Select Committee on Public Services

Select Committee on Public ServicesDepartment of TransportAnnual Report 2010/11

Director-GeneralMr George MahlalelaDate: 07 February 2012

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PCMS_GENERAL_n397155_v1_Presentation_DoT_Annual_Report_2010_2011_Feb2012.ppt

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ContentsSection 3: Highlights of 2010/11 Financial Statements

Section 2: Audit Outcomes for 2010/11

Section 4: Human Resource Management & Development

Section 1: Programme PerformanceReport for 2010/11



Highlights of the performance of the Department

Selected performance indicators

Detailed Performance in 2010/11:Per outcome Per programme Section 1: Programme Performance Report for 2010/11*PCMS_GENERAL_n397155_v1_Presentation_DoT_Annual_Report_2010_2011_Feb2012.ppt


Highlights of the Performance of the Department in 2010/11* The development of integrated public transport systems, including the bus rapid transit networks and taxi empowerment continuedInvestments continued in rail infrastructure, stations and rolling stock and the Gautrain rapid rail linkThe long distance bus company, Autopax, was recapitalised.Investment in the national road network and the focus on asset preservation and maintenance has continuedCompleted the national master plan, and the 2020 public transport action planTwo Chapters of the South African Maritime Chamber were established in Kwa-Zulu Natal and the Eastern Cape with the intention of organising one voice of BEE companies and to meet the requirements in bilateral negotiationsThe process of ratifying the African Union Maritime Charter has progressed successfullyPCMS_GENERAL_n397155_v1_Presentation_DoT_Annual_Report_2010_2011_Feb2012.ppt


* A draft version of the Maritime Transport Policy was tabled and is currently being reviewedPhase one operational plans to support the public transport strategy were developed in five cities. Three other cities developed draft operational plansTechnical reviews of transport were undertaken in Cape Town, Johannesburg, Tshwane, Nelson Mandela Bay and Buffalo CityThe Gautrain project was 99,1% complete by the end of February 2011, compared to 99,8% plannedThe draft Road Accident Benefit Scheme policy has been revised and finalised following consideration of public comments, and the legislative drafters for the no-fault policy / Road Accident Benefit Scheme have been appointedPublic Transport Integration Committees were established in all provinces.Draft 9 of the performance based quality contract model for the Public Transport operations grant was developed and consulted Highlights of the Performance of the Department in 2010/11(Continued)


* Rea Vaya Phase 1A Starter Service:Commenced on 31 August 2009Operates on 25 kilometers of trunk routePassenger numbers increased from a daily average of 11,800 in September 2009 to highs of 20,000 per day in January 2010A total of 28 articulated buses with a carrying capacity of 117 passengers and 6 complementary buses with a carrying capacity of 81 passengers are used to operate 203 trips per dayThe City of Johannesburg handed over Rea Vaya operations to the Taxi Operators Investment Company, formally taking control of the Bus Rapid Transport's bus operating company to operate Rea Vayas Phase 1AHighlights of the Performance of the Department in 2010/11(Continued)PCMS_GENERAL_n397155_v1_Presentation_DoT_Annual_Report_2010_2011_Feb2012.ppt


* Legislation implemented:Implemented legislation to have buses tested for roadworthiness every 6 monthsTransport Acts Repeal BillLegislation approved by ParliamentSafe Container BillMerchant shipping (Safe Containers) BillLegislation processed for debate in Parliament:South African Maritime Aeronautical Search and Rescue Amendment Bill 2010Maritime Transport Security Bill 2010Highlights of the Performance of the Department in 2010/11(Continued)PCMS_GENERAL_n397155_v1_Presentation_DoT_Annual_Report_2010_2011_Feb2012.ppt


* Highlights of the Performance of the Department in 2010/11Legislation to be approved by the Minister and Cabinet:The Civil Liability Convention BillOil Pollution Compensation BillElectronic Fare Collection RegulationsMerchant Shipping Civil Liability Convention Bill 2010Merchant Shipping International Oil Pollution Compensation Fund Contribution Bill 2010(Continued)PCMS_GENERAL_n397155_v1_Presentation_DoT_Annual_Report_2010_2011_Feb2012.ppt


* Highlights of the Performance of the Department in 2010/11The following studies were finalised:The feasibility of the development of a Transport Data ActThe contribution of civil aviation to the South African economyThe post implementation practicalities of inter-modal transportThe socio-economic impact of open skies / Yamassoukro DeclarationThe socio-economic benefits of roads on the South African economyThe development of car ownership and use in South Africa

(Continued)PCMS_GENERAL_n397155_v1_Presentation_DoT_Annual_Report_2010_2011_Feb2012.ppt


