Senate Standing Committee on University Budget Budget... · 2017-06-23 · 9. For Information: 2017/18 Budget Development Timeline (item 11 reviewed along with item 10) Vivian Lee,

Senate Standing Committee on University Budget Friday, November 18, 2016

Senate Standing Committee on University Budget Friday, November 18, 2016,

9am - 12pm Surrey Campus, Cedar 2110

A G E N D A

Start Time

1. Call to Order ................................................................................. Thomas Westgate 9:00

2. Confirmation of Agenda 9:03

3. Approval of Minutes: September 16, 2016 9:05

4. Chair's Report ............................................................................... Thomas Westgate 9:07

5. Pending Business 9:10

6. 2016/17 Approved Budget Requests ...................................................... Jon Harding 9:10

7. Budget 2017/18 ............................................................................ Salvador Ferreras 9:20

8. 2017/18 Budget Request Summary ....................................................... Jon Harding 9:25

9. 2017/18 Budget Development Priorities ...................................... Thomas Westgate 10:30

10. Budget Presentation Process Review and Feedback .............................. Jon Harding 11:45

11. Items for Discussion 11:55

12. Adjournment 12:00

Next Meeting

Friday, December 2, 2016, 9am - 12pm Surrey Campus, Cedar 2110

Committee Page 1

MINUTES Senate Standing Committee on University Budget (SSCUB)

Friday, September 16, 2016, 9am Surrey Campus, Cedar Building, Room 2110

Present: Auton-Cuff, Faith Daniels, Caroline MacKenzie, Joyce Samra, Sukey Seru, Renu Simonson, Dale Stewart, Carol Westgate, Tom (Chair) Worobec, Elizabeth

Ex-Officio / Non-voting Au, Jennifer Harding, Jon

Regrets: Fee, Jane Ferreras, Sal Tebb, Wayne Murray, Jim

Guests: Singer, Stefanie Lee, Vivian Katie Taylor, Terri

Recorder Lori Scanlan, University Secretariat

1. Call to Order The Chair called the meeting to order at 8:59am.

2. Confirmation of Agenda Item 8: Zero Budget Based Update was withdrawn from the agenda.

Moved by Joyce MacKenzie; seconded by Renu Seru: THAT the agenda be confirmed as amended. Motion Carried

3. Approval of Minutes of June 17, 2016 Moved by Sukey Samra; seconded by Caroline Daniels: THAT the minutes of June 17, 2016 be approved. Motion Carried

4. Pending Business No business was pending.

5. Chair’s Report The Chair welcomed the committee back from summer break.

6. Ministry of Advanced Education Budget and Mandate Letter 2016/17 Jon Harding, Vice-President Finance and Administration, presented the Ministry of Advanced Education Budget Letter for 2016/17.

7. Financial Update An update of KPU’s financial position as of August 31, 2016 along with budget assumptions for 2017/18 was presented.

Committee Page 2

8. Administrative Budget Priorities Jon Harding presented the administrative budget priorities and stated that executive administration are in consensus regarding setting the main budgetary concern as security: operational, capital, physical and cyber. Other aspects included enhancing KPU’s global reputation, improving student enrollment experiences and creating a better campus life for students, faculty and staff.

9. For Information: 2017/18 Budget Development Timeline (item 11 reviewed along with item 10) Vivian Lee, Director, Budget Planning and Payroll, presented the 2017/18 budget development timelines and presentation schedule and informed the committee that resources and assistance are available through Finance to aid in the development of budget presentations. Jon Harding noted that Finance intends to return to a model previous adopted by KPU where submissions of a like nature are grouped together and submitted through one source. eg. Requests for Technology would be forwarded through IT.

10. 2017/18 Budget Presentation Schedule Discussed in conjunction with item 9.

11. AVED's Tuition Limit Policy and Bylaw 4 Jon Harding, Vice-President Finance and Administration explained that at this time KPU is not entertaining an increase to tuition fees in existing courses. The committee discussed the revised course outline template and issues related to the new role the Deans play in selecting tuition category. Finance is currently working with Joe Sass, Director of Business Performance and Advisory Services, to researching systems which would include the automation of the function of assigning tuition categories in accordance with Bylaw 4. Since this system will take time to determine best approach and implementation before being launched it was decided that new and revised course outlines would be forwarded to Finance for a review of tuition category selections.

12. Items for Discussion No items were brought forward.

13. Adjournment The meeting adjourned at 10:09am.

Senate Agenda Item: Meeting Date: Presenter(s):

SSCUB 6 November 18, 2016 Jon Harding

Agenda Item: 6: Summary of Approved 2016/17 Budget Requests

Action Requested:

Motion to Approve Discussion

X Information Education

Recommended Resolution:

N/A

Senate Standing Committee Report:

For Senate Office Use Only

Context & Background:

The draft FY 2016/17 University budget was endorsed by the Senate Standing Committee on University Budget on March 4, 2016, by the Senate Standing Committee on Academic Planning and Priorities on March 11, 2016 and by Senate on March 21, 2016. The Final Budget was approved by the Board of Directors on March 30th, 2016.

Resource Requirements:

N/A

Implications / Risks:

N/A

Consultations: N/A

Attachments: 1. Appendix 1 – Prior Year Approved Budget Allocations added in Fiscal

2016/17 2. Appendix 2 – Committed Non‐Salary Contractual Increases 3. Appendix 3 – Proposed Budget Requests and Reallocations

Key Messages: [maximum of 3, preferably no more than 100 words]

1. Appendix 1 represents budget increases that are required to support legislated activity or had been approved in prior years (Fiscal 2014/15 & 2015/16). 2. Appendix 2 represents divisional non‐salary contractual increase.

3. Appendix 3 represents approximately $2,200,000 in increases approved to reflect the commitment to fund new programs and initiatives identified as priorities by the University community. In order to fund these activities savings of approximately $2,200,000 need to be achieved through budgetary reallocations.



Submitted by: Jon Harding

Date submitted: November 15, 2016

Kwantlen Polytechnic UniversityDraft Consolidated 2016/17 BudgetBudget Allocations ‐ Prior Year ApprovalsAppendix 1

Prior Year Approvals * from Consolidated Budget worksheet 1,041,300 Breakdown of value above

1 Protected Disclosure

Public post‐secondary institutions in BC are required by legislation to provide Ombudsman services to the University community. 35,000

2 Human Resources Consultant

Approved Budget Transfer in prior fiscal years that was not made due to the vacancy rate in HR. Now that HR is beginning to fill vacant positions previously approved budget will be required. 106,300

3 International Education‐ Multiple Positions 400,000 Conditional approval to hire additional ongoing positions provided International growth targets were met or exceeded.

4 Faculty of Science and HorticultureExpected release pertaining to multiple asks that were 'frozen' in Fiscal 2014/15 500,000

Total Prior Year Approvals 1,041,300

This list represents Budget Transfers that are required to support legislated activity or had been approved in prior years. Budget transfers approved in prior years may be outstanding because of recent adopted practices to release incremental budget on a 'demonstrated need' basis. Where divisions are unable to staff approved positions at the beginning of the year prorated amounts would be released in the approved year and then at 100% on an ongoing basis.

Kwantlen Polytechnic UniversityDraft Consolidated 2016/17 BudgetBudget Allocations ‐ Non‐Salary Contractual Increases Built InAppendix 2

Non‐Salary Contractual Increases ‐Built In 718,400

1 Facilities 150,000

2 Information Technology 511,700

3 Vehicle Insurance ‐University wide 6,000

4 Library 40,000

5 Raisers Edge Subscription Budget top‐up 7,500

6 External Affairs 3,200

Total Non‐Salary Contractual Increases ‐Built In 718,400

Kwantlen Polytechnic UniversityDraft Consolidated 2016/17 BudgetProposed Budget Requests and ReallocationsAppendix 3

Proposed Budget Requests Ongoing

One‐time Only

1 Continuation of Existing New ProgramsSalary and Non‐salary costs associated with the delivery of new programs 400,000

2 Security ‐To increase security guard coverage per shift per campus ‐ 1 supervisor at each campus‐ Security Director 400,000

3 Website Redesign$100K in the first year and $100k in 17/18 100,000

4University Wide Initiative ‐ Consultancy to Banner Revitalization Projects 105,000

5 Strategic Enrolment Management Initiatives 150,000

6 Auxiliary Coverage for Current Library Hours 23,000

7 International IncreasesVarious positions and non‐salary expenses 500,000

8 Faculty of Business ‐ Associate Dean Approved increase with the assumption that this is self‐funded through RG activities. 131,300

9 Office of Advancement Initiatives 50,000

10 Additional Support for External Affairs 72,600

11 Legal CounselOngoing legal counsel position which is expected to reduce legal fees and consulting costs. 125,000

12 Business Performance and Advisory Services Support 75,000

13 Media Support Approved provided that existing budget can be reallocated from over marketing budget ‐use contractor payments instead 62,900

