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Solution ConfirmationClient Presentation for Stakeholders

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Deck is for client development and use with their stakeholders

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Agenda

Introductions Team & Participants

Solution Confirmation Objectives Process

Scenario Reviews

Next Steps

IntroductionsTeam & Participants

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The Team

Customer Name

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SAP Ariba

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Participant Introductions

Name Company Title

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Rules for a successful session

• The chairperson is in charge

• Keep to the schedule: start on time, re-start after breaks

• Mobile phones should be turned off during the session

• Limited debate – unresolved issues are taken off line at the request of the chair

• Follow-up actions, gaps, and issues will be recorded by the session’s note taker

• Issues will be categorized by type

• One speaker at a time: Do not interrupt

• Chairperson will have final say on determining the status of a script

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What We Expect From You

• Your expertise and experience of the business & the current processes

• Open discussion on how the overall solution (SAP Ariba Buying and Invoicing, SAP Ariba Invoice Management, SAP Ariba Commerce Automation, Discount Capability) meets the business requirements:

Confirm Clarify Challenge Compromise

• Be open to best practice that may be different, but offers benefit

• An open mind willing to look at opportunities for improvement and streamlining the current process

• A clear definition of what is critical to your business and what is just a nice to have

• Expertise and knowledge to prioritize

Solution ConfirmationObjectives and Process

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An opportunity for the team and stakeholders to validate the design after having completed configuration and customization of the system

A structured environment to see, review, and accept the proposed solution and to identify any ongoing or new gaps

An opportunity to discuss what will change in the business

Solution Confirmation is:

System or interface testingA solution design exerciseA training eventA forum for debate

Solution confirmation is NOT:

Purpose of Solution Confirmation

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Solution Confirmation Objectives

• Walk through proposed solution using the system and/or process flow documentation

• Obtain input/feedback from you

• Gain acceptance from you for the proposed solution

• Identify any issues with the process and/or solution design

• Verify that the processes and applications being proposed will meet business requirements

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Solution Confirmation Process

Three levels of acceptance:

Pass – Approved with no issues

Pass with comments – Approved but with some minor amendments

Fail – Scenario requires re-work

Scenario ReviewsScenarios and Scripts

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Overview – <Example Customer to refine>

Need Identified

RequestSubmitted

ApprovalSought

PO sent to supplier Supplier

Sends Order Confirmation ,

Advanced Ship Notice

& delivers goods or service

Supplier issues Invoice

Reconcile Invoice/

Charges against PO Pay for goods

or services

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SAP Ariba Buying and Invoicing Scenario Scripts <Examples Customer to define>

Script 1: Standard Catalog Order with Budget Check Requisition, Approval, Budget Check, PO Creation, OC/ASN, Imported Receipts, Invoice Entry/Exception

Handling,

Script 2: Internal Catalog Requisition Requisition, Approval …

Script 3: Standard Non-Catalog “Ad Hoc” Order Requisition, Approval, PO Creation, OC/ASN, Imported Receipts, Invoice Entry/Exception Handling

Script 4: Non-Catalog “Ad Hoc” Order with Collaboration Requisition, Collaboration, Approval, PO Creation, OC/ASN, Imported Receipts, Invoice Entry/Exception

Handling

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SAP Ariba Buying and Invoicing Scenario Scripts <Examples Customer to define>

Script 5: Create a Release Contract & Releases Against Contract Requisition Create Contract (Can be done ahead of time), Approve Contract, Create Requisitions against Contract,

Approval, PO Creation, OC/ASN, Imported Receipts, Reconcile Invoice

Script 6: Create Order for Non-Enabled Supplier with Manual Invoice Entry

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SAP Ariba Invoice Management Scenario Scripts <Examples Customer to define>

Script 7: SAP Order Create order in SAP, Order copied to AN>SAP Ariba Buying and Invoicing/IP, Import Receipts, Create Invoice

on AN, Reconcile Invoice

Next Steps

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Next Steps

• Overview of scenarios to be covered

• Review of issues/gaps identified

• Assign owners and follow-up

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Name: Title : Email:

Thank you!