* Selected performance indicators

IndicatorsAnnual performanceNotesPastCurrentProjected2008/092009/102010/112011/122012/132010/11Number of integrated rapid public transport network and operational plans developed per year in metros and large cities4 5 3 2 2 I running2 operational plansGreater Kei MunicipalityNumber of taxis scrapped per year9,208 11,616 9,164 8,682 9,117 5,908 Number of fatal road accidents per year10,488 9,439 8,495 7,646 6,881 10,902 Number of bicycles procured and distributed per year21,600 15,000 15,000 15,000 15,800 15,000 Procured1,340 DistributedTotal number of districts with improved rural transport in integrated sustainable rural development nodes per year3 3 3 4 6 3


*Detailed Performance in 2010/11 - Per outcome PCMS_GENERAL_n397155_v1_Presentation_DoT_Annual_Report_2010_2011_Feb2012.ppt

Outcome 1An effective and integrated infrastructure network that serves as a catalyst for social and economic development Outcome 2A transport sector that is safe and secure Outcome 3Improved rural access, infrastructure and mobility Outcome 4Improved public transport system Outcome 5Increased contribution to job creation Outcome 6Increased contribution of transport to environmental protection


*Outcome 1: An effective and integrated infrastructure network that serves as a catalyst for social and economic development

Planned outputActual performance (2010/11)Key transport facilities developedCompleted Institutional Framework, identification of projects and implementation plan for the 2050 Vision for the Durban-Gauteng Transport CorridorMaintenance and preservation of critical roads improvedRoad maintenance construction summit held in May 2010.Terms of Reference being finalised for a review of current funding and proposals for the maintenance of road maintenance fundResource utilisation plan developed for coal haulage roadsAlignment of reclassification guideline with Road Access Management System complete.Draft reclassification guideline circulatedPriority passenger rail corridors developed and upgradedJHB-DBN High Speed Steering Committee and Secretariat establishedAwaiting Cabinet approval for endorsement of the High Speed Rail


*Outcome 1: An effective and integrated infrastructure network that serves as a catalyst for social and economic development (Continued) PCMS_GENERAL_n397155_v1_Presentation_DoT_Annual_Report_2010_2011_Feb2012.ppt

Planned outputActual performance (2010/11)Enhance efficiencies and reliability in rail freight sectorMinisterial Task Team on economic regulation was appointedDraft rail policy at consultative stage


*Outcome 2:A transport sector that is safe and secure

Planned outputActual performance (2010/11)Safe rail infrastructure and equipment ensuredAll planned railway police stations complete and handed over to the relevant authorityAccident & incident rates on roads reducedPeriodic Vehicle Testing started off with implementation of six monthly testing of busesFeasibility study regarding the number of current registered vehicles completedRegulations published in terms of the National road Traffic ActRoad Safety Councils established in 3 provincesDraft SADC vehicle testing and overload standards finalisedRoad Accident Fund transformed into the Comprehensive Social Security SystemConsultation process finalisedThe draft policy has been revised and finalised The legislative drafter for the no-fault policy / Road Accident Benefit Scheme has been appointed


*Outcome 2:A transport sector that is safe and secure (Continued) PCMS_GENERAL_n397155_v1_Presentation_DoT_Annual_Report_2010_2011_Feb2012.ppt

Planned outputActual performance (2010/11)Maritime transport safety and security improvedMaritime security plans were approvedCertificates of Compliance were sent to the portsMaritime security Bill in draftSmall vessel campaigns were conductedAir transport safety and security improvedNotice of re-issuing of Civil Aviation Regulations in terms of the Civil Aviation Act was publishedAviation Safety Investigation Board in process of being appointedCommittee to appeal decisions of the S.A. Civil Aviation Authority in process of being appointed


*Outcome 3:Improved rural access, infrastructure and mobility PCMS_GENERAL_n397155_v1_Presentation_DoT_Annual_Report_2010_2011_Feb2012.ppt

Planned outputActual performance (2010/11)Non-Motorised Transport (NMT) facilities, infrastructure & services improvedDraft NMT policy developedFinal draft report presented on feasibility study for Bicycle Manufacturing Plant work being extended in 2011/12Integrated Rural Public Transport Networks (IPTNs) rolled out in rural districtsNot achieved due to budget constraints. A Rural accessibility mapping atlas similar to this had earlier been worked on for six (6) districtsProcure and distribute 15,000 bicycles15,000 bicycles procured and 1,340 distributed


*Outcome 4:Improved public transport system

Planned outputActual performance (2010/11)Integrated Rural Public Transport Networks (IPTNs) rolled out: Target was 31 running2 operational plans Greater Kei MunicipalityJohannesburg launched new Phase 1a operating companyAmended the Public Transport Infrastructure and Systems Grant Framework to include the requirement for cities to have a specialist capacity to plan and implement these projectsPublic Transport Industry formalisedSuccessful upgrade of the current National Land Transport Information system (NLTIS) to comply with National Land Transport Act (NLTA)Provincial Regulatory Entity established in 1 province and being established in another. One province setting up a pilot projectData on small bus operators captured on the departmental database for 8 provinces


*Outcome 4:Improved public transport system (Continued)

