Sikkim Progress Report

7/30/2019 Sikkim Progress Report

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South Asia Tourism Infrastructure Development Project- Sikkim, India

DRAFT

QUARTERLY PROGRESS REPORT(January 2013 March 2013)


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South Asia Tourism Infrastructure Development Project India-SikkimQuarterly Progress Report January 13 March 13 Department of Tourism and Civil Aviation, Govt. of Sikkim

Abbreviations ADB Asian Development Bank CAAN Civil Aviation Authority of NepalDCC Dharma Chakra CommitteeDoT Department of TourismDTA Delegated Technical AssistanceFY Financial YearGPS Guru Padma SambhavaIFB Information for Bidders

IHCAE Indian Himalayan Centre for Adventure and EcotourismINR Indian National RupeeKCT Karmapa Charitable Trust LA Loan Agreement LDT Lumbini Development Trust LOA Letter of AcceptancePIU Project Implementation Unit PMIU Project Management and Implementation Unit STF Sub-regional Task Force

Mn MillionMOTCA Ministry of Tourism and Civil AviationNCB National Competitive BiddingNPSC National Project Steering CommitteePCSS Procurement Contract Summary Sheet PMDSC Project Management Design and Supervision ConsultantsNGO Non-Government OrganizationQPR Quarterly Progress Report IFB Invitation for Bid

IHCAE I tit t f Hi l C lt d Ad t E t i


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TABLE OF CONTENTS

1. OVERALL STATUS ..................................................................................................................................... 3

1.1. Overall Project Summary ................................................................................................................................. 3

1.2. Contract Wise Project Cost Summary ......................................................... .................................................... 4

1.3. Overall Status of Contract Packages (Amount in INR Million) ................................................................ ......... 5

1.5 Component Wise Contract Packages Status up to Quarter Ending December 2012 ...................................... 7

1.6 List of Contract Packages with Status up to Quarter Ending December 2012 ................................................ 8

1.7 Summary of Expenditure during & Up to Quarter Ending December 2012 .................................................. 10

2. STATUS OF SHORT RESETTLEMENT PLANS ............................................................................................. 11

3. STATUS OF INITIAL ENVIRONMENT EXAMINATION ................................................................................ 12

3.1. Overall Project Summary ............................................................................................................................... 12

4. ACTIVITIES DURING QUARTER ENDING December 2012 ......................................................................... 12 4.1. Activities during October 2012 .......................................................... ............................................................ 12

4.2. Activities during November 2012 ................................................................ .................................................. 16

4.3. Activities during December 2012 ................................................................ .................................................. 19

5. ADB LOAN COVENANTS COMPLIANCE STATUS ....................................................................................... 23

6. CONSULTANT STAFFING ......................................................................................................................... 32

6 1 M bili ti f K P l d i Q t E di S t b 2012 32


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1. OVERALL STATUS

1.1. Overall Project Summary

The project is a part of regional project intended to improve tourism related infrastructure inNepal, India and Bangladesh. The project aims at improving connectivity to and tourist destination infrastructure and services. Key to the project is improvement of natural andcultural based tourist sites on selected high priority sub regional tourist circuits in south Asia.The Indian component covers the Sikkim state. The tourist destination and its connectivityimprovement in the state of Sikkim focuses on (i) World famous Buddhist Monastery at Rumtek in east Sikkim (ii) the nature based sites forming part of the great Himalayan trail inwest Sikkim district (iii) Three villages having potential of Heritage tourism (iv)transformation of Sikkim into a sub-regional centre of learning in nature by improving traininginstitute (Institute of Himalayan Cultural Adventure and Eco-tourism).The physicalinterventions are accompanied with (i) capacity development programme of sector agencies,including DoT&CAv (Executing Agency),Department of forest, Rumtek MonasteryAdministration and Institute of Himalayan, Cultural Adventure and Eco-tourism forsustainable protection and management of natural and cultural heritage of tourism importanceand (ii)a programme to foster community participation in tourism in order to increase benefitsfrom tourism to the local people.

The overall summary of the ADB loan for South Asia Tourism Infrastructure Development Project- India in the state of Sikkim is given in Table 1.1 below:

Table 1.1: Project Summary

E i A D f T i d Ci il A i i


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The project budget under various heads is summarised in the Table below:

Table 1.2: Project Budget SummarySl.No.

