spreadsheet reports

the progress specifically for Year 1 Priority 4 Indicators. This has been separated out due to Priority 4 future program development changes

having been included in the main ‘Progress Tab’.

The ‘Progress’ spreadsheet includes highlighted cells to help clarify how the spreadsheet functions. Cells that are yellow are direct inputs. Cells

that are orange are calculations that are either summing values or converting values to a common unit. Cells that are green are calculations that

are converting the appropriate values into MTeCO2 used to calculate overall GHG emission reductions.

Timelines for indicators that are contingent upon PUCO approval will be adjusted as approval is received.

See the attached Appendix A – SCC-P7-Quarterly Indicators and Metric Targets-Q4.xlsx for more detail.


62

Adjusted Targets


63


64


65


66

Progress


67


68


69


70

APPENDIX B – SCHEDULE Snapshots of each of the priorities are located below. See the Smart Columbus Q4 Schedule Update.pdf for the full schedule.


71


72


73


74

APPENDIX C – RISK AND POLICY REGISTER Risk is an uncertain event or condition that, if it occurs, has a positive (opportunity) or negative (threat) effect on a project’s objectives. The Risk

Register is used to identify, rate, rank and mitigate risks prior to the start of a project. It assists the team by focusing attention on higher ranking

items requiring more analysis and mitigation strategies. The Risk Register is a living document to be updated on a periodic basis and reviewed

during the Monthly Project Review meeting. See the Q4 Risk and Policy Register.xlsx spreadsheet in addition to the snapshots included.

Risk Terminology

DEFINITION EXAMPLES

Risk: An uncertain event or condition that, if it occurs, has a positive or

negative effect on one or more project objectives.1

Risk Acceptance: A risk response strategy whereby the project team decides

to acknowledge the risk and not take any action unless the risk occurs. 1

A potential change is design standards; reacting when and if it is

incorporated into the project objectives.

Risk Avoidance: A risk response strategy whereby the project team acts to

eliminate the threat or protect the project from the risk impact. 1

Usually involves change the project plan to eliminate the threat entirely.

Could include extending the schedule; reducing scope, changing the

strategy or approach. 1

Risk Mitigation: A risk response whereby the project team acts to reduce the

probability of occurrence or impact of a risk. 1

Taking early actions such as conducting workshops, partnering, draft

reviews, and other pre-emptive or non-conventional activities to lower the

likelihood of occurrence

Risk Transference: A risk response strategy whereby the project team shifts

the impact of a threat to a third party, together with the ownership of the

response. 1

When a Contractor has capabilities that the A/E does not possess,

transferring scope and responsibility contractually to the Contractor.

Risk Exploitation: A (opportunity) risk response strategy whereby the project

team seeks to eliminate the uncertainty associated with an upside risk by

ensuring the opportunity definitely happens. 1

Assigning an organization’s most talented resources to reduce the time to

completion or using new technologies or technology upgrades to reduce

cost and duration required to realize project objectives. 1

Risk Sharing: A (opportunity) risk response strategy whereby the project

team seek allocate some or all of the ownership of the opportunity to a third

party who is best able to capture the opportunity for the benefit of the project. 1

Forming risk sharing partnerships, teams, special-purpose companies, or

joint ventures, which can be established with the express purpose of

taking advantage of the opportunity so that all parties gain from their

actions. 1

Risk Enhancement: A (opportunity) risk response strategy whereby the

project team seeks to increase the probability and/or the positive impacts of an

opportunity. 1

Adding more resources to an activity to finish early. 1

1. Project Management Institute. A Guide to the Project Management Body of Knowledge (PMBOK ® Guide) – Fifth Edition


75

Priority 1 – Decarbonization


76

Priority 2 – Fleet Electric Vehicle Adoption


77

Priority 4 – Consumer Electric Vehicle Adoption


78

Priority 5 – Charging Infrastructure


79

APPENDIX D – POLK DATA Polk data is listed below through program Q3 (Q4 2017). Due to the report timing, Polk data is only

available through January 2018. For consistency, this data will continue to be provided one quarter

behind the report.