14 VP Finance and Administration ‐ Admin Asst. Top upThrough budget reallocations within the VP Finance and Administration's own budget savings have been self‐identified to fund a significant portion of the current year budget ask. Top‐up is requested to make the admin asst. position whole 15,000

Total Proposed Budget Requests funded by Reallocations 2,109,800 100,000 2,209,800

Total Reallocations needed 2,209,800

High Priority Organ

izationa

l Needs

Revenu

e Gen

erating Focus

Organ

izationa

l Efficien

cy and

Re

putatio

n

Potential Areas for Reallocation ‐ Discussion

Additional Revenue Generating OpportunitiesVarious Faculties 175,000

Other Areas for Reallocation

Savings from vacancies in academic areas 257,500 Reduction of External Contractors 400,000 Reduction of Travel, Conferences and Miscellaneous 150,000 Administration and Support ‐ vacancies, retirements and other savings 450,000

Academic program efficiencies and workload planning 460,000 Review of maintenance contracts 200,000

Total Reallocations Identified 2,092,500 Net Impact (Pressure)/Net Savings 33,500

Senate Standing Committee on University Budget Agenda Item: Meeting Date: Presenter(s):

n/aOctober 20, 2016 Salvador Ferreras, Provost and Vice President, Academic

Agenda Item: Budget 2017/18

Action Requested:

Motion to Approve Discussion Information Education


n/a




The 2016 budget building exercise offers a unique opportunity to outline overarching priorities reflected in our budget proposal that we believe will propel KPU forward in the implementation of VISION 2018, the Academic Plan 2018 and diverse other educational, administrative and capital initiatives. The priorities outlined throughout the budget support four main areas at KPU: Reputation

The continuing enhancement of our profile through accountable and measurable practices that ensure quality, rigour, engagement and communication.

Enhancing the student experience on campus and on line.

Increasing KPU’s investment in branding and marketing.

Implementing a cohesive Strategic Enrolment Plan as a means to ensure a healthy revenue stream.

The Physical Plant KPU’s buildings and grounds require continual upkeep as well as the rehabilitation of some basic infrastructure elements on its four campuses. These improvements will ensure classes, offices, meetings and gathering places are in optimal condition for continued use by all stakeholders.


n/aOctober 20, 2016 Salvador Ferreras, Provost and Vice President, Academic

Teaching and Learning KPU’s designation as a teaching‐intensive university requires a substantial investment in the areas of Teaching and Learning. The appointment of the new Vice Provost, Teaching and Learning is but the first step of many towards making KPU a leader in teaching excellence, scholarship and engagement. Safety and Security The appointment of the new Chief Security Officer signals a new approach to adopting current leading practices in safety and security across all campuses. KPU is committed to the well being of its community of students, staff, faculty and administrators as well as to the many external community members that visit our campuses daily. Our priorities will also reflect an increased focus on establishing robust cyber security systems across our operations. We look forward to discussions regarding the allocation of available resources and trust that the budget submission documents clearly reflects these priorities.


n/a


n/a

Consultations: n/a

Attachments: n/a

Submitted by: Dr. Salvador Ferreras, Provost and Vice President, Academic

Date submitted: October 20, 2016

Note: Submit to [email protected] as a MS Word document


1.

2.

3.



Agenda Item: 8: Summary of 2017/18 Budget Requests

Action Requested:

Motion to Approve Discussion

X Information Education


N/A




On October 21st and 28th all University Faculties, Student Support and Administrative divisions presented their 2017/18 Zero-based Budget Requests to members of SSCUB, University Executive and the University Community. Summarized information and the PowerPoint presentations can be found on the University Budget 2017/18 SharePoint site.


N/A


N/A

Consultations: N/A

Attachments: 1. 201718 Budget Request Fiscal Comparative Summary

2. 201718 Budget Request Summary_SSCUB_Nov 18,2016 3. 201718 Budget Request_Detailed_SSCUB_Nov 18, 2016 4. 201718 Budget FF&E and Capital Requests 5. 201718 Budget Request_CPS_SSCUB_Nov 18,2016

Submitted by: Jon Harding



1. Budget Requests totaled $150,037,000 which represents a 15% increase ($19,205,000) over the 2016/17 divisional budget allocations. 2. 3.

https://our.kpu.ca/sites/finance/budget/2017_18_Budget_Information/Budget_Presentation_Materials/SitePages/Home.aspx

2017/18 Budget Requests

October 21& 28, 2016The following information contains Operating Fund Expenditures Only

Division Fiscal 2013/14 Actuals

Fiscal 2014/15 Actuals

Fiscal 2015/16 Actuals

Fiscal 2015/16 Budget

Fiscal 2016/17 Budget

Fiscal 2017/18 Budget Requests

Change over 2015/16 Actuals

Change over 2015/16 Actuals (%)

Change over 2016/17 Budget

Change over 2016/17 Budget (%)

Faculty of Arts 22,006,066 21,692,777 22,167,746 22,220,700 22,884,900 23,833,300 1,665,554 8% 948,400 4%Faculty of Business 16,507,346 16,143,339 16,198,094 16,097,900 16,104,400 18,815,800 2,617,706 16% 2,711,400 17%Faculty of Science & Horticulture 10,259,023 11,201,692 11,811,582 11,537,500 12,961,400 14,267,400 2,455,818 21% 1,306,000 10%Faculty of Academic & Career Adv 9,391,978 8,982,262 8,522,219 8,516,800 8,729,500 9,783,000 1,260,781 15% 1,053,500 12%Faculty of Health 7,835,633 7,946,012 8,116,884 8,398,100 8,586,400 8,624,200 507,316 6% 37,800 0%Faculty of Trades & Technology 5,769,517 5,989,393 6,339,139 6,081,300 6,247,600 8,005,350 1,666,211 26% 1,757,750 28%Faculty of Design 3,805,224 3,874,045 4,057,533 4,025,400 4,274,700 4,636,100 578,567 14% 361,400 8%BPAS & Risk Management 235,716 206,991 312,080 299,100 513,200 871,900 559,820 179% 358,700 70%Campus Safety and Security 346,267 560,426 1,289,150 1,257,900 1,660,600 2,561,300 1,272,150 99% 900,700 54%External Affairs 435,814 471,088 568,512 547,100 629,900 1,379,500 810,988 143% 749,600 119%Facilities Services 7,527,778 7,338,744 7,186,436 7,880,600 8,041,100 8,965,300 1,778,864 25% 924,200 11%Financial Services 4,571,822 4,212,583 3,996,336 3,960,700 4,008,900 4,615,700 619,364 15% 606,800 15%Governance & Policy 546,481 811,079 391,432 589,800 424,900 378,700 (12,732) ‐3% (46,200) ‐11%Human Resources 1,967,381 1,800,110 1,918,858 1,805,400 1,958,400 2,880,200 961,342 50% 921,800 47%Information Technology 5,513,604 6,184,134 6,766,747 6,555,300 7,081,800 8,652,200 1,885,453 28% 1,570,400 22%Institutional Analysis & Planning 769,442 679,242 713,357 848,100 870,200 1,025,000 311,643 44% 154,800 18%International Education 1,151,940 1,986,274 2,287,899 2,280,000 3,161,800 4,071,200 1,783,301 78% 909,400 29%Library Resources 5,056,176 5,123,185 5,132,407 5,038,000 5,255,000 5,566,900 434,493 8% 311,900 6%Marketing & Recruitment Services 2,285,531 2,162,385 2,334,080 2,467,900 2,590,900 3,057,300 723,220 31% 466,400 18%Office of Advancement 776,203 686,061 600,214 704,500 734,600 1,001,700 401,486 67% 267,100 36%Office of General Counsel 317,468 295,311 409,265 453,200 577,500 608,900 199,635 49% 31,400 5%Office of Research & Scholarship 510,615 494,256 792,611 783,200 647,600 1,064,900 272,289 34% 417,300 64%Office of Teaching & Learning 451,138 370,160 322,689 566,300 511,800 870,800 548,111 170% 359,000 70%Office of the President 1,126,282 1,120,783 1,179,469 929,800 938,400 1,672,500 493,031 42% 734,100 78%Office of the VP, Academic 1,103,985 1,119,806 945,767 1,418,600 1,909,100 2,387,700 1,441,933 152% 478,600 25%Office of the VP, Finance & Admin 378,544 371,587 179,241 414,300 292,000 394,700 215,459 120% 102,700 35%Student Services 8,759,630 8,576,521 8,525,058 9,085,000 9,235,700 10,045,300 1,520,242 18% 809,600 9%Grand Total 119,406,603 120,400,243 123,064,805 124,762,500 130,832,300 150,036,850 26,972,045 22% 19,204,550 15%

2017/18 Budget RequestsSummary of Requests by Division and Theme*Information captured is from the net increases identified in Divisional Budget Presentations