Planned outputActual performance (2010/11)Establish Public Transport Integration and Intermodal Planning Committees in all Provinces and Metros and an active Public Transport Integration Committee Forum at National levelPublic Transport Integration Committees established in all provincesReviewed the structural composition of the 9 CommitteesA phase-in approach of incorporating only affected Municipalities in the Committee structure was adopted and implementedRe-structured committees started functioning actively in Northern Cape, Western Cape, eThekwini & Free State2010 Transport arrangements coordinatedCommand centre was established and fully functional for the duration of the Soccer World CupInfrastructure legacy projects that were funded from Public Transport Infrastructure and Systems Grant were all completed and in operation during the Soccer World Cup


*Outcome 5:Increased contribution to job creation

Planned outputActual performance (2010/11)Job creation targets for transport sector set and achievedJob targets set for ProvincesPreliminary discussions held with S.A. Local Government Association on establishing processes for engagement with municipalities on a range of roads development processes to identify best practice EPWP programmesNational procurement promotedSteering Committee consisting of the department, the Department of Trade and Industry, the Department of Public enterprises, National Treasury and the Passenger Rail Agency of South Africa is fully functionalImplementation frameworks for increasing local spend were work-shopped internally, with transport public entities and provincesDraft Framework document to establish a B-BBEE Charter Council was finalisedDraft Maritime policy and strategy were finalisedNational Airports Development Plan finalised


*Outcome 6:Increased contribution of transport to environmental protection PCMS_GENERAL_n397155_v1_Presentation_DoT_Annual_Report_2010_2011_Feb2012.ppt

Planned outputActual performance (2010/11)Impact of transport on climate change reducedLiterature review for emissions model complete and a business plan was developedEnergy efficient framework report submitted to the United Nations 18th session of Commission on Sustainable DevelopmentBusiness plan for a strategy for noise reduction in all transport systems was developed


*Detailed Performance in 2010/11 - Per programme PCMS_GENERAL_n397155_v1_Presentation_DoT_Annual_Report_2010_2011_Feb2012.ppt

P2Transport Policy, Research and Economic Analysis P3Transport Regulation and Accident and Incident Investigation P4Integrated Planning and Inter-sphere Co-ordination P5Freight Logistics and Corridor Development P6Public Transport P7Public Entity Oversight and Border Operations and Control


*Detailed Performance in 2010/11Transport Policy, Research and Economic Analysis PCMS_GENERAL_n397155_v1_Presentation_DoT_Annual_Report_2010_2011_Feb2012.ppt

Planned outputActual performance (2010/11)Update travel analysis zone in preparation for National Household SurveyTravel analysis zones updatedPublication of Transport statistical Survey BulletinBulletin for 2009 was completedSuccessful provincial road shows on B-BBEEConducted 6 provincial road showsMonitoring and Evaluation Framework and System for all policies, programmes and projectsFinalised the draft Monitoring & Evaluation Framework for the departmentGuidelines for Target SettingFinalised the draft Target Setting Framework for all modes of transport


*Detailed Performance in 2010/11Transport Regulation and Accident and Incident Investigation PCMS_GENERAL_n397155_v1_Presentation_DoT_Annual_Report_2010_2011_Feb2012.ppt

Planned outputActual performance (2010/11)Accident and incident rates on roads reducedinspected all Driving License Testing Centres on record (377)Evaluated 7 new sitesMaritime transport safety and security improvedTwo chapters of the South African Maritime Chamber were established in KZN and Eastern CapeDraft Maritime Transport Policy tabled for reviewAir transport safety and security improvedSouth Africa was re-elected to the Council of the International Civil Aviation Organisation for 3 years


*Detailed Performance in 2010/11Integrated Planning and Inter-sphere Co-ordination PCMS_GENERAL_n397155_v1_Presentation_DoT_Annual_Report_2010_2011_Feb2012.ppt

Planned outputActual performance (2010/11)Finalise Scholar Transport PolicyDraft policy completedS.A. National Women In Transport (SANWIT) structures and women owned business supportedNational and 7 provincial structures finalisedConducted skills workshops in three provinces291 women audited and skills improved


*Detailed Performance in 2010/11Freight Logistics and Corridor Development PCMS_GENERAL_n397155_v1_Presentation_DoT_Annual_Report_2010_2011_Feb2012.ppt

Planned outputActual performance (2010/11)Harrismith Freight Logistics HubCompleted Conceptual DocumentRoad Freight StrategyDraft Strategy completedRail Branch Line StrategyDraft Strategy CompletedFreight Border Optimisation Plans Inception Report completedProvincial Freight ForumsForums established in all nine provincesRoad Freight StrategyFinal draft strategy awaiting approval


*Detailed Performance in 2010/11Public Transport PCMS_GENERAL_n397155_v1_Presentation_DoT_Annual_Report_2010_2011_Feb2012.ppt

Planned outputActual performance (2010/11)Reported under Outcome 4


*Detailed Performance in 2010/11Public Entity Oversight and Border Operations and Control

