SILLC Business Team

Gennady Sare Manager, Business & Finance (LSB 208) Responsibilities include: Unit accounts, Budgets, Fund transfers, Scholar-ships, Grants, UA Financial Services Office (FSO) liaison, Compliance with COH, UA, and government financial policies and regulations. sare@email.arizona.edu

Annette Jones Senior Human Resources Coordinator (LSB 228) Responsibilities include: HR/Personnel/Benefits Assistance, Hiring Facul-ty/Contracts, UAVitae Assistance, Payroll, Summer/Winter hiring and revenue questions, P&T procedures assistance, Sabbaticals, Visa Issues. jones6@email.arizona.edu

Leonora Escobar Curriculum Services Coordinator (LSB 232) Responsibilities include: All curriculum scheduling (with input from unit heads only), Curriculum and classroom changes, Routing new course pro-posals and inputting approved courses into the system, Syllabi collection, TCEs, Common final exam scheduling. lescobar@email.arizona.edu

Theresa Jensen Secretary, East Asian Studies (LSB 1st Floor) Responsibilities include: Data entry, Dpt Head Calendar management, Supply ordering, Desk copy ordering, SILLC copy center, Assistance with listserv management. theresajensen@email.arizona.edu

Holly Lysne Secretary Administrative, German/Russian & Slavic Studies (LSB 3rd Floor) Responsibilities include: Data entry, Dpt Head Calendar manage-ment, Supply ordering, Desk copy ordering, SILLC copy center, As-sistance with listserv management . hblysne@email.arizona.edu

Jacqueline Laird Secretary Administrative, French & Italian (ML 549) Responsibilities include: Data entry, Dpt Head Calendar manage-ment, Supply ordering, Desk copy ordering, Assistance with listserv management . laird@email.arizona.edu

Melody Fischer HR Coordinator for Student Employees and Building Manager & Events Coordinator (LSB 205) Responsibilities include: Hiring Graders/Students, Office Space & Build-ing Space Coordinator, Building Access, COH IT Liaison, Conference room scheduling, Events logistics, Travel and lodging for guest speakers, Catering, Facilities issues. mfish2@email.arizona.edu

Marcela Thompson Administrative Assistant/Lead Secretary (LSB 2nd Floor) Responsibilities include: Provides assistance with SILLC staff work-loads, Supply ordering, Desk copy ordering, Assistance with listserv management, Provides secretarial assistance to Africana Studies and Religious Studies & Classics, Dpt Head Calendar management. marcelathompson@email.arizona.edu

Stephanie Topete Administrative Associate/ Director’s Assistant (LSB 204) Responsibilities include: P-Card Purchases, Undergraduate re-cruiting, SILLC major/minor declaration form, Majors/minors Database, Alumni database, Academic Program Review, Cash or Check deposits, SILLC Calendar management. stopetee@email.arizona.edu

Debbie Varelas Accountant (LSB 230) Responsibilities include: Travel Authorizations, Expense Reim-bursements, Payment of Invoices, Account Balances. debbiev@email.arizona.edu

Frank Whitehead Graduate Services Coordinator (LSB 210) Responsibilities include: Graduate program applications, Gradu-ate tuition scholarships & fellowship, Liaison to the Graduate College; Graduate College policies, Visa Issues (graduate stu-dents), Hiring (GATs), GAT evaluations. frankw1@email.arizona.edu

Dr. Karen Seat Director kkseat@email.arizona.edu

Dr. Albert Welter Associate Director awelter@email.arizona. edu

SILLC forms: *Requires Prior Department Head Approval Karen K. Seat Secretaries:

http://sillc.arizona.edu/faculty-documents-forms SILLC Director

Academic Program Review………………………………………………………….Stephanie kkseat@email.arizona.edu Theresa Jensen

Account balances………………………….………………………………………….Debbie 621-5452 Secretary, East Asian Studies

Computer Support: Annual Performance Review…………………………….…………..………. Annette LSB 202 theresajensen@email.arizona.edu

coh-tickets@email.arizona.edu Building access (keys; door code, room privilege cards)…..….. Melody 621-7505

Check or cash deposits…………………………………………..…………….… Stephanie Albert Welter LSB 1st Floor

Classroom changes…………………………………..………………...…………. Leonora SILLC Associate Director

Team mission: COH IT/Telcom Liaison…………………………………...…..................... Melody awelter@email.arizona.edu Jacqueline Laird

