SELF-STUDY REPORT FOR ACCREDITATION

Gorkha Municipality-9, Laxmibazar, Gorkha,

Nepal Tel: 977- 064-411228, 977-064-411088

Email: [email protected]

Website: www.dsmc.edu.np

Submitted to:

UNIVERSITY GRANTS COMMISSION, NEPAL

QAA DIVISION

Sanothimi, Bhaktapur

March, 2020

SELF-STUDY REPORT

FOR

ACCREDITATION

Drabya Shah Multiple Campus

mailto:[email protected]

http://www.dsmc.edu.np/

iii

Acknowledgement

The Self Study Report (SSR) of Drabya Shah Multiple (DMC) records information of the

institution from the establishment to till date. Drabya Shah Multiple Campus(DMC), the

first and the largest community campus in Gorkha district, obtained Letter of Intent (LoI)

on 8 July, 2012.Then the campus formed Self-Assessment Team (SAT) on16 August,

2012. The first draft of the SSR was submitted on 30 December 2013 and revised version

was submitted 24 April 2017. Pre Visit of Peer Review Team (PRT) was held in February

2019. This report is revised version of the SSR submitted on 13 January 2020.

The campus has taken several initiatives for all round development of the institution.

Campus Management Committee (CMC), Internal Quality Assurance Committee (IQAC),

Academic Council (AC), Departments, Faculties, Units and Cells, Student Unions have

significantly contributed to arrive at this stage.

The Self-Assessment Team acknowledges and highly appreciates support and guidance

from the Campus Chief Mr. Ram Chandra Duwadi, Head of Departments, Faculty

Members, Staff, Program Coordinators, Coordinators of different cells and units,

community people, parents and students. Their information, contribution, support and

suggestions were invaluable and included during different stages of the work. SAT highly

appreciates inspiration and support of Mr Maha Prasad Hadkhale, Campus Chief of

Aadhikabi Bhanubhakta Multiple Campus,Tanahun and Mr Birenji Gautam, Campus

Chief of Janapriya Multiple Campus, Pokhara.

Finally, we express our sincere gratitude to the University Grants Commission, Nepal for

its continuous support and guidance. DMC has undertaken the Quality Assurance and

Accreditation (QAA) process and prepared this SSR in this form with their support.

Krishna Prasad Parajuli

Coordinator, SAT

Drabya Shah Multiple Campus,Gorkha

iv

List of Abbreviation

AC - Academic Council

CA - Campus Assembly

CMC - Campus Management Committee

DMC - Drabya Shah Multiple Campus

ECA - Extra Curricular Activities

EMIS - Educational Management Information System

HERP - Higher Education Reform Project

HoD - Head of Department

IQAC - Internal Quality Assurance Committee

LoI - Letter of intent

QAA - Quality Assurance and Accreditation

RMC - Research Management Cell

SQC - Student Quality Circle

TU - Tribhuvan University

Table of Content

Part I: Data Collection Format 1

SECTION ONE: INFORMATION FOR INSTITUTIONAL PROFILE 1

Criterion-Wise Inputs 9

Criterion 1: Policy & Procedures 9

Criterion 2: Curricular Aspects 15

Criterion 3: Teaching Learning and Evaluation 19

Criterion 4: Research, Consultancy and Extension 26

Criterion 5: Infrastructure and Learning Resources 31

Criterion 6: Student Support and Guidance 39

Criterion 7: Information System 42

Criterion 8: Public Information 45

A. Preamble 50

Our Motto 50

Our Vision 50

Our Mission 50

Goals 50

Objectives 51

Quality Policy of the Institution 52

Highlights of the Institution 53

Academic Program from Past to Present 53

Physical Infrastructure 54

Quality Initiatives of the Institution 54

Brief Introduction to the Institute 55

Development History 55

Progress on Quality Assurance and Accreditation Process at DMC 56

SWOT Analysis of DMC 57

Strengths 57

Weakness 57

V

Opportunities 58

Threats/Challenges 58

b) Self-Study Report Arrangement 58

Self-Assessment Team 59

Narratives: Criterion-Wise Analysis 59

Targets: 59

Criterion 1: Policy and Procedures 59

Current Status 60

Best Practices 60

Challenges 60

Effort Made 60

Criterion 2: Curricular Aspects 61

Targets: 61

Current Status 61

Best Practices 61

Challenges 61

Effort made 61

Criterion 3: Teaching Learning and Evaluation 62

Targets 62

Current status 62

Best Practices 62

Challenges 62

Efforts made 62

Criterion 4: Research , Consultancy and Extension 64

Target 64

Current Status 64

Best Practice 64

Challenges 64

Efforts Made 65

Criterion 5: Infrastructure and Learning Resources 65

Targets 65

Current Status 65

Best Practice 65

Challenges 66

Efforts Made 66

Criterion 6: Student Support and Guidance 66

Vi

Targets 66

Current Status 66

Best Practice 67

Challenges 67

Effort Made 67

Criterion 7: Information System 67

Targets 67

Current status 67

Best Practice 67

Challenges 67

Effort Made 67

Current status 68

Best Practices 68

Challenges 68

Effort made 68

Summary 69

Areas for improvement 69

Declaration by the Head of the Institution 71

Vii

1

Information for Institutional Profile

Part I: Data Collection Format

SECTION ONE: INFORMATION FOR INSTITUTIONAL

PROFILE

1. Institutional Information Name of the Institution: Drabya Shah Multiple Campus

Place: Gorkha Municipality - 9, Laxmi Bazar, Gorkha.

District: Gorkha

2. Information for Communication a) Office

Name Telephone With

Extension Number

Fax Email

Executive Head of the

Institution

Mr. Ram Chandra

Duwadi

064-411228

064-411088

[email protected]

Executive Assistant:

Mr. Eka Dev Adhikari

064-411228

064-411088

[email protected]

Management Committee

Chairperson:

Mr. Dhiraj Bahadur

Maskey

064-411228

064-411088

[email protected]

b) Residence

Name Telephone With

Extension Number

Fax Email

Executive Head of the

Institution:

Mr. Ram Chandra Duwadi

064-420073

9856040228

ramchandraduwadi036@g

mail.com

Executive Assistant:

Mr. Eka Dev Adhikari

9856040787

Management Committee

Chairperson:

Mr. Dhiraj Bahadur Maskey

046-420419

9856040358

3. Type of Institution

Constituent Affiliated √ Degree awarding Autonomous Institute

For further details, please refer to:

Volume 1, Annex 1, TU Affiliation Letter, p. 1

4 Institutional Management: Public Community √ Private Other Please (specify)

5. Financial category of the Institution: Government Funded√ Self-financed√ Community √ Other (please specify)

The main source of campus's revenue is students' fees. Besides this, the campus is getting regular

grants from UGC. The other source of income includes grants from municipality and donation from

community members.





2

6. a. Date of Establishment of the Institution:

The Campus was established in 2042/05/08 BS.

b. Date of commencement of the bachelor of higher level program (S):

1991 AD

c. University to which the Institution is affiliated:

(Attach the certificate of affiliation)

The institution is affiliated to Tribhuvan University.


volume 1, Annex 1, TU Affiliation Letter, p. 1

7. Date of Government / UGC approval (only for Institution affiliated to foreign university):

N/A

8. Is the institution autonomous in terms of

Financing √ Administrative Management √ Academic Management

√ None ?

Yes, the institution is autonomous in terms of financing, administrative management and the

academic management as it holds the legal status of a community campus.


Volume 1, Annex 4, Campus Constitution 2050, p. 51-59;

Campus Administration Bylaws 2071, p. 60-77;

Campus Educational Administration Bylaws 2071, p. 79-91;

Campus Financial Bylaws 2071, p. 92-101;

Campus Service (Recruitment /Promotion) Bylaws 2071, p. 102-114;

Campus Gratuity Bylaws 2071, p. 115- 116,

Campus Service (Faculty and Staff Service) Bylaws 2071, p. 117- 129

9. Institution's Land area in Ropanees/ Bighas (Katthas) /Square Meters.

The campus has 45 Ropanis land. Mahalaxmi Secondary School donated 30.00.0 at

Laxmibazar and the campus purchased 9.8.1.0 and near the campus office. It has two plots of

land in Gorkha Municipality with area of 3.11.3 and 0.6.0.0


volume 1, Annex 2, Land Ownership Certificate, p. 11-12

10. Location of the Institution

Urban √ Semi -urban Rural

The campus is located at Gorkha Municipality -9, Laxmibazar by Gorkha Narayangardh Highway.

3

11. Current number of academic programs offered in the institution under the following

categories: (Enclose the list of academic programs offered)

Academic Programs Number of program

10+2 1

Bachelors 3 (Management, Humanities, Education)

Masters 2 ( MA in Nepali, MBS)

Phil -

PhD -

Any other(Specify) -

Total 5

12. List the Departments in the Institution (faculty-wise)

Faculty of Humanities & Social Sciences

Departments : Department of Humanities

Faculty of Management

Departments: Department of Management

Faculty of Education

Departments: Department of Education

13. Give the details of self- financing course offered by the institutions.

(for public institution only)

Programs Level of

study

cut off marks for admission at

entry level in %

Student

Number N/A

14. State the norms and procedures for recruitment of teaching and non-teaching staff of the

institution. (Enclose the details) Campus has its own recruitment policy. When departments need human resources, they inform to

Academic Council. The Academic Council recommends Campus Management Committee for creating

the post. The campus Management Committee approves the post and request the Campus Service

Commission to recommend candidates.

The commission advertises vacancy in local/national newspaper, on notice board, campus website and

in other probable institutions to ensure wider application. The commission shortlists the candidates

or re-advertises in case of low applications.

The commission invites external expert for the selection of qualified candidates. They conduct

written and practical exam. The successful candidates in both exams sit for interview. The commission

selects candidates and recommends the selected candidates for appointment. The campus chief

appoints the candidates and informs the perspective departments.

Part time faculties are recruited with similar process. However, the campus chief can appoint them for

less than six months and inform, and approve them later from the Campus Management Committee

if campus needs urgent recruitment.


volume 1, Annex 4, Campus Service(Recruitment/Promotion) Bylaws 2071, p. 102 -114

4

15. Number of Full timer and Part time teaching staff at present:

Particulars

Disadvantaged /

Janajatis

Others Grand

Total

F T F T

Full Time Teacher Total 0 0 0 0 15

No. of teachers with Masters 0 2 0 13 15

No. of teachers with Bachelor 0 0 0 0 0

Part time Teachers (Total) 0 3 0 10 13

No teacher with Masters 0 0 0 0 0

No. of teachers with MPhil 0 0 0 0 0

No. of teachers with Masters 0 3 0 10 13

No. of teachers with Bachelor 0 0 0 0 0

16. Give the details of average number of hours/week (Class Load)

Courses Full Time

Teachers(Total) Part Time

Teachers (Total)

Total

Management 4 periods per day 2 periods

Humanities & Social

Science

4 periods per day 2 periods

Education 4 Period Prepay 2 periods

About 70 % courses are taught by full time faculties and 25% courses are taught by part time faculties.

The campus law defines minimum seven hours (42 hours a week) workload per day for faculties.

Faculties need to teach at least four periods a day which covers 3 hours for teaching and remaining

times for lesson preparation, extra classes, research, publication and administrative activities defined

by Campus Administration Bylaws. Part time teachers teach 2 periods a day in average.


volume 1, Annex 4, Campus Administration Bylaws 2071, p. 60 -77

Additional Annex Part II, Annex 71, Daily Class Schedule, p. 121-122

17. Number of members of the non-teaching staff of the institution at present: Particular Disadvantaged/Janajatis Others Grand Total

Administrative Staff 0 1 7 0 8

Technical Staff 0 0 0 0 0

18. Regional profile of the students enrolled in the institution for the current academic year:

2076/077 No of students Enrolment

From:

UG PG MPhil PhD

F T F T F T F T

Same district where the

institution is located

334 437 14 36 - - -- -

Other district 1

SAARC countries 0 0 0 0 0 0 0 0

Other countries 0 0 0 0 0 0 0 0

Disadvantaged/ Janajatis 49+2

32

437 4 36 - - - -

Note: F= Female, T= Total in table 15, 17 and 18.

5

19. Details of the last two batches of students:

Particulars

Batch 1: Batch 2:

Year: 2074/75 Year: 2073/74

Bachelors Masters Total Bachelors Masters Total

Admitted to the program 487 29 516 522 28 550

Drop-outs

a. Within four months of joining

b. Afterwards 97 3 100 88 1 89

Appeared for the final year examinations 390 26 416 434 27 461

Passed in the final examinations 88 1 89 108 2 110

Pass % of number appeared (Total) 22.56% 3.84% 21.39% 24.88% 7.40% 23.86%

Pass % with distinctions

Pass %, (First Class) 3.07% 3.07% 5.82% 2.30%

Pass %, (Second class) 15.64% 15.64% 66% 19.12%

Pass %, (Third Class) 8.20% 8.20% 28.15% 3.45%

Number of students expelled from exam hall if any - - - - - -

Note: For other type of evaluation system such as GPA, provide respective grades and brief explanation

about their ranges in percentage.

20. Give a copy of the last annual budget of the Institution with details of income and expenditure.

(Attached separately) For further details, please refer to:

Additional Annex Part I, Annex 39, Budget 2076/77, p. 25-37

21. What is the Institution's 'unit cost' of education? [Unit cost = total annual expenditure budget

(actual) divided by the number if students enrolled]. Also give unit cost calculated excluding

salary component. a. Total annual expenditure = Rs1, 44, 62,921/-

Number of students enrolled = 430

Unit cost per student: Rs.33, 634.70

b. Total annual expenditure excluding salary= RS 3919648

Number of students enrolled= 430

Unit cost excluding salary = Rs 469,115

22. What is the temporal plan of academic work in the Institution?

Semester system [√] Annual system [√] Any other (specify)

23. Tick the support services available in the Institution from the following:

Central Library [√] Computer center [√]

Health center [√] Sports facilities [√]

6

Press [ ] Workshop [ ]

Hostels [ ] Guest house [ ]

Housing [ ] Canteen [√]

Grievance redressed cell [√] Common room for students [√] Any other (specify)………….

The campus has well equipped fully automated library system providing open access facility with

reference book, textbooks, journal and magazines. The students can access to electronic resources

available on Internet at the reference section of the library. The campus has a computer lab with 8

functional computers. The campus has out door sport facilities of basketball, badminton, table tennis,

volleyball, and chess. The ECA Committee and Free Students' Union organizes sports and other

extracurricular activities. The campus has recently constructed a canteen which can serve 30 people at a

time. There is a first aid room in the campus. Grievances Redressed Cell collects students' feedback and

make attempts to address them.


Additional Annex Part II, Annex 70, Campus Property Inventory, p. 117-120;

Additional Annex Part II, Annex 77, Grievance Management Formation, Grievance Management

Cell Minute, p. 136-138

24. Whether a duly formed Institution Management Committee in place?

Yes [√] No[ ], If yes provide the composition of the committee in separate sheet.