Planned outputActual performance (2010/11)Electronic Performance Management SystemWorkflow models were finalisedConclude Shareholders Compacts and Performance AgreementsAligned Shareholders Compacts and Performance Agreements and concluded allBorder Control Oversight Framework developedThe Framework was finalisedQuarterly financial and performance oversight over public entitiesDone for each quarterAnalysis reports issued for each quarterReview tariff regimesPermit income for the Cross Border Road Transport Agency was reviewed to ensure financial sustainabilityRisk Registers for Public EntitiesDraft guidelines finalisedRisk identification formed part of strategic Plans


REPORT ON LEGAL AND REGULATORY REQUIREMENTS

Predetermined objectives Reliability of information

Compliance with laws and regulations:Irregular expenditure Fruitless and wasteful expenditure

INTERNAL CONTROLLeadership

COMMITMENTS TO ADDRESS INTERNAL CONTROL DEFICIENCIES Section 2: Audit outcomes for 2010/11*


Predetermined objectives and reliability of information*

Audit ReportActions takenActions to be takenPerformance information was deficient in measurability:Targets were not time bound in specifying the time period or deadline for deliveryTargets in the strategic plan for 2011/12 to 2013/14 were time boundAnnual and Quarterly Performance Plans were compiled for 2011/12Annual and Quarterly Performance Plans must be formally finalised for 2011/12Performance reports must be done for each quarterReliability of performance information:For two specific outcomes, the validity of 25% of the reported targets could not be established as sufficient audit evidence and relevant source documentation could not be providedCommitments were made to the auditors to address deficiencies in internal controlAn implementation plan was developed to implement the commitments, containing the responsible officials and timelines for implementationQuarterly performance reports will be tabled for review at Executive Committee and Audit Committee meetingsProgramme Managers must sign off performance reports to ensure quality


Irregular expenditure*

Audit ReportActions takenActions to be taken5 cases were reported in 2010/11 amounting to R20,646,052-00Affected components must obtain legal opinions and take disciplinary steps before the case can be condonedLegal opinions were obtained in 2 cases amounting to R18,68m1 Case amounting to R1,535,352 was not paid yet and the claim is disputed by the departmentThe Accounting Officer indicated that disciplinary steps should be taken in all the remaining casesDisciplinary steps were taken in 4 cases. One case not paid claim disputed by the Department.5 cases remained from previous years amounting to R693,363-291 Case was condonedDisciplinary steps taken in 2 casesIn 2 cases, the responsible official left the employ of the Department before disciplinary steps could be takenThe remaining 4 cases should be condoned: Disciplinary steps were already taken where possible and no losses occurred


Fruitless and wasteful expenditure*

Audit ReportActions takenActions to be takenYear ended 31 March 2011:26 new cases incurred in the year amounting to R50,113-52Recovered R1,307-00Transferred to debt R44,527-62Being recovered R1,689-90Outstanding: 2 cases amounting to R2,589-00Representations obtained for No Show Committee to consider remaining 2 cases: The amounts to be written ofOutstanding at 31 March 2009/10 (excl. interest on bus subsidies):19 cases amounting to R150,470-03Recovered 5 cases R25,623-65Transferred to debt 7 cases R28,828-83Resolved 1 case R58,918-00To write off 1 case R5,100-005 outstanding cases R31,999-555 outstanding cases amounting to R31,999-55 to be resolved: 4 cases handed to Legal Services, 1 case still being investigatedInterest from 2008/09:Interest on late payment of bus subsidies R2,173,000Included in request for approval with funding in the Finance ActAwait Finance Act


Internal Control: Leadership*

Audit ReportActions takenActions to be takenThere was no review done on reported performance to ensure that there is compliance with applicable guidelines

There was ineffective oversight over the reporting of predetermined objectives

Leadership did not exercise its oversight responsibility over compliance and related controls. This resulted in irregular and fruitless and wasteful expenditure being incurredAn action plan was developed to implement commitments made by the Director-General to the auditors

A compliance checklist for reporting was developed and approved at the Executive Committee

An official was given the responsibility to oversee quarterly reporting until the post of Director: Strategic Planning and Monitoring can be filledProgramme Managers will be required to sign off on quarterly performance reports

Performance reports will be tabled for review at Executive and Audit Committee meetings

Performance reporting and compliance will be made part of performance contracts


Auditors Dashboard Report on the drivers of internal control

Commitments to address deficiencies in internal control:Leadership Financial and performance management Governance

Compliance Template *Commitments to address internal control deficiencies


Dashboard report*


Sheet1

NODRIVERSFinancialPerformanceCompliance

Good

In progress

Intervention required

LEADERSHIP

1.aProvide effective leadership based on a culture of honesty, ethical business practices and good governance, protecting and enhancing the best interests of the entity

1.b

1.c

1.dEstablish and communicate policies and procedures to enable and support understanding and execution of internal control objectives, processes, and responsibilities