Component Government ADB TotalUS$ (Mn) % US$ (Mn) % US$ (Mn) %

1. Land 0.060 100 0.000 0 0.060 1002. Civil Works 4.355 22.5 15.000 77.50 19.355 1003. Training and

Fellowship 0.000 0 0.220 100 0.220 100

4. ConsultingServices 0.331 14.2 2.000 85.8 2.331 100

5. Vehicles,Equipment andFurniture 0.502 15.3 2.780 84.7 3.282 100

6. IncrementalAdministration 0.720 100 0.000 0 0.720 100

7.TourismPromotion 0.002 100 0.000 0 0.002 100Total 5.970 23 20.000 77 25.970 100

8. Interest DuringImplementation 1.990 100 0.000 0 1.990 100

9. CommitmentCharges 0.040 100 0.000 0 0.040 100Grand Total 8.000 29 20.000 71 28.000 100


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Monastery

7 Environmental Improvementof Rumtek MonasteryComplex

0.671 0.520 0.151 35.418 27.449 7.969

8 Redevelopment and provision of basic services atYuksom Base Camp

0.497 0.385 0.112 26.234 20.331 5.903

9 Improvement of SingalilaTrek and provision of basic

amenities

2.378 1.843 0.535 125.522 97.279 28.243

10 IHCAE, ChemcheyInfrastructure & FacilityDevelopment

3.780 2.930 0.850 199.525 154.632 44.893

11 IHCAE Chemchey,Procurement of Equipmentsand Training Aids

2.032 1.721 0.311 107.258 83.125 24.133

12 Village Tourismdevelopment for Rey-

Mindu, Damthang andUttarey

1.030 0.80 0.23 54.368 42.135 12.233

IV Consulting Services

13 Project Management,Design and SupervisionConsultants

2.459 2.11 0.349 129.797 111.366 18.431

14 DTA for OperationalisationPlan and Curriculum Designfor IHCAE , Chemchey

0.0636 0.0546 0.009 3.357 2.880 0.477

15 DTA f C i 0 146 0 125 0 020 7 707 6 612 1 095


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1.4. Abstract of Status of Contract Packages

Contract Status Number (INR Million)Contracts Committed 6 434.66Contracts to be Committed 9 768.97Total Contracts 15 1203.63

36.11%

63.89%

Status of Contract Packages(Value of Contracts)

Contracts to becommited

Contracts Commited


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1.5 Component Wise Contract Packages Status up to Quarter Ending December 2012

Contract Status ConnectivityEnhancement

Nature andCulture Based

DestinationImprovement

Support forCapacity

Development and Project

Management

Total

No. INR(Mn)

No. INR (Mn) No. INR(Mn)

No. INR(Mn)

ContractsAwarded

1 137.5 0 0.0 1 110.66 2 248.16

ContractsTendered

2 177.0 0 0.0 2 9.5 4 186.50

Contracts to beTendered

0 0 9 768.97 0 0 9 768.97

Total Contracts 3 314.5 9 768.97 3 120.16 15 1203.63

9

10

Component Wise Status of Components(Number of Contracts)

9


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1.6 List of Contract Packages with Status up to Quarter Ending December 2012

0.0

100.0

200.0

300.0

400.0

500.0

600.0

700.0

800.0

900.0

ContractsAwarded

ContractsTendered

Contracts to beTendered

Component Wise Status of Components(Value of Contracts, INR MIllion)

Connecticity Enhancement

Nature and Culture BasedDestination Improvement

Support for CapacityDevelopment and ProjectManagement

0 0 00


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I3. Strengthening and upgrading of

road from Damthang toHimalayan Institute of Chemchey (2.36 km)

SouthSikkim 55.5

Price Bidsopened on28-03-2013.PBER submittedto ADB for approval.