Additional Annex Part II, Annex 87, CMC Formation by Campus Assembly, p. 157-160

25. Furnish the following details (in figures) for the last three years:

Particulars Year

2073

Year 2074 Year 2075

Working days of the institution 276 269 280

Working days of the library 276 269 280

Teaching days of the institution 240 237 250

Teaching days set by the university

Books in the library

Journals/Periodicals subscribed by the library

National:

International:

2

1

2

1

2

2

Computers in the institution

Research projects completed and their total outlay - - -

Teachers who have received national recognition for

teaching/research/consultancy

- - -

Teachers who have received international recognition for

teaching/research/consultancy

- - -

Teachers who have attended international seminars 2 2 2

Teachers who were resource persons at national

seminars/ workshops

0 0 0

No. of hours of instruction against the plan (per year or

per semester)

150/165

Note: Please attach the annual calendar of operations of the institution

7


Additional Annex Part II, Annex 75, Academic Calendar, p. 129- 134

26. Give the number of ongoing research projects and their total outlay.

N/A

27. Does the Institution have collaborations/linkages with international institutions?

Yes [√] No[ ], If yes list the MOU signed and furnish the details of active MOU along with important

details of collaborations.

Drabya Shah Multiple Campus and Shoolini University India have signed to promote the following

exchange program.

Exchange of faculty and students

Exchange academic resources

Organizing joint research projects

Organize joint conferences


Additional Annex Part I, Annex 41, MOU with Shoolini University, p. 39

28. Does the management run other educational institutions besides the institution?

Yes [ ] No[√], If yes, give details.

The management has not run other institutions. However, the institute has run school level program

(class eleven and twelve) under National Examination Board currently. The management has

separated the management of the program from fiscal year 2075/76).


Additional Annex Part I, Annex 36, School Level Program Separation Decision, p. 6-11

29. Give details of the resources generated by the institution last year through the following means:

Sources of Funding Amount (NRs.)

UGC/Government grants Rs.35,21,860.53 / 11,83,317

Donations Rs.2,70,024.00

Fund Raising drives

Alumni Association

Research and Consultancy

Fee from Self-financed/initiated courses Rs.29,50,350.00

Fees from regular programs Rs.90,80,255.00

Any other, specify Rs. 5,31,743.86

(Note: This is data of 2075/2076)

8

SECTION TWO: BENCHMARK-WISE INPUTS

9

Criterion-Wise Inputs

Criterion 1: Policy & Procedures

1. Are there clearly defined vision, mission, goals, and objectives of the Institution in

written?

Yes √ No If yes, mention and attach the document.

Yes, the campus has its own written constitution and bylaws, and guidelines that

contain well defined goals and objectives. The campus has prepared its own strategic

plan that has clearly defined its vision, mission, goals, and objectives. Besides this,

the Campus Management Committee also prepares the action plans to the overall

development of the campus every year to translate its vision and mission in practice.

Our Vision

Drabya Shah Multiple Campus aspires to be recognized as a sustainable and

independent center of academic excellence, students' success, and service to the

community.

Our Mission

Drabya Shah Multiple Campus has a mission to develop broadly educated, highly skilled and adaptable citizens to be successful in career that significantly

contribute to the community they serve, locally, nationally and globally by

imparting collaboration, communication, research skills along with relevant

knowledge and professional skill. Goals

To strengthen and extend academic program

To promote research culture

To support professional development of faculties and staff

To upgrade physical facilities and infrastructure

To provide support and incentive for students

To achieve systematic institutional reform and good governance

To collaborate with national and international institution for institutional

development.

The objectives and strategies and action plan are defined in the strategic plan. For

further details, please refer to:

volume 1, Annex 3, Strategic Plan 2015- 2020, p.23-29

2. Are there clearly defined plans, programs and strategies to achieve its specific

goals and objectives?

Yes √ No If yes, mention and attach the document.

Yes, the campus has strategic plan which specifies plans and programs of the

10

institution to achieve its goals and objectives. The annual calendar and operational

calendar are developed based on the strategic plan to produce highly competent

graduates by enhancing the quality of teaching learning process with the necessary

arrangements.


volume 1, Annex 3, Strategic Plan 2015-2020, p.13-50

3. Are there duly formed organizational structures where the policies of the Institution

are formulated, reflected, reviewed and updated?

Yes √ No If yes, mention the organizational chart and member positions.

Yes, Campus Assembly (CA), The Campus Management Committee (CMC) and

Academic Council (AC) are responsible committees for formulation and update of

the policy of the institution. Campus Assembly, as the supreme body of the

organization structure, has a wider participation of the stakeholders. The founders of

the campus, educationists, businesspersons, parents, teachers, student's

representatives, representative of government bodies and donors are the members of

the campus assembly. It has General Assembly every year and approves annual

report, audit report and major policy level decisions.

The assembly elects the campus management committee for three years' tenure

with 19 members, which is mainly responsible to formulate, regulate and update

plans and policies of campus.

Academic council, formed with academic leaders of the institution, assists to

formulate and implement campus's plan and policies. The clear stratification and

accountability of these wings have been presented on organization structure chart of

the campus.


volume 1, Annex 3, Organizational structure, strategic plan, p.16

volume 1, Annex 4, Campus Constitution, p.51- 59

volume 1, Annex 4, Campus Administration Bylaws p. 60-77

4. Has the Institution adopted any mechanism/process for internal quality monitoring

and checks?

Yes √ No Justify with supporting documents.

Yes, to monitor and check the internal quality of the campus, CMC has formed

Internal Quality Assurance Committee (IQAC). There was also Internal Quality

Management Committee which has been recently merged with IQAC. The IQAC

provides directions to conduct quality enhancement initiatives i.e. remedial classes,

workshops, seminar, training etc.


volume 1, Annex 5, Internal Quality Management, p. 130

Additional Annex Part II, Annex 62, Exam Preparation and Orientation, p. 85-91

Additional Annex Part II, Annex 85, IQAC Minute, p. 154-155

5. Is there any document of the institution to specify the job responsibilities of

11

departments, units and individuals?

Yes √ No If yes, give details/reference

Yes, the campus constitution and bylaws have clearly defined job responsibilities

of each department, unit and individuals of the campus. The Academic Council

also defines and specifies the job responsibilities of department, units and

individuals which have not been defined in the campus constitution.


volume 1, Annex 4, Campus Administration Bylaws, p.60-77

6. Is there any defined and written scheme to evaluate the pre-defined job

responsibilities of departments, units and individual staff?

Yes √ No If yes, produce those schemes and examples of some practices.

Yes, provision of performance appraisal form has been stated in Campus Service

Bylaws.


volume 1, Annex 4, Faculty Performance Evaluation, p. 78

volume 1, Annex 4, Recruitment Bylaws, p. 102-114

volume 1, Annex 4, Performance Appraisal Form, p. 109-110

7. Does the institution have strategic plan and action plan emphasizing on team work

and participatory decision making and a scheme for information sharing?

Yes √ No If yes, give details.

Yes, to facilitate teamwork, wider participatory decision making and information

sharing process, the campus has redesigned institutional structure with several wings

with specific job description and operational guidelines. Campus Assembly, which

is formed with representation of founders, educationists, academic leaders,

businessperson, ex-students, and parents, makes major policy level decision.

Campus Assembly forms 19 members Campus Management Committee, which is

responsible for overall functioning of the institution. There are other wings like

academic council, departments and cells which make decision in participatory

approach. The committee members are communicated about the meeting to ensure

wider participation.


volume 1, Annex 3, Strategic Plan p. 13-50

volume 1, Annex 4, Campus Bylaws, p.60-77

Additional Annex Part II, Annex 69, Committees of DMC, p. 110-116

8. Does the institution have program(s) to strengthen the regular academic programs

through other self-sustaining programs/courses and others?


Yes, the campus has run class eleven and twelve.

12


volume 1, Annex 1, HSEB Affiliation Letter, p. 8

9. Are there any formal provisions under which the institution brings “stakeholders or

community feed backs and orientation” in its activities?

Yes √ No If yes, give details

Yes, there is the provision of annual day function in which the representative of

various sectors and committees come up with necessary feedback and orientation

for quality enhancement of the campus. The university official/representatives,

founders, and members of Campus Management Committee, parents, students and

their guardians and common people participate campus day on Bhadra 8. They

provide feedbacks in different aspects of the institution for its overall development.

They are informed every activities of campus in the function. The campus has

Public Information Cell that obtains feedback from the stakeholders. It also obtains

feedback from the parents and students through the opinion survey taken. Public

information committee/cell analyzes the inputs from the stakeholders and report to

concerned bodies to take the necessary action. Besides this, campus has setup a

Suggestion Box in the campus premises through with the campus receives feed

backs from parents, teachers, students, Alumni members and work according to

their suggestion.


volume 2, Annex 7, Feedback from Stakeholders, p. 6

volume 2, Annex 7, Minute of Campus Annual Day, p. 7-8

volume 2, Annex 7, Feedback from Stakeholders, p. 9-12

Additional Annex Part II, Annex 77, Grievance Management Cell Minute, p.

136-138

10. Were any committees/external agencies appointed during the last three years to

improve the organization and management?

Yes No √ If yes, what were the recommendations?

Self-Assessment Team (SAT) is working to assess the organization and provide

input for better management of the institution. The SAT makes recommendation to

the campus administration. IQAC is supervising and guiding quality enhancement

initiatives of the campus. Besides this, the campus has appointed Mr. Prakash

Acharya as a technical consultant for library management. He visited the campus

with his team and guided the assistant librarian and the campus administration to run

a fully automated library.

o For further details, please refer to:

volume 1, Annex 5, SAT Recommendation to Campus Administration, p. 130

Additional Annex Part II, Annex 85, Minute of IQAC Activities, p. 154-155

Additional Annex Part II, Annex 61, Photos of on the Job Training of the Librarian, P.

84

13

11. Are the students involved in institution management system and quality assurance?


Yes, students are represented in various committees of the campus. Students are

represented in campus management committee, scholarship committee, and

women cell and student quality circle.


Additional Annex Part II, Annex 69, Committees of DMC, CMC, Library

Management, SQC, Girls Friendly, Scholarship Recommendation Committee,

p. 110-116

Additional Annex Part II, Annex 86, Student Representation on Scholarship

Committee, p. 156

12. Has there been an academic audit? Justify it.

a .by the university

b. by the Institution

c. Please attach the copies.

IQAC has decided to conduct academic audit recently to review teaching learning,

research activities and library management.


Additional Annex Part II, Annex 85, IQAC Minute, p. 154-155

13. Is there any specific mechanism to combine teaching and research?


Yes, the campus has formed Research Management Cell (RMC). It frequently

conducts orientation class to support in project work, research workshop, report

writing etc. It has setup a mini library to support in research work. A proposal to

conduct Journal Article Writing Workshop has been approved. It also publishes

Journal to combine research and teaching.


volume 4, Annex 32, Minute of Research and Publication Committee, Minute of

Report Writing Workshop, Minute of Students' Attendance, p. 4-11

Additional Annex Part II, Annex 57, Photos of the Journal of DMC Cover Page, p.

78

14. Have you observed any positive outcomes of combination of teaching and research?


Yes, the combination of teaching and research has several positive impacts on

students' performance. The students have learned collaboration, communication,

leadership, presentation, computer skills along with content knowledge. Students of

A. Ed get practical exposure to teaching field with practicum. The students of BBS

go to banks, cooperatives and other financial institution for conducting project work

14

which provide them the experience of these field which help them to have better

understanding of the job work in the field. B.Ed. students also go to the community

to conduct field work which strength their theoretical and practical work

experiences.


volume 2, Annex 9, Student's Experience on Doing Research Activity, p. 36

Additional Annex Part II, Annex 82, Findings of Tracer Study Report, p.146-

148

15. Provide institution specific other innovations which have contributed to its growth

and development.

DMC, as a community campus, has been collaborating with several institution and

organization for its institutional growth and development. Scholarship and

professional development funds have been created with the donation from national

and international donors. Rastriya Banijya Bank contributed to set up first aid room.

FNCCI Gorkha contributed a multimedia projector to increase the use of ICT in

education. Ex-students handed computers for increasing students' access to

information and communication technology. Recently, the campus has signed MOU

with Gorkha Municipality and Ward No. 9 of same municipality to develop

infrastructure for better teaching and learning.

For further details, please refer to

volume 2, Annex 20, Ganesh Raj Wanta Scholarship Fund Letter, Bishnu Devi

Wanta Scholarship Fund Letter, p. 88-89

Additional Annex Part II, Annex 54, First Aid Room Photo p. 75,

Additional Annex Part II, Annex 55, Photos of the Furniture Donated by Student

Alumni, P. 76

Additional Annex Part II, Annex 81, MOU with Gorkha Municipality, p.144-

145

15

Criterion 2: Curricular Aspects

16. Is there any provision for ensuring consistency of teaching and learning with

academic goals and objectives of the institution?

Yes, the campus has clearly defined its vision, mission, goals and objectives. The

campus has a mission to develop broadly educated, highly skilled and adaptable

citizen to be successful in career that significantly contribute to the community they

serve, locally, nationally and globally by imparting collaboration, communication,

research skills along with relevant knowledge and professional skill using modern

technology.

To meet this mission, the campus has set the clear academic goals and objectives.

IQAC has been formed and functionalized to ensure consistency of teaching and

learning with academic goals and objectives of the institution. Faculties are teaching

with lesson plan and increasing the use of ICT in teaching learning process. Regular

meeting of departments, committees and units are conducted to meet the academic

goals and objectives. Besides, field visits, research activities, report writing, proposal

writings are frequently conducted to apply theory into practice


volume 2, Annex 9, Extra Curricular Activities, Picnic Letter, Teaching

Practice Letter, Guest Lecturer, Internal Test Question, Minute of Education

Department to Collect Student Feedback for Improving Teaching Learning,

Orientation Class, Photos of Sports Activities, Poetry Citation, Plantation and

Sanitation Activities, Quiz Contest, Students Thesis Writing, Project Work

Report, Orientation to Thesis Writing, p. 19-40

17. Are the programs flexible enough to offer the students the following benefits?

a. Time frame matching students’ convenience. [√]

b. Horizontal mobility. [√]

c. Elective options. [√]

Yes, the campus offers BA, BBS, B. Ed, and MBS programs in the morning shift.

The shifts are chosen to address the employability of students. Some of the students

are employed. Morning and evening shift are suitable for them to combine work and

study.

Students are allowed to change their faculty if academic criteria permit. Students are

also allowed to change their specializations. Students have options to choose

courses. Campus offers wide range of elective subjects in different programs.


Volume 2, Annex 25, Campus Publication, Campus Prospectus, p. 99-118

18. Indicate the efforts to promote general/ transferable skills among students such as:

(0.5x5=2.5)

a. Capacity to learn. [√]

b. Communication skills. [√]

c. Numerical skills [√]

16

d. Use of information technology. [√]

e. Work of part of team and independently. [√]

The campus has made several efforts to promote transferable skills among students as

follows.

Capacity to Learn: To develop the learning capacity of the students, the campus has

facilitated the students through library, audio visual aids, online learning, workshop,

quiz, research and so on.


volume 2, Annex 9, Extracurricular Activities, Guest lecturer, Sanitation Work in

the Community, Sports, Plantation, Thesis, P. 19-40

volume 2, Annex 10, Audio Visual Class, p. 41

Communication Skills: Communication skills are enhanced by focusing on

discussion, students' presentation, essay writing and poetry citation contest.


volume 2, Annex 9, Poetry Citation, p. 34

Additional Annex Part II, Annex 56, Slides of Student's Presentation, p. 77

Numerical Skills: Numerical skills are promoted through graphs, charts, bills,

receipts, data analysis in research writing etc.


volume 2, Annex 9, Project Work Report, p. 39

Use of information technology is encouraged by means of e-mail, internet,

PowerPoint, Facebook group, google class etc.


volume 2, Annex 10; Audio Visual Class with Multimedia Projector, p. 41

Work as a part of a team and independently: Work as a part of a team and

independently is practiced through sports, debates, and workshop, sanitation,

plantation and quiz programs in the campus.


volume 2, Annex 9, Sport Activities, Photos of Planation and Sanitation, p.