Sum of Incremental $ Theme

Faculty/ Division Request

Reputation: Strategic Enrolment Plan

Reputation: Student Experience

Reputation: Branding and Marketing

Reputation: Continuing Enhancement

Teaching and Learning Physical Plant

Safety & Security IT Foundation

Contractual Obligation and Regularization

Existing Unfunded Activities Grand Total

Faculty of Academic & Career Advancement 48 sections (48 Additional sections from FY16/17) 681,600 681,600 Faculty of Academic & Career Advancement Total 681,600 681,600 Faculty of Arts Address Cost Pressures 75,000 75,000

Efficiencies / FTE Shifts (68,400) (68,400) FTE for New Initiatives 105,900 105,900 Sections for Demand Stabilization 471,200 471,200

Shi Service Course budget to Delivering Faculty4 sec ons, 0.5 FTE 38,800 38,800 Faculty of Arts Total 547,500 75,000 622,500 Faculty of Business 1. 100 Additional Budgeted Sections 1,439,200 1,439,200

2. Development Fund 100,000 100,000 3. Case Competitions 100,000 100,000 4. Accreditation –Re‐affirmation 54,900 54,900 5. Turnitin + Riipen + MBTI Testing 88,000 88,000 6. Event + Alumni Relation Support 70,400 70,400 7. Lab Assistant –I.T. 64,200 64,200 8. 50% Time Release: Chair of Internationalization Committee 58,400 58,400 9. 100% Time Release: Reorganization Committee 116,800 116,800 10. Project Manager ‐‐Post Bacc 69,300 69,300 11. Success Coach 70,400 70,400 12. Supplies 45,000 45,000

Faculty of Business Total 1,670,300 293,000 70,400 142,900 100,000 2,276,600 Faculty of Design Cost Offsets (65,000) 66,000 1,000

Incremental Increases 147,000 147,000 New Initiatives 161,000 31,000 40,000 31,000 263,000

Faculty of Design Total 96,000 97,000 40,000 31,000 147,000 411,000 Faculty of Health Accreditation Fees – CASN 145,000 145,000

FoH Events & Communications Asst 27,000 27,000 High Fidelity Patient Simulators 315,400 315,400

Faculty of Health Total 315,400 27,000 145,000 487,400

Faculty of Science and Horticulture B.Sc. Biology/Health Science 1,374,000 1,374,000 B.Sc. Physics for Modern Technology 224,000 224,000 Horticulture 325,000 325,000 Institute for Sustainable Horticulture 15,000 30,000 45,000

Langley Mul ‐Use Laboratory – Biology, EPT, BrewingAutoclave 22,000 22,000 Minor in Medicinal Chemistry 117,000 117,000 Richmond Math Assistance Centre 45,000 8,000 53,000

Faculty of Science and Horticulture Total 1,760,000 15,000 385,000 2,160,000 Faculty of Trades & Technology Bargaining changes and NR calculations 478,800 478,800

Additional Faculty Positions 804,100 804,100 Appliance Servicing 518,200 518,200

Faculty of Trades & Technology Total 1,322,300 478,800 1,801,100












BPAS Cost savings (10,000) (10,000) Filling BPAS/Risk Team(s) 292,700 292,700 Software 50,000 50,000 Supplies 32,000 32,000

BPAS Total 364,700 364,700 Campus Safety and Security Emergency Planning 70,000 70,000

Occupational Health and Safety 40,000 40,000 Security 224,000 224,000 Staffing 668,800 668,800

Campus Safety and Security Total 1,002,800 1,002,800 External Affairs & Alumni Relations Advertising 145,000 145,000

Events 160,000 160,000 Position Requests 125,700 125,700 Printing 86,000 86,000 Sponsorship 215,500 215,500 Travel 20,000 20,000

External Affairs & Alumni Relations Total 752,200 752,200 Facilities Services Additional Position 411,100 411,100

Cost savings (137,000) (137,000) Customer Service Improvements 347,000 347,000 Service Contract Increases 294,000 294,000

Facilities Services Total 915,100 915,100 Financial Services Institutional Fees 190,000 190,000

Print Shop 195,000 195,000 Purchasing Services 64,000 64,000

Financial Services Total 64,000 385,000 449,000 Governance & Policy 3% Contingency added at request of Board of Governors 2,600 2,600

Governance & Policy Total 2,600 2,600 Human Resources FF&E 50,000 50,000

Legal Costs 100,000 100,000 Professional Fees 100,000 100,000 Recruiting & Advertising 130,000 130,000 Relocation Allowance 65,000 65,000 Staffing 374,300 125,700 500,000

Human Resources Total 819,300 125,700 945,000












Information Technology AV Supplies 15,000 15,000 Business analyst 91,700 91,700 Commvault License Increase 10,000 10,000 Decreases in Telecom (47,000) (47,000) Digital experience manager 112,600 112,600 Increase in Non‐Salary expense 100,000 100,000 Increased use of Coop students 75,800 75,800 Information security manager 112,600 112,600 Misc reductions (36,900) (36,900) Performance manager 112,600 112,600 Project manager 112,600 112,600 Quality assurance manager 112,600 112,600 Wi‐Fi off warranty 36,000 36,000 Datasafe Offsite Backup Capacity Increase 5,000 5,000 Software license Increases and Net New 113,800 113,800 Multimedia Staff 66,800 66,800 Service Desk Staff 205,900 205,900 Sr Network Specialist, IT 139,900 139,900

Information Technology Total 112,600 112,600 1,013,800 100,000 1,339,000 Institutional Analysis & Planning Cost savings (4,000) (4,000)

Professional Fees 68,000 68,000 Salary 70,200 70,200 Software 36,100 36,100

Institutional Analysis & Planning Total 170,300 170,300 International Education Alumni and Housing Coordinator 60,000 60,000

Event and Communication Coordinator 60,000 60,000 FrontDesk Reception/Assistant –Surrey Campus 53,500 53,500 Furniture and Construction Cost 50,000 50,000 Global Engagement Fund(international student life, student mobility, etc) 25,000 25,000 International Education Advisor (Surrey/Civic Plaza/ Langley 58,000 58,000 PD Funds for CIC Training and Designation for Advisors 5,000 5,000 Position Funding ‐Global Competency Project Manager 108,000 108,000 Recruitment:Travel,Marketing, FAM trips, Offshore Printing & Delivery 125,000 125,000 Regional Representative (Latin America) 25,000 25,000 Student Ambassador Program (6 students 75,000 75,000 Technology& Phone Services (iPadsand Phone Subsidy) 10,700 10,700 Travel Funds for Faculty Involvement in international Partnership Program 60,000 60,000 Recruitment and Admissions Team Expansion (positions) 194,000 194,000

International Education Total 379,500 414,700 65,000 50,000 909,200 KFA Budget for Dedicated Conflict Resolu onPosi on 111,300 111,300

KFA Total 111,300 111,300 Library Resources Faculty 131,400 131,400

Additional Learning Centre 137,800 137,800 Serials and Subscriptions 300,000 300,000

Library Resources Total 437,800 131,400 569,200












Marketing & Recruitment Funds for FSO Events 50,000 50,000 Marketing Analytics Specialist 53,700 53,700 Marketing/Advertising Funds 300,000 300,000

Marketing & Recruitment Total 403,700 403,700 Office of Advancement Annual Campaign 25,000 25,000

Family Campaign Matching Funds 200,000 200,000 Legal 7,500 7,500 Travel, PD, and subscriptions 8,800 8,800

Office of Advancement Total 232,500 8,800 241,300 Office of General Counsel Personnel 25,700 25,700

Office of General Counsel Total 25,700 25,700

Office of Research & Scholarship Staffing 327,300 327,300

Office of Research & Scholarship Total 327,300 327,300 Office of Teaching & Learning Contracts, professional fees & honoraria (ISW, speakers, facilitators) 21,100 21,100

Staffing 272,900 272,900 Equipment: tablets & media kit 7,900 7,900 University business, training, conference and travel expenses 36,000 36,000

Office of Teaching & Learning Total 337,900 337,900 Office of the President Events 72,000 72,000

Increase in total budget 34,600 34,600 Increase in total budget to match actuals 364,300 364,300 Positions Requested 192,500 192,500 Sponsorships 30,000 30,000 Travel, including professional development and conferences 46,500 46,500

Office of the President Total 76,500 227,100 436,300 739,900 Office of the Provost & VP Academic Business Development 100,000 100,000

External Relations & Sponsorship 120,000 120,000

Office of the Provost & VP Academic Total 100,000 120,000 220,000












Office of the VP Admin & Finance Emerging Strategic Initiatives 60,000 60,000 Renovations 35,000 35,000

Office of the VP Admin & Finance Total 60,000 35,000 95,000 Student Services 2049 Sexual Violence Prevention Liaison (New) 91,500 91,500

6400 Transfer Credit and PLA Coordinator (New) 67,500 67,500 6402 Associate Registrar, Senate and Curriculum (Existing) 125,000 125,000 6405 Assistant Registrar (Existing) 81,900 81,900 6405 Records and Registration Clerk 15,000 15,000 6426 Assessment and Testing Services Business Manager(New) 98,800 98,800 6426 Assessment and Testing Services Coordinator (Existing) 60,200 60,200 6430 Co‐operative Education Instructor (Existing) 93,400 93,400 7888 University Orientation (Existing) 40,000 40,000 8123 Student Rights and Responsibilities Centre (New 100,000 100,000