Common final exam scheduling……………………………………………. Leonora 621-5480 Secretary Administrative, French & Italian

Conference room scheduling (LSB)……………………….……………… Melody LSB 104 621-7349

Course curriculum changes*………….………………………….………….. Leonora laird@email.arizona.edu

Course scheduling*……………………………….………………………..…….. Leonora Gennady Sare MLNG 549

Department Head calendars…………………………………………………. Secretary Manager, Business and Finance

Desk copies………………………………………………………...….…………….. Secretary sare@email.arizona.edu Holly Lysne

Expense Reimbursement…………………………………..…...…………... Debbie 626-1396 Secretary Administrative,

Facilities issues…………………………………………………………..…………. Melody LSB 208 German/Russian & Slavic

Faculty orientation………………………………………………………………… Annette hblysne@email.arizona.edu

Fund transfers (sponsorships, faculty fellows, etc.)……………… Gennady Annette Jones 621-7385/621-7341

GAT evaluations………………………………..………………………..………. Frank Human Resources Coordinator LSB 3rd Floor

Graduate program applications……………………………….…….…….. Frank jones6@email.arizona.edu

Graduate tuition scholarships & fellowships……………………….. Frank 621-4055 Marcela Thompson

Grant applications/budgets…………..……………………………………..... Gennady LSB 228 Administrative Assistant &

Hiring (faculty)*…………………………..………………………………….…….. Annette Lead Secretary, AFAS/RELI/CLAS

Hiring (GATs)*………………………………...………………………………….…..Frank Leonora Escobar marcelathompson@email.arizona.edu

Hiring (graders/students)*………….……………………………..……….. Melody Curriculum Services Coordinator 621-5665/621-1689

Listservs………………………………………...………………………………….…. Secretary lescobar@email.arizona.edu LSB 2nd Floor

Office Space Coordinator…………………………………...…................. Melody 621-0042

Payment of invoices……………………………………………………………… Debbie LSB 232

Payroll…………………………………………………………………………………… Annette

Post Tenure Review……………………...…………………………….………. Annette Melody Fischer

Promotion and Tenure………………………………………………………….. Annette Event & Student HR Coordinator

Purchases using Pcard…………………………………………..……………………Stephanie mfish2@email.arizona.edu

Research & Travel funds…………………………………..…...…………….. Gennady 621-5664

Sabbaticals…………………………………………………..……….………………. Annette LSB 205

Scholarships………………………………………………...………...……………… Gennady

SILLC alumni database……………………………………..…..……..…………. Stephanie Stephanie Topete

SILLC Copy Center………………………...………………………….……………..Secretary SILLC Director Assistant

SILLC Director calendar……………………………………....…………………..Stephanie stopetee@email.arizona.edu

SILLC majors/minors plan/databases…………………….……...……… Stephanie 621-5452

Special event room scheduling………………….……………………...…. Melody LSB 204State account budgets (Personnel/Operations)…………………… GennadyStudent course enrollment (graduate)……….……………………..…. Frank Debbie Varelas

Student course enrollment (undergraduate)………………….……. Leonora Accountant

Summer/Winter session payroll questions……………….….……... Annette debbiev@email.arizona.edu

Supply ordering………………………………………….……………………...…. Secretary 621-0041

Syllabi………………………………………………………………………………………Leonora LSB 230

Teacher Course Evaluations (TCEs)………………………...……...……. Leonora

Travel Authorizations*…………………………………….…………...………. Debbie Frank Whitehead

Travel reimbursements……………………………….……...……………….. Debbie Graduate Services Coordinator

Visa issues (applications, renewal)………………………..………...….. Annette frankw1@email.arizona.edu

Visa issues (graduate students)………………………………………....... Frank 626-8123

Visiting lecturer/guest speaker…………………………………...…....... Melody LSB 210

Revised as of Fall 2017

sillc.arizona.edu

SILLC Business and Academic Support Services Quick Reference

Dedicated to furthering the mission, goals and core values of

the School of International Languages, Literatures and Cultures

and its departments and programs by:

1) Providing high quality and efficient services to the faculty,

students, and customers – both internal and external – of SILLC

while remaining fiscally and ethically responsible;

2) Acting as a resource for SILLC faculty and students in both

academic and business operations;

3) Providing continuity and uniformity in the services provided

by our team; and

4) Establishing relationships with other professionals across

campus to help further our mission.