SESSION AGENDA Trinity Presbyterian Church

February 19, 2020 7:00 pm

“GLORIFY GOD, SHARE CHRIST’S LOVE, MAKE NEW DISCIPLES”

OPENING PRAYER (Joys/Concerns) Rev. Meredith Kemp-Pappan DETERMINATION OF QUORUM & ATTENDANCE: Class of 2020 Class of 2021 Class of 2022 ___ ___ ___ /__/Ann Fincham /__/ Jane Williams /__/ Kay Wildman /__/Jenny Lee /__/ Mike Hampton /__/ Dana Schoffelman /__/Carmen Raines /__/ Debra Ricks /__/ Christa Sloop /__/Pat Thomblison /__/ Randall Scott /__/ Becky Schooler SESSION OFFICER TRAINING: “Finance” - Rev. Meredith/Mike PASTOR’S REPORT: Rev. Meredith CLERK’S REPORT: Stan McAdoo

The Lord’s Supper was served on February 2, 2020 The next Lord’s Supper will be served on March 1, 2020 New Members: Art Lancaster #1285 Carrie Lancaster #1286 Deceased members: Bud Spencer #85 (died 1/14/2020) Member transfers: None to Report 256 Active Members Baptisms: None to Report Marriages: None to Report

PRAYER/FELLOWSHIP SIGN-UP SHEET: CORRESPONDANCE: None APPROVAL OF MINUTES: Motion to approve the Regular Session Meeting Minutes of January 15, 2020.

Motion to approve the 2019 Annual Congregational Meeting Minutes of January 26, 2020. ACTION ITEMS FROM SESSION COMMITTEES: *Mission *Evangelism *Discovery - Adult *Stewardship *Discovery – Children *Personnel *Peacemaking *Visioning *Worship *Property *Finance PROPERTY - Motion, by email on January 28, 2020, was approved to take $3,141.22 from the Capital Repair and Replacement Fund to pay for recent electrical repairs and upgrades. MISSION – Motion to approve the sale of tickets for the soup line in March and the selling of cinnamon rolls and tamales in September. Motion to approve the implementation of a new procedure called “Buy the Case” which will allow members to fill out a form and write a check to buy a case of food for Doorstep. REPORT FROM PRESBYTERY COMMISSIONER: Jenny APPROVAL OF ALL REPORTS: OLD BUSINESS: NEW BUSINESS: ADJOURNMENT AND CLOSING PRAYER*

*Jane will close with prayer

“Trinity – The Family You Choose”

2020 Expenditure Report Trinity Presbyterian Church

1. Complete this form to report all expenditures made using the church VISA card, church Sam’s card or

Church Account with Business or to request reimbursement for a personal expenditure. Forms are available

in the church office or on the church website at www.trinitypresbyterian.net.

2. All expenditures must be supported by the payment receipt or invoice.

3. Submit the completed form to the appropriate committee chair person or other authorized approver for

signature. The authorized approver will sign to approve the expenditure and put the completed form in the

Finance Manager box at the church. Completed forms may also be sent to the Finance Manager via email

with a statement in the cover email that approval is granted.

PURCHASED FROM On date

FOR THE PURPOSE OF (Item description or event name):

PAYMENT SOURCE (Mark with an X the only applicable source.)

You must submit payment receipt, vendor invoice and vendor return envelope (if available).

Church Visa Add Card # Last 4 digits

Church Sam’s Account Add Card # Last 4 digits

Church Account with Business

OR Reimburse this person or company:

Name Address City, State, Zip

ALLOCATION OF CHARGES

Amount Committee Account (see back page) Approval Signature

$ TOTAL CHARGES

SUBMITTED BY On

date:

Rev. 2/18/2020

2020 Approved Budget and Restricted Fund Accounts Rev. 2/18/2020

Capital Repair & Replacement

5.322.010 Capital Repair Expenses

Christian Education

5.102.001 Adult

5.102.002 Children

5.102.003 General Expenses

Denominational Support

5.104.001 Per Capita Assessment

Deacons

5.323.010 Deacons

Evangelism

5.102.201 Advertising

5.102.202 Name Tags

5.102.203 Fellowship

Fellowship

5.102.301 Activities

5.102.302 Kitchen

Finance/Administration

5.104.101 Miscellaneous Admin

5.104.102 Session Expenses

5.104.103 Financial Review

5.104.104 CPA Fee

5.104.105 Commission Cost Expense

Gifts & Memorials

5.324.000 Gifts/Memorials Fund Expenses

Information Technology

5.104.401 Hardware & Software

5.104.402 Software Licenses

5.104.403 Performances Licenses

5.104.404 Copier: lease/maintenance

5.104.405 Web Administrator Services

Insurance

5.103.301 Property and Liability

5.103.302 Worker's Compensation

Mission

5.101.101 Presbytery General Mission

5.101.102 Theological Education

5.101.104 Doorstep

5.101.106 Let's Help

5.101.107 Let's Help, Food

5.101.110 Topeka Rescue Mission

(Mission continued in next column)

Mission (continued)