Student Services Total 98,800 82,500 100,000 91,500 400,500 773,300 Grand Total 6,276,500 1,620,200 2,137,000 2,350,800 964,700 1,385,100 1,206,900 1,013,800 700,800 1,478,900 19,134,700

2017/18 Budget RequestsDetailed Requests by Division and Theme*Information captured is from the net increases identified in Divisional Budget Presentations

Ref # Faculty/ Division Request High‐level summary Incremental $ Ongoing or OTO Theme

1 BPAS Cost savings •Reduction in External Contractor Fees (10,000) OngoingReputation: Continuing Enhancement

2 BPAS Supplies •Includes Travel, PD, Conferences, Telecom, Admin 32,000 OngoingReputation: Continuing Enhancement

3 BPAS Software•Continuous Monitoring Software & Support•CaseWare 50,000

One time only


4 BPAS Filling BPAS/Risk Team(s) •1 Senior Business Advisor, 2 Business Advisors 292,700 OngoingReputation: Continuing Enhancement

5 Campus Safety and SecurityOccupational Health and Safety Centralized ergonomic assessment 40,000 Ongoing Safety & Security

6 Campus Safety and Security Security Campus Security Renovations 65,000 Ongoing Safety & Security7 Campus Safety and Security Emergency Planning Emergency supplies 70,000 Ongoing Safety & Security8 Campus Safety and Security Staffing OHS Advisor 79,000 Ongoing Safety & Security9 Campus Safety and Security Staffing EP Advisor - new 79,000 Ongoing Safety & Security

10 Campus Safety and Security Staffing Director & 4 Security Officers 510,800 Ongoing Safety & Security11 Campus Safety and Security Security Outsourced security 159,000 Ongoing Safety & Security

12 External Affairs & Alumni Relations Travel•Ottawa –3 times a year –government relations•Provincial trade missions –two a year 20,000 Ongoing


13 External Affairs & Alumni Relations Position Requests •Writer/Content Producer 34,900 OngoingReputation: Branding and Marketing

14 External Affairs & Alumni Relations Advertising Grand openings x 3 45,000 One time only


15 External Affairs & Alumni Relations Events

Chancellor’s Evening ‐Alumni•Student Leadership Celebration –Alumni•Business/Community Networking on‐campus•Funding announcements 55,000 Ongoing


16 External Affairs & Alumni Relations Printing

•KPU Community report•KPU Alumni Magazine•Alumni collateral 86,000 Ongoing


17 External Affairs & Alumni Relations Position Requests•Event Producer

90,800 OngoingReputation: Branding and Marketing

18 External Affairs & Alumni Relations Advertising Reputation‐building campaigns 100,000 OngoingReputation: Branding and Marketing

19 External Affairs & Alumni Relations Events Grand opening x 3 105,000 One time only


20 External Affairs & Alumni Relations Sponsorship External Affairs and Alumni Relations 215,500 OngoingReputation: Branding and Marketing



21 Facilities Services Cost savingsUtilities consumption efficiencies from 2016/17budget allocation (137,000) Ongoing Physical Plant

22 Facilities ServicesService Contract Increases Increased uniform costs and emergency radio repairs 6,000 Ongoing Physical Plant

23 Facilities ServicesService Contract Increases Expansion of waste collection supplies for composting 15,000 Ongoing Physical Plant

24 Facilities ServicesService Contract Increases Annual air supply duct cleaning 20,000 Ongoing Physical Plant

25 Facilities ServicesService Contract Increases

Increased base parking lot maintenance including ice melt 21,000 Ongoing Physical Plant

26 Facilities ServicesCustomer Service Improvements Centralized Move budget increased to $90,000 37,000 Ongoing Physical Plant

27 Facilities ServicesService Contract Increases Align landscaping with annual core maintenance needs 40,000 Ongoing Physical Plant

28 Facilities ServicesCustomer Service Improvements

Furniture/workstation component replacement budget ‐ operating 50,000 Ongoing Physical Plant

29 Facilities Services Additional Position1.0 FTE (Staff) Facilities Services Assistant (Accommodation) 57,000 Ongoing Physical Plant

30 Facilities ServicesCustomer Service Improvements Facilities CRM Software service request system 60,000 Ongoing Physical Plant

31 Facilities Services Additional Position 1.0 FTE (Staff) Facilities Technologist 63,400 Ongoing Physical Plant32 Facilities Services Additional Position 1.0 FTE (Staff) Maintenance Tradesperson 67,100 Ongoing Physical Plant


Increased mechanical and building control contract repairs 92,000 Ongoing Physical Plant


Anticipated snow removal and sidewalk clearing expenses 100,000 Ongoing Physical Plant

35 Facilities ServicesCustomer Service Improvements

Additional building repairs budget for campus beautification 100,000 Ongoing Physical Plant

36 Facilities ServicesCustomer Service Improvements Additional landscape budget for campus beautification 100,000 Ongoing Physical Plant

37 Facilities Services Additional Position 1.0 FTE (Admin) Manager, Capital Projects 111,800 Ongoing Physical Plant38 Facilities Services Additional Position 1.0 FTE (Admin) Manager, Capital Projects 111,800 Ongoing Physical Plant



39Faculty of Academic & Career Advancement

48 sections (48 Additional sections from FY16/17)

•2.375 ACP Faculty FTE (19 additional FI/CI sections from FY 16/17)•.375 ACP Faculty FTE (3 sections for ENGT and MATT service courses)•.5 ACP Faculty FTE (4 additional sections for LCOM)•.187 ACP Faculty FTE (1.5 section releases for Phoenix assessments)•.125 ACP Faculty FTE (1 section release for 1099 coordination)•.75 ACP Faculty FTE (6 additional section releases for CI assessment process)•1.5 Faculty FTE (12 sections) –Applied Business Tech 681,600 Ongoing


40 Faculty of Arts Efficiencies / FTE Shifts6 section (.75 FTE) Reduction (various) used to address some of demand for English. (68,400) Ongoing


41 Faculty of Arts FTE for New Initiatives

•Bachelor of General Studies/PLAR development ‐.125 FTE (1 section OTO)•Trades to Academic Initiative ‐.125 FTE (1 section OTO) 22,800

One time only


42 Faculty of Arts

Shift Service Course budget to Delivering Faculty4 sections, 0.5 FTE

•1 section for Interior Design (FINA 1106)•3 sections for BPN (ANTH 2163, PSYC 3920, SOCI 3345) 38,800 Ongoing


43 Faculty of Arts Address Cost PressuresAdjusted NR1, NR2 and Regular FTE budget to reflect FY 17/18 needs 75,000 Ongoing


44 Faculty of Arts FTE for New Initiatives

•City Studio Coordination/Instruction ‐.50 FTE (4 sections ongoing)•City Studio Admin Support ‐.50 FTE (support staff, ongoing)•Performing Arts –.25 FTE (2 NR1 sections on‐going) 83,100 Ongoing


45 Faculty of ArtsSections for Demand Stabilization

To address waitlists:Criminology –10 sections –1.25 FTE, $114,000English –18 sections –2.25 FTE, $188,300Psychology –4 sections ‐0.5 FTE, $45,600Philosophy (Ethics) –2 sections ‐.25 FTE, $16,000Specifically for international students:Educational Studies –8 sections ‐1.0 FTE, $84,500Fine Arts –2 sections ‐.25 FTE, $22,800 471,200 Ongoing


46 Faculty of Business 12. Supplies Supplies to support faculty activities and instruction 45,000 OngoingReputation: Strategic Enrolment Plan



47 Faculty of Business4. Accreditation –Re‐affirmation 4. Accreditation –Re‐affirmation 54,900 Ongoing


48 Faculty of Business

8. 50% Time Release: Chair of Internationalization Committee

8. 50% Time Release: Chair of Internationalization Committee 58,400 Ongoing


49 Faculty of Business 7. Lab Assistant –I.T. 7. Lab Assistant –I.T. 64,200 OngoingReputation: Student Experience

50 Faculty of Business10. Project Manager ‐‐Post Bacc 10. Project Manager ‐‐Post Bacc 69,300 Ongoing


51 Faculty of Business6. Event + Alumni Relation Support 6. Event + Alumni Relation Support 70,400 Ongoing


52 Faculty of Business 11. Success Coach 11. Success Coach 70,400 OngoingReputation: Student Experience

53 Faculty of Business5. Turnitin + Riipen + MBTI Testing 5. Turnitin + Riipen + MBTI Testing 88,000 Ongoing


54 Faculty of Business 2. Development Fund 2. Development Fund 100,000 Ongoing Teaching and Learning

55 Faculty of Business 3. Case Competitions 3. Case Competitions 100,000 OngoingReputation: Student Experience

56 Faculty of Business

9. 100% Time Release: Reorganization Committee 9. 100% Time Release: Reorganization Committee 116,800 Ongoing