1.e

1.fOversight over public entities

1.g


Good

In progress


FINANCIAL AND PERFORMANCE MANAGEMENT

2.a

2.bImplement controls over daily and monthly processing and reconciling of transactions

2.c

2.d

2.e

GOVERNANCE

3.a

3.b

3.cEnsure that the audit committee promotes accountability and service delivery through evaluating and monitoring responses to risks and providing oversight over the effectiveness of the internal control environment including financial and performance repor

ASSESSMENT

ASSESSMENT

Sheet2

Sheet3

Dashboard report (continued)*PCMS_GENERAL_n397155_v1_Presentation_DoT_Annual_Report_2010_2011_Feb2012.ppt


Sheet1


Good

In progress


LEADERSHIP


1.b

1.c


1.e


1.g


Good

In progress


FINANCIAL AND PERFORMANCE MANAGEMENT

2.a

2.bImplement controls over daily and monthly processing and reconciling of transactions

2.c

2.d

2.e

GOVERNANCE

3.a

3.b


ASSESSMENT

ASSESSMENT

Sheet2

Sheet3

Dashboard report (continued)*


Sheet1


Good

In progress


LEADERSHIP


1.b

1.c


1.e


1.g


Good

In progress


GOVERNANCE

3.a

3.b


ASSESSMENT

ASSESSMENT

Sheet2

Sheet3

Commitments: Leadership*Commitments:Table performance reports (EXCO,Audit Committee)Part of performance agreementsPenalty regimeCompliance template

Report actions taken to EXCO and Audit Committee

Governance auditEach Programme responsibleReport to EXCO on Board meetingsMinister to meet Chairpersons

Develop integrated IT policy and address shortcomings per IT auditDashboard:

Performance reportingPerformance monitoring

Implement action plans to address weaknesses

Oversight over public entities

IT governance framework


Commitments: Financial and performance management*Commitments:

Sign off on reportsProcess for filing project reportsFiling on E-DOT

Reports substantiated by evidenceReport poor performance to EXCO

Establish a Compliance UnitDevelop compliance templateReport to EXCO on compliance

Review eNaTIS system and database logsUpdate Disaster Recovery PlanImplement actions to address finding of the IT auditDashboard:

Performance reporting

Evidence of performance

Monitor compliance

Controls over IT systems


Commitments: Governance*Commitments:

Review framework, policy, strategy and risk management structures Involve senior managersFlatter specialised structureStanding item on EXCO and OPC

Flatter specialised structureTraining and skills transfer

Dashboard:

Risk management

Strengthen Internal audit


*Compliance template The Executive Committee approved a detailed compliance template against which the status of high level compliance matters and reporting can be checked. The compliance template covers the following:Standing governance structures and proceduresGeneral reporting and other requirementsAnnual Report high level requirementsBudgetingAd hoc reportingReporting in terms of the Division of Revenue ActReporting in terms of the Division of Revenue Act FrameworksReporting by public entities


Adjusted budget 2010/11 Reprioritisation in 2010/11 Under (over) expenditure in 2010/11 Breakdown of expenditure in 2010/11 Section 3: Highlights of 2010/11 Financial Statements*


*Adjusted Budget 2010/11

DetailsR000Original budget for 2010/1125,086,262

Funds rolled over from the previous year:9,981Project management office for 2010 FIFA World Cup Intercity Bus Services8,336Bus contract model1,300Performance management system345

Significant and unforeseeable economic and financial events:6,800Salary and housing allowance increaseSelf financing amounts:186,040eNaTIS transaction fees

Total of Adjusted Budget25,289,083


Reprioritisation in 2010/11*

Amounts shifted to / (from):(Amounts in R'000)ProgrammeCompensationGoods & ServicesCapitalTotalsAdministration2,27117,04319,314Transport Policy and Economic Regulation(3,674)(3,674)Transport Regulation and Accident and Incident Investigation4,0352,8676,902Integrated Planning and Inter-sphere Co-ordination(3,970)31,141(37,650)(10,479)Transport Logistics and Corridor Development(2,249)(2,249)Public Transport(9,344)(9,344)Public Entity Oversight and Border Operations and Control(470)(470)Totals(13,401)51,051(37,650)-


Reprioritisation in 2010/11(Continued)*

ProgrammeShiftsR000Reasons for shiftsAdministration19,314Cover over expenditure on compensation, traveling, information technology, communications and legal servicesTransport Policy and Economic Regulation(3,674)Savings on compensation of employeesTransport Regulation and Accident and Incident Investigation6,902Cover over expenditure on compensation of employees (Licensing Councils and Regulating Committee) and an unbudgeted call centre for the 2010 Soccer World CupIntegrated Planning and Inter-sphere Co-ordination(10,479)Savings shifted: After R37,65 million was shifted from capital to cover the cost of assisting host cities for the 2010 Soccer World CupTransport Logistics and Corridor Development(2,249)Savings on compensation of employeesPublic Transport(9,344)Savings on compensation of employeesPublic Entity Oversight and Border Operations & Control(470)Savings on compensation of employees