TIMEFRAME (2017)

EV PHEV TOTAL (EV+PHEV)

TOTAL SALES %

Jan 21 18 39 7,281 0.54%

Feb 14 15 29 8,786 0.33%

Mar 24 23 47 10,030 0.47%

Q1 Total 59 56 115 26,097 0.44%

Apr 19 13 32 8,659 0.37%

May 32 21 53 9,704 0.55%

Jun 42 36 78 8,587 0.91%

Q2 Total 93 70 163 26,950 0.60%

Jul 32 25 57 8,254 0.69%

Aug 18 23 41 9,026 0.45%

Sep 25 15 40 8,758 0.46%

Q3 Total 75 63 138 26,038 0.53%

Oct 44 19 66 8,005 0.79%

Nov 18 28 46 8,097 0.57%

Dec 49 32 81 8,540 0.95%

Q4 Total 111 79 190 24,642 0.77%


80

APPENDIX E – COMMUNICATIONS AND PUBLICATIONS

DATE TITLE SOURCE

January 3, 2018 Columbus job growth to remain strong in 2018, helped by Smart City projects 'about to pop'

Columbus Business First

January 3, 2018 New CMAX Bus Line Offers Quicker Commute On Cleveland Avenue

WOSU Public Media

January 3, 2018 Smart building tech yields utility savings up to 18% Construction Dive

January 9, 2018 CES 2018: Making Smart Cities Responsive Government Technology

January 9, 2018 Bosch Targets Huge Smart Cities Market Wards Auto

January 11, 2018

Study Asks: How Will Driverless Cars Change

Downtown Columbus?

Columbus Underground

January 16, 2018 Rickenbacker International Airport installing new equipment that improves air quality

Circleville Herald

January 17, 2018 JP Morgan Chase employees, your Chariot awaits starting Monday The Columbus Dispatch

January 17, 2018 Chariot expands to Columbus, Ohio with JPMorgan Chase commuter shuttle

TechCrunch

January 18, 2018 Amazon narrows list of cities for new headquarters to 20 CNBC

January 18, 2018 Gov. Kasich Launches DriveOhio with Executive Order DriveOhio

January 18, 2018 Ford starting shuttle service for JPMorgan Chase workers in Smart Columbus initiative


January 18, 2018 Ford: How Chariot, in concert with Chase and Smart Columbus, is working to reduce congestion in central Ohio

Automotive World

January 22, 2018 Intelligent Intersection Tech Coming to Columbus HDT Trucking Info

January 22, 2018 How Chariot, In Concert with Chase and Smart Columbus, Is Working to Reduce Congestion in Central Ohio

WebWire

January 22, 2018 Editorial: Cbus on Amazon list? Of course! The Columbus Dispatch

January 24, 2018 State lawmakers vote to regulate "e-bikes" The Columbus Dispatch

January 24, 2018 COTA Celebrates Opening of CMAX with Ribbon

Cutting and Panel Discussion

COTA

January 25, 2018 Smart Columbus got a shout out from Carla Bailo in a Senate Hearing that examines Energy Technology and Auto Industry Innovations. Mentioned at the 1 hour, 25 minute mark.

C-Span

January 30, 2018 Columbus building technological 'heartbeat' of future smart cities The Columbus Dispatch

https://www.bizjournals.com/columbus/news/2018/01/03/columbus-job-growth-to-remain-strong-in-2018.html

https://www.bizjournals.com/columbus/news/2018/01/03/columbus-job-growth-to-remain-strong-in-2018.html

http://radio.wosu.org/post/new-cmax-bus-line-offers-quicker-commute-cleveland-avenue#stream/0

http://radio.wosu.org/post/new-cmax-bus-line-offers-quicker-commute-cleveland-avenue#stream/0

https://www.constructiondive.com/news/smart-building-tech-yields-utility-savings-up-to-18/513984/

http://www.govtech.com/data/CES-2018-Making-Smart-Cities-Responsive.html

http://wardsauto.com/2018-ces/bosch-targets-huge-smart-cities-market

https://www.columbusunderground.com/students-ask-how-will-driverless-cars-change-downtown-columbus-bw1

https://www.columbusunderground.com/students-ask-how-will-driverless-cars-change-downtown-columbus-bw1

https://www.circlevilleherald.com/community/rickenbacker-international-airport-installing-new-equipment-that-improves-air-quality/article_c0ab4bc1-d3a9-5cf6-ad5b-c6c1d0812b10.html

