Objective of this session:

1 MS Excel Ribbon, Quick Access Toolbar, Workbook and Worksheets

2 Selecting Cells in a Dataset3 Selecting cells and Naming them(Individually and as a group)4 Selecting all populated rows in a column5 Selecting All Cells in a worksheet6 Selecting Noncontiguous Ranges7 Filling Series8 Fill Handle9 Copying & Moving Entries10 The Undo Command11 Basic Cell Formatting12 Paste Special

13 Freeze Panes

14 Keyboard Shortcuts,

15 Cell References (Within worksheet, workbook and multiple workbooks)

16

17 Print commands (Page Breaks, print gridlines, print area)

18 Protect Workbook, read only, mark as final

19 Absolute Reference

Data Validation (Prevent Duplicate Entries, Drop-down List, Dependent Drop-down Lists, Reject Invalid Dates)

Ctrl+n -> To open new workbook

Ctrl+Shift+ArrowCtrl+AUsing CtrlDrag down

Ctrl+C/Ctrl+VCtrl+Z

View -> Freeze Panes, for freezing multiple rows and columns, go to active cell, the cell above which and to the left of which you need to freeze rows and columns, go to View -> Freeze panes and select 1st option

Go to Review -> Protect Sheet/Protect Workbook"$" sign - $A$4

Data -> Data Validation - can give Alert message or Error messageDrop-Down List - Same Data -> Data Validation, Criteria select "List" and select the source from where the list needs to be displayed.Dependent Drop Down List - Write down all the values for dependent values, select all the values and name the complete set same as the Dependent Name, and in the cell where dependent value is required, go to Data -> Data Validation -> Select List and in Source write -> =INDIRECT(Cell reference of the cell where dependent value is entered)For not allowing Duplicate data, Go to Data -> Data Validation -> Custom and in formula set to "=COUNTIF(Cellrange, Active cell)=1"

India Delhi DublinIreland Chennai GalwayUSA Mumbai MayoUK Kolkata Waterford

Country USA

USA London 1 5 6New York Edinburg 2 6 8Florida Glasgow 3 7 10Washington Wales 4 8 12

City USA

6 66 86 106 12

1. Navigate Inside Worksheets

Ctrl+Home

Ctrl+EndCtrl+fCtrl+hCtrl+Page Down/Ctrl+Page Up

Work with Data Selections

Shift+SpaceCtrl+Space

Shift+Arrow KeysCtrl+Shift+Arrow Key

Insert and Edit Data

Ctrl+zCtrl+y

Ctrl+a(orctrl+Shift+spacebar)

Move to the beginning of a worksheet.

Move to the last cell with content on a worksheet.Display the Find and Replace dialog box (with Find selected).Display the Find and Replace dialog box (with Replace selected).Move to the next / previous worksheet in current workbook.

Select the entire row.Select the entire column.

Extend the selection by one cell.Extend the selection to the last cell with content in row or column.

Undo last action (multiple levels).Redo last action (multiple levels).

Select the entire worksheet or the data-containing area. Pressingctrl+aa second time then selects entire worksheet.

Data Validation

Drop Down List

Dependant Drop Down List

Prevent Duplicate Entries

12

Select Country USA City

New York

ObjectivesSheet1Keyboard ShortcutsData ValidationSheet2