30-33

19. Are there any additional focused programs and electives offered by the institution?

Yes, the campus offers range of elective subjects such as Project Management,

Accountancy, Finance, Banking, Marketing, and Taxation for management students,

English for Mass communication, Literature for Language Development, Population

Education and Classroom Instruction are offered for education students. Similarly,

Sociology, Economics, Rural Development and English Literature are offered for

student of Humanities and Social Science.

Besides these, the campus has recently conducted Teaching License Exam

Preparation Course for the students of B.Ed. program.

17


volume 2, Annex 25, Prospectus with Elective Subjects, p. 109

Additional Annex Part II, Annex 65, Academic Council Decision to Run

Teaching License Exam Preparation Class, p. 99-100

20. Has the institution taken any initiative to contribute/feedback to curriculum of the

university? Give evidence with the example of last 4-5 years.

Yes, the faculties of the campus have been participating in the seminar and new

course orientation programs conducted by the university departments to provide

feedback to the curriculum of the university. Campus faculties provide the

institutional as well as their individual suggestions and feedbacks to the curriculum

enhancement and enrichment through these forums.


Additional Annex Part II, Annex 76, Ramana Letter for Curriculum Seminar,

p. 135

21. Is there any mechanism to obtain feedback from academic peers and employers?

Yes, the campus collects feedback from academic peers from different institution

through websites, email, Facebook, suggestion box and visitors book. Their

feedbacks are recorded in the visitor books, too. Apart from this, the campus

conducts meetings with parents and community stakeholders to obtain feedback.


Additional Annex Part II, Annex 53, Feedback from Peers, p. 72

Additional Annex Part II, Annex 53, Feedback Recorded on Visitors' Book,

p. 73

Additional Annex Part II, Annex 53, Feedback from UGC Official, p. 74

Additional Annex Part II, Annex 77, Minute of Grievance Re-Address Cell,

p. 138

22. Give details of institution-industry-neighborhood if any?

There is high demand of qualified human resources in teaching and banking sectors

in the locality of the campus. The campus is satisfying the need of community with

its B. Ed, BBS, MBS and MA programs. The campus has been able to fulfill the

demand of qualified teachers in different secondary schools of the district with its

MA Nepali and MBS program.

The local schools provide opportunity to conduct practice teaching in their school

which provides them opportunities to gain practical knowledge and skills. Students

get internship opportunity in the banks. The campus has got opportunity to impart

practical knowledge from neighborhood industries. These industries have been

recruiting human resources produced from the campus.


volume 2, Annex 8, College Industry-Neighborhood Contract, p. 13-15

volume 2, Annex 8, Practice Teaching Contract, p. 16-18

18

Additional Annex Part II, Annex 92, MOU with Banks for Internship, p. 168-

171

23. Does the institution inculcate civic responsibilities among the students? Give Brief

explanation in terms of activities.

Yes, the campus conducts several programs to inculcate civic responsibilities

among the students in association with different NGO's, INGO's and governmental

institutions. The campus has frequently conducted Plantation, AIDS awareness,

Drug awareness, rescue operation orientation during natural disaster and sanitation

programs.


volume 2, Annex 9, Photos of Plantation and Sanitation Program, p. 31-32

volume 2, Annex 17, Donation for Value Based Education, Reception of Value

Based Education, p. 76-77

Additional Annex Part II, Annex 67, Sanitation Campaign, p. 102-103

Additional Annex Part II, Annex 88, Photos of Traffic Awareness Program, p.

161

24. What are the efforts of institution towards all round personality development of the

learners? Give brief explanation in terms of activities.

The campus conducts wide range of extra-curricular activities in addition to regular

academic activities. Some of the activities are Quiz, Debate, Discussion,

Presentation, Seminar, Workshop, Sports, Poetry Citation and Essay Writing.

Students are encouraged to publish their writing in campus souvenir and Free

Students Union's publication. These activities are becoming very effective to

develop the all-round personality of the learners.



volume 2, Annex 9, Extracurricular Activities, Guest Lecturer, Sanitation Work

in the Community, Sports, Plantation, Thesis, p. 19-40

25. What are the practices of the institution to impart moral and value based education?

Give example of some practices.

To impart moral and value based education, the campus has set up the code of

conducts for students, teachers and staffs. Code of conducts for the students are

written at campus entrance and on prospectus. Students are counseled if they are

not found following the code of conducts properly. Campus runs drug awareness,

and traffic awareness program jointly with District Police Office. Students are

encouraged to collect fund to support flood victims, poor and needy people.


volume 2, Annex 17, Request Letter to Campus to Run Value Based Education,

p. 77

19

Criterion 3: Teaching Learning and Evaluation

26. Which of the following methods do you apply in admitting new graduate select?

Select as many as apply.

a. Through academic records [√]

b. Through written entrance tests [ √]

c. Through group discussion [√]

d. Through interviews [√]

e. Through contribution of all [√]

In order to enroll new graduate in MBS level, the campus conducts CMAT exam as

provisioned by Tribhuvan University, Dean Office of respective faculties. In

bachelor level, the applicants' academic records are assessed as the admission criteria

that are specified by Tribhuvan University. If the applicants meet those criteria as

specified by the university, the applicants sit for informal interviews. If the

applicants satisfy the institution’s expectation, they join for the particular program.

Then, s/he is admitted.


Additional Annex Part I, Annex 42, Score Sheet of MBS Entrance Test, p. 40

27. Is there a provision for assessing students’ needs and aptitudes for a course?

Yes, there is the provision for assessing students' needs and interests. Students are

provided an orientation class at the beginning of new academic year. Students decide

which program to choose after reviewing the requirements of the program specified

by the university and their personal interest in the educational program.


Additional Annex Part II, Annex 58, Minute of Formal Orientation Class, p.79-

80

28. Does the institution provide bridge/remedial course to the academically weak and

disadvantage students?

Yes, the campus conducts the bridge class for those students who want to appear in

Teachers' License Exam run by Teacher Service Commission, and remedial classes

to the educationally disadvantaged or weak students after evaluating their

performance in internal examination.


Additional Annex Part I, Annex 43, Remedial Class Decision Notice, p. 41-

42

Additional Annex Part II, Annex 59, Remedial Class Notice and Students'

Attendance in Remedial Class, p. 81-82

20

29. Does the institution encourage the teachers to make a teaching plan?

Yes, the campus encourages and guides the teachers to prepare annual teaching plan.

The campus administration prepares academic calendar. Subject teachers prepare

teaching plan.


Additional Annex Part 1, Annex 37, Lesson Plan, p. 12

Additional Annex Part II, Annex 64, Minute of the Department to Use ICT in

Teaching Learning, p. 94-98

30. Are syllabi in harmony with the academic/teaching calendar?

Yes, the syllabi of the institution are in harmony of the academic calendar. Campus

prepares academic calendar and all subject teachers prepare annual teaching plan.

Progress of teaching learning activities are reviewed in the meeting of the

department and necessary steps are taken to adjust class schedule. However, not all

syllabi are in harmony according to teaching schedule. Classes are conducted 15

days prior to the final exam and classes are conducted on holidays in case the course

requirements are not met.


Additional Annex Part II, Annex 75, Academic Calendar, p.129-134

31. How does the institution supplement the lecture method of teaching with other

teaching methods with specific weight in terms of hours? (Directed studies,

assignment, presentations) Produce some examples.

Besides lecture method, the campus practices student-centered teaching- learning

method. About 25% teaching hour is used with other methods. Regular class

teaching is supplemented with demonstration, presentation, audio-visual

presentation, assignment, seminar and so on. Students are oriented to the practical

assignment. They form group, prepare reports presentation and take part in seminar,

workshop.



volume 2, Annex 9, Extra-Curricular Activities, Guest lecturer, Poetry Citation,

p. 19-35

Additional Annex Part II, Annex 56, Slides of Student's Presentation, p. 77

Additional Annex Part II, Annex 83, Students interaction with Guest lecture

(Attendance) ,p.149.

32. Is there a facility to prepare audio-visual and other teaching aids?

Yes, the campus has 3 laptops, 8 multimedia projectors, and 7 desk top computers

for visual presentation. Teachers can record visual with camera or download visual

from Internet. It also has printer, photocopiers and loudspeakers. The details of the

equipment are given in campus inventory.


Additional Annex Part II, Annex 70, Campus Property Inventory, p. 117-120

21

33. Furnish the following for the last two years.

Particular Year 2074/75 Year 2075/76

Teaching days per semester

or per year against the requirement.

170/165 175/165

Working days per week against the requirement

6/6 6/6

Work load per week (for full time teachers)

24 24

Work load per week (for part time teachers)

12 12

Ratio of full-time teachers to part-time teachers

15:10 15:12

Ratio of teaching staff to

non-teaching staff

15:6 15:8

Percentage of classes taught by full-time faculty

77% 80%

No of visiting professors/practitioners

- -

34. Are the students oriented to the program, evaluation system, code of conduct other

relevant institutional provisions and requirements? If yes give evidence.

Yes, the campus provides prospectus and brochure of campus programs to the

prospective students when they contact admission office. They can find program

details, evaluation system, code of conduct, scholarship, library information etc. The

campus conducts formal orientation class before commencing regular class for the

students. The students are also oriented to take unit test, terminal exam and final

exam formally.


volume 2, Annex 25, Campus Prospectus, p. 105-112

Additional Annex Part II, Annex 58, Minute of Formal Orientation Class, p. 79-

80

Additional Annex Part II, Annex 88, Code of Conduct for Students, p. 162

35. Does the institution monitor the overall performance of students periodically?

Yes, the campus monitors overall performance of the students on the basis of their

past academic records and interviews. Their performances are evaluated on the

basis of class tests and internal tests' result.


volume 2, Annex 9, Internal Test Question, p. 26-27

22

36. In case of new appointment of the teaching faculty made the institution itself, select

among the following funding criteria that are evidential in your institution.

Vacan

cy

Catego

ry

Operational

Mechanism

Job

Advertise

m ent

Selection

committee

Formation

Examination

by Selection

Committee

Evaluation of

Demo Class

Interview

by selection

Committee

Job Contract

Through Formal

Appointment Letter

Self- Vacancies The Written and The selection The The selection

funded are selection oral Committee selection Committee published Committee examination conducts Committee recommends on

campus is formed s are demonstration conducts permanent and

notice by the conducted n classes of interviews temporary board/new

s campus the candidates according teaching and

paper management on the basis of to the non-teaching predetermine predetermin

e staffs, Campus

committee d criteria ned criteria management as committee mentioned recruit them in the through formal campus appointment

constitution letters

Governm

ent

funded


volume 2, Annex 25, Vacancy Announcement, p.115

37. Provide the following information in number about the teaching staff recruited

during the last two years.

Teaching staff recruited from 75/76

the same region where it operates 1 the other regions

Same institution 1 Other institution


Additional Annex Part I, Annex 52, Teaching Staff Recruitment, p. 75

38. Does the institution have the freedom and the resource to appoint and pay

temporary/ad hoc teaching staff? Are such provisions defined in the institution

act/board decision-minute?

Yes [√] No [ ] if yes, give details of their salary structure and other benefits. Yes,

campus has freedom to recruit temporary and permanent teachers. Part time

teacher are paid according to number of periods they teach. Contract teachers are

paid on the basis of their terms of contract.


volume 1, Annex 4, Campus Service Bylaws, p.102-114

23

39. Number of teaching staff who have attended seminars/conferences/workshops as

participant/resource persons in the last two years.

Participants Resource persons Organizer

Institutional Level 25 - -

National Level 4 - -

International level 3 - -


Additional Annex Part II, Annex 79, Attendance of Faculty on Research

Workshop, p. 140

40. Does the institution follow the self-appraisal method to evaluate the performance of

the faculty in teaching, research and extension program?

Yes [√] No [ ] if yes, how are teachers encouraged to use the feedbacks? Provide

justification.

Yes, DMC encourages faculties to self-evaluate their performance and get feedback

from the students. Teachers reflect on their performance and make plan to improve.

The report of result analysis is discussed in meeting. Every faculty evaluates his or

her performance. They are encouraged to prepare their improvement plan based on

the result analysis.


Additional Annex Part II, Annex 64, Result Analysis Minute, p.98

41. Does the institution follow any other teacher performance appraisal method?

Yes [√] No [ ] if yes, give details of same and state how the result of the appraisal

is used.

Yes, the institution has developed the criteria to award the teachers on the basis of result and work performance apart from regular appraisal. Head of Departments

evaluate performance of faculty within department.


volume 1, Annex 4, Recruitment Bylaws, p. 102-114

42. Does the institution collect student evaluation on institution experience?

Yes [√] No [ ] if yes, what is the significant feedback from students and how has

it been used?

Yes, the campus collects students' feedbacks on intuitional experience and their

views on improvement initiatives on tracer study report. Campus had collected

students' feedback to formulate strategic plan.

Students provide feedback on teaching methodology, quality of facilities etc.

Their feedback has been used to plan improvement initiatives during interaction

24

among faculties and students in SQC meeting. Teacher Performance Evaluation

form has been developed, and the institution collects student's evaluation on faculty

performance.


volume 2, Annex 13, Student Feedback on Strategic Plan, p. 53-55

volume 2, Annex21, Tracer Study Questionnaire, p. 90

Additional Annex Part I, Annex 35, SQC Minute, p. 1-5

Additional Annex Part I, Annex 44, Tracer Study Report, p. 43

Additional Annex Part II, Annex 60, Students Feedback Form, p. 83

43. Does the institution conduct refresher courses/seminar conferences/ symposia/

workshops/ programs for J?

Yes [√] No [ ] if yes, give details.

Yes, DMC frequently conducts refresher seminar and workshop for the faculty

development. The campus also encourages faculties to take part in conferences,

training and seminar. Workshop on Data Analysis was conducted in 2019. All the

faculties and staff of the campus participated in the works shop.

DMC has a separate fund for faculty development created by the support of some

doner.


Annex Volume 1, faculty development initiatives , p 42 and p. 45

Additional Annex Volume Part I, Annex 46, Attendance on workshop p.57

Volume I. Annex 11 , Thanks letter to Donar,p.42

Additional Annex Part II, Annex 76, Ramana Letter of Curriculum Seminar, p.

135

Additional Annex Part II, Annex 79, Workshop Participant Attendance, p.140

44. Give details faculty development programs and the number of teachers who

benefited out of them, during the last two years.

SN. no

Name of faculty

development program

No of beneficiaries

1. International conference attendance

2

2. Paper presentation 1

3. Work shop attendance 25

4. Seminar 3

6. Resource person/ trainer 1

45. Furnish information about notable innovations in teaching.

The campus encourages faculties to utilize internet facilities available in the campus.

25

Faculties use slides for presentation and conduct technology enhanced project work

using computer lab. Students use internet to complete their project. They prepare

power point presentation and present for the class. Such project combines content

knowledge, computer technology, communication skills, social skills along with

presentation skills etc. It promotes learner's autonomy and increases active

participation in class. Campus identifies guest lecturer who can provide practical

experience to the learners and conducts guest lecturer classes.


volume 2, Annex 9, Students Attendance on Guest Lecturer, p. 22-25

Additional Annex Part II, Annex 56, Student' Presentation, p. 77

46. What are the national and international linkages established for teaching and/or

research?