Engineersestimates 54.312 (INR Mn)

4. Refurbishment and Developmentof Guru Padma SambhavaStatue Complex, Samdruptse

SouthSikkim

36.2 Contract to beTendered

Subsequent Year Projects5. a) Environmental up-gradation of

Kecheopalri Lake Precinct (a) WestSikkim

6.7 Contract to beTendered

b)Shanti View Point Development

(b) East

Sikkim

4.9 Contract to be

Tendered6. Construction of Multi-Level

Parking near Rumtek MonasteryComplex

EastSikkim

142 .9 Contract to beTendered

7. Tourism Infrastructure Development &Environmental I mprovement of Rumtek Monastery Complex

EastSikkim

37 .5 Contract to beTendered

8 R d l d i i f W 27 7 C b


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1.7 Summary of Expenditure during & Up to Quarter Ending March 2013SUMMARY OF EXPENDITURE DURING QUARTER ENDING March 1 3 (Million INR)

Sl. No Particulars Financial Progress/Disbursement

Up to Previous Quarterending December 2012

This Quarterending March 2013

Including PreviousQuarter

I. Works/Scheme

1. Road from Ranka to Sajong-9km - -

2. Road in West Sikkim-8km 12.5 1.109 13.609

3. Damthang to Himalayan InstituteRoad - -

4. Refurbishment of GPS StatueSamdruptse

- -

5. Kecheopalri Lake and Shanti ViewPoint Development

- -

6. Multi-Level Parking for Rumtek - -

7. Environmental Improvement of Rumtek Monastery Complex

- -

8 Y k B C d l


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2 STATUS OF SHORT RESETTLEMENT PLANS

The project is designed to minimise land acquisition and resettlement impacts. The proposedproject works are limited within the existing facilities in government land wherever possible.The designs for the First Year Road Projects are completed and the proposed facilities arelimited within the government land. The Short Resettlement Plan (SRP) is required in casethere are social and resettlement impacts. The Status of Short Resettlement Plans for contract packages is given below:

Sl.No.

Description of Contract Package Status of SRP

First Year Projects 1. Strengthening and upgrading of existing R oad from Ranka

to Sajong (9km) No Land Acquisition or Resettlement Impact- SRP notrequired

2. Strengthening and upgrading of existing road from:(v) Pelling to Tikjuk Junction(vi) Access road to Pemayangtse Monastery;(vii) Peling Zero Point to Pelling Helipad (viii) Yuksom Bazaar to Yuksom Helipad

No Land Acquisition or Resettlement Impact- SRP notrequired

Second Year Projects3. Strengthening and upgrading of road from Damthang to

Himalayan Institute of Chemchey (2.36 km)

No Land Acquisition or Resettlement Impact- SRP notrequired

4 R f bi h d D l f G d S bh S ill b i d f


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3 STATUS OF INITIAL ENVIRONMENT EXAMINATION

3.1. Overall Project Summary

The project promotes environmentally and culturally sustainable and socially inclusive tourismgrowth. The projects are in the eastern, southern and western districts of Sikkim which lie in theinner range of Himalayan Mountains with no open valley or plains but of varied elevationsranging from 300 to 8585m.

The sub-projects will have positive environmental impacts particularly in and around thecultural heritage sites through the provision of basic infrastructure amenities such as watersupply, sanitation facilities, and solid waste management. All the sub-projects are outsideprotected areas except the Singalila Ecotourism Promotion zone. The work in Singalila trek willbe limited to existing trek and camp sites and will result in positive environmental impactsincluding reducing erosion, and preventing trekkers from going to the sensitive areas outsidethe trails.

In case of connectivity enhancement project the proposed interventions are within the existingright of way of the roads and government land. There is no likelihood of impacts on local

community due to these sub-projects. The potential adverse impacts are construction relatedwhich are of limited intensity and of short duration and can be addressed through provenmitigation measures and adoption of good engineering practices.

The detailed designs are prepared for the First Year Road Projects and the projects arecategorized under Category B as per the REA checklist and ADB Guidelines. The designing forother contract packages are under progress and the environmental categorisation for them willbe done once the designs are finalised.


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2. Strengthening and upgrading of existing road from:(i) Pelling to Tikjuk Junction(ii) Access road to Pemayangtse Monastery(iii) Peling Zero Point to Pelling Helipad(iv) YuksomBazaar to Yuksom Helipad

Agreement signedbetween DoT and M/SMK Gupta & Co. signed

Contractor andPMDCSC staff mobilized to site

Mobilization Advancefor Rs. 1.25 Croresreleased

Work in progress

30 th April2012

26 th June2012

17 th Oct 2012

Second Year Projects

3.