57 Faculty of Business1. 100 Additional Budgeted Sections 100 Additional Budgeted Sections 1,439,200 Ongoing


58 Faculty of Design Cost Offsets Program Revision – Fashion & Technology (65,000) OngoingReputation: Strategic Enrolment Plan

59 Faculty of Design New Initiatives 2 Time Release – Interior Design CIDA Accreditation ‐ 31,000 One time only


60 Faculty of Design New Initiatives 3 Program Development and Initiatives – 31,000 One time only


61 Faculty of Design New Initiatives 5 Field Schools – DESN 2100 and 3000 – 31,000 OngoingReputation: Student Experience

62 Faculty of Design New Initiatives4 Launch of Brand, Communications Plan, and Building (pre and post) – 40,000

One time only


63 Faculty of Design Cost Offsets Assignment of Lab Fees to offset Non‐Salary Expenditures 66,000 OngoingReputation: Student Experience

64 Faculty of Design New Initiatives Associate Dean – 130,000 OngoingReputation: Strategic Enrolment Plan



65 Faculty of Design Incremental IncreasesFaculty Salaries – Increases due to regularization, salary adjustments ‐ Ongoing 147,000 Ongoing


66 Faculty of HealthFoH Events & Communications Asst BCGEU – pay grade 9 (b) + benefits 27,000 Ongoing


67 Faculty of HealthAccreditation Fees – CASN BSN and BSN Post Bac 145,000

One time only


68 Faculty of HealthHigh Fidelity Patient Simulators

SimMan Essential, Pediatric Simulator, Lab Equipment,and Audio/Visual for simulation 315,400

One time only


69 Faculty of Science and HorticultureRichmond Math Assistance Centre Furnishings 8,000

One time only Physical Plant

70 Faculty of Science and HorticultureInstitute for Sustainable Horticulture Lab equipment service/maintenance 15,000 Ongoing


71 Faculty of Science and Horticulture

Langley Multi‐Use Laboratory – Biology, EPT, BrewingAutoclave 22,000

One time only Physical Plant

72 Faculty of Science and HorticultureMinor in Medicinal Chemistry .5 FTE Lab Instructor 27,000 Ongoing


73 Faculty of Science and HorticultureInstitute for Sustainable Horticulture Greenhouse maintenance 30,000 Ongoing Physical Plant

74 Faculty of Science and HorticultureRichmond Math Assistance Centre .5 FTE Faculty 45,000 Ongoing


75 Faculty of Science and HorticultureB.Sc. Biology/Health Science 1 Lab Instructor 54,000 Ongoing


76 Faculty of Science and HorticultureB.Sc. Physics for Modern Technology 1 Lab Instructor 54,000 Ongoing


77 Faculty of Science and HorticultureB.Sc. Physics for Modern Technology Lab Supplies 80,000 Ongoing


78 Faculty of Science and HorticultureB.Sc. Physics for Modern Technology 1 FTE Faculty instructor 90,000 Ongoing




79 Faculty of Science and HorticultureMinor in Medicinal Chemistry .5 FTE Lab Instructor 90,000

One time only


80 Faculty of Science and HorticultureB.Sc. Biology/Health Science Lab Equipment, Maintenance and Renewal 105,000 Ongoing


81 Faculty of Science and HorticultureB.Sc. Biology/Health Science Lab Supplies 170,000 Ongoing


82 Faculty of Science and Horticulture Horticulture Well Water System 325,000 One time only Physical Plant

83 Faculty of Science and HorticultureB.Sc. Biology/Health Science Biodiversity Lab Renovation 395,000

One time only


84 Faculty of Science and HorticultureB.Sc. Biology/Health Science Surrey Biology Lab Renovation 650,000

One time only


85 Faculty of Trades & TechnologyBargaining changes and NR calculations 478,800 Ongoing


86 Faculty of Trades & Technology Appliance Servicing Instructional Faculty and Supplies for new program 518,200 OngoingReputation: Strategic Enrolment Plan

87 Faculty of Trades & TechnologyAdditional Faculty Positions

Requested in various departments including Metal Fabrication, Carpentry, Electrical Welding and Parts 804,100 Ongoing


88 Financial Services Purchasing ServicesAdditional buyer to maintain current customer service levels and initiatives 64,000 Ongoing


89 Financial Services Institutional Fees

Unfunded increase in merchant fees for accepting credit cards from international student tuition and mandatory domestic student fees 190,000 Ongoing Existing Unfunded Activities

90 Financial Services Print ShopUnfunded click charges to support printing and copying across the institution 195,000 Ongoing Existing Unfunded Activities

91 Governance & Policy

3% Contingency added at request of Board of Governors 2,600 Ongoing


92 Human Resources FF&E 50,000 One time only


93 Human Resources Relocation Allowance 65,000 OngoingReputation: Continuing Enhancement

94 Human Resources Legal Costs 100,000 OngoingReputation: Continuing Enhancement

95 Human Resources Professional Fees 100,000 OngoingReputation: Continuing Enhancement

96 Human Resources Staffing Organizational Development 125,700 Ongoing Teaching and Learning



97 Human Resources Recruiting & Advertising 130,000 OngoingReputation: Continuing Enhancement

98 Human Resources Staffing

4.5 new positions (2.5 Employee Relations, 2 Benefits & Compensation)

374,300 OngoingReputation: Continuing Enhancement

99 Information Technology Decreases in Telecom (47,000) Ongoing IT Foundation 100 Information Technology Misc reductions (36,900) Ongoing IT Foundation

101 Information TechnologyDatasafe Offsite Backup Capacity Increase 5,000 Ongoing IT Foundation

102 Information TechnologyCommvault License Increase 10,000 Ongoing IT Foundation

103 Information Technology AV Supplies 15,000 Ongoing IT Foundation 104 Information Technology Wi‐Fi off warranty 36,000 Ongoing IT Foundation

105 Information Technology Multimedia Staff

Regularize junior multimedia staff person to continue handling the dramatic increase in digital support requirements, in classrooms and meeting rooms 66,800 Ongoing IT Foundation

106 Information Technology Service Desk StaffRegularize junior Service Desk staff person to continue to meet current support requirements 66,800 Ongoing IT Foundation

107 Information TechnologyIncreased use of Coop students 75,800 Ongoing IT Foundation

108 Information Technology Business analyst

–IT is working toward becoming a trusted partner with all units in the University community; providing consultative assistance in developing requirements and designing solutions is a necessary component of the relationship; IT currently has no roles in this area 91,700 Ongoing IT Foundation

109 Information TechnologyIncrease in Non‐Salary expense

Increase for networked storage softwareBCNETNew software applications, increase to licenses 100,000 Ongoing Existing Unfunded Activities

110 Information TechnologyInformation security manager

PSEs are increasingly becoming targets for malicious attacks, KPU is currently very vulnerable 112,600 Ongoing Safety & Security

111 Information Technology Project manager

strong project management is a necessary component of an effective IT function; IT currently has no project managers 112,600 Ongoing




112 Information TechnologyQuality assurance manager

a separate, disciplined testing focus is needed to ensure that new and updated systems are deployed without major defects; IT currently has no QA/testing roles 112,600 Ongoing IT Foundation

113 Information TechnologyDigital experience manager

best practices design of user interfaces and optimizing online workflows is necessary to improve the user experience at KPU; IT currently has no roles in this area 112,600 Ongoing IT Foundation

114 Information Technology Performance manager

a predictive, preventive, and proactive approach can correct issues before they affect the University community as well as devise ways to improve the performance of mission critical applications; IT currently has no roles in this area 112,600 Ongoing IT Foundation

115 Information TechnologySoftware license Increases and Net New 113,800 Ongoing IT Foundation

116 Information Technology Service Desk Staff

Increase Service Desk and Desktop team by 2 resources each to cover evening classes and change the service model for the Langley, Richmond, Cloverdale, 3Civic, and new School of Design campuses 139,100 Ongoing IT Foundation

117 Information Technology Sr Network Specialist, IT Sr Network Specialist, IT 139,900 Ongoing IT Foundation

118 Institutional Analysis & Planning Cost savings Potential savings due to Stats Can resuming CUSSO (4,000) OngoingReputation: Continuing Enhancement

119 Institutional Analysis & Planning Software

•This will be moved to IT budget, as replacement for existing•Survey software—must replace: net cost $11,600•Course evaluation software—should replace: net cost $24,500 36,100 Ongoing


120 Institutional Analysis & Planning Professional FeesCommunity Perception Survey: $60,000•NSSE: $8,000 68,000

One time only


121 Institutional Analysis & Planning Salary Senior Research Analyst due to increase need for surveys 70,200 OngoingReputation: Continuing Enhancement

122 International Education

PD Funds for CIC Training and Designation for Advisors 5,000 Ongoing Teaching and Learning


Technology& Phone Services (iPadsand Phone Subsidy) 10,700 Ongoing





Global Engagement Fund(international student life, student mobility, etc) 25,000 Ongoing