The campus has linked with university grants commission which supports to conduct

research trainings. The campus has formed an International Relation Committee to

establish relationship with international institution. Campus has signed MOU with

Gorkha Municipality to improve its teaching learning environment. It has signed

MOU with Banks for providing Internship opportunities for the students. Similarly,

it has signed MOU with Gorrakhkali Cooperative for conducting research and other

program. The campus has signed MOU with Sooloni University, India to establish

international linkage.


volume 2, Annex 14, HERP Contract with UGC, Nepal, Contract with NGO/

Care Nepal, Rotary Club of Gorkha, Letter to Aadikavi Bhanubhakta M.

Campus, Damauli, Massey Uuiversity, Neuziland p. 61-70

Additional Annex Part I, Annex 41, MOU with Soolini University, p. 39

Additional Annex Part II, Annex 81, MOU with Gorkha Municipality, p.144-145

Additional Annex Part II, Annex 92, MOU with Banks for Internship, p. 168-

171

Additional Annex Part II, Annex 94, MOU with Gorkahkali Cooperative, p. 173

26

Criterion 4: Research, Consultancy and Extension

47. Research budget of the institution in % of total operating budget. (1)

The campus has allocated 5.02% research budget for the FY. 2076/2077 from its total

annual budget. It has been approved by board meeting of campus management

committee.


Additional Annex Part I, Annex 39, Budget Sheet, p. 25-37

48. How does the institution promote research? (1)

Encourage PG students doing project work [√]

Teachers are given study leave [√]

Teachers provide with seed money [ ]

Provision of research committee [√]

Adjustment in teaching load/ schedule [√] Encourage PG students doing project work:

Post graduate students are encouraged to write dissertation. The campus conducts

orientation and workshop for the faculties and students.


volume 4, Annex 32, Research and Publication Committee Minute, p. 4-11

volume 2, Annex 9, Students Thesis Writing, Project Work Report, p. 38-39

Additional Annex Part II, Annex 80, Research Activities of Students, p. 141-

143

Teachers are given study leave:

The campus has provision of study leave.


volume 1, Annex 4, Campus Service (Recruitment /Promotion) Bylaws 2071, 102-

114

Teachers provide with seed money:

The budget has been allocated for research activities.


Additional Annex Part I, Annex 39, Budget 2076/77, p. 25-37

Provision of research committee: There is research and publication committee.


volume 4, Annex 32, Research and Publication Committee Minute, p. 4-8

Adjustment in teaching load/ schedule

It practices of teaching load/ schedule adjustment to the teachers who engage in

research activities.

27

For further details, please refer to :

Additional Annex Part II, Annex 73, Professional Development

guidelines ,p. 125-126.

49. Is the institution engaged in PhD level programs? (1)

Yes No √ If yes, give details

N/A

50. What percentage of teachers is engaged in active research - guiding research

scholars, operating projects, publishing regularly, etc.? Give details. (0.5)

In the context of research activities, about 20% teachers are engaged actively in

guiding research paper of Master's level. Teachers teaching in M.A. Nepali and MBS

are engaged in guiding students' thesis. Other teachers are guiding students to

conduct research projects at bachelor level. Some faculties are doing further study

and publishing article in peer reviewed international journal. Besides this, more than

60% teachers are involved with operating projects of undergraduate students. And

about 70% teachers are publishing their articles in newspaper and journal.


volume 2, Annex 16 and Additional Annex Part II, Annex 57, Journal of DMC

Cover Photo, p. 73-74 and p. 78

volume 2, Annex 16, Articles Published in International Journal, p. 75

51. Mention the admission status of the M. Phil/PhD graduates in your institution. (0.5)

Level

Enrollment Status Total

Full Time Part Time

MPhil

PhD

52. How many PhDs have been awarded during the last five years? (1)

N/A

53. Does the institution provide financial support to research students? (0.5)

Yes [√] No If yes, give % of financial support from recurring cost.

Yes, the campus has a provision to provide financial support to the students for the

research work. Evaluating the quality of the students' research work, the campus

provides financial incentives to the Masters and Bachelor level students.


28

Additional Annex Part II, Annex 85, IQAC Decision to Award Best Thesis and

Report, p. 154-155

54. Provide details of the ongoing research projects: (0.5)

Total number of projects Project Revenues (in NRs.)

N/A

55. Give details of ongoing research projects funded by external agencies. (0.5)

Funding

agency

Amount

(Rs.)

Duration (Years) Collaboration, if any

N/A

56. Does the institution have research/academic publication? If yes, give details of

publications in the last two years. (0.5)

Yes, DMC has research/academic publication. The campus publishes research

journal annually. Faculties publish academic articles in the Journal of DMC.

Research and Publication Committee is being functionalized to promote research

and publication in the campus.


Additional Annex Part II, Annex 57, Journal of DMC Cover Page, p. 78

57. Does the institution offer consultancy services? (0.5)


Yes, the institution provides different consultancy services through its faculty

members. The faculty members provide the service according to demand of people

and institutions.


volume 2, Annex 12, Consultant Letter, p.51-52

Additional Annex Part II, Annex 74,Faculty involvement in research consultancy work

acknowledgement, p ,127-128

58. Does the institution have a designated person for extension activities? (0.5)

Yes [√] No

Full-time [√]

If yes, indicate the nature of the post as –

Part-time Additional charge

29

Yes, Mr. Ram Chandra Duwadi is designated person for extension activities.


volume 2, Annex 6, Minute of Academic Council, p. 1-4

59. Indicate the extension activities of the institution and its details: (0.5)

Community development [ ]

Training in Disaster Management [ ]

Health and hygiene awareness [√]

Adult education and literacy [ ]

Blood donation camps [ ]

AIDS awareness [√]

Environment awareness [√]

Any other [√]

Environment awareness, sanitation, AIDS awareness are some of the extension

activities conducted by the institution. The campus administration, extra-curricular

activity committee are responsible to organize, co-ordinate and participate in these

activities with the help of teacher, students, NGO's and GO's.


volume 2, Annex 9, Photos of Sport Activities, p. 30-33

volume 2, Annex 17, Donation to Gurukul, p. 76

60. Are there any outreach programs carried out by the institution (for example,

Population Education Club, Adult Education, National Literacy Mission, etc.)?

(0.5)

Yes [√] No N/A.

61. How are students and teachers encouraged to participate in extension activities?

Any defined approaches? (0.5)

As a community campus, DMC has encouraged its faculties and students to involve

in different extension activities. Campus contributes to community initiatives. For

example, campus representatives participate in the program run by the community.

Teachers join in professional and social organizations such as Nepal English

Language Teachers' Association, Rotary Club of Gorkha, Lions Club of Gorkha,

Nepal Heart Foundation etc.


volume 2, Annex 17, Donation to Gurukul, p. 76

Additional Annex Part II, Annex 66 , Faculty Responsibility for teacher training,

p, 101.

62. Does the institution work and plan the extension activities along with NGO’s and

GO’s? Give details of last 3 years. (0.5)

Yes, the institution works and plans the extension activities along with NGO's and

30

GO's. It has conducted plantation and environmental awareness program with the

co-ordination of District Forest Office, Lions Club of Gorkha and Rotary Club of

Gorkha.


Additional Annex Part II, Annex 89, Eye Camp in Collaboration with Lions Club

and Free Student Union, p.163

31

Criterion 5: Infrastructure and Learning Resources

63. Does the institution have a comprehensive master plan indicating the existing

buildings and the projected expansion in the future? (0.5)

The campus had developed a comprehensive master plan and it will update it.

64. a. How does the institution plan to meet the need for augmenting the infrastructure

to keep pace with academic growth? Produce plan, if any. (0.5)

The infrastructure construction committee of the campus prepares plan and strategy

to meet the need for augmenting the infrastructure to keep pace with academic

growth. Then, it is implemented after the approval of campus management

committee.

b. What support facilities are available for conducting the education programmers

in the institution? (0.5)

Laboratory [√]

Library [√]

Others [√]

Give details

The campus has a teaching building, and an administrative building. It has a

separate library building with sufficient text and reference books, a computer lab,

basketball court, table tennis boards and volleyball ground are available

supporting facilities for conducting the education programs in the institution.


Addition Annex Part I1, Annex 70, Campus Property Inventory, 117-120

65. Does the institution have provision for regular maintenance of its infrastructure?

Provide scheme. (0.5)

Yes, the campus has physical infrastructure construction committee. This committee

is responsible for construction and maintenance of the infrastructure. Besides, the

campus has appointed electrician and computer technician for the regular

maintenance of its infrastructure.


Additional Annex Part II, Annex 69, Committees of DMC: Infrastructure

Construction Committee, p.111

Additional Annex Part II, Annex 90, Appointment Letter to Electrician, p. 164-

165

66. How does the institution ensure optimum utilization of its infrastructure facilities?

Produce the plan. (0.5)

The institution has been utilizing its infrastructure on highest level. BA, BBS, B.Ed.

MBS classes are run in morning shift from 6:30 am to 11:15 am. The classes of +2

32

level are run in the day shift. The institution also provides its infrastructure to use

for different external institution such as District Development Committee, District

Education Office and Cooperatives to conduct exam and other programs. Different

Community Forest Consumer Committees and Cooperative Institution frequently

use the campus building, ground and seminar hall to conduct their Annual General

Assembly and other programs.


volume 2, Annex 26, Campus Resources Used by External, p.119

Additional Annex Part II, Annex 78, Request Letter to Use Campus Ground and

Furniture by External Agency, p.139

67. Does the institution encourage use of the academic facilities by external agencies?

(0.5)

Yes [√]No If yes, give clearly defined regulations.

Yes, the campus encourages to use academic facilities by external agencies. The

interested people can get the membership of the campus library. The local

community people can use campus seminar and library hall if they need. The campus

also encourages to its faculty members to provide services as being the resource

persons in different areas. Faculties from other university also publish article in the

Journal of DMC.


Additional Annex Part II, Annex 66, Instructor Appointment Letter for Teacher

Training, p. 101

68. What efforts are made to keep the institution clean, green and pollution free? Give

details (0.5)

The campus is situated inside the green lush. To keep it clean, green and pollution

free, campus administration has been working with different NGOs and GOs. The

campus has developed a garden around silver jubilee monument with the help of the

soldiers of Nepal Army. It has constructed a garden in front of the teaching building.

The institution has conducted plantation program on different occasions by the

facilitation of District Forest Office and Rotary Club of Gorkha. Wastebaskets have

been placed for collecting garbage. The campus has appointed one gardener. The

campus has formed Eco Club to keep the institution clean, green and pollution free.


volume 2, Annex 9, Photos of Plantation and Sanitation Program, p. 31-32

69. Are there computer facilities in the institution that is easily accessible to students

and faculty? (0.5)

Number of computer accessible to the students [√] [12]

Computer accessible to the faculty [√] [12]

Internet accessible to the faculty [√] [2]

Yes, the institution has a separate computer lab with internet facility for the students.

The departments of the campus have been equipped with computers. Faculties use

the laptop for teaching learning process specially to show power point presentation

33

with multimedia projector. Students use free Wi-Fi facility in library periphery either

in their own device or on computer.


Additional Annex Part II, Annex 93, Digital Learning Center in Library, p. 172

70. Give the working hours of the computer center and its access on holidays and off

hours. (0.5)

The official hours of the campus, i.e. from 6:30 am to 4:00 pm are working hours of

the computer center. The center remains closed during holidays and off hours.

Nonetheless, faculty members can use the center in the off hours on the basis of their

need.

71. a. How many departments have computers of their own? Give details. (0.5)

All the departments of the campus have their own computers. Research

Management Cell, Administration, Library and Exam sections also have their

own computers.

b. Does the institution have provisions of internet/intercom/CC TV/other facilities

Give details (0.5?)

Yes, the institution has internet facility. It is available for the teachers,

students and the non- teaching staff. Campus has installed CCTV in the library

section


Additional Annex Part I, Annex 47, Photos of CCTV Installation, p. 58

72. Explain the output of the center in developing computer aided learning packages

in various subjects during the last three years? (0.5)

The teachers and students use computer facility to search textual materials, research

data, and references using computers. Students learn basic computer skills. They

learn web searching and information processing skills. They make presentation. For

example, B. Ed Fourth year students learn practical skills from the computer center.

For further details, please refer to

volume 2, Annex 10, Audiovisual Class and Students' Use of Computer Lab, p.

41

73. Is there any provision for maintaining/updating the computer facilities? Provide the

details of the system. (0.5)

Yes, there is the provision for maintaining/updating the computer facilities in the

institution. The campus has formed an Information Communication Technology

Unit. Mr. Sharan Shrestha, the full time lecturer is coordinator of this unit. The unit

is responsible to give report and recommendations for maintaining/updating

computer facilities. Then, campus administration implements its reports and

recommendations.


Additional Annex Part II, Annex 90, Appointment Letter to Computer Technician,

p.165

Additional Annex Part II, Annex 69, ICT Committee, p. 115

34

74. Does the institution make use of the services of inter-university facilities? (0.5)

Yes, the campus makes use of digital resources available in the websites of different

university. Similarly, the campus uses journal, reports, plan, and policy of other

campuses. Campus collects resources from other campuses and invites faculties of

different universities for the resource persons while conducting workshops. For

example, in the data collection and analysis workshop, Dr. Dirgha Raj Joshi from

Nepal Open University and Dr. Rabindra Ghimire from Pokhara University

facilitated workshop in 2019.


Additional Annex Part II, Annex 79, Workshop Participant Attendance, p.140

75. What are the various health services available to the students, teacher and other staff?

Give details. (0.5)

The campus has a well-managed sick room with the facility of First-Aid service to

the students. It has appointed senior health assistants Mr. Birendra Shrestha and

Ms. Mina Wagle as part time faculties.


volume 2, Annex 28, Student Facilities, p. 121

Additional Annex Part II, Annex 54, Photo of the First Aid Room, p.75

76. What are the physical and infrastructural facilities available in the sports and

physical education center? Give details. (0.5)

Basketball Court, Volleyball ground, T.T. boards, Short-put and other sports

materials are available facilities in the sports and physical education center in the

institutions. The college has included annual extra-curricular activities in its

academic calendar. The students are encouraged to take part in different sports

competition. It also provides course on health and physical education. Mr. Keshab

Raj Regmi, coordinator of extracurricular activity and Free Students Union of the

campus take responsibility to manage sports and physical education activities.


Additional Annex Part II, Annex 70, Campus Property Inventory, p.117-120

77. What are the incentives given to outstanding sports persons? (0.5)

The outstanding sport persons get prize, medal and certificates as incentives for

their assistant and contribution to the institution.


volume 2, Annex 9, Photo of Prize Distribution to Winner Students, p.33

volume 2, Annex 18, Photo of Prize for Winners, p.78

78. Give details of the student participation during the last year at the university,

regional, national and international meets. (1) Participation of students Outcomes

35

3 1

First

Second


Additional Annex Part II, Annex 91, Student Participation in National and

Regional Meet, p. 166-167

79. Give details of the hostel facilities available in the institution? (0.5)

N/A

80. Give details of the facilities for drinking water and toilets. (0.5)

The college has managed the facility of purified drinking water station to the students

and teachers. There are 4 dispensers in the administration and departments' office.

There are 20 toilets altogether. There are 13 toilets for boys and girl's students near

the academic building. The teachers and staff use toilet from administrative building.