Under / (over) expenditure per Programme 2010/11* Major under expenditure:P1: Savings on office accommodation RK7,649 P2: Delayed work on establishment of the Rail Economic Regulator R1,7m and Compensation of EmployeesP4: Savings after R37,65m was shifted from capitalP5: Delay in Sustainable Rural Development and Transport Plan R3,5M and savingsP6: Under spent on scrapping of taxis R158,7m, under spent and savingsP7: Under spent R1,8m and savings R1,7m


Under / (over) expenditure per economic classification 2010/11*


Under / (over) expenditure in 2010/11*

Details of major amounts under / (over) spentR000Compensation of employees under spent due to a moratorium on filling posts pending the restructuring of the department2,006Goods and Services:P1: Savings on office accommodation7,649P1: Other savings235P2: Delayed work on establishment of the Rail Economic Regulator1,702P3: Savings after shifts from other programmes217P4: Savings after R37,65m was shifted from capital11,482P5: Delay in Sustainable Rural Development and Transport Plan3,500P5: Savings799P6: Delay in Automated Fare Collection project5,000P6: Delay in Implementation of Accessible Transport Corridors1,500P6: Delay in Implementation of Public Transport Operations Grant project8,000P6: Saved on Project Management Office for the 2010 Soccer World Cup2,200P6: Savings7,092


Under / (over) expenditure in 2010/11 (Continued)*

Details of major amounts under / (over) spentR000Goods and Services (continued):P7: Under spent on border operations and control400P7: Under spent on Modeling and Integration of the Electronic Performance management System projects1,400P7: Savings1,662Under spent on Transport Education and Training Authority186Over spent on transfer to University of Kwa-Zulu Natal(26)Savings on foreign memberships687Savings on transfers to Non-Profit Institutions36Under spent on scrapping of taxis158,734Over spent on leave and donations(951)Under spent on capital due to not filling all posts2,026Write off of overpayments, no shows, irregular expenditure and thefts(1,498)Net under expenditure for 2010/11214,038


Under / (over) expenditure per Programme and classification*

Programme (Amounts in R000)Classification1234567TotalCompensation-1,313-6682142,006Goods & Services7,8841,70221711,4824,29923,7923,46252,838Transfers(492)(79)651(29)-158,624(9)158,666Capital417462456539(95)1111362,026Fin transactions(158)(16)(1,324)----(1,498)Totals7,6513,382-11,9984,886182,5283,593214,038NotesEar-marked 7,650Limit 8%Shifted R37,7m from capitalLimit 8%Balance that could still have been shifted across Programmes00011,969023,9043,584


Expenditure breakdown for 201011*35,0%27,3%15,4%14,8%2,7%1,8%1,4%1,0% 0,6%Total 99,78%


Expenditure breakdown for 2010/11 (continued)*0,06%0,04%0,04% 0,03%0,02%0,008%0,006%0,004%Total 0,22%


Personnel Establishment Vacancy Management Employment Equity Figures Organisational Development and Employee Health and Welness Capacity Development and Gender, Disability, Youth and Children (GDYC) annual achievements for 2010/11 Internal training achievements Section 4: Human Resource Management & Development*


Personnel Establishment* Total Establishment: 677 posts 524 posts filled (77.40%) 153 posts vacant (22.60%) Vacancy rate is 22.60%: (excluding 98 contract employees)Contract Employees are appointed additional to the establishment: 98 contract employees Vacancy Rate 31/03/2010= 21.64%31/03/2011=22.60%


Measures that were introduced to reduce the vacancy rate* Vacancy Rate 31/03/2010=21.64%31/03/2011= 22.60%Concurrent headhunting with normal recruitment process has been introduced and implemented;Retention Strategy was approved and implemented, (Counter offer targets women, people with disabilities, rewarding of above average performance, people development and capacity building, empowerment of managers on Labour relations matters);Appointment of second appointable candidates who are women or people with disabilities;All vacant Office Administrators posts (PA/Secretaries) have been advertised and the interviews are in process;Approval has been granted to access & advertise identified posts on Job Access to accelerate the appointment of persons with disability;


Measures that were introduced to reduce the vacancy rate (Continued)* Vacancy Rate 31/03/2010=21.64%07/10/2011= 22.60%

The pro forma submission for the filling of posts has been improved to include Branch EE status updates;SMS Members will be assessed in terms of meeting the EE targets under the People Management and Empowerment CMC which carries a weighting of 20% ;Contract employees have been temporarily placed against vacant posts as per EXCO directive.


