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qth edqeiRT ftTifeMahanadi Coalfields Limited

(A subsidiary of Coal India Limited)

Ref.No.

1. Sealed tenderes

Office of the Project OfficerBasundhara(West)OCP

Mahalaxmi AreaAtffo- Basundhara- 770076Dist - Sundargarh (Odisha)

Tel No. 06621-286133(0)FAX : 06621-286144

//TEND NOTICEare invited from experienced firms /

Department of Basundhara(W)OCP

Dated. 26/05/2021

contractors for undertaking theLu,„ ,,5t,ai iiiit=I ii ui Ddsuliunara\w/I/ur, Manalaxmi Area, Sundaragarh-770076 (Odisha)

Sl.No.1.Description of works"Repairingof04Nos.ofOnline UPS ofIn-motion&RoadWnes"at

Estimated ValueIncludingGSTinRs

EMDApplicationFees Period ofcompletion

51,537.92 NILNIL

10DaysBow)OCP, Mahalaxmi Area.

following

2. Tender documents can be obtained from the office of the Project Engineer (E&M), BAV)OCP, Mahalaxmj Area,Dist-Sundaragarh-770076 (Odisha) on any working day from Za!qE±2Q2| to Q|42£!±!B2| during working hours.

:;::eNn=EFe:,:Nr:::eus:eTd`%Ns::mR,tsh=sBOMff'es=',:¥e:iFedT:oNv==R:,v,ngreferencetothistenderNoticeNoanddatecontaining offers in two parts (Parts-I and 11) as specified in tender documents. Part-I and H should be separatesealed covers super-scribing Part-I and Part-H on the respective envelopes.

b) No tender will be issued or submitted by postal means.C) Conditional tenders will not be accepted.4.BEIEIPTOFTENDEj±

TEe£#,rsB:::ndr;=ivff)6ncsp:aJeadhafa#:Aur:at,°D::t..°8u£¥ar%:a%3:9;/o2o°726`(o3d::ht:;°fflce°ftheproJectEnglneer5. VALIDITY PERIOD OF OFFER:The rates offered in Part-ir5fr6tiiaTbe valid up to 120 days from the end date of bld submission.6. PART-I & 11 of the tenders will he rtnenarl at 11.Qn ^lli ^n I. A./A-/-^^. ._ o

;eanHd:=:r:i'LP+e.+?P^er.:Ld_a_t_1 ±:3_0_ 4_M On dt. 03/06/2021 . in the presence of the attendingtenderer / their authorized representative who so ev-e-r ;-i-6s-e-i To-. b-e-';rY=;==t' in. t'h'e`';5ffi::C:f'[;: :i::Crs:jLne:Tda.'|:case of holiday on end date of receipt of tender and / or on opening date, then end date of receipt of tender and /oropening date will be extended on to the next working day.More issuance of tender documents does not make any tenderer eligible for opening of price bid.7. B±E|LSECURITY DECLARATIQEL

There shaH be no EMD/Bid security for this tender. However, in place of EMD/Bid security the bidderwill have to submit a "Bid Security Declaration" in the Undertaking format at Annexure-1, acceptingthat if they withdraw or modify their bids during the period of bid validity, or if they are awarded thecontract and they fail to sign the contract, or to submit a performance security before the deadline orany other default which attracts forfeiture of EMD (as prescribed jn the existing manuals) as definedin the request for bids document, they win be banned for two years from being eligible to submit bidsin CIL and its subsidiaries.

8.0- Security Deposit:8.1 Security Deposit shaH consist of two parts;a) Performance Security to be submitted at award of work andb) Retention Money to be recovered from running bills.The security deposit shall bear no interest.

8.2 Performance Security should be 3% of contract amount and should be submitted within 21 daysof jssuance of LOA by the successful bidder in any of the form given below:Performance Security money can be deposited in the form of D.D/Bankers cheques / Pay order drawn in favour of

"MAHANADI COALFIELDS LIMITED, MAHALAXMI AREA ACCOUNT" on any nationalized banks payable at either

uBl,BasundharaorSBl,Baljnga.ThepurchasersnameshouldnotappearontheBankersChequeorBankersPayorders. In case the successful bidder fails to submit the Performance Security within the Stipulated

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• Appropr/ate document against Goods & Servlce Tax (GST) sfatus of the bidder as per clause no-16 ofN`T• OriginaHender documents du`y signed wlth sea` as token ofaccepfance of terms & cond/tions lay Jn NIT

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submissionofdocumentaryproofinc`udlngstatutorylevJes.

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ii). Status: GST Registered Bidder under Compesition schemeDocument: GST Registration Certificate (i.e. GST identification Number) issued by appropriate authority of India.ii).Status: GST Unregistered bidderDocument: A Certificate from a practicing Chartered Accountant having membership number with Institute ofChartered Accountants of India certifying that the bidder is GST unregistered bidder in compliance with the relevantGST rules of. India.Note: (i) lf turnover of bidder exceeds exemption/threshold limit, the bidder must have GST Registrationas per GST Act and Rules.ii) During the execution of the contract if the GST status of the bidder changes, then the payment of GST,if any, to the contractor will be made as per the GST status declared by the bidder during tender stagebased on which cost to company has been ascertained or at actuals, whichever is lower.