Strengthening and upgrading of road from Damthangto Himalayan Institute of Chemchey (2.36 km) Topographical Surveyand Road Inventorycompleted.

Draft Design work completed.

Final DPR preparedand submitted to DoT.

29th

June2012

20 th Oct 2012

6 th Dec2012


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7. Tourism Infrastructure Development &Environmental Improvement of Rumtek MonasteryComplex

Methodology forProject Design andimplementationprepared in detail andincluded in IR. Thedetail plans underpreparation byPhysical Planner,Landscape Architect and Cultural HeritageExpert.

-

8. Redevelopment and provision of basic services at Yuksom Base Camp

Topographical Surveycompleted

International Experts

-

7 th Oct & 5 th


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10. Institute of Himalayan Culture and AdventureEcotourism (IHCAE), Chemchey Infrastructure &Facility Development

Topographical Surveycompleted.Physical Survey work completed along withdrawings.

Further activity to beinitiated on arrival of Adventure Expert.

IFB for appointment of DTA invited andBids opened.

Oct 2012

-

15 th Oct 2012

11. Procurement of Equipments and Training Aids for

IHCAE Chemchey

IFB for appointment

of DTA invited andBids opened.

15 th Oct

2012

12. Village Tourism for Rey-Mindu (East Sikkim),Damthang (South Sikkim) and Uttarey (West Sikkim)

International Expertsmobilised

Visits to Govt.Departments, HomeStays, Base Camps,Trek, Trails and

7 th Oct & 5 th Nov 2012

Oct Dec2012


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4.2. Activities during February 2013

S.No.

Description of Contract Package Activity Date

First Year Projects1. Strengthening and upgrading of existing Road from

Ranka to Sajong (9km)IFB for Re-Bid NCB-01R2issued

Rebid NCB-01 R2 open

TBER prepared andsubmitted to DoT

Price Bid opened

PBER submitted to ADB

Acceptance letter issuedto single ResponsiveBidder

30 th July2012

3 rd Sept 2012

15 th Oct 2012

30 th Nov2012

17 th Jan2013

16 th Feb2013


Agreement signedbetween DoT and M/S MKGupta & Co. signed

Contractor and PMDCSC

30 th April2012

26 th June


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5. Environmental up-gradation of Kecheopalri Lake

Precinct

Environmental Report prepared and beingfinalised.

-

Shanti View Point Development Topographical Surveycompleted. ArchitecturalDesign work in progress

-

6. Construction of Multi-Level Parking near Rumtek Monastery Complex

Land to be acquired -

7. Tourism Infrastructure Development &Environmental Improvement of Rumtek Monastery

Complex

Methodology for Project Design and

implementation preparedin detail and included inIR.

Sub-Grade SoilInvestigation completed.

Concept plan completedalong with cross sections

of the built-upcomponents to beintegrated with theArchitectural Designscompleted by LandscapeArchitect.

-



-


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9. Improvement of Singalila Trek and provision of basic amenities


Visits to Govt.Departments, Home Stays,Base Camps, Trek andTrails initiated.

Reports submitted byInternational Eco-Tourism Experts &National Experts areunder study

7 th Oct &5 th Nov2012

Oct12 andNov12

-

10. Institute of Himalayan Culture and AdventureEcotourism (IHCAE), Chemchey Infrastructure &Facility Development

Topographical Surveycompleted.Physical Survey work

completed along withdrawings.


IFB for appointment of

Oct 2012

-

15 th Oct


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4.3. Activities during March 2013

S.No.

Description of Contract Package Activity Date

First Year Projects1. Strengthening and upgrading of existing Road from

Ranka to Sajong (9km)IFB for Re-Bid NCB-01R2issued

Rebid NCB-01 R2 open

TBER prepared andsubmitted to DoT

Price Bid opened

PBER submitted to ADB

Acceptance letter issuedto single ResponsiveBidder

30 th July2012

3 rd Sept 2012

15 th Oct 2012

30 th Nov2012

17 th Jan2013

16 th Feb2013


Agreement signedbetween DoT and M/S MKGupta & Co. signed

Contractor and PMDCSC

30 th April2012

26 th June2012


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3. Strengthening and upgrading of road fromDamthang to Himalayan Institute of Chemchey (2.36 km)

Topographical Survey andRoad Inventorycompleted.