Race Representation: 524 Filled Posts*


*Gender Representation on 100 SMS Posts Filled* Total SMS: 100 Women = 39 (9.41% Under represented)


Gender Representivity & Turnover at all levels (only on permanent filled posts excluding contract employees)*

Total filled postsWomenMaleVariance(Women)Transfers & Terminations(April 09Mrch 10)Level 1610%100%0%1 (100%)Levels 15633.33%66.67%16.67%0Levels 141942.10%57.89%7.90%0Levels 137441.89%58.11%8.11%6 (8.11%)Level 1211144.14%55.85%5.86%7 (6.31%) Level 1010348.11%51.89%1.89%7 (6.80%)Levels 3-821565.12%34.88%-15.12%39 (13.04%)Total52954.63%45.37%-4.63%60 (9.79%)


*

Appointments/Internal Promotions& Lateral transfers: 26

Service Terminations: 38

Staff mobility 1 April 2010 to 31 March 2011


Employment Equity Status 31/03/2011*

National Requirements -DOT StatusFilled: 524Total DOT Establishment : 677Action Required: Total

Africans (79.20%)67.50% (457) 79.20% (536) Internal promotions targeting women (Add 79)Coloured (9%)1.48% (10)9% (61)Add 51Indians (2.60%)2.66% (18)2.60% (18)Target reachedWhites (9.20%)5.76% (39)9.20% (62)Add 23Women (50%)41.95% (284)50% (339)Add 55Disabled (2%)1.48% (13)2% (14)Add 1


Challenges and interventions* CHALLENGES:

Indians are over-represented whereas all other race groups are under-represented, i.e. Africans (11.70%), Coloureds (7.52%), Whites (3.44%) and people with disabilities (0.52%) should still be appointed to reach the targets set in terms of the National Demographics.More attention is now being given to under-represented groups when appointments are made.Women are under-represented by 8.05% based on national demographics, this group is also still under-represented at Senior Management level.DPSAs target for women at SMS level is 50% and the department is at 41.95%. National target for People with disabilities is 2% and the Department is at 1,84%.

INTERVENTIONS:

SMS members are held responsible for ensuring and achieving EE in their components,Advertisements are tailor made to attract people with disabilities. Furthermore, Job Access are requested to assist the Department to recruit people with disabilities.


ORGANISATIONAL DEVELOPMENT AND EMPLOYEE HEALTH AND WELNESS*

Job Evaluation (Table 4) Health Promotion & HIV and AIDS Programme (Table 12)


Job Evaluation Table 4.1 Job Evaluation, 1 April 2010 to 31 March 2011*

Salary BandNumber of posts as on 31 March 2010Number of jobs evaluated% Posts evaluated by salary bandsPosts upgradedPosts downgradedNumber%of posts evaluatedNumber%of posts evaluatedSalary levels 1-2000%00%00%Salary levels 3-56023.33%00%00%Salary levels 6-820952.39%120%00%Salary levels 9-1227151.85%120%00%Senior Management Service (Band A)9100%00%00%Senior Management Service (Band B)3500%00%00%Senior Management Service (Band C)1000%00%00%Senior Management Service (Band D)100%00%00%Total677121.77%216.67%00%


Job Evaluation Table 4.2 Profile of employees absorbed in an upgraded post, 1 April 2010 to 31 March 2011*

Total number of employees absorbed in an upgraded post

BeneficiariesAfricanAsianColouredWhiteTotal

Female00022Male00000Total00022Employees with a disability00000


Job Evaluation Table 4.3 Remuneration levels that exceeded the grade determined by job evaluation, 1 April 2010 to 31 March 2011 (in terms of PSR V, C.3) *

Total Number of Employees whose salaries exceeded the grade determined by the job evaluation in 2009/20100


Health Promotion & HIV and AIDS Programme Table 12. HIV/AIDS & Health Promotion Programmes Table 12.1 Steps taken to reduce the risk of occupational exposure *

Units/categories of employees identified to be at high risk of contracting HIV & related diseases (if any) Key steps taken to reduce the riskNoneNone


Health Promotion & HIV and AIDS ProgrammeTable 12.2. Details of Health Promotion and HIV/AIDS Programme*

Question YesNoDetails, if yes1. Has the department designated a members of the SMS to implement the provision contained in part VI E of Chapter 1 of the Public Service Regulatory, 2001? If so provide, her/his name and position.XMr Moses MaswanganyeDirector: Organisational Development and Employee Health and Wellness2. Does the department have a dedicated unit or has it designated specific staff members to promote the health and well being of your employees? If so, indicate the number of employees who are involved in this task and the annual budget that is available for this purpose. XThere is a Sub-directorate (Employee Health and Wellness) which is designated for health and wellbeing of employees.There are two employees dedicated to this taskDeputy Director: Employee Health and Wellness; andAdmin Assistant: Employee Health and Wellness3.Has the department introduced an Employees Assistance or Health Promotion Programme for your employees? If so, indicate the elements/Service of this programme.XProviding an effective framework for health promotion and preventative mechanism amongst employees;Provide a confidential and professional counseling service to all employees and members of their immediate familiesPromote improvements in the workplace that increase the opportunity for enhanced performance and service delivery Enhance the general wellbeing of employees through the implementation of a range of health and wellness interventions such as, Health Risk Assessments, , Disease Management, Stress Management, Financial Management, family care matters such as Bereavement support etcHIV and AIDS Programme, as part of prevention both male and female condoms are distributed and proper use is promoted.Prevent unnecessary absenteeism and lowered productivity caused by social, physical and psychological factors; andProvide orientation with regard to the functioning of the EHW.Trauma Debriefing Sessions arranged for traumatized employees.Bereavement support offered to employees and their families.