Electrical Contractor's License (if aDD[icable}: The bidder should possess a valid Electrical Contractor'sLicense issued by Electrical Licensing Board/Authority of any Indian State/Union Territory, inaccordance with lE Rule45.Note: The category of Electrical Contractor's License possess by the bidder: ..................In respect of the above eliaibilitv criteria the bidders are required to furnish the following information on-line:

ij5Tonfirmation regarding possessing of Electrical Contractor's License issued by Electrical LicensingBoard/Authority of any Indian State/union Territory, in the form of Yes / No.

(Please strike out / delete the clause if not applicable)SYSTEM FOR DECISION OF L-1 BIDDER & CONTRACT VALUE CALCULATION:The L-1 bidder will be decided based on the cost to the company.*Case-1 : For SuDDlv for which INPUT TAX CREDIT (lTC) is Available to the Company:

For calculation of overall bid value, the GST and GST Compensation Cess (if applicable) required to bepaid by the bidder or by MCL, calculated by the department will ignored to decide the L-1 i.e.the ranking of thebidders will be decided based on rates quoted by the bidder excluding GST and GST Compensation Cess (ifapplicable). This value of the bidder will be "the cost to Company".Cost to Company = Quoted Price of the bidder excluding GST and GST Compensation Cess (if applicable).Then GST and GST Compensation Cess (if applicable) required to be deposited by the bidder will be added to theoverall bid value to am.ve at the contract value. The price bid of the tenderers will have no condition. The price-bidwhich is incomplete and not submitted as per instruction given above will be rejected.*Case-2: For SuDDlv for which INPUT TAX CREDIT (lTC) is not Available to the ComDanv:

For calculation of overall bid value, the GST and GST Compensation Cess (if applicable) required to bepaid by the bidder or by MCL, calculated by the department will be added to the rates quoted by the bidder todecide the L-1 i.e. the ranking of the bidders will be decided based on rates quoted by the bidder plus GST andGST Compensation Cess (if applicable). This value of the bidder will be "the cost to the Company".Cost to Company = Quoted Price of the bidder excluding GST and GST Compensation Cess (if applicable) +Amount of GST and GST Compensation Cess (if applicable).

Then GST and GST Compensation Cess (if applicable) to be deposited by the bidder will be deductedfrom the overall bid value to arrive at the contract value. The price bid of the tenderers will have no condition. Theprice-bid which is incomplete and not submitted as per instruction given above will be rejected.

(*Strike out /Delete the case whichever is not applicable)16.0. All duties, taxes (excluding Gcods and Service tax (GST) & GST Compensation Cess (if applicable) only andother levies, royalty, building and construction workers Cess (as applicable in status) payable by thebidder/contractor under the contact, or for any other cause as applicable on the last date of submission of bid, shallbe included in the rates, prices and the total bid price submitted by the bidder. Applicable GST either payable bythe bidder or by company under reverse change mechanism shall be computed by department.

All investments, operating expenses, incidentals. Overheads, leads, lifts, carriages, tools and plants etc asmay be attendant upon execution and completion of works shall also be included in the rates, prices and tofal bidprice submitted by the bidder.

However, such duties, taxes, levies etc. which is notified after the last date of submission of bid and/or anyincrease over the rate existing on the last date of submission of bid shall be reimbursed by the company onproduction of documentary evidence in support of payment actually made to the concerned authorities.

Similarly if there is any decrease in such duties, taxes and levies the same shall become recoverable fromthe contractor. The details of such duties, taxes and other levies along rate shall be declared by the bidder.

The item wise rate quoted by bidder shall be inclusive of all taxes, duties & levies but excluding GST &GST Compensation Cess (if applicable). The payment of GST and GST Compensation Cess by service availer(i.e. MCL) to bidder/contractor (if GST payable by bidder/contractor) would be made only on the letter submitting abill / invoice in accordance with the provision of relevant GST Act and the rules made thereunder and after onlinefilling of valid return on GST portal. Payment of GST & GST Compensation Cess is responsibility of the serviceprovider/contractor.

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However, incase bidder is GST Unregistered bidder / dealer in compliance with GST rules, the bidder shallnot charge any GST and /or GST Compensation Cess on the bill / invoice. In such case, applicable GST will bedeposited by MCL directly to concerned authorities.

Input tax credit is to be availed by MCL as per rule.

If MCL fails to claim Input Tax Credit' (lTC) on eligible inputs, input service and capital Goods or the lTCclaimed is disallowed due to failure on the part of supplier/vendor of goods and services in incorporating the taxinvoice issued to MCL in its relevant return under GST, payment of CGST & SGST or lGST, GST (Compensationto state) Cess shown in tax invoice to the tax authorities, issue of proper tax invoice or any other reasonwhatsoever, the applicable taxes and cess paid based on such tax invoice shall be recovered from the current billsor any other dues of the supplier/vendor along with interest, if any.