5.101.111 Florence Crittenton 5.101.114 Harvesters

5.101.115 Miscellaneous/Unallocated

Office

5.104.501 Postage

5.104.502 Supplies

Peacemaking

5.101.201 Local Peacemaking

5.101.203 Los Talpetates General

Personnel

5.105.801 Miscellaneous

5.105.802 Training

5.105.803 Service Musicians

Property

5.103.002 General Maintenance

5.103.003 Services

5.103.004 Supplies

5.103.005 Custodial Expenses

5.103.006 Room Set-ups

5.103.007 Handyman Services

5.103.050 House Maint. Expenses

Stewardship

5.102.401 Stewardship Expenses

Utilities

5.103.101 Gas

5.103.102 Electric

5.103.103 Water

5.103.104 Church Telephones

5.103.105 Trash

Worship

5.102.502 Guest Ministers

5.102.503 Supplies

5.102.504 Music

Youth

5.102.101 Youth Activities

Youth Restricted

5.332.010 Heartland Camps

5.332.011 Youth Projects

5.332.012 Youth Designated

2020 PRAYER SIGN-UP SHEET &

SUNDAY MORNING FELLOWSHIP TIME SIGN-UP

PLEASE SIGN-UP FOR ONE MONTH TO GIVE THE CLOSING PRAYER & ONE MONTH FOR YOUR COMMITTEE TO HOST

THE SUNDAY MORNING FELLOWSHIP TIME CLOSING PRAYER HOST FELLOWSHIP (Session Member) (Session Committee) JANUARY – Ann Fincham DEACONS FEBRUARY – Jane Williams PEACEMAKING MARCH – Mike Hampton EVANGELISM APRIL – Pat thomblison CHILDREN CE

MAY – Debra Ricks MISSION

JUNE – Becky Schooler STEWARDSHIP JULY – USUALLY NO MEETING HELD WORSHIP AUGUST – Kay Wildman VISIONING SEPTEMBER – Christa Sloop ADULT CE OCTOBER – Jenny Lee FINANCE NOVEMBER –Dana Schoffelman PERSONNEL

DECEMBER – Randall Scott PROPERTY JANUARY, 2021 ---------------------------------------------- DEACONS

SUNDAY MORNING DUTIES • Please arrive at church by 8:30. If there are 9:00 speakers that morning, it

is important that the church is open earlier so that coffee is READY by 8:30-8:45 (speakers usually arrive by 8:30).

• If the person hosting on that Sunday does NOT have a code to get into church, it would be the committee chair’s responsibility to let them in or give them their code.

• Unlock front door and turn on lights (if you are alone, wait until another person comes to keep door unlocked).

o To unlock doors once you are in, there are two levers/switches that say “unlock” near fire alarm.

o Light switches…. By alarm system at front door Behind left double door going into hall Middle switch on right side in hall under coat rack Fellowship hall Parlor

• Set up coffee and treats in parlor. o Coffee- make a pot of decaf and a pot of regular (30 cups each). 1 ½

cups coffee for 30 cups. Use a filter. Be sure to turn coffee pots ON. o SUMMER COFFEE…only make the two 12 cup pots of regular and

decaf. ½ cup coffee per pot. o Put mugs and disposable cups out along with creamer, sugar, sugar

substitute, and napkins. o Put a pitcher of water/cups out on the buffet in the parlor as well

• Whoever does the coffee/treats, also is in charge of cleanup after worship. This includes washing any mugs or dishes used and putting them away (not to be left in strainer). If you use towels, take them home to wash and bring them back to church the next week.

Thank you for making Sunday morning fellowship even better!

SESSION MEETING MINUTES Trinity Presbyterian Church

January 15, 2020 7:00 pm

“GLORIFY GOD, SHARE CHRIST’S LOVE, MAKE NEW DISCIPLES”

OPENING PRAYER Trinity Presbyterian Church of Topeka, Kansas held a Regular Meeting on January 15, 2020 beginning at 7:00 pm. in Fellowship Hall. The Moderator, Rev. Meredith Kemp-Pappan began the meeting by offering and asking for joys and concerns. The opening prayer followed. ATTENDANCE AND DETERMINATION OF A QUORUM

Session members present: Kay Wildman, Dana Schoffelman, Becky Schooler, Mike Hampton, Pat Thomblison, Randall Scott, Jane Williams, Ann Fincham, Debra Ricks, and Jenny Lee.

Session members excused: Carmen Raines and Christa Sloop. Session members absent: None Also Present: Art and Carrie Lancaster (new member candidates), Stan McAdoo, Clerk, and Marvin Burris, Jon Farrell-Higgins, and David Shriver (Last year’s Session Members) A QUORUM WAS ESTABLISHED RECEPTION OF NEW MEMBER CANDIDATES: Pastor Meredith introduced new member candidates Art and Carrie Lancaster. Art and Carrie gave a short history of their faith journey and interests. Session members asked the candidates a few questions. Following their departure, the motion was s/p to approve Art and Carrie for membership. They will be received by Affirmation of Faith and will be introduced to the congregation during the January 26 Worship Service. PASTOR’S REPORT: Rev. Meredith Rev. Meredith distributed her monthly report and gave an oral summary of her December/January activities broken down to Pastoral Care, Planning/Training, Presence, and Meetings. MOTION WAS MADE S/P TO APPROVE THE FOLLOWING OFFICERS FOR 2020: Clerk of Session: Stan McAdoo Financial Secretary: Carol Shannahan Treasurer: Deborah Mikoleit of Mikoleit and Associates Trinity’s Finance Manager: Dennis Williams