125 International EducationRegional Representative (Latin America) 25,000 Ongoing


126 International EducationFurniture and Construction Cost 50,000 Ongoing Physical Plant


FrontDesk Reception/Assistant –Surrey Campus 53,500 Ongoing



International Education Advisor (Surrey/Civic Plaza/ Langley 58,000 Ongoing



Travel Funds for Faculty Involvement in international Partnership Program 60,000 Ongoing Teaching and Learning


Event and Communication Coordinator 60,000 Ongoing


131 International EducationAlumni and Housing Coordinator 60,000 Ongoing


132 International EducationStudent Ambassador Program (6 students 75,000 Ongoing



Position Funding ‐Global Competency Project Manager 108,000 Ongoing



Recruitment:Travel,Marketing, FAM trips, Offshore Printing & Delivery 125,000 Ongoing



Recruitment and Admissions Team Expansion (positions) 194,000 Ongoing


136 KFA

Budget for Dedicated Conflict ResolutionPosition 111,300 Ongoing


137 Library Resources Faculty additional 1.13 faculty FTE 131,400 Ongoing Existing Unfunded Activities



138 Library ResourcesAdditional Learning Centre Additional TLC Positions 137,800 Ongoing


139 Library Resources Serials and Subscriptions Capital items 300,000 OngoingReputation: Student Experience

140 Marketing & Recruitment Funds for FSO EventsSponsorships, exhibit fees and event costs•KPU Branded event giveaways 50,000 Ongoing


141 Marketing & RecruitmentMarketing Analytics Specialist Full time position 53,700 Ongoing


142 Marketing & RecruitmentMarketing/Advertising Funds 300,000 Ongoing


143 Office of Advancement Legal

•Increase to support required legal review of changes to KPU Foundation constitution and bylaws due to BC’s new Societies Act 7,500

One time only


144 Office of AdvancementTravel, PD, and subscriptions

•Increase to travel and PD to support additional staffing from previous year•Increase to subscriptions to support new donor prospect researching tool 8,800 Ongoing Teaching and Learning

145 Office of Advancement Annual Campaign

•Additional funds required to operate a fall and spring calling campaign, which will augment the annual campaign’s online giving strategy 25,000 Ongoing


146 Office of AdvancementFamily Campaign Matching Funds

Matching funds for internal gifts from staff, faculty and members of the Board of Governors and KPU Foundation Board up to $10,000 200,000 Ongoing


147 Office of General Counsel Personnel Admin Assistant – .3 FTE 25,700 Ongoing Existing Unfunded Activities

148 Office of Research & Scholarship Staffing

Reclassification of Ops Manager to Divisional Business ManagerResearch ManagerCompliance ManagerKnowledge Mobilization CoordinatorAdmin Assistant 327,300 Ongoing Teaching and Learning

149 Office of Teaching & LearningEquipment: tablets & media kit

Equipment: tablets & media kit for faculty use and training 7,900 Ongoing Teaching and Learning

150 Office of Teaching & Learning

Contracts, professional fees & honoraria (ISW, speakers, facilitators) 21,100 Ongoing Teaching and Learning



151 Office of Teaching & Learning

University business, training, conference and travel expenses

University business, training, conference and travel expenses based on past actuals and increased travel across campuses includes Teaching Fellows & new staff (n=10) 36,000 Ongoing Teaching and Learning

152 Office of Teaching & Learning Staffing Administrative positions top‐up 39,000 Ongoing Teaching and Learning

153 Office of Teaching & Learning Staffing2 FTEs (new) Educational Consultants/Developers in Learning and ProD 233,900 Ongoing Teaching and Learning

154 Office of the President SponsorshipsTo support initiatives that do not align with other departments/faculties 30,000 Ongoing


155 Office of the President Increase in total budget Request for 0.25 FTE Director of Diversity 34,600 OngoingReputation: Continuing Enhancement

156 Office of the President

Travel, including professional development and conferences

•Increase of employees in the Office of the President•President intends to increase local and international travel in support of Vision 2018 46,500 Ongoing


157 Office of the President Events

•KPU Day budget increased to match actuals•President’s Office budget increased to support President’s Dialogue Events 72,000 Ongoing Existing Unfunded Activities

158 Office of the President Positions Requested Contract, Policy Analyst 91,700 OngoingReputation: Continuing Enhancement

159 Office of the President Positions Requested Full‐time Director of Sustainability 100,800 OngoingReputation: Continuing Enhancement

160 Office of the PresidentIncrease in total budget to match actuals

Increase in the total number of graduates, increasing number of ceremonies•Increase in cost of rentals, production company, photographer, musicians, etc.•Additional graduation medals and certificate folders 121,100 Ongoing Existing Unfunded Activities

161 Office of the PresidentIncrease in total budget to match actuals

Increase of $80,000 for membership with Polytechnics Canada 243,200 Ongoing Existing Unfunded Activities

162 Office of the Provost & VP Academic Business Development 100,000 OngoingReputation: Strategic Enrolment Plan

163 Office of the Provost & VP AcademicExternal Relations & Sponsorship 120,000 Ongoing


164 Office of the VP Admin & Finance Renovations Renovations 35,000 Ongoing Physical Plant

165 Office of the VP Admin & FinanceEmerging Strategic Initiatives Emerging Strategic Initiatives 60,000 Ongoing




166 Student Services6405 Records and Registration Clerk

The Records and Registration Clerk position is currently 0.6 FTE. This position produces student transcripts andscans and indexes digital documents into the student record. The receipt and accumulation of more documentationhas grown in tandem with KPU’s increased delivery of programs and degrees. This request would increase thisposition to a 1.0 FTE. 15,000 Ongoing


167 Student Services7888 University Orientation (Existing)

Orientation was revised in 2015 to bring together Domestic, International, and Family Orientations into oneuniversity‐wide introduction to programs and services for all students (12 events/year). Fall 2016 Orientationwas the largest ever, attended by 45% of all newly enrolled students. This new collaborative model iscoordinated by our Orientation & Transitions department but the estimated annual costs exceed our departmentbudget by $40,000. 40,000 Ongoing Existing Unfunded Activities

168 Student Services

6426 Assessment and Testing Services Coordinator (Existing)

This department was transferred from ACA to Student Services 5 years ago without any funds. Budget is requestedfor the existing GEU coordinator salary. Revenue can be generated to cover (and corresponds with) required testingadministers and proctors, with surplus revenue going to KPU. 60,200 Ongoing Existing Unfunded Activities



169 Student Services6400 Transfer Credit and PLA Coordinator (New)

In support of the values, goals and strategies in Vision 2018, KPU has introduced a transfer applicant category and expansion of associated recruitment efforts. The development of a more robust approach to transfer credit and PLA processes is vital to the success of these efforts to expand educational access: develop articulation agreements and recognition for prior learning that supports the mobility of our students, build vital relationshipsand represent KPU with external organizations such as BCCAT, CAPLA, and other post‐secondary institutions, and facilitate outreach to build transferability in a pro‐active manner. 67,500 Ongoing


170 Student Services6405 Assistant Registrar (Existing)

This position was created in 2013 by the previous registrar. This portfolio was created without a permanentbudget. 81,900 Ongoing Existing Unfunded Activities

171 Student Services2049 Sexual Violence Prevention Liaison (New)

This position will be developed jointly with the new Chief Safety Officer in the coming year to implement andfacilitate the incoming Sexual Assault Prevention Policy and related university‐wide practices. 91,500 Ongoing Safety & Security


6430 Co‐operative Education Instructor (Existing)

The current salary budget in this department does not meet existing salary expenses for faculty.This request is for 0.95 FTE faculty to cover salary. 93,400 Ongoing Existing Unfunded Activities


6426 Assessment and Testing Services Business Manager(New)

As it has no budget, the department is currently staffed with only the minimum requirement for exam proctoringand daily administration. Tasked with relocating as an enhanced Testing Centre to 3 Civic Plaza by September 2017,a manager is required to develop a strategy for the department including establishing profitable relationships tosecure revenue generation opportunities and contracts in advance of next fall. 98,800 Ongoing





8123 Student Rights and Responsibilities Centre (New

The Office of Student Conduct and Judicial Affairs is looking to evolve their role from one that is responsive and disciplinary to a pro‐active source of education and support for students, staff, and faculty. This request is to fund one employee and multiple student mentors to host an accessible Centre for Student Rights and Responsibilities to help facilitate a safe and informed campus culture. 100,000 Ongoing



6402 Associate Registrar, Senate and Curriculum (Existing)

This new portfolio for the Associate Registrar brings together oversight for the University Senate Office, theGraduation team, production of the University Calendar, and the operational aspects of curriculum managementwithin the Registrar’s Office. The portfolio replaces the now defunct SAFA Associate Registrar portfolio which wascreated in 2012 by the previous registrar. This position was created without a permanent budget. 125,000 Ongoing Existing Unfunded Activities

