Senior Contract Specialist Roles and Responsibilities at PG&E

SENIOR CONTRACTS SPECIALISTTeam Lead, Contracts Administration Team – Construction SupportGas Operations Contracts Management

Pacific Gas & Electric Company

TABLES OF CONTENTS

SUMMARYJob Description

SCOPE OF RESPONSIBILITIESFive Sections

THREE P’sPlanning, Preparing and Performing

DATA CONTROLRoles and Responsibilities

WRITINGRoles and Responsibilities

COMMUNICATIONRoles and Responsibilities

POWERPOINT PRESENTATIONSRoles and Responsibilities

THANKSConclusion


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SUMMARYSenior Contracts Specialist, Team Lead, Contracts Administration Team

Construction Support assigned to PG&E Gas Operations, Gas Construction Contracts Management Department for the procurement of materials and services at Pacific Gas & Electric Company. The department collaborates with internal clients and suppliers to develop mutually beneficial total cost solutions for goods and services. Gas Construction Contracts Management department provides procurement of goods and services, cost savings, contract management, supplier relationship management, supplier diversity planning, execution and outreach, compliance management, ongoing procurement field support and management of the procure to pay cycle.

Pacific Gas & Electric (PG&E) Company


Planning, Preparing and PerformingData ControlWritingCommunicationPowerPoint Presentations

SCOPE OFRESPONSIBILITIES

Complying with all applicable company

policies and procedures relative to

procuring services.

Serving as subject matter expert in

PG&E’s procurement processes and

procedures.


ROLES AND RESPONSIBILITIESPlanning, Preparing and Performing

Performing research in SRM as necessary on

certain contract documents and information. For example, master contracts, project specific contracts,

contract work authorization (CWA), change orders and purchase orders.

Facilitate the development of all

contracts less than 100K, for construction,

environmental and engineering services to

ensure compliance, adherence to contract terms and conditions, corporate standard

practices, policies and procedure.

Any special projects assigned

to us by our Supervisor such as

organizing and executing special

events for the team; Currently on PAS 55 Outsourced

Gas Asset Management

Activities

Performing quality assurance

(QA) on all documents

required to issue the Notice To

Proceed (NTP) to the awarded Contractor.


ROLES AND RESPONSIBILITIESPlanning, Preparing and Performing

Facilitating on boarding of new

vendors in SRM/SAP by ensuring all

requirements are complete prior to

assigning a vendor number.

Preparing correspondence,

negotiation memorandum and

contract documenting contract performance

and compliance.

Planning and developing

specifications and providing contract

interpretation.

Reviewing existing data, conduct detailed analysis, to define sub-categories and review and refine benefits evaluation. Update as-is process flows and requirements / specifications.

Administering contracts: This role monitors the contractor’s spend and subcontracting plan as well insurance coverage status. Other responsibilities include getting advice from the Law Department during claims or disputes, working with Internal Auditing on contract audits, and managing invoice payments to ensure early payment discounts for PG&E as required.


ROLES AND RESPONSIBILITIESData Control

Writing performance

description work statements for

Performance-Based service contracting. Writing design

description work

statements for Design-Based

service contracting.

Reviewing, drafting and refining work statements

in accordance with company standards and

business and legal requirements for inclusion

in contracts. Scope Writing can vary from

simple to very complex.


ROLES AND RESPONSIBILITIESWriting

Writing functional description work statements for

Functional-Based service

contracting.

Conduct negotiations with vendors to establish contract terms,

mitigate risks and reduce overall costs.

Engaging in active communication and coordination

with internal clients, stakeholders and vendors to understand internal business

needs.

Working with contractors/suppliers to resolve

issues or contract questions.

Point of Contact for any questions regarding Non-

Disclosure Act and Supplier Diversity

questions.

Identifying process improvements based on stakeholder feedback

and analysis.


ROLES AND RESPONSIBILITIESCommunication Collaborate with internal clients,

stakeholders, vendors, sourcing, legal, risk management and other cross

functional teams to ensure business requirements are met, potential risks

are identified and mitigated and reflected in contract documents.

Fostering open communication with key cross functional teams

like Sourcing and Legal to improve process efficiencies (i.e. inclusion

of new terms as necessary in Sourcing templates)

Providing support and training in the governance of contract approval process from contract creation through contract

award to Contract Specialists and Contract Administrators.

Assist Contract Specialists with internal or external project

teams on issues and developments relative to

assigned contracts.

Acting as lead for the construction, environmental and engineering

contracts team by providing direction and guidance to team members while

ensuring all shopping carts, client requests and goal metrics are met

accordingly.


ROLES AND RESPONSIBILITIESCommunication Working closely with Construction

Management Teams, Project Manager (PM) and Construction

Managers (CM), Engineering, Environmental, Land, Permitting,

and General Construction (GC) and the applicable Sourcing

departments to ensure that all applicable project requirements are included and negotiate all

contracts and change order terms including, but not limited to, legal

terms and conditions.

Facilitating PowerPoint presentations as required to existing clients

and potential clients for process clarification, roles and responsibilities,

service offerings.

Developing and writing content for

PowerPoint presentations.


ROLES AND RESPONSIBILITIESPowerPoint Presentations

THANKS FOR VIEWINGhttp://www.linkedin.com/in/albertorocha1

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Senior Contract Specialist Roles and Responsibilities at PG&E