The library building has a separate toilet.



Additional Annex Part I, Annex 48 ,Drinking Water Station ,p.59

B. Library as a Learning Resource

Library has a large collection of books in various disciplines. It has textbooks, dictionaries,

thesaurus, and encyclopedias. It has a good collection of English literature. There are journals,

thesis, and reports. It has a regular subscription of four newspapers along one periodical and

one professional magazine. It has a collection of journals. The reference section is open for

members during campus hours. Textbooks and references are regularly updated in the library.


Additional Annex Part II, Annex 63, Textbook and Reference book Bill, p.92-93

81. a. What are the working hours of the library? (0.25)

On working days: from 8:00 am to 3:30 pm.

Prior to examination: from 8:00 am to 3:30 pm.

On holidays : It is closed during public holidays.

b. Does the library provide open-access to students? (0.25)

Yes [√]

No [ ]

Yes, the library provides open-access to students. It is automated using Libra

software system.


Additional Annex Part 1, Annex 40, Library Service Rules and Regulation, p.

38

Additional Annex Part 1, Annex 49, Open Access at Library Photo, p. 60

82. Mention the total collection of documents. (3.5)

Books Total 12,200 Current journals

Nepalese Foreign 2

36

Magazines Reference books

Text books Refereed journals 145

Back volume of Journals E-information resources

CD’s/DVD’s Databases

Online Journals AV resources

Special Collection

Reregistration of Journals is going on the computer software.

83. Give the number of books/journals/periodicals that have been added to institution

library during the last two years and their cost. (1)

2075/076 2074/075

Number Total cost Number Total cost

i. Text book 653 Rs2,54,089 152 Rs.66,058

ii. Other books

iii. Journals

iv. Any others a. Newspaper

International

Magazines

b. National Magazine

10,95

52

Rs10,950

1560

1,095

52

Rs10,950

1,560

84. Mention

I. Total carpet area of the central library (in sq. ft.) 732

II. Total number of departmental libraries 1

III. Average carpet area for the departmental libraries N/A

IV. Sitting Capacity of the library 50

85. Give the organizational structure of the library

i. Total number of staff: 2

a. Professionals (with qualifications):

b. Semi-professionals 1

c. Others 1

ii. Library advisory committee

Give details.

The campus library is named as Pramananda Dhital Library. It is supervised by a

library management committee headed by Mr Goverdhan Acharya. Different

department heads, administration staff, representative of teachers' union, assistant

librarian, representative of FSU are other members of the committee. This

committee carries out overall activities concerned with library enhancement.


Additional Annex Part II, Annex 68, Minute of Library Committee, p. 104-109

Additional Annex Part II, Annex 69, Library Management Committee, p. 111

Volume IV, Library Guidelines, 13-15.

86. Staff development programs for library (0.5)

i. Refresher/ orientation courses attended

ii. Workshops/seminars/conferences attended

37

iii. Other special training programs attended

The assistant librarian Ms. Kamala Bhandari Kunwar got a one-week library training

at the library of Birendra Multiple Campus, Chitwan. Moreover, the library head of

Birendra Multiple Campus Rudra Bahadur Bohora and Computer Operator Prakash

Acharya trained the librarian in the campus on 9th and 10th Falgun 2076.


Additional Annex Part II, Annex 61, On the Job Training for Librarian, p. 84

Additional Annex Part I, Annex 50 Ramana letter of librarian training, p, 61

87. Are the library function automated? (0.5)

𝑌𝑌𝑌 No [ ] If

yes: fully automated[ ] (0.5

Automated √ (0.25)

Name the application software used: Libra

Yes, the library function is fully automated. The campus has installed Libra

software technology in the library. All transactions of books are issued and returned

by barcode reading system. Daily newspapers are also updated in the entry record.


Additional Annex Part II, Annex 61, On the Job Training for Librarian, p. 84

88. What is the percentage of library budget in relation to the total budget of the

institutions? (0.5)

The campus has allocated 1.00 % for year 2076/77 from its total annual budget.


Additional Annex Part 1, Annex 39, Budget 2076/77, p. 25 -37

89. Does the library provide the following services/facilities? (10x 0.1=10)

Yes, the library provides the following facilities:

Circulation services [√]

Maintenance services [√]

Reference/ referral services [√]

Information display and notification services [√]

Photocopying and printing services [√]

User/ Orientation/information Literacy [√]

Internet/ computer assess [√]

Inter-library Loan service [ ]

Networking services [ ]

Power backup facility [√]

90. Furnish the details on the following (to be equally distributed)

i. Average number of books issued/returned per day [25]

ii. Average no. of user visited/ Documents consulted per month [850]

38

iii. Please furnish the information on no. of Log-ins in to the E-library services/ E-

Documents delivered per month [ ]

iv. Ratio of Library books to number of students enrolled 10:1

Some textbooks exceed the number of students. E document service is yet to

start. The library has maintained a log book to record the detail.

39

Criterion 6: Student Support and Guidance

91. Furnish the following details (0.25 x 4 = 1)

• Percentage of regular students appearing for the exam: 88.30

• Dropout rate (Drop out from the course): 11.70

• Progression to further study (Bachelor to Master or Master to M. Phil /Ph.D.):

• Prominent positions held by Alumni: Dr. Rajan Bikram Thapa Deputy

of Director of Nepal Rastra Bank

92. How many students have passed the following examinations in the last five years?

(0.25 x 4 = 1)

• Nepal Civil Services Examinations ......10........

• Other country examination ....................

International level entrance examination................

others ........................

Several students passed in Nepal Civil Service Examination.


Tracer Study Report on Website: https://www.dsmc.edu.np/

93. Does the institution publish its updated prospectus annually? (1)

Yes? (1) No? (0) If yes, what are the contents of the prospectus? (Attach a

copy)

Yes, the campus publishes its updated prospectus annually including the

information like vision, mission, goals, and objectives, introduction of academic

program, teaching faculties, infrastructure and administrative information.


volume 2, Annex 25, Campus Prospectus, p. 105-112

94. What kinds of financial aids are available to students from the government, the

institution, and others? Give details. (0.5)

The campus provides scholarship from its internal resources as well as from the fund

and donation from other organization and individuals.

A number of scholarships are awarded to students by different organization,

individual. For Example, Ganesh Raj Wanta Scholarship, Bishnu Devi Wanta

Scholarship, Hari Maya Scholarship etc. The campus provides scholarship regularly

from its internal resources.


volume 2, Annex 20, Scholarship Fund, p. 88-89

volume 2, Annex 22, Bishnu Devi Onta Scholarship Fund, p. 91

Additional Annex Part I, Annex 45, Scholarship Guidelines, p. 44-56

95. Mention the number of students who have received financial aid during the last two

years. (0.5)

https://www.dsmc.edu.np/

40

SN Financial aid 2075/076 2074/75 Remarks

1 Merit scholarship

2 Merit cum. Means

4 Players

5 Disabled

6 Others (conflict victims/

house wife)

i. Remote ii. Fee waiver

Sixty-seven students got scholar ship and fee waiver in 2075/75 and forty-

four students got such benefits in 2075/76.


Additional Annex Part I, Annex 51, List of Scholarship Recipient, p. 62-63

96. Does the institution have an employment cell and a placement officer who offers

career counseling to students? If yes, give details of the cell and its office.

(0.25x2=0.5)

I. Employment cell: Yes

Role: Provides career counseling servicing, informs the students about job

opportunities, and helps them in job placement. It also collects feedback

from employers.


Additional Annex Part II, Annex 72, Attendance of Orientation about

Banking, p. 123-124

II. Placement Officer:

Mr. Anjan Basnyat has been appointed as Placement Officer.

97. Do teachers participate in academic and personal counseling? (0.5)

Yes? No? If yes, give details as to how they are involved.

Yes, teachers participate in academic and personal counseling informally. Students

visit teachers in departments and seek guidance program and elective subject

selection, in practical report preparation, final examination preparation, public

service examination, and career options. The teachers provide them counseling.


Additional Annex Part 1, Annex 35, Minute of Students Counselling, p.1-5

98. How many students were employed through placement service during the last year?

(1) UG Std. PG stud. Research scholars

1 Local firms. companies

2 International firms/ companies

3 Government

4 Public (semi-government) sector

5 Private sector

41

The Placement cell has been recently formed. Three students have been recently

got job placement in RBB, Gorkha.

99. Does the employment cell motivate the students to seek self-employment? (1)

Yes? No? If yes, how many are self-employed (data may be limited to last 5

years)?

Yes, the employment cell motivates the students to seek self-employment by

providing skill oriented trainings and counselling.


Additional Annex Part II, Annex 72, Attendance of Orientation about Banking,

p. 123-124

100. Does the institution have an Alumni Association? (0.5)

Yes? No? If yes, indicate the activities of Alumni Association.

Yes, the campus formed an Alumni Association. This association has been

supporting to the campus by providing different sources like computer and furniture

and orientation classes.


volume 2, Annex 23, Ex-students Experience Program, p. 93-94

Additional Annex Part I, Annex 52, Alumni Association Minute and Bylaws, p.

64-71

Additional Annex Part II, Annex 55, Photos of Furniture Donated by Students

Alumni, p. 76

101. How the policies and criteria of admission are made clear to perspective students?

The policies and criteria of admission are made clear to perspective students

through website, Facebook, prospectus, counseling, and advertisement in different

media and in personal interview.


volume 2, Annex 25, Campus Brochure, p. 99-100,

,, DMC Prospects, p. 105-112,

Website: https://www.dsmc.edu.np/

102. State the admission policy of the college with regard to international students. (0.5)

N/A

103. What are the support services given to international students? (0.5)

International student service office

special accommodation

induction courses

Socio-cultural activities

Welfare program

Policy clearance

Visa support


42

N/A

104. What are the recreational/leisure time facilities available to students? (1)

Indoor games Yes

Outdoor game Yes

Nature Clubs No

Debate Clubs No

Student Magazines No

Cultural Programs Yes

Audio Video facilities Yes

Literature club Yes



Criterion 7: Information System

105. Is there any cell in the institution to analyze and record various academic data? (2)

Yes? (2) No? (0) If yes, mention how does the cell work along with its

compositions.

Yes. Campus has reformed EMIS Committee to analyze and record various

academic data and appointed Ms. Nirmala Thapa to record and analyze various

academic data. This section is supervised by EMIS cell.

Coordinator: Dharm Jung Thapa

Member: Nakul Thapa

Member: Nirmala Adhikari


volume 2, Annex 27, Staff Appointment Letter, p. 120

106. What are the areas on which such analysis is carried out? (1.5)

Such analysis is carried out in students' enrollment, exam appearance, pass rate,

graduate rate, drop out etc.


Additional Annex Part II, Annex 64, Result Analysis, p. 98

107. How these analyzed data are kept in the institution record? (1)

The analyzed data are saved on computer and paper based filing system. The campus

administration and account section has installed "Systematic" software program in

order to keep the overall institutional record. The record is also published in annual

report.

108. Are this information open to the stakeholders? (1)

Yes? (1) No? (0) if yes, explain how they are disclosed?

43

Yes, the information is disclosed to the students and stake holders through the result

sheet and annual report. Any interested stake holders can access them from EMIS

section. Besides, the information is published in website, disseminated in staff and

academic council meeting and campus assembly.


volume 3, Annex 30, Drabya Deep

Website: https://www.dsmc.edu.np/, Annual Report 2075/76, p. 18-29

109. Are the methods of study and analysis also open to the stakeholders?

(1) Yes? (2) No? (0)

Yes, if any stakeholder wants to know how the analysis is carried out, he/she can

know about it from EMIS section.


Website: https://www.dsmc.edu.np/, Annual Report 2075/76

110. Is there any mechanism to receive comments or feedbacks on the published data?

(1)

Yes? (1) No? (0) If yes, explain how does it happen?

Yes, the campus has a provision to receive feedbacks on the published data through

recently formed, Public Information Cell, which interacts with the stakeholders.

Feedbacks are collected during annual day, campus assembly, the suggestion box

and social networking sites, campus websites. Campus presents annual report and

the participants take part in the discussion. The participants provide feedback on the

publish data. Grievance Redress Cell works to collect feedback and forward

concerned faculty and staff to minimize students' grievances.


Additional Annex Part II, Annex 53, Feedback on Campus Facebook Page, p.

72


136-138

111. What are the impacts of such information system on decision making process? (1.5)

Produce in brief the impact analysis.

Public Information Cell collects feedbacks from stake holders on annual day, in the

meeting of campus assembly and local guardians. This information is used in the

planning for next academic year. Campus has taken initiatives to improve academic,

administrative and infrastructure of the institute. One example of such feedback is

that recently run remedial class to improve students' performance in exam.


Additional Annex Part II, Annex 59, Remedial Class Notice, Students'

Attendance p. 81-82



44

112. Give examples of quality improvements initiated due to the use of information

system. (1)

1

Insufficient sport

facilities

Built basketball, volleyball and badminton court,

TT, shotput for girls and boys, addition of

different sports materials with indoors and outdoors games

2

No internet connection

Two Broadband Internet connection line has

been set up. Administrative building and library

building have Wi-Fi hotspot.

Teachers, staff and students get internet access

for research teaching learning and administrative

work.

3 Lack of photocopy Machine

Installed and students are benefitted

4 Lack of beautiful environment

Gardens have been constructed.

5 Insufficient scholarship The number of scholarship has been increased

6 Canteen was far from the teaching building.

A new canteen has been constructed near the building.

7 Insufficient toilet More toilets have been constructed

8 Problem of

transportation

Campus bus has been managed collaborating

with EX Army Association, Gorkha.

9 Problem of drinking water

Water station has been managed and dispenser has been placed on the each departments.

10 Insufficient books in the library

More reference books and contemporary books, literature books have been added.

11 No Computer Lab Computer lab has been constructed

12 No Projector Eight Projectors have been added and 6

projector has been installed in classroom. 13 No remedial Class Provision of remedial class

14 No Internet and Computer at Library

Internet and Computer for students at library

45

Criterion 8: Public Information

113. Is there public information cell within the intuition? (2.5)

Yes √ No

Yes, the campus has a public information cell. It publishes detail about the

programs offered by the campus and detail about the learning opportunities,

benefits available to the students through the brochure, prospectus, and pamphlets

and website and social media. Besides this, information cell publishes academic

calendar, flex print annual report, audit report etc. In this way, information cell

provides information to the students, parents and other public related to the

campus.


Additional Annex Part II, Annex 84, Decision to Publish Campus News

Bulletin, Annual Report Publication Decision, Decision to Construct Website,

Annual Report for Campus Assembly, p. 150-153

volume 2, Annex 24, Public Information Cell, p. 94-98

114. What are the areas of information published by the cell? (2)

Academic √ (0.5) Administration √ (0.5) Financial (1.0) All (2.0)

Academic information and information related with the administration are

published in posters, brochure, and pamphlets, website by the cell. It includes

information about number of students, academic achievement of the students,

information about exams, scholarships, audit report etc. The financial condition of

the campus is published on campus annual report. The campus disseminate its

academic, administrative, financial information to the public via its websites at


115. Where are these information published? (2)

Newspapers √ (1.0) Magazines √ (1.0) Institutional special magazine


46

dedicated for this √ (2.0)

The information about the campus is published in pamphlets, flex print, brochure,

prospectus, notice board and websites. The campus prepares its annual academic

and financial reports and publish in book form. Some administrative announcement

like vacancy announcement, admission open, and congratulation given to top

students are published in national and local newspaper also. Detail information of

the institution and archival document are published in campus Souvenir. Recent

reports have been published on campus websites https://www.dsmc.edu.np/ .


volume 2, Annex 25, DMC Publication, Campus Brochure, Campus

Calendar, prospectus, Vacancy announcement, p. 99-115

116. How often is this information published? (1)

Yearly √ (1) in 4 years (0)

The campus publishes information every beginning of the academic session on the

local newspaper. Campus publishes souvenir on special occasion like silver jubilee.

