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David Redman, Director Facilities and Administrative Services Division

September 27, 2012

HQ Renovation All HandsReturn to Floor 8

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Welcome— David Redman, Director, Facilities and Administrative Services Division

Move Information

Arnold Rotruck, Paxton Van Lines Packing Guidelines

Paul Raudenbush, Chief, Headquarters Security Information Security

Classified and SBU Information Safe Relocation

Agenda

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Office of the Chief Financial OfficerJenny Kishiyama, Michele Shovely (Alternate)

Office of the Inspector GeneralDiane Strote, Joel Mazelis (Alternate)

Office of Equal OpportunityFelicia Toney, LaShawn McDuffie (Alternate)

Organization POCs

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October 25th – 29th, 5th Floor Move to the 8th Floor Moving materials will be delivered two weeks prior to move

Crates/labels will be provided on October 9th Organization Cabinets

File and Supply Cabinets Completely emptied Securely tape key to top of cabinet Paxton labels must be applied

File pedestals Completely emptied Key left inside top drawer

Move Information

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Overhead Cabinets Completely emptied Key left in overhead lock

Employees MUST be packed & ready to move by 5:00 pm Wednesday, October 24th

Office of the Chief Financial Officer, Office of Diversity and Equal Opportunity Friday, October 26th

Office of the Inspector General ITCD will pack computer equipment at 5:00 pm the day before

the move commences Wednesday, October 24th

Office of the Chief Financial Officer, Office of Diversity and Equal Opportunity Friday, October 26th

Office of the Inspector General

Move Information

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Facilities will update workstation/office numbers for individuals related to renovation moves only. If employees move after their relocation, it is the employees responsibility to update their information.

Office keys (Chief Financial Officer, Diversity and Equal Opportunity) Employees will return keys to the POC in the provided key envelope and

complete key issue request card Key envelope (office keys used on 5th floor swing space)

Must be turned into the locksmith the day before the organization telework day

Key request cards must be turned into the locksmith by Wednesday, October 17th

Office key distribution will occur within the organization office space and coordinated through the organization POC the week of October 29th

Inspector GeneralKeys will remain with employees

Move Information

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Move Guide Provided to POCs in Move Kit

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Delivery of moving crates Tuesday, October 9th

Individual packing beginning Tuesday, October 9th

Employees Packed by 5:00 pm Wednesday, October 24th

Chief Financial Officer, Diversity and Equal Opportunity Friday, October 26th

Inspector General ITCD Equipment Packing (beginning at 5:00 pm)

Wednesday, October 24th Chief Financial Officer Thursday, October 25th Diversity and Equal Opportunity Friday, October 26th Inspector General

Key Dates

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Organizations Telework Days: Thursday, October 25th – Monday, October 29th

October 25th Diversity and Equal Opportunity October 25th– 26th Chief Financial Officer October 29th Inspector General

Office Moves: Thursday, October 25th – Monday, October 29th October 25th Diversity and Equal Opportunity October 25th– 26th Chief Financial Officer October 29th Inspector General

Employees Report to the 8th floor space: Monday, October 29th – Tuesday, October 30th

October 29th Chief Financial Officer, Equal Opportunity October 30th Inspector General

Key Dates

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8th Floor Design Layout

Blue: Office the Chief Financial OfficerOrange: Office of the Inspector GeneralYellow: Office of Diversity and Equal Opportunity

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Small Appliance Policy HQPR 4200.1, currently under review with Union GSA lease requirement

Space Heaters not permitted

New Galley Areas 3 per floor (West, Center, IG area) Keurig Coffee Maker (2) Microwave (2) Refrigerator (2) Ice Maker Seating Area

HQ Renovation Update

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New task lighting Existing overhead task lighting will no longer be provided New fixtures will be provided as part of the renovation New fixtures required to meet US Green Building Council’s LEED Energy & Atmosphere Prerequisite 2

HQ Renovation Update

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New sound masking and PA system Sound masking provided throughout the building Zone controlled and adjustable Sound masking also functions as the PA system

GS 15 Employees 1 row of overheads (1) 2 drawer Lateral File Cabinet 2 Pedestals

HQ Renovation Update

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Typical Floor Layout

Typical Floor Layout

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Typical Floor Layout

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Design Advantages HVAC wall units will be used properly and help

balance the building HVAC system Reduced “hot” and “cold” spots Improved air circulation/quality Increased natural lighting has been proven to

increase productivity Reduce overall energy usage

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LEED Certification Piedmont is required to achieve Leadership in

Energy and Environmental Design (LEED) Certification

Construction Interiors LEED Silver Certification

Requires a partnership between landlord and NASA

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LEED Certification NASA can receive LEED points toward

certification through the following actions: Reuse of existing furniture Provide a thermally comfortable environment that

supports the productivity and well-being of occupants Achieve increasing levels of energy conservation for

HVAC beyond the prerequisite standard to reduce environmental impacts associated with excessive energy use

Change ManagementSpace Modification Requirements

Space Modification Requests Now Include Reengineering of Existing Mechanical, Electrical and Data

Systems HVAC system cannot be modified as easily Additional VAV boxes may need to be installed

Reengineering of Existing Life Safety Systems Development of Construction Documents District of Columbia Permitting Application Review and

Approval Process

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Evacuation Procedures HQ Evacuation procedures remain as they have been, despite

renovation work and personnel relocations. If you are moved to a new area of the building for the

renovation, look for the emergency exits and signs and familiarize yourself with your new staging area before an evacuation, so you know where you should report if the alarm sounds.

Verify your evacuation routes and staging area, regardless of where you are in the building.

If an alarm sounds listen, then act quickly

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Evacuation Procedures If you need assistance evacuating, report to the galley area on

whatever floor you are on. Once out of the building, do not return until the “all-clear” is

given. Follow directions given by the ICP, Emergency Management,

Security, and Building Monitors.

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Evacuation Staging Areas

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Packing Guidelines Packing with the Pax Box System

Build and stack Legal/Letter/Hanging Files

Stack and pack Label Placement and Removal

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Information Security Classified Information Sensitive But Unclassified Information

Identifiable markings to indicate sensitive information SBU Cover Sheet

Burn Bags Securing Burn Bags Storage and Pick Up Locations

Safe Relocation

Protect Information that Warrants it!

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Project Manager Brian Smith: brian.s.smith-1@nasa.gov

Assistant Project Manager John Ferri: john.a.ferri@nasa.gov

Please visit our website for more information: http://fasd.hq.nasa.gov/bldg_renovate.html

HQ Renovation Facilities Points of Contact

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Questions