Draft Design work completed.

Final DPR prepared andsubmitted to DoT.

IFB issued

Technical Bids opened

Price Bid opened

PBER submitted to ADBfor approval

29 th June2012

20 th Oct 2012

6 th Dec2012

17 th Jan2013

4 th Mar2013

28 th Mar2013

30 th Mar2013

4. Refurbishment and Development of Guru PadmaSambhava Statue Complex, Samdruptse

Preliminary Report included in the final IR.Recommendation for aseparate detailed studyincluded in the InceptionReport . Geo-TechnicalSurvey completed.

-


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7. Tourism Infrastructure Development &Environmental Improvement of Rumtek MonasteryComplex

Methodology for Project Design andimplementation preparedin detail and included inIR.

Sub-Grade SoilInvestigation completed.

Concept plan completedalong with cross sectionsof the built-upcomponents to beintegrated with theArchitectural Designscompleted by LandscapeArchitect.

Working Drawing &Detailed Design underprocess.

-




-



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9. Improvement of Singalila Trek and provision of basic amenities


Visits to Govt.Departments, Home Stays,Base Camps, Trek andTrails initiated.

Reports submitted byInternational Eco-Tourism Experts &National Experts areunder study


Oct12 andNov12

-

10. Indian Himalayan Centre for Adventure andEcotourism (IHCAE), Chemchey Infrastructure &Facility Development

Topographical Surveycompleted.Physical Survey work

completed along withdrawings.


IFB for appointment of

Oct 2012

-

15 th Oct


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5. ADB LOAN COVENANTS COMPLIANCE STATUSADB Loan Covenants Compliance Status

Table 5.1: Covenants and Status Report of Compliance(Loan Agreement between India and ADB)

Reference inFA

Major Covenants Status of Compliance

1 LA,Schedule5Para. 1

Sub regional Task ForceSub regional Task Force - Together with India and thePeople's Republic of Bangladesh, Nepal shall establish andmaintain a Sub regional Task Force (STF) for purposes of the South Asia Tourism Infrastructure Development Project and ensure adequate representation from its Ministry of Finance, MOTCA, CAAN and LDT in the STF. The STF shall

(i) coordinate the national components of subregional tourism circuits developed as part of the

Project,(ii) review the Project's progress and address key

issues, and(iii) Monitor the sub regional actions set out in the

Sustainable Heritage and Tourism Action Planattached as Appendix 4 to the RRP.

STF established

2 LA,Schedule5

National Project Steering CommitteeFor the entire duration of the Project, India shall maintain aNational Project Steering Committee (NPSC) comprising

NPSC yet to be formed.Reminder being sent toGovernment to India


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Reference in

FAMajor Covenants Status of Compliance

submit annual progress reports to the STF through theNPSC.


Role of DOT; Project Management and ImplementationUnit India shall designate State of Sikkim , acting through DOT,as the Project Executing Agency. Within DOT, State of Sikkim shall establish and maintain a Project Management and Implementation Unit (PMIU), headed by a full-timeProject Director, for overall management andimplementation, including, without limitation, of

(i) detailed design and construction supervision;(ii) procurement of goods works, and services for the

Project;(iii) contract administration;(iv) management of the Project accounts, including

processing disbursement requests, operation of the

imprest accounts and preparation of financialstatements;(v) monitoring and reporting on Project

implementation in compliance with the provisionsof this Loan Agreement and the Project Agreement;and

(vi) coordination, support, and liaison activities asrequired.

The PMIU will maintain project implementation units

PMIU established. PIUsdesignated in SouthSikkim and West Sikkim.PIU (West) to beoperational by31 May 12


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Reference in


Para. 6 Housing Department) shall take all necessary steps tocomplete the actions for which it is responsible under theSustainable Heritage and Tourism Action Plan attached asAppendix 4 to the RRP, on schedule and in a mannersatisfactory to ADB.


Counterpart FundsState of Sikkim shall make available all counterpart fundsrequired for timely and effective implementation of theProject, including any funds required to make land availablefor the Project, to mitigate unforeseen environmental andsocial impacts and to meet additional costs arising fromdesign changes, price escalation in construction costsand/or unforeseen circumstances. State of Sikkim shallmake the resources thus required available on an annualbasis for each fiscal year.

