Selections

To select an entire column, click on the column letter.

Selections

To select an entire row, click on the row number.

Multiple Selections

Sometimes you need to select more than one group of cells at a time. Use the Control (Ctrl) key on the keyboard.

175 158 280 119 179 239 155 178 111 247

240 197 192 245 226 209 237 245 202 123

171 230 238 157 128 208 197 122 104 233

104 240 163 175 118 240 262 208 247 100

216 278 281 269 209 251 161 192 127 241

127 113 233 114 101 264 180 274 101 237

143 257 151 277 105 164 263 182 150 187

166 101 220 111 132 267 98 183 255 183

276 166 164 170 227 180 280 201 124 148

155 178 111 247 266 174 212 221 185 138

237 245 202 123 150 172 110 264 236 181

197 122 104 233 251 150 279 117 130 231

262 208 247 100 252 196 231 194 154 263

161 192 127 241 171 250 95 217 206 221

Say you wanted to make the numbers in every other column formatted as currency.

Multiple Selections

I’ve selected every-other column. Now I just have to push the

button to format as currency.

Adjusting Column Width

You’ll notice that columns A, C, E, G, and I don’t look quite right. There are a few numbers that look right but most are just #### signs.The #### signs means that the number in the

cell is to big to be displayed. In other words, you need to make the column wider.

Adjusting Column Width

Move you cursor to the very top of the sheet and position it right between the columns. Click, hold and drag.

Adjusting Column Width

If you want to make sure that all data will fit, select all of the columns and choose

Format>Column>

Autofit Selection.

Excel will make sure all columns are wide enough to accommodate the widest data.

Fill/Copy a pattern

If you want to fill many cells with a pattern, you need to give Excel an idea of what the pattern is (ie. Select a couple of cells as show to the left). Then move the cursor to the bottom right of the selection (cursor will change to a thin “plus” sign). Click--hold and drag down.

Fill/Copy a formula

Enter your formula.

Hit enter.

Fill/Copy a formula

Click and hold in the lower right of cell D2. Drag down. Let go.

The formula will be copied in the cells below. Excel will adjust the row numbers.

Here’s the formula in cell D2.

Here’s the formula in cell D10

Conditional Formatting

Let’s say we wanted to make any pay over $200 in red letters.

OVER 200 is the condition.

RED FONT is the formatting.

Select the area you want to conditionally format.

Conditional Formatting

Click Format>Conditional Formatting.

Conditional Formatting

Set the condition: Cell Value is greater than 200.

Click Format to set our format.

Set color to red.

Inserting a column

If you wanted to add employee numbers to the left of employee names--you need to add a column.

Select the column (click it’s column letter at the top of the column).

Choose Insert>Columns

You should now have a empty column to the left of names.

Moving Selections

Let’s say you want to move the names into column A and put the employee numbers in column B.

•Select the cells you want to move.

•Put the cursor on the very edge of the selection--the cursor will change to a left-pointing arrow.

•Click and hold, drag cells to desired location.

Formula Shortcuts--Average

If you wanted to know the average number of hours--type the formula you see below.

Formula Shortcuts--Sum

If you want to add up the values from many cells you can type this formula.

Formula Shortcuts--Sum

You have 9 pizza delivery drivers and here is the number of pizzas the delivered each day during the week.

You want to put a total number delivered in cell H13.

The formula would be

=sum(B3:H11)

The B3 represents one corner and H11 the other corner of the data to be summed.

Formulas--Review

Let’s add up each driver’s weekly total.

Fill that formula down the column.

Formulas--Review

Put in the formula for total.

Put in the formula for high delivery total.

Put in the formula for low delivery total.