CLERK’S REPORT: Stan McAdoo The Lord’s Supper was served on January 5, 2020 The next Lord’s Supper will be served on February 2, 2020. New Members: Art Lancaster # 1285 Carrie Lancaster # 1286 Deceased members: But Spencer #85 (died 1-14-2020) Member transfers: None to Report Removed from Rolls: None to Report 256 Active Members Baptisms: None to Report Marriages: None to Report CORRESPONDANCE: None PRAYER/FELLOWSHIP SIGN-UP SHEET: A sheet was passed around for Session members to sign-up for after Session meeting prayer and Committee’s monthly Sunday morning “worship hospitality” assignments. SESSION ANNUAL STATISTICAL REPORT FOR 2019: The motion was s/p to approve the 2019 Annual Statistical Report to PC (USA) as presented. APPROVAL OF MINUTES: Motion was s/p to approve the Regular Session Meeting Minutes of December 18 2019 as presented. Motion was s/p to approve the Special Congregational Meeting Minutes of January 5, 2020 as presented. COMMITTEE’S MONTHLY REPORTS RECEIVED: *Mission X *Evangelism *Discovery - Adults X *Stewardship *Discovery – Children & Youth *Personnel *Peacemaking *Visioning X *Worship X *Property X *Finance X *Deacons *Worship Planning X *Endowment ACTION ITEMS FROM COMMITTEES: BUDGET: Mike led the final 2020 budget discussion. Following discussion, the motion was s/p to keep the Youth at $6,000 and to move enough money from the general contingency fund to have a $5,000 deficit budget. ADULT CE: Motion was s/p to approve the acceptance of donations for the Sunday, February 23 presentation by Gwen Haspel, a PC(USA) missionary.

MISSION, PEACEMAKING, & CE: Motion was s/p to approve the following four PC (USA) major offerings: (1) One Great Hour of Sharing, (2) Christmas Joy, (3) Peacemaking, and (4) Pentecost. 2020 COMMITTEE ASSIGNMENTS: Motion was s/p to approve the following 2020 Session Committee Chairs/Moderators: WORSHIP – Ann Fincham & Kay Wildman ADULT CE – Jenny Lee VISIONING – Carmen Raines PEACEMAKING – Jane Williams FINANCE – Mike Hampton STWEARDSHIP – Becky Schooler PERSOSONNEL – Dana Schoffelman PROPERTY – Randall Scott CHILDREN CE – Debra Ricks & Pat Thomblison MISSION – Christa Sloop EVANGELISM - ________________ PRESBYTERY COMMISSIONER: Pat Thomblison was elected to serve as Trinity’s Presbytery Commissioner for the February 8, 2020 meeting to be held in Salina. APPROVAL OF ALL REPORTS: A motion was s/p to approve all Session committee reports. UNFINISHED BUSINESS - None NEW BUSINESS: The Clerk gave information regarding a YouTube presentation entitled “Confronting Violence in Houses of Worship” that the Presbytery encouraged church officers to watch. The YouTube Web Link will be sent to Session Members. . NEXT MEETING: The next Regular Session meeting will be held February 19, 2020 at 7:00 pm. ADJOURNMENT AND CLOSING PRAYER: A motion at 9:30 pm. was s/p to adjourn the Session meeting. Ann closed with prayer. __________________________, Moderator ______________________, Clerk Rev. Meredith Kemp-Pappan Stan McAdoo “Trinity – The Family You Choose”

ANNUAL MEETING OF THE CONGREGATION & CORPORATION MINUTES

Trinity Presbyterian Church, Topeka, Kansas January 26, 2020

“Glorify God. Share Christ’s Love. Make New Disciples”

The Annual Meeting of the Congregation and Corporation of Trinity Presbyterian Church, Topeka, Kansas was called to order by Rev. Meredith Kemp-Pappan at 12:00 noon on January 26, 2020. The meeting was preceded by a youth mission fund raising lunch served by Trinity’s youth. The Clerk established that there was a quorum present.

Pastor Meredith welcomed the congregation and thanked the youth for serving lunch. A motion was s/p to approve the minutes of the January 27, 2019 Annual Meeting.

Pastor Meredith recognized and thanked the outgoing Session and Deacon members: SESSION: - Marvin Burris, David Shriver, Jon Farrell-Higgins, and Janis Holiwell. DEACONS: - Susan Burris, Deacon Oroke, and Judy Rundell. Pastor Meredith also recognized and thanked Carol Shannahan, Trinity’s Financial Secretary and Dennis William, Trinity’s Finance Manager. Clerk Stan McAdoo went over a few of the year’s membership statistics and read the names of the nine church members that died in 2019. He also went over the year’s Active Membership Roll data and indicated we now have 255 members and an average Sunday morning church attendance of 106. At 12:15 pm, the motion was s/p for the Meeting of the Congregation to recess and for the Meeting of the Corporation to be called to order. A motion was s/p to elect Mike Hampton, Corporation President and Dana Schoffelman, and Stan McAdoo as Corporation Officers. Being no old or new business to bring before the Corporation, the motion was s/p to adjourn the Meeting of the Corporation and to call back to order the Meeting of the Congregation. Continuing the Meeting of the Congregation, Mike Hampton presented the 2019 Financial Reports and the 2020 Budget Report. The total budget for 2020 is $460,576 which is a $5,000 deficit budget. Following a question/answer period, the motion was s/p to approve the 2020 budget. The 2020 Compensation Package for Rev. Meredith Kemp-Pappan was explained by Mike and following her exit from the room, a motion was seconded and unanimously passed to approve Rev. Meredith Kemp-Pappan’s compensation package for 2020. Outgoing members of the Trinity’s Endowment Committee (Bob Fincham & Marvin Burris) presented the proposed changes to the Endowment Committee’s Resolution. Following a question and answer period, the motion was s/p to approve the proposed changes to the Resolution.

Pastor Meredith thanked all Trinity’s staff and volunteers for their work during the year and announced that the church has a new web site and encouraged members to visit the site. Being no further old or new business, a motion was s/p for the 2019 Annual Meeting of the Congregation and Corporation to adjourn. Pastor Meredith closed the meeting with prayer at 1:00 pm.