Counterpart fundsavailable

8 LA,

Schedule5Para. 8

Operation and Maintenance of the Project facilities

State of Sikkim shall ensure that sufficient funds areprovided to meet any shortfall between the cost andrevenues for the operation and maintenance of the Project facilities

Not yet due


Environmental safeguardsState of Sikkim shall ensure that (a) the Project is carried out in accordance with the project design, and construction and operations will comply withapplicable national and local environmental laws and ADB's

Being Complied.


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Reference in


Para. 11 with all applicable laws and regulations of India and Stateof Sikkim , as amended from time to time, and theentitlement benefits as listed in Indias and State of Sikkim's applicable laws and ADBs Involuntary Resettlement Policy (1995).


State of Sikkim shall ensure that people affected by theProject are fairly compensated in a timely manner inaccordance with all applicable laws and regulations of India and State of Sikkim , ADBs Involuntary Resettlement Policy and the Resettlement Plan, and that payments willbe made in a timely manner, prior to dispossession fromland and other assets. State of Sikkim shall submit progress and completion reports on land acquisition andresettlement under the quarterly progress reports.

Being Complied.

13 LA,Schedule

5Para. 13

State of Sikkim shall ensure that prior to land acquisitionand any resettlement for the Project, the Resettlement

Plan, including its update based on consensus of theaffected persons, is disclosed with all necessaryinformation made available to persons affected by theProject and confirm that it be uploaded onto the ADBwebsite.

Being Complied.


State of Sikkim shall ensure that essential publicinfrastructure that may be affected by land acquisition andresettlement is replaced, as appropriate, in an expeditiousmanner in accordance with the Resettlement Plan.

Being Complied.


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Reference in


Para. 19 ensure that the Works contractors(a) comply with applicable labour laws of India and State

of Sikkim and incorporate applicable workplace

occupational safety norms;(b) disseminate, or engage appropriate service providersto disseminate, information on the risks of sexuallytransmittable infections, including HIV/AIDS, to theemployees of Works contractors engaged under theProject and to members of the local communitiessurrounding the Project facilities, particularly to females;and(c) follow and implement all statutory provisions on labour(including the prohibition on employment of child labour,forced or compulsory labour and the requirement toprovide equal payment for equal work, regardless of gender or caste); and(d) to the extent possible, maximize employment of localpoor and disadvantaged persons for constructionpurposes, provided that the requirements for efficiencyare adequately met.


State of Sikkim shall ensure that the Project considersgender issues at all appropriate stages of the project particularly during design, and that the Project will becarried out in accordance with ADB's Policy on Gender and

Being complied.


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Reference in



ADB, India and State of Sikkim shall jointly undertake acomprehensive mid-term review of the Project. The mid-term review shall assess the Projects achievements andprogress in implementing the Project against the PPMSindicators and the project implementation schedule inorder to identify any difficulties or constraintsencountered in implementing the Project and to makeadjustments, if necessary, for the remaining project implementation period. In particular, the mid-term reviewshall, among others, evaluate the Project scope, costs,overall implementation progress, and status of compliancewith loan covenants.

Being Complied.

Table 5.2: Covenants and Status Report of Compliance(Project Agreement between ADB and State of Sikkim)

Reference in PA Major Covenants Status of Compliance1 PA, Article II,

Section 2.01(a) State of Sikkim shall carry out theProject with due diligence and efficiency, andin conformity with sound administrative,financial, engineering, and environmentaland airport management practices.

Being Complied.

2 PA, Article II, (b) In the carrying out of the Project and Being Complied.


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Reference in PA Major Covenants Status of Compliancethose agreed between India and ADB orwhere the terms and conditions of thecontract are not satisfactory to ADB.

6 PA, Article II,Section 2.04

State of Sikkim shall carry out the Project inaccordance with plans, design standards,specifications, work schedules andconstruction methods acceptable to ADB.State of Sikkim shall furnish, or cause to befurnished, to ADB, promptly after theirpreparation, such plans, design standards,specifications and work schedules, and anymaterial modifications subsequently madetherein, in such detail as ADB shallreasonably request.

Being Complied.