However, other publications are regularly published. Websites is regularly

updated.


Website: https://www.dsmc.edu.np/

117. Mention all such publications of last two years (1)

Areas Year 1, place of publication Year 2, place of publication

Academic Journal of DMC

Administrative Academic calendar

Brochure, prospectus,

posters, pamphlets, flex

print, advertisement, Gorkha

Academic calendar Brochure, prospectus, posters,

pamphlets, flex print,

advertisement, Gorkha

Annual Report, Gorkha

Financial Annual Audit Reports Annual report, audit reports

on websites


Additional Annex Part I, Annex 38, Audit Report, p. 13-24

118. Does the cell also collect responses, if any, on the published information? (2)

Yes √ (2) No (0) If yes, give details

Yes, the public information cell collects responses through discussion, interaction

from stakeholders. It also collects response from teachers, parents, students and

other stakeholders on the occasion of campus day. Responses are also collected in



47

suggestion box, electronic media like email and social networking sites like face

book.



136-138,

Additional Annex Part II, Annex 53, Feedback on Campus Facebook Page,

p.72

119. Is there any system to evaluate the impact of public information on quality

improvements? (2)

Yes √ (2) No (0) If yes, how these impacts are measured?

Yes, the campus has policy to evaluate of public information on quality

improvements. The public information cell collects feedback from stakeholders

and forward these to the related department. These feedbacks are implemented by

campus administration in action. However, serious issues of feedback which

campus administration can’t take in action are forwarded to the campus

management committee with recommendation. In this way, necessary and serious

type of feedback is implemented. The campus management committee takes

necessary steps towards the implementation of recommendations.


Additional Annex Part I, Annex 52, Minute of Public Information Cell, p. 72-

74

120. Mention some positive impacts made by the public information practice. (2.5)

The public information practice has made the positive impacts on overall

development of the campus. Some positive impacts are as follows:

Improvement on facilities: The public information practice has collected

important feedback from the stakeholders which has helped the campus to upgrade

physical facilities in the campus.

Provision of Internal Examination: DMC conducts internal examination twice

which help them to prepare for board examination.

Management of Uniform: Based on feedbacks from teachers and government

practice, the campus has managed uniform to faculties and non-teaching staff.

DMC has its own uniform. It has provided specific identity of the intuition and

profession.

Creation of the retirement fund: The campus has created fund for the retired

teachers and non-teaching staff.

Allocation of the budget on research: To enhance research activities, the

campus management committee has allocated budget to publish academic

journal.

Increment of the campus participation in social/community activities: The

48

public information cell has received complaints about limited participation of the

leading campus in social activities. In response to this complaint campus has

increased its participation in social activities like; plantation, AIDs awareness

program, fruit distribution to the patient and teachers' training etc.

Increment of scholarship and participation: In response to complaints about

limited quota for scholarship for students and weak participation of the local,

national, and international community in campus activities, the campus has created

public friendly environment. Now many local, national, and internationally

renowned personalities and GOs & NGOs have increased their participation in

various institutional aspects. Ishwor Raj Onta again has provided scholarship fund

in the mane of his late mother Bishnu Devi Onta. Similarly, Dr. Janice Whipple

provided 8,60,000/- to the enhancement of teachers' performance.

Mr. Narayan Pandey has provided Rs. 200, 000/- for scholarship fund. NMB

bank has decided to provide internship facilities for students of the campus.

Ishower Kaji Maskey has announced to provide Rs. 200,000 for establishing

scholarship fund.

49

Part II

Analysis of the Data

50

A. Preamble

Drabya Shah Multiple Campus (DMC) is not for a profit, non-government intuition

committed to impart quality in higher education in Gorkha district. The Campus has

produced hundreds of qualified graduates working in various sectors both inside and

outside the country. It provides Bachelor and Masters level programs in Management,

Humanities and Education faculties. It was founded in 1985 AD with joint efforts of

educationist, businesspersons, parents, and common people. Representatives of

community manages the campus. The campus is affiliated to Tribhuvan University. It run

academic programs as per the rule of university. However, it is autonomous in its other

aspects.

The campus has frequently extended and modified its program to meet the

changing needs of the community. Three were only 52 students and few teachers. Initially,

the campus ran I.A program in Faculty of Humanities under Tribhuvan University.

Currently, there are 28 teachers, 8 staff and 475 at graduate and post graduate students in

the campus. The campus has been running three programs (BA, B.ED and BBS) at

bachelor level and two programs (MA and MBBS) at Master Level.

Our Motto "Excellence in Higher Education"

Our Vision

Drabya Shah Multiple Campus aspires to be recognized as a sustainable and independent

center of academic excellence, students' success, and service to the community.

Our Mission Drabya Shah Multiple Campus has a mission to develop broadly educated ,highly skilled

and adaptable citizen to be successful in career that significantly contribute to the

community they serve, locally, nationally and globally by imparting collaboration,

communication, research skills along with relevant knowledge and professional skill.

Goals To strengthen and extend academic program

To promote research culture

To support professional development of faculties and staff

To upgrade physical facilities and infrastructure

To provide support and incentive for students.

To achieve systematic institutional reform and good governance

To collaborate with national and international institution for institutional

development.

51

Objectives

Goal no.1 To strengthen and extend academic program

Objectives 1.1

To enhance teaching learning activities cooperating with faculties and students.

1.2 To increase students' active participation in various academic activities and programs.

1.3 To establish students counseling section in the institution.

1.4 To increase the existing result trends of students and increase the number of graduations.

1.5 To strengthen the existing academic programs to address national and international needs.

1.6 To expand the demand based academic programs on the basis of job markets.

Goal no.2 To upgrade physical facilities and infrastructure

Objectives2.1 To repair and update existing facilities and infrastructures.

2.2 To enhance library, seminar hall, sports ground, computer lab,

2.3 To equip the institution with furniture, computers, CCTV

2.4 To upgrade computer lab and ICT based teaching learning mechanism.

2.5 To construct new instructional building, faculties quarters,

campus compound with entry gate, gardening, vehicle parking

stand, Saraswoti temple, protection wall.

2.6 To establish the health & sanitation unit.

2.7 To manage own vehicles.

Goal no.3 To promote research culture

Objectives 3.1 To conduct research methodology trainings such as workshop, orientation, seminar for writing research paper.

3.2 To publish journals.

3.3 To provide mini research grants.

3.4 To provide incentive for writing articles.

3.5 To provide grants for faculties to study M. Phil and Ph. D.

Goal no.4 To support professional development of faculties and staff

Objectives4.1 To conduct the seminar, workshop, research training, report writing training, conference, and interaction among faculties.

4.2 To support further studies for faculties.

4.3 To provide grants for curriculum based text book writing.

4.4 To provide training to strengthen the efficiency of nonteaching staffs required for the HERP & QAA program.

4.5 To strengthen the EMIS section.

4.6 To assist faculties and staff visiting relevant accredited institutions.

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Goal no. 5 To provide support and incentive for students.

Objectives 5.1 To make the provision of scholarship and fee waiver.

5.2 To provide support for field trip, report writing, thesis writing, community survey and research.

5.3 To encourage the students for extracurricular activities.

5.4 To involve the students in various social welfare activities.

5.5 To provide health related services to the students.

Goal no.6 To achieve institutional and systematic reform and good

governance.

Objectives 6.1

To regulate the institutional activities by approved plan and policies.

6.2 To monitor the assigned job description and work division.

6.3 To automatize institutional record in software system.

6.4 To develop transparency of institutional activities.

6.5 To collect feedback from stakeholders.

6.6 To achieve QAA award from UGC.

Goal no.7 To collaborate with national and international institution for

institutional development.

Objective7.1 To establish the relation with national and international

educational institutions.

7.2 To transfer knowledge, skill, technologies, experiences of development with academic and research practices.

7.3 To generate welfare fund for faculties and staffs.

7.4 To search global markets for graduate students for job opportunities.

7.5 To increase support for infrastructural development.

Quality Policy of the Institution Drabya Shah Multiple campus (DMC) is dedicated to provide quality education.

Its' polices and plans are aligned to achieve its mission to produce qualified graduate by

imparting collaboration, communication, research skills along with relevant knowledge

and professional skill. Campus laws and bylaws have made provision to promote quality

of education in the institute. DMC has formulated a five-year strategic plan to translate

quality policy into practice. The vision, mission, goals, objectives of the institution provide

unidirectional guidelines to conduct academic activities.

The campus has formulated and updated policy and procedures to direct its

activities to provide quality education. The targets of the new policies and procedures are

to guide towards the vision, mission, goals, and objectives of the institution. The campus

has the policy to combine research activities and teaching learning to make the student

more practical and creative. Updated polices of the campus have targeted wider

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participation of people from various sectors in decision making process. The provision of

Internal Quality Assurance (IQAC), Academic Council (AC), Research Management Cell

(RMC), Student Quality Circle (SQC) and Public Information Cell (PIC) has been stated

in Academic Administrative Bylaws to ensure the quality education in the institution.

Highlights of the Institution

Drabya Shah Multiple Campus (DMC) is a community campus under the affiliation

of Tribhuvan University. The campus is committed to impart quality in higher education

in Gorkha district. It has been marching towards its vision of 'Center of Academic

Excellence' with the joint efforts of its stakeholders. The campus has its own clearly

defined strategic plan. The mission of the campus is to develop broadly educated, highly

skilled and adaptable citizen to be successful in career with relevant knowledge and

professional skills.

At present DMC offers Bachelor of Business Studies (BBS), Bachelor of Arts

(BA), Bachelor in Education (B.Ed.) and semester based Masters of Business Studies

(MBS) and Masters in Nepali (MA). After the phase out of the Proficiency Certificate

Level (PCL) from TU, the campus is running +2 programme in Humanities, Management

and Education. The total number of students studying in this campus were 430 in the

academic year 2075/76. Out of the total students enrolled in Bachelor Level 75.88% were

girls and 24.12% were boys. Likewise, in Master Level 61.11% were boys and 38.89%

were girls.

Most of the students at DMC are from the places where there is no access of higher

education. The majority of the students' economic condition does not support to join for

higher education, but the scholarship provided by the campus enables them to continue

their higher education. Some of the students are managing their higher study doing part

time jobs. Some of the major highlights of the institution in terms of academic, physical

infrastructure and societal relation aspects are as follows.

Located at peaceful environment on hilltop nearby high way

Easily accessible from highway

Furnished library with updated resources

Rich learning experience with wide range of teaching methods i.e. workshop

project, discussion, fieldtrip, project works etc.

Scholarship for deserving students

Experienced and dedicated faculties

Extracurricular activities for all-round development of students

Community involvement in campus management

Selected for higher education project(HERP) from national competition

Academic Program from Past to Present Drabya Shah Multiple Campus was established in 1985 A. D. Initially, it was

named as Humanities Campus and ran PCL programme (Intermediate in Arts) under

Faculties of Humanities and Social Sciences. Later, it was named as Drabya Shah Multiple

Campus in 1991 A.D. The campus has frequently expanded and modified its academic

program according to needs and the demand of the people and society. . Currently, the

campus has run three graduate level programs- Bachelor in Business Studies (BBS),

Bachelor in Arts (BA), Bachelor in Education (B.Ed.), and two postgraduate level

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Programs-Master in Business Studies (MBS) and Master in Arts (MA, Nepali). The

program that are ran by the campus from past to present can be observed as follows.

S. No

Year Activity Remark

1 1985 IA PCL program under FOH, TU was launched

Phased out in 2009

2 1987 I.Com, PCL program under FOM, TU Phase out 2007

3 1991 B.Com. Bachelor program under FOM, TU Phase out 1997

4 1992 PCL law, Phase out1995

5 1997 3 years BBS 4 years from 2013

6 2000 3 years BA program under, FOH, TU

6 2007 +2 program under HSEB

7 2007 3 years B.ED under FOE, TU

8 2007 2 years Master’s in Nepali, under FOH, TU

9 2014 2 years master program ( MBS) under FOM, TU

Phase Out

10 2018 2 years master program Semester System ( MBS) under FOM, TU

Physical Infrastructure

DMC was established 34 years back from now, but it took a longtime to develop its

physical infrastructure as it has at present. In the initial period, the classes were run in the

buildings of Shakti Secondary School, Gorkha. It did not have its own land and buildings.

In course of time, with joint efforts of its all stakeholders, the campus has got 45 Ropanis

land. Mahalaxmi Secondary School donated 30.00.0 at Laxmibazar, and the campus

purchased 9.8.1.0 and near the campus office. It has two plots of land in Gorkha

Municipality with area of 3.11.3 and 0.6.0.0.

The campus has a teaching building and an administrative building. It has a separate

library building with sufficient text and reference books, a computer lab, basketball court,

table tennis boards and volleyball ground are available supporting facilities for conducting

the education programs in the institution. The institution has been utilizing its

infrastructure on highest level. BA, BBS, B.Ed. and MBS classes are run in morning shift

from 6:30 am to 11:15 am. The classes of +2 level are run in the day shift. The institution

provides its infrastructure to use for different external institutions, too.

The institution has a separate computer lab with internet facility for the students. The

departments of the campus have been equipped with computers. Faculties use the laptops

for teaching-learning process with multimedia projector. Students use free Wi-Fi facility.

The infrastructure construction committee of the campus prepares plan and strategy to

meet the need for augmenting the infrastructure to keep pace with academic growth. Then,

it is implemented after the approval of Campus Management Committee.

Quality Initiatives of the Institution To achieve academic excellence in higher education, DMC has been going through

Quality Accreditation and Assurance (QAA) process under the guidance of QAA Division

of University Grants Commission (UGC) since 2012.To ensure quality education, its

efforts are directed to be accredited soon. DMC has signed MOU with UGC for Higher

Education Reform Project. The campus organization has been restructured with several

departments, committees, unit and cells with specified roles and responsibilities.

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DMC has been conducting various professional development activities for

updating faculties and staff to improve the quality of education in the campus. Every year,

it conducts workshop on research methodology for faculties. Faculties participate in

workshops, conference organized by professional organization and by other higher

education institutes. Faculties use ICT in their classes to offer rich teaching learning

environment to improve the quality of content delivery.

The campus has published two volumes of academic journal. The institution has a

strategic plan and operation calendar to direct all activities in unidirectional way to achieve

goals and objectives to meet its mission. The frequency of seminars and workshops have

increased. One faculty is doing Ph.D. and four faculties are doing M Phil research

activities. Terms of reference of each committee, department, units and faculties have been

specified. Performance evaluation system and research works are aligned with career

development plan. RMC enhances the research culture of the faculties and students.

Students Counseling Cell provides psychological and career counseling to the students.

Departments plan for academic excellence and Internal Quality Assurance Committee

(IQAC) audits overall academic performance to ensure the quality education in the

institution.

