Self-Service Table of Contents - - Boston Beer | Support · Web viewManager Job Aids Author:Boston Beer Company Creation Date:July 22, 2016 Last Updated:August 7, 2016 Self-Service

Manager Job Aids

Author: Boston Beer Company

Creation Date: July 22, 2016

Last Updated: May 6, 2023

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Self-Service Table of Contents - This document contains job aids for use with HOPS Self Service portal.

Audience Category Task Page

Manager MyTeam View Employee Information 4

Manager PTO Approve PTO/Receive Notification 6Schedule Absence for a Direct Report 7View PTO Balance for a Direct Report 9

Manager Recruiting Hire New Employee 11

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MyTeam Actions

3

View Employee Information

Step#

Step Description

Path > Action Screenshot

1 Log into HOPS Login into HOPS: hops.bostonbeer.com

2 Select “My Team” Select the ‘MyTeam’ card on the main screen

3 Identify the Employee

Contact and Location Information for the employee in the face of each employee card

Click the right facing arrow in an employee card

View Employee Assignment and Department in the back of the employee card

4 Employee Information

Click on arrow to the right of each category below to view employee information.

System has a lot of functionality, but we are starting simple and only making some current tasks available. These include:

Absences – PTO Compensation – View Salary Info. Personal and Employment

Features that are viewable but not actionable: Best Fit Vacancy Workforce Modeling

4

PTO

5

Approve PTO/Receive Notifications

Step# Step Description


1 Log into HOPS Login into HOPS: hops.bostonbeer.com2 Navigate Click on ’Bell’ Notification button at top right of

screen

3 Navigate Click on the item that you would like to view or approve to open and see details

Note: In certain areas (MA, NYC, CA), sick leave laws require that our PTO plans have a ‘notification only’ feature rather than an approval feature. You will receive notifications that your direct reports are taking PTO and on what days, but no additional action will be needed in the system to ensure the time is saved to your direct report’s absence records.

4 View Task Details Review Task Details

Click on ‘Approve’ or ‘Reject’

Note: Please select ‘Approve’ or ‘Reject’ and do not use Actions.

6

Schedule Absence for a Direct Report



1 Log into HOPS Login into HOPS: hops.bostonbeer.com2 Select “My Team” Select the ‘MyTeam’ card on the main screen

3 Navigate Click ‘Orange Arrow’

4 Navigate Click ‘Arrow’ to the right of Absences

5 Navigate Click on ‘Manage Absence Records’

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Schedule Absence for a Direct Report (continued)



6 Schedule PTO for a Direct Reports

Click on ‘Add’

Click ‘Arrow’ to select Absence TypeSelect ‘Absence Type’

Select ‘Frequency’

Choose ‘Absence Dates’

Click ‘Submit’ to submit your leave

Note: Do not hit Save and Close as this does not commit the Absence to the system

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View PTO Balance for a Direct Report



1 Log into HOPS Login into HOPS: hops.bostonbeer.com2 Select “My Team” Select the ‘MyTeam’ card on the main screen

3 Navigate Click ‘Orange Arrow’

4 Navigate Click ‘Arrow’ to the right of Absences

5 Navigate Click on ‘Manage Absence Records’

6 View PTO Balance View Accrual Balances

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Recruiting

10

Hire New Employee



1-3 Outside of HOPS Steps 1 – 3 are completed outside of the system

4

Budget Owner Approval

Step 4 begins the process inside of HOPS

Note:Only the Budget Owner for the assigned requisition will be responsible for formally approving the requisition via the HOPS.

Any other approvals will be obtained by HR prior to any HOPS system interaction.

Budget Owner Recruiting Approval

Click ‘Respond’

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Hire New Employee (continued)




Review Comments from Recruiter


Select ‘I approve this requisition’

Click on ‘Requisition approval path details’ to view approval path


Approver comments back to Recruiter

Click ‘Done’ when finished


Click ‘Requisition Details’ to view job description and other position attributes

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5

Log into HOPS Login into HOPS: hops.bostonbeer.comSelect “Taleo Recruiting”

Select the ‘Select Taleo Recruiting’ card on the main screen

Recruiting Dashboard

View dashboard

View Open Requisitions/ Candidates

Click on ‘Recruiting’

My Recruiting Dashboard

Click ‘View Requisitions’ to View all assigned requisitions and associated candidates

Click ‘View Candidates’ to view master list of all candidates Recruiting has made available to you

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View Candidates in Requisitions

View Candidates in Requisition

Select Candidates to View from List

Click on ‘Candidate Name’ to view

Note: Recruiting will not send Candidates to Hiring

Manager. Internal and External Candidates will be made

available to Hiring Manager via the Recruiting Dashboard.

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View Applicant Profile and Disposition Candidates

Inform Recruiting to “schedule interview” or “do not schedule interview”


View Resume and Cover Letter


Access PI Pattern and Video interview


View Application Details

Note: You can view applications, resume, cover

letter, PI, and video interview all in one place. You will utilize the system to disposition

Candidates and provide Candidate feedback to Recruiting.

Outside of HOPS Interview Process will remain unchanged and will live outside of HOPS.

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Approve an Offer Click ‘Respond’ to view more offer details and respond to the approval request as soon as possible.

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Approve an Offer Click ‘I approve this offer’ from the drop down menu

Click ‘Offer approval path details’ to view other approvers

Click ‘Done’ to complete the process

Click ‘Offer Details’ to view complete offer details

Note: Offers routed for approval via HOPS. Recruiting will work with Hiring Manager and

HRBP to develop offer. Standard offers (within pre-determined comp

range) will be sent to Budget Owners for approval

Non-standard offers (sign-on bonuses, relocation, etc.) will require additional approvers (HR Directors, Mgmt. committee).

8 Recruiting Extends Offer

Recruiting extends offer

9 Candidate Accepts eOffer

Candidate Accepts the offer electronically.

Onboarding begins

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Documents

Self-Service Table of Contents - - Boston Beer | Support · Web viewManager Job Aids Author:Boston Beer Company Creation Date:July 22, 2016 Last Updated:August 7, 2016 Self-Service