(a) State of Sikkim shall take out andmaintain with responsible insurers, or makeother arrangements satisfactory to ADB for,insurance of the Project facilities to suchextent and against such risks and in suchamounts as shall be consistent with soundpractice.

Being Complied.

8. PA, Article II,Section 2.05

(b) Without limiting the generality of theforegoing, State of Sikkim undertakes toinsure, or cause to be insured, the Goods tobe imported for the Project and to be

Being Complied.


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Reference in PA Major Covenants Status of Compliancethe purposes of the Loan.


(c) ADB and State of Sikkim shall fromtime to time, at the request of either party,exchange views through theirrepresentatives with regard to any mattersrelating to the Project, State of Sikkim andthe Loan.

Being Complied.


(a) State of Sikkim shall furnish to ADBall such reports and information as ADB shallreasonably request concerning(i) the Loan and the expenditure of theproceeds thereof;(ii) the Goods, Works, Consulting Servicesand other 3items of expenditure financed out of suchproceeds,(iii) the Project;(iv) the administration, operations andfinancial condition of State of Sikkim ; and(v) any other matters relating to thepurposes of the Loan.

Being Complied.


(b) Without limiting the generality of theforegoing, State of Sikkim shall furnish toADB quarterly reports on the execution of

Being Processed.


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Reference in PA Major Covenants Status of Compliance(ii) have such accounts and related financialstatements (balance sheet, statement of income and expenses, and relatedstatements) audited annually, in accordancewith appropriate auditing standardsconsistently applied, by independent auditors whose qualifications, experienceand terms of reference are acceptable toADB; and(iii) furnish to ADB, promptly after theirpreparation but in any event not later than 6months after the close of the fiscal year towhich they relate, certified copies of suchaudited accounts and financial statementsand the report of the auditors relatingthereto (including the auditors' opinion onthe use of the Loan proceeds and compliancewith the covenants of the Loan Agreement as well as on the use of the procedures forthe imprest accounts and statement of expenditures), all in the English language.State of Sikkim shall furnish to ADB suchfurther information concerning suchaccounts and financial statements and theaudit thereof as ADB shall from time to time


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6. CONSULTANT STAFFING

6.1 Mobilisation of Key Personnel during Quarter Ending March 2013Sl. Consultancy Scheduled

No of KeyExperts

Key Experts Present during Quarter EndingDecember 12

Jan 13 Feb 13 March 13 A) Project Management and Design Team1 Team Leader cum

Project Management

Specialist

1 1 1 1

2. Civil Engineer/ActingTeam Leader

1 - - -

3. Physical Planner LandUse & Regional

1 1 1 1

4. Eco Tourism Planner 1 - - -5. Landscape Architect 1 - - -6. Marketing & Tourism

Promotion Expert1 - - -

7. Cultural HeritageManagement Expert

1 - - -

8. Procurement Specialist 1 1 1 -9. Safeguard Specialist

Social1 - - -

10. Financial Management 1 1 - 1


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Page | 33

7.1 Physical and Financial Progress of Works- Civil Works and Procurement of Goods and Equipments.

Civil Works and Procurement of Goods and EquipmentsS.No.

Contract Package

No.

PackageDescription

TechnicalSpecifica-

tions

Date of Signing

of Contract

Date of Completio

n as perContract

Contract Package

Cost-EngineersEstimated(In MillionRs)

Progressupto Quarter

ending March2013 Expenditure

Contract or PCSS

No.

Status / Progress Critical Issues orReasons for slow

progress

Contracted Amount inINR Mn

D e s

i g n

C o n s t r u -

c t i o n

UptoQuarterendingDecember2012

DuringQuarterendingMarch2013

CumulativeuptoQuarterendingMarch

2013

Contracts Awarded1. None - - - - - - - - - - -Contracts Tendered1. NCB-1 Road from

Ranka toSajong

9 km - - 114.82100 % - - - - - IFB for Re-Bid NCB-

01R2 issued on 30 th July 12.Re-Bid opened on3 rd Sept 12 Price Bid opened on30 th November 12 Acceptance letterissued to singleResponsive Bidderon 16 th February13

Responsive Bidderto submit

PerformanceGuarantee

143.347

2. NCB-2 Roads in West Sikkim 8 km 30 Apr2012 - 126.369 100 % 10 % INR12.5Million

INR1.109Million

INR13.609Million

-Agreement Signed.Work at site takenin hand

MobilizationAdvance INR 12.5Million released on17 th Oct 2012 andfirst R.A bill releasedon 30 th Mar 2013

143.5


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Page | 34


Contract PackageNo.