Total 19,134,700

2017/18 Budget RequestsCapital and Furniture, Fixtures and Equipment

Item #Faculty

Area/DivisionDepartment Item Request Description

One‐Time On

ly/

Ongoing R

equest

FF&E

Capital

1 Facilities Services Facilities ServicesCyclical furniture replacement Richmond, Surrey, Langley & KPU Tech Ongoing 100,000

2 Facilities Services Facilities Services

Pipe camera and monitor and Handheld Signal Locator

10'' LCD Color Monitor with built‐in DVR and Mic, Metal color camera head with a built‐in 512hz sonde transmitter; 200FT push cable and reel with meter counter, heavy duty case;(FB‐PIC3588T) and handheld signal locator OTO 6,000

3 Facilities Services Facilities ServicesGym Floor Cover and Racking System

Gym Floor Cover ( 8 sections at 10ft wide x 98ft long), CoverMate Roller, PowerMate Winder ‐ 110 Volt

OTO 16,000

4

Joint Ask: Facilities Services / Occupational Health and Safety

Facilities/Occupational Health & Safety

25 Floor ward radios;13 FSG radios;3 repeaters and antennas; andProgramming

Emergency Radio Upgrades for emergency floor wardens and Facilities Services communication OTO 90,000

5Faculty of Academic & Career Advancement English Language Studies VTC1960 (10 each) Steelcase Table‐Chevron, 19W x 60L OTO 5,500

6Faculty of Academic & Career Advancement English Language Studies VTSC3050L Teaching station ‐ personal caddy OTO 1,380

7Faculty of Academic & Career Advancement English Language Studies 4821410V (1 each) Amia; Chair, Upholstered OTO 594

8Faculty of Academic & Career Advancement English Language Studies 3 each 48X96 GLASS BOARD CLARUS OTO 5,325

9Faculty of Academic & Career Advancement English Language Studies 6538 (4 each) SONIC Armless Task Chair Uph Seat OTO 1,137

10Faculty of Academic & Career Advancement English Language Studies 6568 (16 each) SONIC Task Chair w/arms & Uph Seat OTO 4,976

11Faculty of Academic & Career Advancement English Language Studies 3361 (4 each) WIND Lounge Chair OTO 5,336

12Faculty of Academic & Career Advancement English Language Studies 3363B (1 each) 72" Bench OTO 929

13Faculty of Academic & Career Advancement English Language Studies

TS4TLDR36T and TS4TCOF28 (1 each) Steelcase Top‐Table, Round, and base OTO 536


TS4TLR2460 (1 ea) and UHPL (4 ea) table top rectangle and post‐leg glides OTO 660


Item #Faculty


One‐Time On

ly/

Ongoing R

equest

FF&E

Capital

15Faculty of Academic & Career Advancement English Language Studies 4 outlet electrical

electrical to support microwave, kettle and fridge (see capital request doc) OTO 1,500

16Faculty of Academic & Career Advancement English Language Studies 4' strip of Forbo tackboard Onyx tackboard 18'6" width OTO 1,216


Altex Sunproject roller blades Pebblestone Deco OTO 980


Fridge, kettle and microwave from Costco OTO 400

19Faculty of Academic & Career Advancement English Language Studies TS5TLBK3666 (2 each) Steelcase Bookcase, 36W x 66H OTO 852

20Faculty of Academic & Career Advancement English Language Studies new door lock self‐locking mechanism OTO 300

21Faculty of Academic & Career Advancement English Language Studies paint walls fresh paint for walls OTO

22Faculty of Academic & Career Advancement English Language Studies digital conversion see capital request doc OTO 5,750

23Faculty of Arts /Library *Joint Ask Fine Arts/Library

Arbutus Building Entrance ‐ Lighting for the Art Gallery

This is a joint submission from the Faculty of Arts (Fine Arts) and the Library to improve the lighting in the Arbutus Gallery/Library entrance. OTO 28,400

24 Faculty of Arts Music Steinway Piano OTO 136,800

25 School of Business School of Business Case Classroom

Standard Eclassroom, Short throw projector, Squabble tables, Chairs, Whiteboards/sides/wall track, Mobile cart, Teaching station, Delivery, installation and taxes OTO 38,588

26 School of Business Marketing FacultyMarketing Faculty Office Renovation

Surrey & Richmond Workstations, Conference Table and (6)Chairs, additional Table and (4)Chairs OTO 83,000

27 School of Business Business FacultyBusiness Faculty Office Renovation Surrey & Richmond Workstations OTO 133,000

28 Faculty of Health Nursing Labs Patient Simulator Pediatric Patient Simulator OTO 46,000 29 Faculty of Health Nursing Labs BP Assessment Model Blood Pressure model w/tablet OTO 7,000


Item #Faculty


One‐Time On

ly/

Ongoing R

equest

FF&E

Capital

30 Faculty of Health Nursing Labs Patient Simulators Sim Man Essentials OTO 130,000 31 Faculty of Health Nursing Labs A/V Equipment Sim View OTO 90,000 32 Faculty of Health Nursing Labs Kangaroo Feeding Pumps Feeding pumps OTO 7,600 33 Faculty of Health Nursing Labs Alaris IV Pumps IV Pump OTO 16,000 34 Faculty of Health Nursing Labs BP/O2, Temp Blood pressure, Temp, O2 monitors OTO 18,800

35Faculty of Science & Horticulture

Biology/Health Science ‐ 2304

Surrey Biology Lab Renovation OTO 650,000



Biodiversity Lab Renovation OTO 395,000



Microinjector with Tank/Regulator OTO 5,000


Biology/Health Science ‐ 2305 Dissecting scopes OTO 15,000


Biology/Health Science ‐ 2305 Body composition analyzer Quantum Desktop: Body composition analyser OTO 3,500


Biology/Health Science ‐ 2305 5 Actiwatches OTO 17,500



Portable Freestanding Digital Stadiometer OTO 1,700


Biology/Health Science ‐ 2305 Pulse Oximeter OTO 2,100



Nutrient Analysis and Fitness Software OTO 1,200

44Faculty of Science & Horticulture Horticulture Autoclave For 1685 multi‐purpose lab OTO 22,000

45Faculty of Science & Horticulture Horticulture

Well for Field Lab water supply OTO 325,000

46Faculty of Science & Horticulture Mathematics ‐ 2310 Desk For Richmond Math Assistance Centre OTO 1,000

47Faculty of Science & Horticulture Mathematics ‐ 2310 8 tables For Richmond Math Assistance Centre OTO 2,000


Item #Faculty


One‐Time On

ly/

Ongoing R

equest

FF&E

Capital

48Faculty of Science & Horticulture Mathematics ‐ 2310 36 chairs For Richmond Math Assistance Centre OTO 4,000

49Faculty of Science & Horticulture Mathematics ‐ 2310 1 file cabinet For Richmond Math Assistance Centre OTO 1,000

50Faculty of Science & Horticulture Mathematics ‐ 2310 2 bookcases For Richmond Math Assistance Centre OTO 1,500

51Faculty of Science & Horticulture Mathematics ‐ 2310

1 computer (thin client or stand‐alone) For Richmond Math Assistance Centre OTO 2,000

52Faculty of Science & Horticulture Chemistry HPLC and workspace capital renewal for HPLC and extractor OTO 90,000

53Faculty of Trades & Technology Electrical Mezzanine: electrical shop

second shop teaching level similar to the piping shop OTO 125,000

54Faculty of Trades & Technology Carpentry and Masonry External awning expansion

extend awning at masonry and carpentry shops to facilitate outside work OTO 100,000

55Faculty of Trades & Technology All departments Student area furnishing replace damaged and work public space furnishings OTO 7,000

56Faculty of Trades & Technology Parts Classroom chairs

replace class chairs that are failing and pinching students OTO 3,000

57Faculty of Trades & Technology Campus Zoom Boom Lift

telescopic equipment to safely improve accessibility OTO 65,000

58Faculty of Trades & Technology welding and automotive

refurbish and update office space Update offices in shops OTO 5,000

59Faculty of Trades & Technology Deans office

deans office furniture reorganization and addition of one station add one station, move existing stations OTO 4,000


Item #Faculty


One‐Time On

ly/

Ongoing R

equest

FF&E

Capital

60Faculty of Trades & Technology Campus request

Advanced Manufacturing training aids Festo equipment OTO 330,000


Advanced manufacturing e‐classroom classroom/lab FFE in empty space OTO 80,000


Advanced manufacturing classroom student access and security/safety card swipe for access and observation windows OTO 50,000

63Faculty of Trades & Technology Campus request Inventory tracking system Tracking of assets on campus OTO 50,000

64 Library Resources Library & Learning CentreRenovation Deficiencies: Cubicle Completion

Completion of cubicles with installation of missing top and end trim, face tile, tempered glass, and privacy screen. OTO 4,500

