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Slide 1
Tact and
Diplomacy in
Customer
Service
University of Windsor
October 2017
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Slide 2
Today’s Agenda
– Introductions and Intentions
– Situations that Arise
– Define Tact and Diplomacy
– University Manuals
– Building Skills
– Application
– Summary
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Slide 3
Situations that Arise
Record up to 3 situations that you encounter regularly or that you
have encountered recently.
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Slide 4
Define Tact
Tact is the ability to tell the truth in a way that considers other people’s feelings
and reactions. It allows you to give difficult feedback, communicate sensitive
information, and say the right thing to preserve a relationship.
Tact encompasses many things including emotional intelligence, respect,
discretion, self-awareness, compassion, thoughtfulness, subtlety, and courtesy.
Tact builds credibility and relationships.
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Slide 5
Define Diplomacy
Diplomacy is the art of dealing with people in a sensitive and effective way.
Diplomacy includes cultural awareness, worldviews, and sensitivity to differences.
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Slide 6
•Be approachable, responsive, attentive and helpful
•Demonstrate empathy, courtesy and respect
•Provide our services in an equitable and inclusive
manner and treat you fairly while complying with
policies and procedures
•Take the time to determine your needs, discuss
options and identify solutions
•Follow through to ensure that your needs have
been addressed
•Provide clear, accurate and timely information
•Communicate long wait times, changes to hours of
operation, policies, and procedures
•Provide you with a timely response to your
requests. We aim to acknowledge receipt of your
voice and email messages within one business day
•Work collaboratively with our colleagues across
campus to enhance the service experience
•Use our knowledge, experience and expertise to
provide quality service
•Deliver our services in an accessible, safe and well-
maintained environment
University Service Excellence Manual
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Slide 7
http://www1.uwindsor.ca/serviceexcellence/system/files/6754%20ServiceExcellenceManual2013_oct28_web.pdf
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Slide 8
How Tactful and
Diplomatic are You?
The quiz
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Slide 9
Things to remember as you build
the skills
– Make sure your message comes across and ensure that your own rights are
respected
– Create the right environment and think before you speak
– Take the time to choose your words carefully (allow for misinterpretation)
– Be as clear and concise as possible
– Ask what the other person wants and know what you can/cannot provide
– Follow policy without throwing the University under the bus
– Don’t make the next person pay for the last person
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Slide 10
Practice
– Attentive Listening
– Emotional Intelligence
– Show empathy
– Be assertive
– Build rapport
– Smile
– Stop talking
– Avoid personal prejudice
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Slide 11
Applied Learning
Scenarios
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Slide 12
Summary
Defined Tact and DiplomacyUniversity ResourcesBasic Skills to PracticeApplied Knowledge
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