2020 COMPENSATION PACKAGE FOR REV. MEREDITH KEMP-PAPPAN

Cash Compensation $46,875.00 Housing Allowance 15,455.00 Effective Salary $62,330.00 SECA Allowance ** 4,769.00 Contribution to 403b Plan 1,634.00 Total Compensation $68,733.00 Benefits (Medical, Pension, Death & Disability)* $23,063.00 Eyewear Insurance Premium 158.00

Total Benefits $23,221.00 Reimbursable Expenses: Continuing Education $ 2,025.00 Business Expenses 1,920.00 Mileage Expenses 1,015.00 Total Reimbursable Expenses $ 4,960.00 TOTAL PACKAGE $96,914.00 * Benefits are mandatory dues payable to the PC(USA) Board of Pensions and are set at 37% of a pastor’s 2020 Effective Salary (Cash Salary plus Housing Allowance). **Under IRS Regulations, all ministers are considered self-employed for income tax purposes and are subject to a total SECA (Self-Employment Contribution Act) contribution of 15.3% of gross income. This amount is equivalent to a traditional employee’s FICA contribution of 7.65% of gross income plus the employer’s matching FICA contribution. Pastor Meredith has voluntarily opted to accept a SECA Allowance of ½ of her SECA liability.

Moderator _______________________ Clerk ___________________________ Rev. Meredith Kemp-Pappan Stan McAdoo

Glorify God, Share Christ's Love, Make New Disciples Minutes - February 10, 2020

6:30 PM

x Christa Sloop, chair David Ross Art Lancaster Pat Thomblison x Carrie Lancaster x Karen Meenen x Peggy McAdoo Rev. Meredith Kemp-Pappan x Deacon Oroke

Opening Prayer Peggy opened with information from the Mission Yearbook for Prayer focus of the day www.presbyterianmission.org/yearbook and the prayer for day 50 of the General Assembly preparation.

Current Mission Committee members: Welcome Art and Carrie. Lot Weckerling is interested in helping with projects, but not on being a committee member.

Minutes: The December minutes were approved as distributed. There was no meeting in January.

Items in Progress:

• Meeting times were discussed to try to include as many as possible. In March we will begin with the first Tuesday at 7:00.

• Peggy will do minutes and submit to Christa for review. Christa will forward to Becky for the Session packet and Peggy will distribute to the committee.

• Christa will confirm the OGHS and Joy Offering were approved in January or will add to the February agenda.

• Talking Trinity Deadline – Peggy will get thank you for Souper Bowl – 354.6 lbs – up 28% from last year;

• Soupline, Doorstep Fundraiser will be promoted with a flyer in Sunday’s Bulletin. Deacon will have tickets if people want to purchase ahead of time.

• March Doorstep Responsibilities – Trinity responsible for clothing room time and food donations. Carrie proposed a method to allow people to order cases of food to be purchased and donated. She and Deacon will contact finance to determine the procedure to handle the order form and funds with our system of deposits. Information to promote food donation will be in the Talking Trinity when determined. Pam will make calls for the clothing room time.

• Blue Day to highlight Presbyterians at work in disaster clean-up will be scheduled for March 29. Karen will put information in Talking Trinity – it will support OGHS promotion

• One Great Hour of Sharing (OGHS)packet has been received; envelopes will be in pews by Mar 1.

• NE and Iowa disaster relief the week of March 8-13. Anton, Art and Carrie, and Susan Bozeman are planning to attend. Karen will visit with Mere about commissioning.

• In May committee members will serve Sunday Morning Duties in the parlor. May 3 – Lancasters; May 10 – Peggy; May 17 – Deacon; May 24 – Christa; May 31 - David

Budget: Christa will bring budget numbers to the next meeting to discuss.

On-going projects

• Door Step: Pam and Art will be representing Doorstep for Trinity. Our biggest responsibility for volunteer is March. We promote the fundraisers – Soupline and later tamale/cinnamon roll sales. Boxes for collection of food and clothing are in the narthex and are emptied weekly by Peggy who delivers items to Doorstep.

• Let’s Help: (3rd Friday from 8:15-1:45) Candle article prior 2nd Wed and Liturgist announcement- Individuals sign up to donate food or work on sign-up sheets in the hall. Tamara has coordinated and developed a manual of operations. Mit Winter is currently on-site manager.

• Rescue Mission: (2nd Tuesday at 5:00 pm) – meal served by 3-5 volunteers from Trinity – currently coordinated by Stan

• Be The Church: successful last year would like to repeat this year – Nov 15 date selected o Trinity Feeding Topeka Donations to TRM, Doorstep, Let’s Help, Harvesters, and Red

Cross – Deacon coordinated o RAKE – Vicky and Karen coordinated with youth involvement o Activities at church and in area agencies to include all ages and abilities

• Harvesters – group of volunteers fourth Tuesday sort and bag food at Harvesters • One Great Hour of Sharing offering promoted through Lent • Christmas Joy Offering: promoted through Advent • Mission project table: activity during Trunk or Treat – most recently making thank you cards for

veterans (Veteran’s Day)

Take Action Later:

• Set 2020 Calendar of Events • Create “volunteer opportunities” communication piece with pictures and details designed to

bring in new volunteers and thank current volunteers. In 2018 Peggy’s announcement in church to have people stand up for things they helped with. Very impactful. Enhance this with total number involved and years of service? Dollar value of Trinity’s commitment?

• 2020 trip to Puerto Rico to help with clean up • Update Mission Brochure

Christa closed with prayer.

“Glorify God, Share Christ’s Love, and Make New Disciples” Adult Christian Education Committee Minutes

Wednesday, February 12, 6:00 Laura Sidlinger’s home, 3217 Westover Road

Attendance: Jenny Lee, Laura Sidlinger, Carrie Lancaster, Carol Thomas, Karen Meenen

• Jenny opened with prayer. • Talk about 10% budget cut and creative ways to pay for our needs. Gifts and

memorials will be looked at and used when possible. • “Sunday Morning Duty” sheet was discussed and a few revisions made. This

committee will provide treats/coffee for fellowship in parlor in September. • Pentecost offering was discussed. We receive locally 40% of what is taken into

our church for this offering. Pentecost is Sunday, May 31st. We made the decision to have the proceeds go to the Trinity Triniteen Mission Fund.