65 Library Resources Library & Learning Centre Student Chairs Sonic armchairs with castors OTO 12,700

66 Library Resources Library Step Stools Kleton Step Stools KLNON528 OTO 1,200

67 Library Resources Library Cabinets Special Collections cabinets OTO 6,500

68 Library Resources Library Instructor's PodiumEganOne Dekke Pro Cart + necessary cable management OTO 2,800


Item #Faculty


One‐Time On

ly/

Ongoing R

equest

FF&E

Capital

69 Library Resources LibraryMinor Renovation: Langley Library Renovation of Library entryway and services desk OTO 26,700

70 Library Resources LibraryMajor Renovation: Langley Library

Renovation of current Langley Library space to provide adequate student access to resources, including expansion of the lab to enable full classes to be accommodated. OTO 133,600

71 Library Resources Library Visual Presenters Visual Presenters or similar technology OTO 10,000

72 Library Resources Library Annual Equipment BudgetCapital funds to replace outdated and broken audiovisual equipment Ongoing 10,000

73 Library Resources Library POS Equipment Point of Sale Equipment for Library service desks OTO 41,400

74 Library Resources Learning CentreDesktop/Laptop Computers OTO 3,900

75 Campus Security & Safety CCTV & Camera Upgrades OTO 9,100,000

76 Campus Security & SafetyCampus Security Renovations OTO 65,000

77 Office of VP, AcademicRenovations, refreshing academic spaces Ongoing 250,000

78Continuing & Professional Studies Flex Reg replacement OTO 65,000


Item #Faculty


One‐Time On

ly/

Ongoing R

equest

FF&E

Capital

79 Human Resources Furniture Furniture for 7 private offices OTO 31,500

80 Human Resources Furniture Furniture for 2 open workstations OTO 12,000

81 Human Resources Furniture OTO 5,000

82 VP Finance & Admin Renovations OTO 35,000

83 International Furniture and Construction OTO 50,000

84 Student Services University Registrar Curriculum Management Software Solution

KPU has an existing and growing need for end‐to‐end curriculum management software OTO 150,000

85 Student Services University Registrar Banner Revitalization OTO 30,000

86 Student ServicesRegistration, Records & Systems

Digital Document Management OTO 15,000

87 Student ServicesCAP‐Strategic Enrollment Mgmt Student Gathering Spaces OTO 75,000

1,798,909 11,680,950

2017/18 Budget RequestsContinuing and Professional StudiesForecasted Revenues and Expenses

2017/18Revenues

Contract Revenue 2,769,266$ Sales Revenue 463,000

Tuition Fee Revenue 1,036,500 Total Revenues 4,268,766

Department Operating ExpenseSalaries and Benefits

Operating Funded 398,500 Cost Recovery 393,200

Total Salaries and Benefits 791,700

Non‐Salary ExpensesSupplies 16,574

Travel & PD 112,200 Cellular 7,150

Fees & services 101,532 Total Non‐Salary Expenses 237,456

Variable Operating CostsFirst Nations subcontracts 1,525,914

Coordination 104,217 Instruction 1,224,845

Material costs 212,423 Travel & PD 14,594

Rent 45,858 Fees & services 22,790

Total Variable Costs 3,150,641 Total Expenditures 4,179,797

Net Income/ (Deficit) 88,969$


9 November 18, 2016 Thomas Westgate

Agenda Item: 2017/18 Budget Development Priorities

Action Requested:

Motion to Approve Discussion Information Education





According to the 2017/18 budget development process that was endorsed by Senate and the Board, the following occurs in November of 2016:

• Based on the budget presentations, SSCUB provides advice to the President on Senate’s priorities for budget development.

• The President, VP Finance & Administration, Provost, and Financial Services develop draft budget based on Strategic Plan, Academic Plan, Resources Plan and Senate’s approved principles and criteria for 2017-2018 budget development.


N/A


N/A

Consultations: Senate Standing Committee on University Budget

Attachments: 2017-2018 Budget Development Process

Submitted by:



1. Based on the budget presentations, SSCUB provides advice to the President on Senate’s priorities for budget development. 2. The 2017/18 budget development priorities are based on the Vision 2018 Strategic Plan, Academic Plan 2018, and then October budget presentations. 3.

Page 1 of 4

For Discussion: 2017-2018 Budget Development Process – Key Dates

DATE ACTIVITY NOTE

June 2016

SSCUB provides advice on budget development principles

and criteria for submission to Senate (based on Strategic

Plan, Academic Plan and Resources Plan).

Reviews plan for “zero based budget”, criteria and requests

– see below for criteria.

VP F&A presents draft 2015/16 Financial Statement results.

The final, Board-approved results will be presented to the

University community during a Summer Financial Campus

Forum during the end of June.

Notice sent to Faculties and Service Units notifying them of

the change to the request format for their operations, i.e.

need to verify their ongoing costs required for 2017/18.

Templates will be provided by Financial Services.

Faculties, in collaboration with the Provost & VP Academic,

will be asked to provide:

1. Expected course sections (i.e. work plan) offered in

the 2017/18 fiscal year;

2. Expected cost of these sections, using their best

estimate of full-time and part-time faculty costs;

3. Other admin and support costs to support the

academic operations;

4. Expected cost of non-salary items for their ongoing

operations;

5. Efficiencies that are being looked at for 2017/18.

SSCUB meets on Friday

June 17, 2016

SSCUB

Deans and Directors

by June 30, 2016

Page 2 of 4

Service and Administrative areas will be asked to provide:

1. Expected admin and support salary costs for

2017/18;

2. Efficiencies that are being looked at for 2017/18;

3. Expected cost of non-salary items for their ongoing

operations;

4. Alignment of services with KPU’s strategic plan.

For new requests, the focus will be on what will enhance

existing programs or services, student experience, new or

enhanced opportunities for revenue and new opportunities

for efficiencies/accountability.

Information for the ongoing costs verification and for new

budget requests for FY 2017/18 and their vision budget

proposals for FY18/19 and FY 19/20 are to be submitted to

the University Budget Office by October 10th, 2016 (please

refer to below for staggered dates).

`

June 2016

VP F&A presents final 2015-2016 Financial Statement results

at four campus forums and changes to budget process as

we move toward a new budget model.

Campus Forums – Week of

June 20, 2016

TBD by Individual

Faculties

Faculty Councils submit their Faculty’s Academic Priorities to

SSCUB, SSCAPP and to the Vice President Academic.

Faculty Councils

September 2016

VP F&A presents preliminary 2016-2017 financial forecast at

4 campus forums, to Faculty Councils, Administrative

Managers Group (Group of 50), KSA, BCGEU and KFA.


September 26, 2016

Presentations at regularly

scheduled Faculty Council

Meetings and

Administrative Managers

meetings

Page 3 of 4

Week of October

10th, 2016

Week of October

17th, 2016

Deadline for submission of “zero based budget” template,

and new proposals.

Deadline for submission of “zero based budget” template,

and new proposals.

Service & Administrative

Areas

Faculties

October 21, 2016

October 28, 2016

Budget Presentations – Service & Administrative Areas

Budget Presentations – Faculties

Faculties and Service areas

present their budget

proposals to the President,

Vice-Presidents, Executive

Director Financial Services

& SSCUB (presentations

are open to the KPU

community)

October 2016

Budget Proposals posted on SharePoint.

Financial Services

November 2016

Based on the budget presentations, SSCUB provides advice

to the President on Senate’s priorities for budget

development.

SSCUB

November 2016

Draft budget developed based on Strategic Plan, Academic

Plan, Resources Plan and Senate’s approved principles and

criteria for 2017-2018 budget development.

President, VP Finance &

Administration, Provost,

Executive Director Financial

Services

December 2016

and January 2017

Meet with Deans and Directors to discuss 2016-2017

preliminary results and 2017-2018 draft budget. Dates to

be determined.

VP F&A, Provost, ED

Financial Services

Page 4 of 4

January 2017

Draft University Budget presented to SSCUB for their review

in mid-January 2017 (date of meeting to be determined).

Draft Budget Consultations at 4 campus forums, to Faculty

Councils, to the Administrative Managers Group (Group of

50), KSA, BCGEU and KFA.

Presentations at regularly scheduled Faculty Council

Meetings, KFA and Administrative Managers meetings.

SSCUB and SCAPP review/consult on the draft 2017-2018

through the January/February meetings.

VP F&A, Provost, ED

Financial Services.


January 25, 2017

VP F&A, Provost, ED

Financial Services.

January/February meetings

Consultations with APP

February 2017

SSCUB provides advice and recommendations on the Draft

University Budget for consideration by Senate.

Senate reviews Draft University Budget and develops advice

to the Board of Governors.

SSCUB

Senate

March 7, 2017

(tentative)

Board Finance Committee reviews proposed 2017-2018

Budget and makes recommendation to the Board of

Governors.

Board Finance Committee

March 29, 2017

(tentative)

Board of Governors reviews proposed 2017-2018 Budget.

Board of Governors

May 2017

VP F&A presents capital budget and planned projects to

SSCUB.

SSCUB

Documents

Senate Standing Committee on University Budget Budget... · 2017-06-23 · 9. For Information: 2017/18 Budget Development Timeline (item 11 reviewed along with item 10) Vivian Lee,