THE POLICE DEPARTMENT IS HIRING!

SENIOR ACCOUNTING SPECIALIST

FIRST REVIEW DATE: Friday, July 9, 2021 at 12:00 PM or the first 100 applications

This recruitment will remain open until filled

About Us

Fremont is a well-managed and innovative city! Located in the

heart of the Bay Area and Silicon Valley, Fremont prides itself on

innovation, clean technology and advanced manufacturing, a low

crime rate, great schools, a low unemployment rate, quality

parks, nearby open space, and an incredibly diverse population of

over 235,000 residents. As a full-service city, Fremont employs

962 regular employees and operates on a FY 2020-21 General

Fund budget of $213.4 million. With its strong and diversified

business base, Fremont is an important economic force in the

region. The City strives to be an innovator in municipal

government, with dynamic leadership provided by the City

Council and City Manager.

Fremont is an employer that values its people, creativity, quality

service, integrity, open communication, collaboration, mutual

respect, and diversity. Employees find their work challenging, yet

rewarding, and most importantly, enjoy the chance to make a

difference through public service.

The Police Department

The Fremont Police Department values dedication, integrity, professionalism, and community partnership. These characteristics are the framework to their mission and vision. They are the foundation of how they carry out their duties and responsibilities. With daily opportunities to serve, you will never have to search your life for meaning.

Ideal Candidate

The ideal candidate will typically have knowledge of the

principles and practices of general accounting, governmental

accounting, cost accounting and budgeting; financial information

and reporting systems; financial control systems and

methodology; skill in using automated financial systems,

including spreadsheet and word processing applications; ability

to communicate effectively both verbally and in writing, while

comfortably working in a diverse, fast-paced and team-based

environment; experience in law enforcement is highly desired.

The Position & Responsibilities

As a team member of the Police Department’s Business Services Division, this position performs a variety of complex, highly responsible fiscal clerical and general clerical duties in the preparation, maintenance and processing of accounting records and financial transactions including purchasing, accounts payable, accounts receivable, invoicing, payroll/timekeeping duties and a variety of other support activity as needed including coverage for other clerical staff during absences.

Typical responsibilities will include:

• Create purchase orders, billings, financial reports and process invoices for payment;

• Ensure purchasing is in compliance with the City of Fremont Purchasing Code and State/Federal guidelines when applicable;

• Reconcile purchase orders and invoices to budgets to ensure proper accounting;

• Provide fiscal clerical support to supervisors and management staff as requested;

• Research, problem solve, and compile information on routine statistical and financial data for special reports including department spending and/or overtime usage;

• Observe, identify and problem solve office operations and procedures;

• Develop and maintain spreadsheets, databases and other automated systems for inventory tracking/record keeping;

• Assist with budget preparation;

• Ensure confidentiality is maintained;

• Perform special projects and studies;

• Train other Departmental support staff in purchasing and invoice processing;

• Act as secondary back-up to the other clerical positions in the Business Services Office including payroll functions, accepting deliveries and distributing items throughout the Department, and other duties as assigned.

To view the full list of essential functions, please view the class specification.

Minimum Qualifications

Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for optimal job performance. A typical way to obtain the required knowledge, skills and abilities would be:

Education: Completion of the twelfth grade or equivalent.

Experience: Two (2) years of accounting clerical experience at the journey level.

Licenses: Possession of, or ability to obtain by time of appointment, a valid California driver's license may be required.

Highly Desirable: Possession of an Associate’s degree in Accounting, Finance or Public Administration, plus years of increasingly responsible experience involving financial accounting and/or purchasing/invoicing.

Compensation and Benefits

The annual salary is $69,952 —$85,027 depending on qualifications.

Current benefit features include:

The City of Fremont offers a diverse benefits package designed to better your work-life balance. The

benefits include, but are not limited to the following highlights:

• CalPERS retirement plan. Classic Employees—2.0% at 60; New Employees—2.0% at 62; required PERS

contribution vary by plan. All required contributions are tax deferred

• 12 paid holidays, 1 floating holiday and starting 192 annual leave hours

• Cafeteria Benefit Plan for employees including medical, dental and vision plans through CFEA-Fremont

Employee Association. Health, Child Care, and commuter expenses can be paid pre-tax

• City paid life and long term disability insurance

• Tuition reimbursement

This position is represented by CFEA. The probationary period is 12 months. Refer to CalPERS website for

complete definitions of Classic and New employees, www.calpers.ca.gov. Visit our website to see our

complete benefits summary.

How To Join Our Team

To be considered for this position, apply online by submitting a completed City application and resume through our on

line application system: www.fremont.gov/cityjobs.

The selection process may include a review of supplemental questionnaire responses, written assessment, Personal

History Questionnaire (PHQ), oral panel interview exam, departmental interview, a polygraph exam, and a full police

department background. Only those candidates who have the best combination of qualifications in relation to the

requirements and duties of the position will continue in the selection process; meeting the minimum qualifications does

not guarantee an invitation to participate in the process.

Tentative Recruitment Schedule

This recruitment will remain open until filled. Interested applicants are encouraged to apply immediately; the

recruitment may close without notice. This selection process will be used to establish an employment list to fill an

immediate vacancy. This list may also be used to fill any future vacancies for the life of the employment list.

First Review Date: July 09, 2021 —12:00 PM (noon), or the first 100 applications

Personal History Questionnaire (PHQ): Week of July 12, 2021

Oral Board Interviews and/or Written Assessment: TBD

Reasonable Accommodation

Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities.

Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by

sending an email to humanresources@fremont.gov. The City of Fremont is an Equal Opportunity Employer.

21POL03

Human Resources Department | 3300 Capitol Avenue, Bldg. B

(510) 494-4660 | humanresources@fremont.gov

The information contained herein is subject to change and does not constitute either an expressed or implied contract.

3300 Capitol Avenue, Bldg. B Fremont, CA 94538 510.494.4660 ph

Join Our Team!

Supplemental Questionnaire - Senior Accounting Specialist

General Information

The completion of this supplemental questionnaire is required for your application to be considered for the Senior Accounting

Specialist position and is an integral part of the examination process.

This supplemental questionnaire will be used to assess your experience as it relates to the position of Senior Accounting

Specialist. Your responses will be evaluated and will assist in determining which applicants will receive further consideration in

the examination process.

Your responses must be verifiable with the information on your application.

DIRECTIONS:

When you apply online you will be asked to respond to the following questions:

1. How many years of accounting clerical experience specifically in Purchasing/Accounts Payable/Billing do

you have? Briefly describe your experience. Please limit your response to 150 words or less.

2. How many years of data entry experience do you have? Briefly describe your experience. Please limit your

response to 150 words or less.

3. How many years of customer service experience do you have?

None

Less than 1 year

1-3 years

3-6 years

6 years or more

4. How many years of experience do you have working for a public agency at the state or local level?

None

Less than 1 year

1-3 years

3-6 years

6 years or more

5. How many years of experience do you have working for a law enforcement agency?

None

Less than 1 year

1-3 years

3-6 years

6 years or more