• Lenten books will be put out on Sunday, February 23. • In-home Lenten Study of Amy Jill Levine’s book Entering the Passion of Jesus was

discussed. We have a good response and will continue to promote. If needed we will add more homes. The study will be from 4-6:00PM running from 3/1/2020 through 4/5/2020. To date, the homes are Ahrens/Stickley, Ross, McAdoo.

• The adult CE calendar was revised and finalized for dates through May. • We will continue to discuss and find speakers for the fall and spring to share their

ideas and thoughts on our theme “RELATIONSHIPS” building and maintaining • Ladies Night opportunities will be promoted through announcements and fliers

passed out during worship. o Wednesday, March 25, 6-8:00- Tea Party at the Verge in Westridge Mall o Tuesday, April 21, 5:30-6:30- Mulvane Art Gallery Tour of a new exhibit…I

Dream a World: Portraits of Black Women Who Changed America. After the tour, those interested can join the group for dinner at The Burger Stand.

• DATES TO REMEMBER AND MARK ON YOUR CALENDAR: o SUNDAY, FEBRUARY 23, 9:00-10:00, SPEAKER GWEN HASPEL, A

PRESBYTERIAN MISSIONARY IN ETHIOPIA. o SUNDAY, MARCH 15, 9:15-10:15- CURRICULUM FAIR IN PARLOR o MONDAY, MARCH 16, 5:30-???- ADULT CE MEETING TO PLUG NEW

CURRICULUM AND SPEAKERS INTO FALL AND SPRING CALENDAR o SUNDAY, APRIL 19, 4-6:00, CHURCH SANTUARY-THE PRICE OF FREE

• We are very excited to have some new members join our committee in the last few months…WELCOME! to Carol Thomas, Iris Neuenswander, and Carrie Lancaster.

• A BIG thank you to Bob Sidlinger for sweetening our meeting with a very yummy cheese cake. *These minutes are respectfully submitted by Jenny Lee

Trinity Presbyterian Church Glorify God, Share Christ’s Love, and Make New Disciples

Children’s CE Subcommittee Minutes February 4, 2020

Attending: Karen Meenen, CE Director By ZOOM: Debra Ricks, Moderator Pat Thomblison, Moderator Becky Bollinger Natalya Thomblison Beverley Lutz Excused: Cathy Headworth Opening Prayer: Debra opened with prayer. Day Camp at Trinity: Monday – Friday, July 27 – 31, 8:30 a.m. – 5 p.m., $60/child, 42 campers, no youth night, no overnight ADVERTISING: 1. Outdoor Lawn Sign: Karen will check with Evangelism Committee 2. Take Home Postcards: Karen will have produced for TDC, Heat, Welcome Desk 3. Red Couch: Karen will contact Heartland’s Michael Megraw to coordinate date with Debra and Channel 13, date early as possible 4. Facebook – Karen will post POSTERS: Pat/Natalya: Steam Engine, Fairlawn Plaza, Barrington Village, Nextdoor Neighbor Bev: Dillons Brookwood & Fairlawn, Westport Laundromat, Debra: Dillons 10th & Gage, Library Becky: Work, Dillons 29th & Urish, HyVee, Nextdoor Neighbor, Topeka Positive LOCAL PUBLICATIONS: Bev: Topeka Newspaper Community Calendar, CJ Online Community Calendar, Topeka VOICE, and Health & Wellness Deliver posters and publications ASAP, Email ALL with date and location delivered Evangelism will help with delivering posters to other locations HOME LAWN SIGNS: Change date and distributed ASAP VBS: Because of low attendance, difficulty in finding volunteers, and Evangelism Committee’s suggestion at the conclusion of last year’s VBS, VBS will not be held in 2020. Suggestion was made to find out when other local Presbyterian churches were having their VBS and support them by letting our congregation know in case they want to send their children. It was noted several local Presbyterian churches are not having VBS in 2020 either as they too were also going to the Day Camp format. Suggestion was then made to advertise for the PEACE Camp. APRIL TREATS: 5th: Pat/Natalya 12th: Easter Breakfast/no treats provided 19th: Becky/Debra 26th: Bev Sunday Morning Duties Memorandum was reviewed and discussed. YOUTH ACTIVITIES: March 1: Youth Sunday April 5: Scavenger Hunt – Debra Ricks leader MONUMENTAL LIFE EVENTS: Children’s CE Committee will ensure that Monumental Life Events in the lives of Children/Youth Teachers, Childcare Workers, and CE Committee members are recognized and supported as desired by the recipient. Debra will contact Clerk of Session for Session Action Item discussion. VALENTINE COOKIES: Decorating cookies by the children as a Mission Project will be scheduled in March allowing more time for cookie collection. Next Meeting Tentatively scheduled for Tuesday, March 3 at 5:30 p.m. There being nothing further, Debra closed in prayer. Respectfully Submitted, Beverley Lutz