https://www.circlevilleherald.com/community/rickenbacker-international-airport-installing-new-equipment-that-improves-air-quality/article_c0ab4bc1-d3a9-5cf6-ad5b-c6c1d0812b10.html

http://www.dispatch.com/news/20180117/jp-morgan-chase-employees-your-chariot-awaits-starting-monday

https://techcrunch.com/2018/01/17/chariot-expands-to-columbus-ohio-with-jpmorgan-chase-commuter-shuttle/?ncid=mobilenavtrend

https://techcrunch.com/2018/01/17/chariot-expands-to-columbus-ohio-with-jpmorgan-chase-commuter-shuttle/?ncid=mobilenavtrend

https://www.cnbc.com/2018/01/18/amazon-narrows-list-of-candidates-for-new-headquarters-hq2-to-20.html

http://drive.ohio.gov/news/Gov-Kasich-Launches-DriveOhio-with-Executive-Order/

https://www.bizjournals.com/columbus/news/2018/01/18/ford-starting-shuttle-service-for-jpmorgan-chase.html

https://www.bizjournals.com/columbus/news/2018/01/18/ford-starting-shuttle-service-for-jpmorgan-chase.html

https://www.automotiveworld.com/news-releases/ford-chariot-concert-chase-smart-columbus-working-reduce-congestion-central-ohio/

https://www.automotiveworld.com/news-releases/ford-chariot-concert-chase-smart-columbus-working-reduce-congestion-central-ohio/

http://www.truckinginfo.com/channel/safety-compliance/news/story/2018/01/intelligent-intersection-tech-coming-to-columbus-ohio.aspx

https://www.webwire.com/ViewPressRel.asp?aId=219247

https://www.webwire.com/ViewPressRel.asp?aId=219247

http://www.dispatch.com/opinion/20180122/editorial-cbus-on-amazon-list-of-course

http://www.dispatch.com/news/20180124/state-lawmakers-vote-to-regulate-e-bikes

https://www.cota.com/news/cota-celebrates-opening-of-cmax-with-ribbon-cutting-and-panel-discussion/

https://www.cota.com/news/cota-celebrates-opening-of-cmax-with-ribbon-cutting-and-panel-discussion/

https://www.c-span.org/video/?440235-1/hearing-examines-energy-technology-auto-industry-innovations



http://www.dispatch.com/news/20180130/columbus-building-technological-heartbeat-of-future-smart-cities


81

DATE TITLE SOURCE

January 30, 2018 CIO Tomorrow: Widening the Talent Pool: A Call to Action Columbus Business First

January 31, 2018 Smart Columbus Initiative Seeks Open-Source Data-Sharing Infrastructure

FutureStructure

February 1, 2018 Interview: Shannon Hardin on Development, Transit & the Densification of Columbus

Columbus Underground

February 2, 2018 Columbus Issues RFP for the Operating System to Run its Smart City Systems

Government Technology

February 2, 2018 Columbus Seeking Big Data gurus to build Smart City transportation data hub


February 2, 2018 Columbus building technological 'heartbeat' of future smart cities The Columbus Dispatch

February 2, 2018 Columbus issues RFP for smart city data hub SmartCities Dive

February 6, 2018 Columbus builds its smart city operating system GCN

February 8, 2018 Report: Internet sector has strong presence in all major US cities SmartCities Dive

February 8, 2018 Columbus’ internet sector lauded in report as ‘punching above its weight’

The Columbus Dispatch

February 8, 2018 Columbus, Ohio, Recognized as Internet Powerhouse Government Technology

February 12, 2018 Ohio State University, Partners Develop 'Smart Paint' to Help the Visually Impaired Navigate Cities


February 12, 2018 Columbus delegation impressed by visit to Hyperloop One testing grounds


February 14, 2018 Smart City Initiatives Present New Frontier For Transportation Rights Struggles

WOSU

February 21, 2018 Columbus taking steps to secure future Hyperloop route The Columbus Dispatch

February 22, 2018 Smart City grant: Columbus buys first electric vehicles, adding more charging stations


February 22, 2018 PUCO chairman: PowerForward initiative laying the groundwork for a modern electric grid