PackageDescription

TechnicalSpecifica-tions

Date of Signingof Contract

Date of Completion as perContract

Contract PackageCost-EngineersEstimated(In Million

Rs)

Progressupto Quarterending March2013 Expenditure

Contract or PCSSNo.

Status / Progress Critical Issues orReasons for slowprogress


D e s

i g n

C o n s t r u -

c t i o n




2013

Contracts to be Tendered3. NCB-3 Damthang to

HimalayanInstitute Road

2.36 km - - 54.312 100 % - - Final DPRsubmitted to DoTon 6 th December12 IFB issued on 17 th January 13 Bids opened on 4 th March 13 Price Bid opened on28 th March 13

PBER under scrutinyby ADB

4. - Refurbishment of GPS StatueSamdruptse

- - - - 10 % - - PreliminaryInvestigationCompleted

Need to engageSpecialised Agencyfor detail study andremedial measure.

5. - KhecheopalriLake andShanti ViewPoint Development

- - - - 5% - - - TopographicalSurvey &ArchitecturalDesign of ShantiView Point completed.Landscapedevelopment takenup by LandscapeArchitect.

Environmentalsensitivity of Khecheopalri lake tobe ascertained

6. - Multi-LevelParking forRumtek

- - - - 0% - - - - Site for parking not yet finalised


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Contract PackageNo.

PackageDescription





Rs)


Contract or PCSSNo.



D e s

i g n

C o n s t r u -

c t i o n




2013

7. - EnvironmentalImprovement of Rumtek MonasteryComplex

- - - - 95% - - - Methodology forProject Design &implementationprepared in detail &included in IRConcept Plancompleted alongwith the crosssections of the built-up components to beintegrated with

Architecturaldesigns completedby Landscape

Architect. DetailedDesign in progress.

Designs beingprepared inconsultation withDCC and KCT

8. - Yuksom BaseCampdevelopment

- - - - 0% - - - Topographic & SubSoil Investigation completed

-

9. - Singalila Trek improvement

- - - - 0% - - - Work ondevelopment of

Trek, Trail and BaseCamps have beeninitiated on arrival

of InternationalExperts. Reports

Submitted by themare under study for

-


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Contract PackageNo.

PackageDescription





Rs)


Contract or PCSSNo.



D e s

i g n

C o n s t r u -

c t i o n




2013

their utilisation informulation of

Design Criteria forTrekking Trails,Base Camps etc

10 - IHCAEInfrastructureand FacilityDevelopment

- - - - 0% - - - IFB forappointment of

DTA Consultantssigned and Bids

opened

Activity to start onarrival of AdventureExpert andappointment of DTAConsultant.

11 - Procurement of equipmentsand trainingaids for IHCAE

- - - - - - - -

-

Activity to start onarrival of AdventureExpert andappointment of DTAConsultants.

12 - Village tourismfor Rey-Mindu,Damthang andUttarey

- - - - 0% - - - Activity initiated onarrival of

InternationalExperts and the

reports submittedby them are under

study.

-


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7.2 Physical and Financial Progress of Works- Consultancy

ConsultancyS. No. Contract Package Description Consultants

NamePCSS No. Date of

SigningContract

Contract Package Cost (Estimated)

Expenditure

Contracted Amount inINR


DuringQuarterendingMarch 2013

CumulativeUptoQuarterendingMarch2013

1 2 3 4 5 6 7 8 91. Project Management Design and Supervision

ConsultantsSMECInternationalPty Ltd

- 16 August 2011

INR 110.7Million

INR 3.620Million

INR 3.972Million

INR 7.592Million

INR 74.82Million +Euro 0.16Million

2. DTA Consultants for Curriculum andOperationalisation Plan for IHCAE Chemchey

- - - - - - -

3. DTA Consultants for Community Capacity Building forVillage Tourism Sub-Projects

- - - - - - -

Documents

Sikkim Progress Report