1

Peacemaking Committee February 2, 2020

Jane Williams opened the meeting with prayer. Present were Dennis Williams, Bob Fincham, Anton Ahrens, Susan Stickley, Alden Hickman, and Marty Peterson. Jane asked if something could be done about tightening the banners outside. Anton and Bob agreed to pursue a solution to the problem. Jane explained that she had looked at Talpetates scholarship donations for the prior year. She counted 17 named donors, several anonymous donors, and six non-member donors. She intends to keep track this year so that the committee can see where support is coming from. Denny discussed the 2020 budget. Peacemaking was cut 5% because of the lower amount pledged this year. It was decided that Peacemaking would take the reduction from the amount sent to Los Talpetates for the two teachers and the three health care workers. Anton will put another letter he has translated from a scholarship student in the next Talking Trinity. Anton indicated he was working on connecting the three people interested in being pen pals with Talpetates students. Anton plans to go to El Salvador July 24-31 and is talking with Trinity members about going with him. Marty reported that the Topeka Peace Center board will vote on its new executive director on Feb. 3. The board has seven new members this year, representing diverse sections of the community. The Peace Center is continuing planning for the SAVE anti-violence program while waiting to hear whether the Topeka Community Foundation is going to fund its grant request. Bob reported that the green team has collected a large number of batteries and printer cartridges to recycle. Bob will put another article in Talking Trinity about the recycling. The team is also considering offering reusable, natural, cotton bags to the congregation, at cost, for use in grocery stores for fruits and vegetables. Jane reported that through the efforts of JUMP, SOTO and NETO have both been funded for the coming year. JUMP, however, will be working in the next year toward permanent funding. It will also be working toward funding of the Affordable Housing Trust Fund. JUMP members are urged to attend the city commission meeting on Feb. 11 when the housing consultant hired by the city will report its results.

Jane and Denny were in charge of fellowship duties on Feb. 2. Anton and Susan will be in charge Feb. 9, Janis Feb. 16, and Bob and Ann on Feb. 23.

The committee’s next meeting will be March 10 after church Anton closed the meeting with prayer.

Respectively submitted, Marty Peterson

Trinity Presbyterian Church Glorify God, Share Christ’s Love, and Make New Disciples

Worship Committee Minutes Feb. 9, 2020

The Worship Committee meeting was attended by Ann Fincham, Pastor Meredith, Kay Wildman, Becky Schooler and Kay Graham Scott. Committee members not in attendance were Jurahee Shriver, Carol Hornecker and Carol Shanahan.

1. Introduction of Co-Chair Kay Wildman – Kay will co-chair this committee together with Ann Fincham

2. Devotions – Becky Schooler shared a devotion and prayer with the Committee 3. Budget adjustment – Our Committee’s budget decreased by 10%, down to $900, for 2020.

Expected expenses will be $600 general expense, $200 music expense and $100 for guest ministers.

4. Pastor’s report – Pastor Mere shared her notes from a recent meeting with Brad and Carol T. regarding Lent worship services. A motion was made and seconded to approve Jon Farrel-Higgins to preach on March 8th.

5. Maundy Thursday meal – The Committee discussed a combined meal and service event in Fellowship Hall. Suggestions were made such as using charcuturie boards with simple foods and asking volunteers to bring a prepared platter with approximately 3 platters per table X 8 tables. The centerpiece could be a simple candle. The service begins at 6 pm.

6. Lent planning – The Committee discussed moving the date for Youth Sunday in 2021 for a date other than Lent. Ann Fincham will follow-up with Anton Ahrens regarding details of the annual prayer vigil, possibly Thursday into Friday timeframe.

7. Theme for Lent in relationship to decorating the sanctuary – The Committee brainstormed idea such as using layers and rough fabrics. Special music theme for the week is ‘The Passion’ with both choirs performing on Easter. A life size cross was discovered in the basement. Could this cross be displayed in the sanctuary covered in chicken wire (bleak looking), then re-used on Easter, (placed outside at church entrance), as a flowering cross where members can place palm branches and blooming flowers? Place announcement in March Talking Trinity inviting all to bring flowers to the service. Share photo of tree at worship on screens. Consider having buckets of flowers available for all to use. Re-use palms from Palm Sunday. Kari Hachiya has available ashes from palms for our use. Cross behind pulpit should be draped. All in attendance enjoyed the use of gold last year.

8. New meeting time –The Committee will begin meeting every 1st Tuesday of the month at 5:15, starting on March 3rd in the sanctuary.

9. Miscellaneous – The Committee discussed differences in the intent and purpose of our two worship committees. One committee focuses on the worship service’s ‘message’ and how to bring it to life with words, performance and other techniques. The other committee has a broader focus of the worship experience. We will continue to define so each committee can work to complement and enhance the other.

The meeting was closed with prayer. Respectfully submitted, Kay Graham Scott

Trinity Presbyterian Church Glorify God, Share Christ’s Love, Make New Disciples

Worship Planning Team Meeting February 10, 2020, 7:00 p.m

NEXT MEETING: Monday, March 16th at 7:00 p.m.

Present: Anton Ahrens, Sheryl Daniels, Mere Kemp-Pappan, Carol Thomas, Kay Wildman, Jane Williams

Mere opened with prayer. The following topics were discussed: Ash Wednesday Mere is using several readings from Jan Richardson. Carol T. has adapted 2 of them for use as a Call to Worship and a choral reading before the imposition of ashes. Carol will get 3 readers for this. March 8 Mere will be gone and Jon Farrell-Higgins is preaching. Palm Sunday We discussed how to lead into Holy Week - joyful celebration of Palm Sunday only, more somber service with emphasis on the events of Holy Week after Palm Sunday, or some of both (food for thought – no conclusions made). Maundy Thursday We looked at several sample services Meredith supplied. Ideas discussed: use of the hymn “Eat This Bread” as a recurring response, circular tables with food in the center (trays of finger food, covered with cloth until instructed to eat during the service), grapes at every table, chalices from each table filled from one central pitcher, announcement in Talking Trinity requesting chalices for use during this service. This will not be a Seder meal, and this was explained and discussed. Good Friday 7:00 service; Choir will sing several pieces. Easter Meredith needs to choose the hymns soon, so Brad can supply them for the trumpeters. Gathering Music We will have gathering music on February 23, led by Anton Ahrens and Carol Thomas. We also scheduled gathering music for March 29. We neglected to discuss this, but Christa Sloop will no longer be attending Worship Planning Team Meetings, due to chairing Mission Committee, but we will continue to send her emails so she will be aware of what we’re doing. Future possibilities Mere is thinking about doing a sermon series on prayer. Jane had a skit (Lord’s Prayer) that would complement this theme. Mere and Brad have been talking about singing the psalms more (cantor and response). Our next meeting was set for Monday, March 16th at 7:00 p.m. Carol Thomas, Co-chair