February 23, 2018 Columbus, OH to buy first EV fleet with smart cities grant Smart Cities Dive

February 26, 2018 Tesla wants space for charging stations in Columbus The Columbus Dispatch

February 27, 2018 Accenture to create innovation hub in Columbus, add 200 jobs The Columbus Dispatch

February 27, 2018 COSI, North Market, Westerville police memorial get pieces of $2.6B capital budget


February 28, 2018 4 Way Cities Can Foster a Better Internet Economy StateTech

https://www.bizjournals.com/columbus/event/161503/2018/cio-tomorrow-widening-the-talent-pool-a-call-to-action#information

http://www.govtech.com/fs/transportation/Smart-Columbus-Initiative-Seeks-Open-Source-Data-Sharing-Infrastructure.html

http://www.govtech.com/fs/transportation/Smart-Columbus-Initiative-Seeks-Open-Source-Data-Sharing-Infrastructure.html

https://www.columbusunderground.com/interview-shannon-hardin-on-development-transit-the-densification-of-columbus-bw1

https://www.columbusunderground.com/interview-shannon-hardin-on-development-transit-the-densification-of-columbus-bw1

http://www.govtech.com/fs/data/Columbus-Issues-Major-Smart-City-RFP.html

http://www.govtech.com/fs/data/Columbus-Issues-Major-Smart-City-RFP.html

https://www.bizjournals.com/columbus/news/2018/02/03/columbus-seeking-big-data-gurus-to-build-smart.html

https://www.bizjournals.com/columbus/news/2018/02/03/columbus-seeking-big-data-gurus-to-build-smart.html

http://www.dispatch.com/news/20180130/columbus-building-technological-heartbeat-of-future-smart-cities

https://www.smartcitiesdive.com/news/columbus-rfp-smart-city-data-hub-SCOS/516263/

https://gcn.com/articles/2018/02/06/smart-columbus-operating-system.aspx

https://www.smartcitiesdive.com/news/report-internet-sector-has-strong-presence-in-all-major-us-cities/516641/

http://www.dispatch.com/business/20180208/columbus-internet-sector-lauded-in-report-as-punching-above-its-weight

http://www.dispatch.com/business/20180208/columbus-internet-sector-lauded-in-report-as-punching-above-its-weight

http://www.govtech.com/network/Columbus-Ohio-Recognized-as-Internet-Powerhouse.html

http://www.govtech.com/data/Ohio-State-University-Partners-Develop-Smart-Paint-to-Help-the-Visually-Impaired-Navigate-Cities.html

http://www.govtech.com/data/Ohio-State-University-Partners-Develop-Smart-Paint-to-Help-the-Visually-Impaired-Navigate-Cities.html

https://www.bizjournals.com/columbus/news/2018/02/12/columbus-delegation-impressed-by-visit-to.html

https://www.bizjournals.com/columbus/news/2018/02/12/columbus-delegation-impressed-by-visit-to.html

http://radio.wosu.org/post/smart-city-initiatives-present-new-frontier-transportation-rights-struggles#stream/0

http://radio.wosu.org/post/smart-city-initiatives-present-new-frontier-transportation-rights-struggles#stream/0

http://www.dispatch.com/news/20180221/columbus-taking-steps-to-secure-future-hyperloop-route

https://www.bizjournals.com/columbus/news/2018/02/22/smart-city-grant-columbus-buys-first-electric.html

https://www.bizjournals.com/columbus/news/2018/02/22/smart-city-grant-columbus-buys-first-electric.html

https://www.bizjournals.com/columbus/news/2018/02/22/puco-chairman-powerforward-initiative-laying-the.html

https://www.bizjournals.com/columbus/news/2018/02/22/puco-chairman-powerforward-initiative-laying-the.html

https://www.smartcitiesdive.com/news/columbus-ohio-purchase-electronic-vehicle-fleet-smart-cities-grant/517731/

http://www.dispatch.com/news/20180226/tesla-wants-space-for-charging-stations-in-columbus

http://www.dispatch.com/business/20180227/accenture-to-create-innovation-hub-in-columbus-add-200-jobs

http://www.dispatch.com/news/20180226/cosi-north-market-westerville-police-memorial-get-pieces-of-26b-capital-budget

http://www.dispatch.com/news/20180226/cosi-north-market-westerville-police-memorial-get-pieces-of-26b-capital-budget

https://statetechmagazine.com/article/2018/02/4-ways-cities-can-foster-better-internet-economy