Health Promotion & HIV and AIDS ProgrammeTable 12.2. Details of Health Promotion and HIV/AIDS Programme (Continued)*

4. Has the department established (a) committee(s) as contemplated in Part VI E.5 (e) of Chapter 1 of the Public Service Regulations,2001?if so, please provide the names of the members of the committee and the stakeholder(s) that they represent.XTransport Sector HIV/AIDS Committee Mr M Maswanganye - Department of Transport Ms D Bohlolo - Department of Transport Ms V Mofokeng - Department of Transport Ms S Ngqase - IOM Mr N Bopape - National Bargaining Road Freight Council Ms T Mogashoa - TETA Mr L Mojanaga - ILO Ms M Van Rooyen - PRASA Ms J Barret - SATAWU Ms L Peter - RAF Ms A Mokoena - UTATU Mr A Gangia SARCC Ms O Nkosi - Gauteng Provincial Department of Transport5.Has the department reviewed its employment policies and practices to ensure that these do not unfairly discriminate against employees on the basis of their HIV status? If so list the employment policies/practices so reviewedThe following policies are in the process of being reviewed and awaiting approval:HIV/AIDS PolicyEmployee Health and Wellness PolicySubstance and Alcohol Abuse PolicyBereavement and Hospitalization Policy and Sports and Recreation policy already being developed awaiting approval



6.Has the department introduced measures to protect HIV positive employees or those perceived to be HIV-positive from discrimination? If so, list the key elements of these measures.XHIV/AIDS Policy which describes the Departments commitment to addressing the epidemic is reviewed in light of latest developments, to ensure compliance with relevant Laws.HIV/AIDS Programme is popularized and promoted to staff and they are being taught about their rights through the Peer Education Programme.Peer Educators are appointed from across the spectrum of employees, they receive ongoing training.Disclosure Management Training for Managers/ Supervisors has been planned to take place before the 2011/2012 financial year ends. This will promote non-discrimination, openness and trust for safe HIV disclosure.No cases of discrimination on the basis of being HIV positive have been reported.



7.Does the department encourage its employees to undergo Voluntary Counseling and Testing? If so, list the results that you have achievedXDuring the World TB Day 46 employees tested for both HIV and TB. Womens Day 59; Executive Wellness Day 19 tested; in September 2010 during the Wellness Expo 143 employees undertook VCT; World Aids Day 35 in December 2010; HIV Counselling and Testing (HCT Transport Sector Campaign) in Harrismith Truck stop 625 undertook HCT8.Has the department development measures/indicators to monitor & evaluate the impact of its health promotion programme? If so, list these measures/indicatorsXConducting of regular health risk screenings and HCT and reporting on these.On-going counseling offered and referral to outside health providers as part of the EHW Programme for employees; andMonitoring of the programme through feedback from beneficiaries.An internal audit for the HIV and AIDS Programme and Employee Health & Wellness has been conducted.


CAPACITY DEVELOPMENT & GDYC ANNUAL ACHIEVEMENTS 2010/11* The department addressed issues of scarce and critical skills as follows:

Transport FET Curriculum and Programme has been approved for introduction in FET Colleges for 2012. 16 students are pursuing their pursue transport-related careers in Prague under the Departmental scholarship. Interns including COD graduates: Fifty eight (58) interns i.e. (48) transversal and (10) transport related interns were placed within the department.The department has prioritised bursary funding for transport related qualifications for employees ( 97 bursaries were awarded for the year)Seven (7) Outreach programmes have been conducted at rural areas to address transport related scarce and critical careers (


CAPACITY DEVELOPMENT & GDYC ANNUAL ACHIEVEMENTS 2010/11 (Continued)* A Human Resource Development Strategy Implementation plan for 2010-2011 was developed that addresses capacity development initiatives for the department.86.7% of staff trained on various training programmes.2010 World Cup Skills Development project was successfully conducted with the assistance of R1,8 m from UNDP.Registered and funded 450 COD students during 2010/11. Capacity building & GDYC policies were developed, reviewed and sent for approvalGender forum was established within the department to address gender issues as well as to assist in mainstreaming gender in other transport related projects.Mainstreaming of GDYC programmes was conducted


Internal training achievements*


Chart1

0.867

0.11

0.176

Staff training

Sheet1

Staff training

No. trained86.70%

Internships11%

Bursaries17.60%

To resize chart data range, drag lower right corner of range.

Thank you *


Documents

Select Committee on Public Services