To Glorify God, Share Christ’s Love and Make New Disciples Finance Committee Meeting Minutes February 12, 2020

The Finance Committee met at 6:00 o’clock with the following members present: Mike Hampton, Dennis Williams, Marvin Burris, Randall Scott and Susan Bozeman. Mike opened the meeting with prayer. Deacon Oroke and Art Lancaster met with the Committee to discuss a proposal to fundraise for Doorstep. Committee was able to give Deacon and Art a process needed to promote and accept donations within Trinity’s policies. The minutes of the January were reviewed, updated and approved via email. Committee reviewed the January monthly income and expense reports. No issues were found, statements reconciled, reports were approved as submitted. Committee reflected on comments from the Congregational Meeting. Committee received budget line items from some of the committees. Dennis took a first run at allocating each committees approved budget. Please review and let FC know of any changes or modifications. Committee discussed how FC could facilitate a “training” exercise for Session on financial reports and budgets? Mike will spend time going over the expenditure, treasurer and secretary reports. Susan put together a short “quiz” for review as “fun” way to further educate Session on Trinity’s financial system. Mike will present an overview of the reports and explain how Committee Chairs can find their information within the reports. The “quiz” will be a take home quiz to be returned with answers and further discussion at the March Session meeting. Committee reviewed possible ways to educate Committees on off budget accounts that can be used for expenditures. Susan put together a document showing each fund account and which committee is responsible for managing that account. Mike will hand out as part of the “training”. Gifts and Memorials were discussed in terms of revising the current policy. FC will continue the dialogue in March. Mike closed the meeting with a prayer. Next meeting, March 11, 2020 @ 6 pm. Respectfully submitted Michael K Hampton

EVANGELISM COMMITTEE MINUTES

February 5, 2020 5:00 p.m.

Present: Susan and Marvin Burris; Jeannine Wallace; Julie Friedstrom; Karen Meenen; Rev. Meredith Kemp-Pappan and Janis Holiwell, Ch. Opening Thoughts and Prayers: Jeannine told about an evangelism experience. Visitors: Jeannine named recent visitors. It was suggested that visitors who are coming regularly to worship should be contacted and invited to the New Member class on February 9. Concerns were shared about members that may be falling away. Budget: The 2020 Budget for Evangelism is $1,200. There have been no expenses to date. The budget for Fellowship supplies is $800. Supplies were purchased prior to the Congregational Annual Meeting leaving a balance of $720. Janis commended Marilyn’s care and accounting of the Fellowship supplies and budget.

Old Business: none New Business:

1. Suggestion to change name of this committee to Outreach. Susan moved to begin by changing the name to Evangelism/Outreach. Approved.

2. Discussion about adding information about evangelism on Trinity website. Rev. Meredith said it could be done.

3. Electronic sign was discussed. At this point, it is on a wish list. 4. Evangelism is responsible for Parlor Fellowship refreshments in the month of March.

Assignments were: March 1-Janis; 8-Susan; 15-Jeannine; 22-Julie; 29-TBD 5. Janis said 9:15 Greeters were necessary only on Sundays when there will be a Guest

Speaker for Sunday School. Janis will check with Jenny Lee for those dates.

Coming events: 1. Karen announced Ladies Nite on March 25 at Verge. 2. Karen announced an Evangelism workshop at Church of the Resurrection in Kansas City

on April 23 and 24. Susan and Janis volunteered to go in behalf of our committee. Bread Ministry for February: 2-Jeannine; 9-Marilyn; 16-Julie; 23-Susan. Meeting adjourned. Jeannine closed the meeting with prayer

“Glorify God, Share Christ’s Love and Make New Disciples”

“Glorify God, Share Christ’s Love, Make New Disciples”

Personnel Committee Meeting Minutes

January 27, 2020 @ 7:00 p.m.

In attendance: X Dana Schoffelman X Kay Graham Scott X Bob Hachiya _ Greg Lee

X Pastor Mere

1. Dana opened the meeting with prayer.

2. The committee will cover fellowship responsibilities in November.

3. The committee looked at logistics for the year. We reviewed meeting time, committee members, and the purpose of the committee. This year, the committee is going to support Mere with some strategic planning activities.

4. Pastor Mere gave her report:

a. Staff Updates: i. Becky Crowl, Kathy Welch, Karen Meenen, Jaron Marcus, Sheryl Daniels,

Brad Stipcak ii. Volunteer Staff: Mary Nester, Carol Shannahan

iii. Contract Staff: Deborah Mikoleit, Custodial, Handy Man. It was discussed that property will take the lead on recruitment and oversight of the handyman vs. the personnel committee.

b. Focus Areas: Highlights, challenges, goals i. Worship/Preaching/Church Calendar

ii. Engagement and Communication iii. Administration iv. Strategic Planning- this will be a priority for 2020.

5. Old business: The new website is live. The committee viewed the website and discussed how to market/highlight the website to the broader congregation. The website has a much cleaner and updated look. It will be a good first impression for perspective members.