Brief Introduction to the Institute Development History

Drabya Shah Multiple Campus (DMC) is the oldest and largest community campus in

Gorkha district. The campus was established in 1985 A.D. under the affiliation of

Tribhuvan University as a community based, non-profit oriented, and non-governmental

institution. Initially, the campus was named as Humanity Campus. It had run I.A program

in Faculty of Humanities under Tribhuvan University. There were only 52 students and

few teachers. The classes were run in the building of Shakti Secondary School in Gorkha

Bazar. Later, the campus was relocated at Laxmibazar obtaining land from Mahalaxmi

Secondary School in 1990. It was named as Drabya Shah Multiple Campus in 1991 A.D.

Initially, the campus was managed by members of founders' board. There were 14 founder

members of the campus, who were educationist, businesspersons, parents, and common

people. The campus did not have its own land and buildings in the starting phase. In the

course of time, with joint efforts of its all stakeholders, the campus owned 45 Ropanis

land. Mahalaxmi Secondary School donated 30.00.0 at Laxmibazar, and the campus

purchased 9.8.1.0 and near the campus office. In 1993, the campus formulated campus

charter. It opened the door for the participation of public in campus management.In 2015,

DMC revised its charter, which has ensured wider participation of public in campus

management and decision making process.

DMC has been playing a leading role in the higher education of this region since its

inception. It has already produced thousands of qualified graduates serving in various

sector both inside and outside the country. The campus has frequently extended and

modified its academic programs to meet the changing needs of community. Currently, the

campus has run three graduate level programs- Bachelor in Business Studies (BBS),

Bachelor in Arts (BA), Bachelor in Education (B.Ed.), and two post-graduate level

Programs; Master in Business Studies (MBS) and Master in Arts (MA, Nepali). The

campus is committed to impart quality in higher education in Gorkha district. It has been

marching towards its vision of 'Center of Academic Excellence' with the joint efforts of its

stakeholders.

DMC has taken various initiatives for the all-round development of the institution. It has

made significant progress in physical infrastructure and in academic environment.

The campus has its own clearly defined strategic plan. It has been improving

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teaching- learning method to impart quality education. In addition to regular classroom

teaching, the campus provides varied learning experiences by conducting seminar,

fieldwork, research work, project work and report writing. Students learn collaboration,

communication and other social skills along with academic knowledge while

participating in such activities. These activities have positive impacts on students in

developing practical knowledge. The campus offers various extracurricular activities for

all round development of its graduates.

DMC is going through Quality Accreditation and Assurance (QAA) process under the

guidance of University Grants Commission (UGC) to achieve academic excellence in

higher education. University Grants Commission, Nepal conducted Pre Assessment peer

visit of the campus. The campus has been preparing for Peer Review Visit. The campus

has initiated the process of its institutional and systematic reform. It has formulated and

updated plan and policy of the institution to carry out specified responsibilities. The

campus has been upgrading physical infrastructure and improving academic environment

aspiring to become a QAA certified campus in near future.

Progress on Quality Assurance and Accreditation Process at DMC

To translate the campus's vision of being 'Centre of Excellence in Higher Education',

DMC has been going through the process of Quality Assurance and Accreditation program

run by University Grants Commission (UCG), Nepal. Campus Management Committee

decided to participate in the Quality Accreditation and Assurance programme on 5th July

2012 and University Grants Commission’s letter of approved ensured DMC as eligible

institute to join in the process on 8th July 2012. The University Grant Commission

conducted two days' orientation and work shop on Quality Assurance and Accreditation

on 12, 13 Aug 2012. Then, the campus formed IQA, Self-Assessment Team and Tracer

Study Committee on16 Aug 2012. The SAT formed SSR writing team and specified job

of each member. The progress on Quality Assurance and Accreditation process at DMC

can be observed as follows.

Date Activities

5-Jul-12 Decision of CMC for participation on QAA program

8-Jul-12 Campus Submitted the letter of interest (LOI) for participating in Process of QAA in UGC.

8-Jul-12 QAA Division of UGC has been found eligible to DMC for QAA process

12&13Aug 2012

Conducted a two days' workshop in DMC by the support of UGC about the

QAA Program and SSR preparation. Workshop was facilitated by the

technical advisor Pro. Dr. Hridaya Ratna Bajracharya & QAA Officer

Geetanjalee Upadhaya and participation of campus facilities & staff, member

of CMC, representative of students (Union) and Key person of local

community.

16-Aug-12

Formation of QAA, SAT and Tracer Study Committee by the Staff meeting

by enjoying the delegated authority the meeting of CMC held on 5 July 2012 .

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25-Sep-12 Allocations of the task to the different groups of faculty for preparing the preliminary SSR. In the initiation of the SSR team.

4-Oct-12 Group of faculty submitted the criterion wise report to the SSR team and SSR team start to prepare the preliminary SSR report.

30-Dec-13 Submitted the first draft of SSR to the UGC

3 September 2016 AD

Revised the SSR and Annex submission

24 April 2017 AD

The Revised SSR and additional annex were submitted

22-25

February

2019 AD

Prof. Dr Shiba Kumar Rai and Planning and Monitoring Officer Mr. Dipesh

Singh visited DMC for preparation for Peer Review Team's Visit

SWOT Analysis of DMC

The campus has conducted SWOT analysis of the institution, which listed its strengths,

weakness, opportunities and challenges as follows.

Strengths

Well-developed plans, policies and producers for campus management,

Ensured wider participation of its stakeholders,

Operates academic activities in planned way following strategic plan and annual

plan,

Establishment of Research Management Cell,

Practice of research based and student-centered teaching-learning activities,

More than fifty percent full time faculty members,

Own land and buildings,

Students' active participation in decision making process,

Quality awareness among all stakeholders,

Provision of internal evaluation system,

Provision of regular research budget,

Frequently conducting extension activities,

Well managed library, computer lab, canteen and internet facility,

Functionalized Public Information Cell to provide overall information of the

institute,

Active participation of community people and representatives of local

governments in campus management,

ICT based teaching and learning system.

Weakness

Curricular enhancement program,

Revised and latest master plan

Only focus for general education,

Limited incentives for professional development of faculty and staff,

Traditional teaching buildings and students' furniture,

Enhancement of ICT lab and equipment,

Publication activities,

Campus compounding.

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Opportunities

Selected for Higher Education Reform Project and participation in QAA process,

Growing supports of the community people and local governments,

Rising awareness towards quality education among faculties, staff, guardians,

students and other stakeholders,

Faculty involvement in higher studies and research activities,

Possibility to be recognized as a first QAA certified institution in the district,

Extending relation to international community, colleges and scholars,

UGC's recognition and increment in funding,

Faculty and students' involvement in research activities,

Possibility of partnership with national and international institutes for campus

development,

Possibility to produce qualified and skilled manpower for nation building.

Threats/Challenges

Students' dropout rate,

Increment in expenditure,

Challenge of preparing master plan in terms of economical and geographical

reality,

Challenge of providing modern technological infrastructure facilities for all

stakeholders,

Challenge for the regular practice of maintenance mechanism,

Challenge for motivating students and faculty members using and utilizing the

resource center,

Decreasing trend of students' enrollment in general education,

Students' growing trend of migration from village to town, and from town to

abroad in the name of higher education

Providing quality education in low cost,

Limited job opportunities in the district.

b) Self-Study Report Arrangement

SSR report is report of self-assessment of Drabya Shah Multiple Campus based on

the eight bench marks provided by the QAAD of UGC. It is an inner effort to find out

self- effectiveness, efficiency, strength and weakness of the campus or institution. The

SSR is also taken as the most important document to provide official authorization for

quality of the campus by Quality Assurance and Accreditation (QAA) process. It is

formative process and self-assessment report provides the institute the direction to

achieve academic excellence. As required in the QAA process, Drabya shah Multiple

decided to prepare a Self-Study Report (SSR) which is a bird's eye view of the institute.

The SAT committee had targeted to submit its first draft on 4th October 2012.The

SSR team started to work but could not speed up to meet the target period due to

several of disturbances internally and externally. The SAT committee felt the need of

job specification of its member and conducted meeting on 14 Aug 2013. The meeting

came up with the following job specification.

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S. No Criteria Name (Responsible Person) Remarks

1 1. Policy and Procedures 8. Public Information

1. Mr. Badri Kumar Karki 2. Mr. Sujan Kunwor

2 2. Curricular Aspect 3. Teaching, learning and

evaluation

1. Mr. Cholaraj Pandey 2. Mr. Krishna Prasad Parajuli

3 4. Research,consultancy

and extension

5. Infrastructures and

learning resources

1. Mr. Ekadev Adhikari 2. Mr. Dharma Jung Thapa

4 6. Students support and

guidance 7. Information system

1. Mr. Jayaram Adhikari 2. Mr. Nakul Thapa

Self-Assessment Team

1. Coordinator Mr. Krishna Prasad Parajuli 2. Member Mr. Dharma Jung Thapa

3. Member Mr. Mr. Chola Raj Pandey

4. Member Mr. Kushal Lal Shrestha

5. Member Mr. Eka Dev Adhikari

6. Member Mr. Jaya Ram Adhikari

7. Member Mr. Nakul Thapa

The SSR draws the vivid picture of the institution through words. In other words,

the self-study report of DMC contains overall information of the campus based on

criteria developed by the QAAD of UGC. It examines the vision, mission, and goal of

the campus, its history, current status, quality policy and procedures, and the actions

and activities that should be initiated in coming days so that it can meet its objectives

successfully. The first part of the report comprises justification and institutional data

filled with criterion-wise inputs. The second part of this report includes the institution's

motto, vision, mission, and quality policy and quality initiatives of the institution.

Overall, this Self-Study Report (SSR) is a detail investigation and analysis of DMC

through which one can examine its present status, its strength, weakness and

challenges. Moreover, it can be a base and reasonable source to provide information of

the institution. SAT committee prepared this SSR report and presented to Campus

Management Committee. The campus management committee validated the SSR and

decided to submit the updated SSR and additional Annexes to the QAAD of University

Grants Commission, Nepal.

Narratives: Criterion-Wise Analysis

Targets:

Criterion 1: Policy and Procedures

Drabya Shah Multiple Campus has formulated and updated policy and procedures

to direct its activities to provide quality education. The targets of the new policies and

procedures are to guide towards the vision, missions, goals, and objectives of the

institution. The campus has the vision of being center of educational excellence by

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providing quality education. It has targeted to combine research activities and teaching

learning to make the student more practical and creative. Updated polices of the

campus have targeted wider participation of people from various sectors in decision

making process, aligning the spirit of community based campus.

Current Status

The institution has clear vision, missions, goals, and objectives to guide its

activities uniformly towards the direction of quality education. DMC conducts

activities in accordance with its goals and objectives. The campus has revised, bylaws,

guidelines, strategic plan to enhance quality education in the campus. The campus has

implemented strategic plan and annual plan to provide proper direction, performance

evaluation system of each departments, units, and individuals. DMC has restructured

its organizational pattern to share responsibilities and to ensure wider participation of

its stakeholders. It has enhanced the teamwork, participatory decision making and

information sharing process. This has focused on decentralization of activities and

responsibilities. Job descriptions of every unit and individuals are clearly mentioned in

campus constitution, directives bylaws. Public, students, and other stakeholders

involve at different level of decision-making and implementation. The campus bylaws

demands combination of research and teaching for active learning. Internal academic

audit process has started to ensure quality. Different departments, committees, and

unit are responsible in academic audit. DMC encourages innovation and research

works among faculties and students. Students are assigned project work/research work

to enhance their practical experience and understanding. Research and publication cell

provides guidance to research activities.

Best Practices

The campus has started a system of preparing annual plan of each department and

units focusing on quality enhancement. The plan has been helpful in guiding

departments and units activities. To address changing needs of 21st century, the

campus has reviewed its vision, mission, and goals. The campus has formulated

strategic plan to achieve its goals. The campus has practiced decentralization system

where different departments and unit carry out specified jobs. DMC updates, revises

policies, and procedures. The campus practices research based practical teaching

approach. It focuses on research activities. Students, stakeholders and public involve

in decision making and implementation.

Challenges

The main challenge of DMC lies in proper implementation of newly formed

policies. Transformation of older practices in to new academic culture is challenging.

Quality education demands more investment in terms of dedication, money, time, and

so on. However, the campus has limited resources. Optimum use of available

resources is challenging. Professional development of faculties and staff are necessary

to meet new targets. However, the campus has very little budget for such activities.

Transformation of attitudes and practices are major challenges.

Effort Made

The campus has revised policies to be center of academic excellence. Research and

publication cell has been established to promote research culture. DMC has published

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the first volume of academic journal and the second volume is in press. The campus

has a strategic plan and an operation calendar to direct all activities in unidirectional

way to achieve goals and objectives to meet its mission. The frequency of seminars

and workshops have increased. One faculty is doing Ph. D and four faculties are doing

M. Phil research activities. Terms of reference of each committee, department, units,

and faculties have been specified. Performance evaluation system, research works are

aligned with career development plan.

Criterion 2: Curricular Aspects Targets:

To realize its vision of being center of academic excellence, the campus has

implemented the curriculum offered by Tribhuvan University. The campus has targeted

to be flexible and dynamic to offer program according to need and demand of students.

The campus has been adjusting and modifying its programs to meet demand of

students. It aims to develop its own non-credit course to meet the specific needs of

graduates in addition to regular programs designed by the university. Similarly, DMC

also aims to develop research culture in the institute by combining teaching with

research activities.

Current Status

The campus has offered three programs at bachelor and two programs at masters'

level to meet the goals of institute. The campus has been improving teaching learning

method to impart quality education. In addition to regular, classroom teaching, it

provides varied learning experiences by conducting seminar, fieldwork, project work,

report writing. Students learn collaboration, communication and other social skills

along with academic knowledge while participating in such activities. These activities

have positive impacts on students all around development. The campus offers various

extracurricular activities for all round development of its graduates.

Best Practices

To equip the students with practical skill, the campus has increased more

student centered teaching learning activities. As a result, students, take part in seminar,

presentation, group discussion. They conduct project works and prepare project report,

which facilitates skill transfer. All student of education faculty take part in practice

teaching. Likewise, management students carry out internship. Campus offers a wide

range of elective subject to suit the students need. The campus offers academic program

according to demand of students.

Challenges

The campus is an affiliated campus. It offers the curriculum offered by

Tribhuvan University. It is a community-based institute. It has to develop its own

curricula in addition to prescribed curricula by the university to fulfill the need of local

community. It must design and offer program being specific to DMC students. DMC

provide academic programs in general education. The demand of vocational and

technical education is high.

Effort made

Recently, quality awareness among faculties and campus management committee

has risen. Some of faculties have initiated research works. Publication works have

started. DMC has offered more elective subjects and elective programs. Frequency of

extracurricular activities has increased. The campus has also offered +2 programs to

meet the needs of local community. DMC has provided Masters of Business Studies

course to fulfill the need of community.

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Criterion 3: Teaching Learning and Evaluation

Targets

The campus aims to improve teaching learning process to fulfill its mission of providing quality

education. It has targeted to transform teaching learning process from traditional style teaching into

innovative, student centered, to promote active learning by combining research and teaching. Quality of

education cannot exceed the quality of teachers involved in teaching learning process. Therefore,

campus has targeted to enhance the quality of existing faculties and hire high quality human resources

following new recruitment policies. It has targeted to evolve from teaching based institute to research

based institute.

Current status

Faculties combine traditional (lecture based) as well as modern teaching methods.