82

DATE TITLE SOURCE

March 5, 2018 Smart Cities Talk shows the future role of a connected campus The Ohio State University

March 6, 2018 How Ohio State is helping to make Columbus a 'Smart City': BTN LiveBIG

Big Ten Network

March 6, 2018 Winning the smart cities challenge with equity, inclusion Policy Options Politiques

March 8, 2018 Smart Columbus awards rebates for apartment condo charging stations


March 8, 2018 Rethinking Smart City: Pause in 2017 helped Columbus shift focus to do the most good


March 11, 2018 Group Giving Rebates for Installing Car Charging Stations U.S. News & World Report

March 11, 2018 Battery-powered buses could propel COTA into the future The Columbus Dispatch

March 12, 2018 Ohio Capital City Plans Electric Bus Test, with an Eye Toward Converting its Fleet in the Future

FutureStructure

March 13, 2018 Smart Columbus plans $1M HQ - with electric vehicle test driving - along Scioto Mile


March 14, 2018 COTA expected to name transportation engineer Joanna Pinkerton as new CEO


March 14, 2018 Columbus Auto Show features more ride-and-drives, including 15 electric vehicles


March 14, 2018 Smart initiative education center to open in Columbus, OH SmartCities Dive

March 14, 2018 Smart Columbus relocating to new $1 million Downtown digs The Columbus Dispatch

March 16, 2018 Smart Columbus electric vehicles join traditional rides at Columbus Auto Show


March 19, 2018 Columbus, Ohio's Smart City Initiative Shows Off EVs at Auto Show


March 20, 2018 Smart Columbus Launching Experience Center Downtown Columbus Underground

March 21, 2018 Short North to test garage and Lyft discounts to ease parking concerns


March 23, 2018 Smart Columbus to Open an EV Showroom FutureStructure

https://news.osu.edu/news/2018/03/05/smart-cities-talk-shows-the-future-role-of-a-connected-campus/

http://btn.com/2018/03/06/how-ohio-state-is-helping-to-make-columbus-a-smarty-city-btn-livebig/

http://btn.com/2018/03/06/how-ohio-state-is-helping-to-make-columbus-a-smarty-city-btn-livebig/

http://policyoptions.irpp.org/magazines/march-2018/winning-smart-cities-challenge-equity-inclusion/

http://www.dispatch.com/news/20180307/smart-columbus-awards-rebates-for-apartment-condo-charging-stations

http://www.dispatch.com/news/20180307/smart-columbus-awards-rebates-for-apartment-condo-charging-stations

https://www.bizjournals.com/columbus/news/2018/03/08/rethinking-smart-city-pause-in-2017-helped.html

https://www.bizjournals.com/columbus/news/2018/03/08/rethinking-smart-city-pause-in-2017-helped.html

https://www.usnews.com/news/best-states/ohio/articles/2018-03-11/group-giving-rebates-for-installing-car-charging-stations

http://www.dispatch.com/news/20180311/battery-powered-buses-could-propel-cota-into-future

http://www.govtech.com/fs/transportation/Ohio-Capital-City-Plans-Electric-Bus-Test-with-an-Eye-Toward-Converting-its-Fleet-in-the-Future.html

http://www.govtech.com/fs/transportation/Ohio-Capital-City-Plans-Electric-Bus-Test-with-an-Eye-Toward-Converting-its-Fleet-in-the-Future.html



http://www.dispatch.com/news/20180314/cota-expected-to-name-transportation-engineer-joanna-pinkerton-as-new-ceo

http://www.dispatch.com/news/20180314/cota-expected-to-name-transportation-engineer-joanna-pinkerton-as-new-ceo



https://www.smartcitiesdive.com/news/smart-initiative-education-center-columbus-ohio/519053/







https://www.bizjournals.com/columbus/news/2018/03/21/short-north-to-test-garage-and-lyft-discounts-to.html

https://www.bizjournals.com/columbus/news/2018/03/21/short-north-to-test-garage-and-lyft-discounts-to.html