17.0. In the event of recovery of any claim towards LD Charges, Penalty, Fee, Fine or any other charges (ExceptEMD) from the supplier/vendor, the same will be recovered along with the applicable GST and the amount shall beadjusted with the payment to be made to the supplier/vendor against their bill / invoice or any other dues.

18.0. Intending tenderers before submission of their tender must satisfy themselves regarding their eligibility as percriteria explained in clause no-11 and must enclose the required document duly self authenticated by theauthorized representative of tenderers. Department shall ask the tenderers to show the original documents of theirdifferent eligibility criteria on convenient date intimated to them after opening of Part-I tenders also. If the tendersfail to furnish the required documents in original for verification or if their documents were found to be inadequate,false, fabricated, their tenders shall be rejected.

19.0. All the submitted documents must be self authenticated.20.0. Joint Venture is not allowed to participate in this tender.210. Matters relating to any dispute or differences arising out of this tender and subsequent contracts awardedbased on this tender shall be subject to the jurisdiction of District Court Sundargarh (Odisha).22.0. MCL reserves its right to accept or reject any or all the tenders wholly or partly without assigning any reasonwhat-so-ever or to distribute the work amongst the tenderers.

proJectEgg±(o:;`MTIBasundhara (West) OCP

Mahalaxmi Area

Distribution: -•:. The General Manager, Mahalaxmi Area,•:. The so (E&M), MLA/BA•> TheAFM, MLA/BA.•:. The Area System Officer, MLA/BA•:. The Project Officer, B(W)OCP / Kulda OCP / GOCP•> The Finance Manager, B(W)OCP•:. The colliery Manager, B(W)OCP•:. The Chief Cashier, MLAVBA•:. Th? Security Officer, MLA/BA: -with a request to arrange to provide security on the time ;nd date of

opening tender.NOTICE BOARD: All Office of Mahalaxmi Area / Basundhara Area

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Annexure-I

PROFORMA FOR UNDERTAKING & BID SECURITY DECLARATION

ITo be furnished by the Bidder on his Letter Head during submission of bidy

I / We,Attorney/Director/ Accredited Representative of M/S.that:

1. I/We am/are submitting Bid for the work

Proprietorff artner/Legalsolemnly declare

against BidNotice No. Dated and I/we offer to execute the work inaccordance with all the terms, conditions and provisions of the bid.

2. Myself/Our Partners/Directors don't has/have any relative as employee of MahanadiCoalfields Limited.

ORThe details of relatives of Myself/Our Partners/Directors working as employee ofMahanadi Coalfields Limited is as follows:

a) Name of the employeeb) Place of postingc) Departmentd) Designatione) Type of relation -Wife/Husband/ Father/ Step-Father/Mother / Step-Mother/ Son/Step-

son/ Son's wife / Daughter / Daughter's Husband / Brother/ Step-Brother/ Sister / Step-sister.

3. All information furnished by us in respect of fulfilment of eligibility criteria andqualification information of this Bid is complete, correct and true.

4. All copy of documents, credentials and documents submitted along with this Bid aregenuine, authentic, true and valid.

5. I/ We hereby authorize department to seek references / clarifications from our Bankers.

6. We hereby undertake that we shall register and obtain license from the competentauthority under the contract labour (Regulation & Abolition Act) as relevant, if applicable.

7. *I/We hereby confirm that we have registration with CMPF Authorities. We shall makenecessary payments as required under law.

Or*I/We hereby undertake that we shall take appropriate steps for registration as relevant

under CMPF authorities, if applicable. We shall make necessary payments as requiredunder law.

* Delete whichever is not applicable.

8. ** I/We have not been banned or delisted by any Govt., or Quasi Govt. Agencies or PSUs.Or

**1 / Wc ............. „ ..... have been banned by the organization named "

for a period of ...................... year/s, effective fromto

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** Delete whichever is not applicable.

9. I/We do not have relationship with any other participating bidders, directly or throughcommon third parties, that puts us in a position to have access to information about orinfluence on the bid of another Bidder.

10. I/We or any of my/our affiliate has/have not participated as consultant in the preparationof the design or technical specification of the contract that is the subject of the bid.

11. Bid Security Declaration: If I/we withdraw or modify our bid during the period ofvalidity, or if I/we are awarded the contract and I/we fail to sign the contract, or tosubmit a performance security before the deadline or any other default which attractsforfeiture of EMD (as prescribed in the existing manuals) as defined in the request forbids document, I/we will be banned for two years from being eligible to submit Bids inGIL and its subsidiaries.

12. If any information and document submitted is found to be false/ incorrect at any time,department may cancel my/our Bid and action as deemed fit may be taken against me/us,including termination of` the contract, forfeiture of all dues and banning of our firm and allpartners of the fim for two years from being eligible to submit bids in CIL and itssubsidiaries.

4¢ * * * * 4€ *

Note: If the bidder