6. New Business: The committee discussed opportunities for strategic planning. a. One area that seems like a good opportunity is to follow-up on the insightful

questions that arose during the 2020 budgeting process to provide guidance for the 2021 budget process.

i. Is session/membership okay with utilizing reserves to balance the operating budget? If so, how much and for how many years in a row?

ii. Is session/membership okay with withholding contributions to the capital repair and replacement fund to balance the budget?

“Glorify God, Share Christ’s Love, Make New Disciples”

iii. Would session/membership prefer to cut all programming by 5-10% or one program by 100%? Which program(s) would be cut and how much time should be given to have a planned termination?

iv. To what extent are we comfortable having additional requests/solicitations outside the budget? Unlimited? A few preapproved? Never? How do we feel that impacts pledges?

v. Is the overall staffing plan appropriate for the current size, makeup, and activity of Trinity?

b. A second area for strategic planning is around engagement of current members and potential future members.

7. Pastor Mere closed the meeting with prayer.

8. Next meeting will be at the regular time February 24th at 7:00pm. The committee did discuss sometimes meeting at noon on the 4th Monday instead of in the evening.

Visioning Committee

February 12, 2020 Those present: Marvin Burris, Karen Meenen, Jim McCormick, Jane Williams, Jon Ferrell-Higgins, Ross Freeman, Pastor Meredith, Moderator Carmen Raines, guests David Heit, Theodore Demonchaux. Fellowship Responsibilities: The committee decided to do Fellowship in the month of August and members signed up for the Sunday for which they would be responsible. Building Remodel Update: David Heit and Theodore Demonchaux presented the most recent plans and costs to the committee. The committee discussed the plans and discussed how to present them to Session. The plans will be shown to Session next week and the architects will be in attendance to assist with the presentation. Carmen pointed out that the choir has been presented with the idea of having the choir sing on the chancel. Meredith will contact the Presbytery regarding assistance in running a capital campaign. Carmen closed the meeting with prayer. Respectfully Submitted, Jane Williams

Glorify God, Share Christ’s Love, Make New Disciples

Trinity Presbyterian Church – Property Committee

Meeting Minutes - February 6, 2020

The Property Committee met on Thursday, February 6, 2020. Members present were David Shriver, Craig Neuenswander and Randall Scott. The committee welcomed our newest member Stan McAdoo. Members excused were Bob Fincham, Mike Dove and Michael Hampton.

The following schedule for closing the church was determined. February – David Shriver March – Mike Dove April – Randall Scott May – Stan McAdoo

We reviewed the current List of Tasks. High priority items include:

1. Contact Property Management company concerning lease on rental house. Contract expiring? – Randall

2. How will mowing be handled for 2020? Randall will request volunteers and report back to the committee.

3. Double oven in the kitchen no longer works. Karen Meenen will communicate with individuals who use the most to determine in exact replacement or other option is preferable. Property Committee will then act.

4. Automated External Defibrillator needs to be replaced. Randall will communicate with Kathy Welsh to determine requirements for our church.

5. Contact Dovetail Roofing to request a meeting to examine and estimate remaining life of existing roof. – Randall will contact and keep committee in the loop

6. Contact Cooper’s to replace two fire emergency sprinklers. – Randall 7. Organize clean out of all three HVAC rooms. Randall will work on scheduling. Reverend

Meredith, Karen and a representation of committee members required.

The committee discussed items associated with the newly established handyperson position. Planning will continue before moving forward to fill the position.

Thought for the meeting – The secret to success is getting started. The secret of getting started is breaking complex, overwhelming tasks into small manageable tasks, and then starting on the first one.

Next meeting will be held Thursday, March 5th at 6:00 pm in Room 12.

Randall Scott, Chair

TO GLORIFY GOD, SHARE CHRIST'S LOVE AND MAKE NEW DISCIPLES Deacons Minutes, February 4, 2020

Present: Cathy Armstrong, Kathy Welch, Peggy Morford, Bev Thompson, and Anton Ahrens Absent: David Ross, Karen Dove, Toni Farrell-Higgins, Fern Freeman, Nancy Carpenter Bev opened the meeting with Romans 15:13 May the God of hope fill you with all joy and peace as you trust in him, so that you may overflow with hope by the power of the Holy Spirit This was followed by a short passage about wisdom and virtue. Cathy’s report: Worship committee contacted Deacons about Easter Lilies. The worship committee is not committed to only having lillies. Lilies + other flowers are about $ 10, lilies by themselves $ 9.25 (last year prices) Discussion ensued that lilies and other flowers might be nice, and it was decided to allow members to order lilies (as in the past) or a spring flower mixture (all in gold foil) for $ 10.50 per plant. Peggy and Nancy are coordinating this. Several deacons are going to take Valentines and cookies to their contacts. Deacon training might occur in the next month. Be on the look-out for possible dates. It might be good to have a list of people who could coordinate a meal to take to people. Same way with other duties/activities around church. Some suggested the talent survey (online) might be updated. Cathy will check with a few people to see if they’re interested in organizing the list. Cathy will create an announcement in bulletin, screens, Candle, etc asking for volunteers who might provide or coordinate meals. The Adcocks want another meal from John Eddy. Cathy will visit with John about this. Visitations: Kathy gave updates on Trinity members. Don’t hesitate to give Kathy a call or text if you need help or information about members. Cathy encouraged the Deacons to email reports about visits made. Contact Kathy or Pastor Mere about making a visit if a follow-up visit is needed. The next meeting will be March 3 at 5:00 pm in room 12. Bring your Deacon notebook. David will give the devotion/prayer to open and close the March meeting. Bev closed the meeting with a prayer, reminding us to be good listeners. Respectfully Submitted, Anton Ahrens, secretary