The practice of using alternative teaching methods has been increased. Lecture based

classroom instructions are supplemented with presentation, project work,

demonstration, fieldtrips, and workshops. Internal exams are conducted to facilitate

learning process by providing feedback.

Best Practices

The campus encourages faculties to use varied teaching learning methods to

provide rich learning experiences to the students. Uses of student centered teaching

methods develop communication and collaboration skills of students. Students

conduct practical work prescribed in curriculum. Such practical activities are more

engaging than traditional lecture based instruction. Bachelor level students get on the

job training during practice teaching and internship, which provide them opportunity

to prepare for the job. Provision of internal examination has helped students to better

prepare the students for board exam and it has been helpful to increase the number of

graduates.

Challenges

Most of the classroom instruction is carried out with traditional lecture based

teaching methods. The main challenge for quality education is transformation

teaching learning process from traditional non-engaging methods to more students

centered methods. Although, the work has initiated, the portion of students centered

instruction is very limited. Quality of teaching can be maintained only with active

participation/learning of students. The campus needs more physical infrastructure as

well as faculty enhancement programs to ensure quality education in the institutes.

Students are admitted without entrance test, which is another challenge to maintain

quality education. Students regular attendance, participation in internal exam and

dropout rates are not satisfactory. The research activities are necessary to promote

active learning. Faculties need reorientation to combine teaching with research

activities.

Efforts made

The campus has made efforts to enhance quality of teaching learning process.

Computer lab has been established with the Internet facilities. Similarly, a seminar hall

has been constructed. The campus has bought multimedia projectors for visual

presentation. Similarly, fund for faculty development has been created. The

frequencies of teachers' professional development activities have been increased.

Recently, DMC conducted workshop on ICT in education to promote ICT based

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teaching learning among faculties in collaboration of University Grant Commission.

Some faculties have initiated research works. The campus current practices need to

expansion to ensure quality.

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Criterion 4: Research , Consultancy and Extension

Target

DMC has targeted to increase as research based activities in the institution in

order to achieve academic excellence. The college has aimed to promote research

culture in both teachers and students. To meet, this target, it encourages faculty for

research-based further studies such as M. Phil and Ph. D, providing academic as well as

economic facility. Besides, the college has the goals to organize regional and national

level training and workshops for academic writing and research methodology training

with the co-operation of GOs and NGOs.

Current Status

Currently Research and Publication Cell of campus publishes research journal.

Previously, the campus had a Research Management Cell which published three

research journals. About 20% faculties of the institution are engaging in guiding

research papers of Master's level. More than 15% teachers are involved with operating

projects of graduate students. Moreover, about 45% teachers are publishing their

articles in newspaper and professional journal.

There is the provision of regular research budget in campus annual budget. The

campus encourages for research activities to both faculty and students providing

economic and academic support. Besides the faculty members are engaging in

research activities, publishing textbooks, teacher training, direct supervision for

research writing and so on. In order to encourage students' research activities, the

institution has been providing them the facility of direct supervision, orientation class

for research writing, workshop, field trip, community survey and organization

visiting.

Best Practice

DMC is promoting research culture in the institution through different efforts. The

Research and Publication Committee has been formed to guide research activities of

the institution. There is the provision of study leave, seed money, paid leave,

adjustment of teaching load to the faculty member are also engaging on publishing

text books, journals, and articles. Moreover, the campus has formed a separate Public

Information Cell. This division is fully responsible for academic publications such as

campus academic calendar, advertisements, and pamphlets.

The institution has the provision of paid consultancy service through its faculties.

The faculty members are involved in teacher training, supervision of practical

examination, subject expert for teacher selection in government schools and referee

for district wise sport competition. The campus encourages to the consultant teachers

providing official facilities of leave and adjustment of teaching schedule.

In addition, the campus has managed various extensive social activities. The

extracurricular committee, Youth Red Cross Circle and Free Student Union of the

campus are frequently conducting different extension activities such as community

awareness, blood donation, plantation, environmental awareness, awareness for

disaster management, and others.

Challenges

Despite its limited resources to promote of research culture, there are some

initiations in the institution. The campus has managed a separate fund for research

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activities of faculty and students. However, there is the lack of motivation to the

students for extensive academic publication and research-based activities. The

institution should hire the expert human resource for supervision and consultancy

service to develop research culture. The lack of regular co-operation with GOs and

NGOs for the growth and development of research culture are some challenges of the

institution.

Efforts Made

Recently DMC has formed Research and Publication Cell to promote research

culture in the institution. It has been providing opportunities in research activities. The

campus organized successfully a two-day workshop on Culture of Inquiry in Higher

Education with financial support of UGC in 2013, conduct workshop in May 2014 on

academic writing, research proposal writing in 2015, ICT in education in 2016. DMC,

Data Collection and Analysis in 2019.DMC has formed International Relation

Committee to develop the link with foreign University. Currently, the research

committee has drafted the policies to encourage research activities and faculty member.

Criterion 5: Infrastructure and Learning Resources Targets

DMC has decided to prepare its master plan. DMC has targeted to develop its

infrastructure and resource center in advanced level with the assistance of government

and non-government organizations. The main goal of the campus is to provide modern

technological facilities and well equipped physical environment to faculty, staff, and

students and community. Similarly, the institution has targeted to modernize and

automate all administrative functions. It has aimed to add sufficient resource materials

in resource center to establish the institution as a center of research study.

Current Status

The institution has decided to develop a comprehensive master plan indicating the

existing building and the projected expansion in the future. It has three separate modern

buildings for academic and administrative purpose. Besides, there is a separate library

building with enough text and reference books. The classrooms of academic buildings

are well equipped. Some classes are furbished to run audio- visual class. The campus

has modern auditorium hall, which is used by the campus and external institutions.

There is a well-equipped computer lab with internet facility in the institution. The

faculty members are using the computer in their respective department. The institution

has formed a committee for enhancing information communication technology. This

committee is fully responsible to update and upgrade computer facilities. Recently, it

has submitted proposal to upgrade computer lab.

The campus has been surrounded by green lush. It has a beautiful garden. There is

a pitched basketball ground, T.T. boards, and volleyball ground in which students can

enjoy with different sports. A comfortable seminar hall, canteen, sick room and vehicle

parking are other available physical facilities in the college. The institution also has

functional Free Student Union and Youth Red Cross Circle, which help of its academic

growth and department.

The library of the college has a collection of books in various disciplines. It has

text books, reference books, dictionaries, thesaurus, and encyclopedias. The college

has installed software technology for the functions of library. The library provides

book circulations service, maintenance service, information display and notifications

service and soon.

Best Practice

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DMC will develop comprehensive master plan indicating the existing building and

the projected expansion in the future. The existing academic and library buildings will

be expanded in accordance to its master plan. The college has a separate infrastructure

construction committee, which prepares defined plan and strategy to meet the need for

augmenting the infrastructure to keep place with academic growth. The institution has

been utilizing the infrastructure in full fields. The academic programs are being

conducted in three shifts. The physical infrastructure has been using not only by college

it but also by community for various purposes.

As a community based campus, DMC encourages to faculty, staffs, and students

for their improvement and active participation in the extension activities. The campus

has the provision of first aid service to the students and teachers through Youth Red

Cross Circle and Free Students Union. It conducts different health awareness program

for students, teachers, and community people frequently. Almost all faculty member

of the college are member of Nepal Heart Foundation and get health service from the

health camp offered by this organization.

The college has managed the facility of drinking water for students and teachers

with the coordination of two community based organizations. There are separate toilets

for boys and girls with adequate sanitation facility.

The teachers and staffs have toilets in administrative building. For all round

development of students, sports, and physical education center conducts different

sports programs. Students are encouraged to involved and take part in competition.

They have very easy access to library service. A large number of resource materials,

books, and journals are available on the library, which encourages students for reading

and doing search.

Challenges

The following are some of the challenges of the institution on infrastructure are

resource center.

Challenge of preparing master plan in terms of economical and geographical reality.

Challenge of providing modern technological infrastructure facilities for all

stakeholders.

Challenge for the regular practice of maintenance mechanism.

Challenge for motivating students and faculty members using and utilizing the

resource center.

Efforts Made

The college has been expanding infrastructures as well as is resource materials as

per the needs. Academic and library buildings have been repaired recently. Computer

lab is updated and upgraded. A pitched basketball ground, volleyball ground, T.T. boards

have been made for students sports activities. The college management committee has

given the top most priority for CC TV and intercom communication system from its

board meeting.

Criterion 6: Student Support and Guidance Targets

The objectives of students support and guidance is to provide updated academic

information and placement service to students. In addition, the aim also includes

providing financial support and career counseling service to the students.

Current Status The dropout rate of the students was about 11.70% of the total enrollment. About 88.70% of the students

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appeared for the examinations in 2072. The details report of the tracer study has not come yet. The campus

publishes its updated academic prospectus annually. The details information of the institution is scattered

annually through prospectus.

The faculty members are active in academic and personal counseling to the

students. The Alumni association conducts interaction with current students.

Best Practice

The institution has conducted motivational program to retain student dropout rate.

The students are counseled to the continue their education. The financial aid is provided

to the students on the basis of different criteria. The students are motivated in different

fields by experts from public service commission and others. Recreational activities are

periodically held which are included in the institutions calendar.

Challenges

The campus has started tracer study. It is challenging to include all the graduates.

Some of the are out of contact. Students' alumni conduct occasional activities. To

strengthening student Alumni Association is another challenge. To attract the attention

of international students is another big challenge.

Effort Made

To reduce the dropout rate of the students, the administration team as well as the

faculties are counseling students. The students are provided necessary financial,

recreational, and other facilities.

Criterion 7: Information System

Targets

The objectives of information system are to maintain a proper database of students.

The intention behind this is to generate and disseminate the required information

quickly and efficiently for the stakeholders.

Current status

The database of each student is maintained by campus administration. EMIS

section has been established and one staff has been recruited for data processing. The

students' personal details, enrollments, previous academic records, academic records

are kept electronically and manual filling system. Administration, Account and library

sections use software to process and store data.

Best Practice

The database of each student is managed electronically as well as manually, which

is accessible to the stakeholders. The campus publishes important information in

annual report. Campus publish journal and various reports on website to disseminate

information

Challenges

EMIS section needs upgrade. It is challenging to strengthen the EMIS section

with computer equipment. Data of Exam needs to be recorded in software system.

Staff needtraining to increase work efficiency. Campus use different software for

library and administration. Integration of information is from different system is

challenging.

Effort Made

Recently, the institution has installed software to maintain the data electronically

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so that the needed data can be achieved quickly and accurately. The institution has

formed EMIS Cell which will work to make the data collection, processing and storing

system more systematic.

Criterion 8: Public Information Cell The campus targets at effective dissemination of information to concern

stakeholders as well as community. It has established Public Information Cell to

disseminate information. The cell collects necessary responses, feedbacks from

stakeholders to use overall development of campus. The campus targets to

disseminate information to wider public not only through print media but also on

websites.

Current status

The campus has formed its own Public Information Cell. It provides

information about campus and its activities to stakeholders. It also collects feedbacks

from them. The campus interacts with different public sectors in various programs in

order to increase public participation in its program.

The campus publishes campus annual report, which provides valuable

information on the occasion of campus day about its programs, award activities. The

campus awards the students who have got position in different fields like;

extracurricular activities, top student in TU examination different faculties,

information is also published in campus prospectus, annual reports, broachers,

pamphlets, flex print, advertisement notice on FM radio, local newspaper and audit

report etc. Stakeholders also can directly contact administration section to get

necessary information.

The cell collects responses from meeting with teachers, guardian, students,

and other. It conducts opinion survey frequently. Stakeholders provide feedbacks and

share their views in different meeting, mainly on campus day. The cell also distributes

prospectus, calendar, and posters, to concern persons. Collected responses are divided

according their subjects and sent to their concerned departments and units to take

proper decision on it. Alumni and other can give suggestions/feedbacks on campus

Facebook page.

Best Practices

The campus publishes its brochures, calendar and flex print making necessary

changes from previous every year. Information is disseminated to all stakeholders.

The campus vacancies announcement, admission open notice is published in local

newspaper. Annual report of campus is made available to interested stakeholders,

whereas campus Facebook is easily accessible to all. It disseminates information

through website.

Challenges

The campus has website to disseminate all information nationally and

internationally. Its regular update is necessary. DMC staff needs to develop these

skills. It is not possible without providing training to some staff. The campus needs

to ensure strong mechanism to disseminate information from one unit. The campus

needs to develop accessible information management system.

Effort made

The campus has constructed its website so that its information is accessible at national

and international level. The campus has expected to ensure wider dissemination of

information to the concerned bodies. The campus publishes admission notice and

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calendar every year. Likewise, campus has published prospectus and annual report.

Summary

The Self-Study Report (SSR) of Drabya Shah Multiple Campus includes the

overall information of the institution. This report has been prepared in the format

prescribed by University Grants Commission, office of Quality Assurance and

Acreditation (QAA), Sanothimi, Bhaktapur, Nepal. The report begins with

questionnaire answers and providing institutional data. The first part of the report

comprises justification and institutional data filled with criterion-wise inputs. The

second part of this report includes the institution's Motto, Vision, Mission, Quality

Policy and Quality Initiatives of the institution. All the supporting documents of this

report are annexed in the third part of this report. Overall, this report is a learning and

self-assessment process for the Drabya Shah Multiple Campus. During the process of

preparation of SSR, campus came to realize its strengths and identify many areas for

improvements as follows.

Clear plan and policy

Fulltime faculties out number part time faculties

Own infrastructure in peaceful location

Community participation in management

Collaboration with UGC and local GOs and NGOs

Supports from local government

Team work and participatory decision making

Areas for improvement

Promoting research culture

Students' regular attendance

Pedagogical enhancement

Students participation in internal examination

Physical infrastructure

Students counseling

Library enhancement

Professional development of faculties and staff

Human resource

International collaboration

Enhancing ICT lab and equipment

Enhancing information system

The biggest strength of DMC is that it has a team of dedicated faculties and staff

who are dedicated to maintain high academic standard. It has own land and building

in easily accessible location from Gorkha – Kathmandu high way. D MC is located

300 meters away from high way on top of small and green hill overlooking Gorkha

Bazar and Mt. Manaslu at back drop. It is peaceful for academic activities.

DMC is not free from challenges. The campus has some external and internal

challenges. Its physical infrastructures are not sufficient to house all classes

comfortably. The teaching load of fulltime is higher than recommended by the

university. The campus is four kilometers away from the district headquarter.

Although, the campus has managed

bus service from Gorkha Bazar to Laxmibazar, some students depend on public

transport which are not dependable. Some classes are disturbed because of power cut.

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Computer lab is not fully used in absence of power back up system. Research and

extension works does not get priority in comparison to teaching learning. Campus has

not been able to run technical education as per the demand of local community.

Despite these challenges, DMC is making efforts to get excellence in higher

education. It has revised its organizational structure to ensure wider participation of

stakeholders in its journey to QAA. Recently, several initiatives have been taken place.

The output of these initiatives have started to materialize. The process of change is

going on to achieve its mission to impart quality education by imparting necessary

skills, knowledge, and attitudes following the clear guidelines of University Grants

Comission.

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Declaration by the Head of the Institution

I certify that the data included in this Self Study Report (SSR) are true to the best of my

knowledge.

The SSR is prepared by the institution after internal discussion, and no part of it has

been outsourced.

I am aware that the peer team will validate the information provided in this SSR during

the peer team visit.

Signature of the Head of the institution with Seal

Place:

Date: