RPNC101658

INDIAN OIL CORPORATION LIMITED (REFINERIES DIVISION)

PANIPAT NAPHTHA CRACKER, PANIPAT

Tender Document

For

“Lining up agency for attending Steam Leakage jobs in Power plant, Offsite, ETP and utility unit.”

Tender No.:

RPNC101658

SECTION II

“INSTRUCTIONS”

Documents of this section are to be downloaded, printed, filled, signed, stamped,scanned and uploaded using digital signature.

Note:Vendors are advised to read carefully before filling and signing the formats.

Warning: Bidders to note that non-submission or Partial submission of

declarations of Section-II may lead to rejection of their offer without any

further communication.

This Tender Document consists of three parts:

Section-I +Section-II + Price Part

RPNC101658

INDEX-SECTION-2

Name of work:“Lining up agency for attending Steam Leakage jobs in Power plant, Offsite, ETP and utility unit.”

Tender No. : RPNC101658

Sr. NO.

DESCRIPTION NO. OF PAGES

1

2

3

4

5

6

CHECK LIST FOR SUBMISSION OF TENDER

EXCEPTIONS & DEVIATIONS FORMAT (ANNEXURE-A)

DECLARATION FOR ACCEPTANCE OF GCC,SCC,SAFETY REGULATION AND

ENVIRONMENTAL MANAGEMENT SYSTEM OF IOCL AND TENDER DOCUMENT

PROFORMA OF DECLARATION OF BLACK LISTING/ HOLIDAY LISTING (ANNEXURE-B)

LOSS CONTROL PERFORMANCE OF CONTRACTOR (ANNEXURE -C)

CONSENT LETTER FORMAT FOR PAYMENT THROUGH INTERNET (ANNEXURE-D)

3

1

1

1

1

1

RPNC101658

PRE-QUALIFICATION CRITERIA ACCEPTANCE CHECKLIST (To be filled in by the bidder)

Name of work for which tender submitted: “Lining up agency for attending Steam Leakage jobs in Power plant, Offsite,

ETP and utility unit”.

Tender No: RPNC101658

Name & address of party:

IOCL Vendor Code (if any):

The Bidders must ensure that the following documents in support of their credentials for Pre-Qualification of Bid are

submitted along with their Bid, in absence of which, the offer is liable for rejection:

Following documents:

1. EMD Instrument {DD / BG / copy of NSIC/ MSE Certificate}

2. Work Orders along with Schedule of Rates & TDS certificate issued in support of their credentials for experience in

similar nature of work as specified in clause - 4 (c ) & (d) of NIT

3. Completion Certificate issued/ certified by Engineer-in-Charge (EIC) or Work Order issuing authority for Work orders

mentioned at sl. No. 2 above (The completion certificate should clearly indicate the Actual Executed value excluding

Taxes & duties and Actual date of completion)

4. Annual Turn Over (ATO) Document

5. Copy of Provident Fund (PF) Code allotment letter

6. Copy of Permanent Account Number (PAN) Card

7. Income Tax Returns acknowledgement for last 3 years

8. Valid legal Authorization document in favour of signatory to tender

9. All the documents should be either in English or Hindi Language. In case of documents submitted in language other

than English or Hindi, the same should be translated into English and notarized copy may be submitted.

Sl.

No.

Pre-Qualifying Document Details of Document Submitted by Bidder

Page No.

From To

1.1 EMD: Rs. 9,500/- DD No. / BG No. / NSIC/ MSEs Certificate No. :

Dated :

1.2 Scanned Copy of EMD Instrument (i.e.

DD/ BG / NSIC/ MSE Certificate) Submitted along with Tender

YES / NO

2.1 Name of Work Orders submitted by

bidder in support of their credential for experience in similar nature of job as

specified in clause - 4 (c ) & (d) of NIT i.e. “Experience in Mechanical ARC

jobs/ Mechanical Hot and Cold

jobs.”

1.

2.

3.

2.2 Work Order No. & its Issue Date (Executed during any of the last

five years ending on last day of the month immediately previous

to the month in which last date of

bid submission falls)

1.

2.

3.

RPNC101658

2.3

Value of Work Order (excluding taxes

& duties) Uploaded not less than: Rs. 2.84 Lac (3 work order)

OR

Rs. 3.79 Lac (2 work order) OR

Rs. 4.73 Lac (1 work order)

1. Rs.

2. Rs.

3. Rs.

2.4 Whether Schedule of Rates of above work orders submitted.

1.

2.

3.

3.1 Whether Completion Certificate of the above work order submitted

(Reference No. and date to be

mentioned) In case of Rate Contracts which are

running under extension after contractual completion period, suitable

document (certified by “WO issuing

company” / Engineer- In- Charge) as per format given in Annexure‐J

indicating executed value up to the

original completion period along with extension letter will be treated as

proof of successful completion of work.

1.

2.

3.

3.2 Executed value of above work(s) excluding taxes & duties as mentioned

in completion certificate or certified

bill. (Duly Certified by Engineer-in-Charge of above work / Issuing

authority)

1. Rs.

2. Rs.

3. Rs.

3.3 Actual Date of Completion as per Completion Certificate (Duly Certified

by Engineer-in-Charge of above work)

1.

2.

3.

3.4

Name, Designation, email address and

contact phone nos. of Work orders and Completion certificates issuing

authority / EIC

1.

2.

3.

3.5 Issued TDS certificate submitted

against submitted work orders

Yes/ No

4.0 Annual Turn Over (ATO) Value (should be not less than Rs.

5.68 Lacwithin any one of the last 3 preceding financial years, i.e.

01/04/2011 onwards)

Rs.

4.1 Reference of ATO document Audited Balance Sheet / TDS

4.2 Date of issue of ATO document

RPNC101658

5.0 P.F. Code number Allotment letter No.:

Copy of allotment letter submitted – YES / NO

6.0 Permanent Account No. (PAN) No.:

7.0 Valid Assessment Order or IT return

(SARAL) acknowledgement for last three assessment years

2011-2012

2012-2013

2013-2014

9.0 Valid legal Authorization document in favour of signatory to tender.

(Partnership deed/ Power of Attorney / Resolution of the board) In case of

bidder is a company the bidder is also

to submit “Article and Memorandum of Association”.

10.0 a) Digitally signed/ Self attestation of

Section - I of tender documents & PQ documents

b) Self attestation of Section - II of tender documents

Yes/ No

Yes/ No

11.0 The Bidder shall duly fill all the three pages (duly signed and stamped) of this PRE-QUALIFICATION

CRITERIA ACCEPTANCE CHECKLIST and Upload the same along with above mentioned documents with the offer. The Pre-Qualification documents shall be self-attested/ digitally signed (all pages) and serially numbered.

12.0 DECLARATION: I/We understand that the above check list has to be duly filled in all respects and all the said document submitted. I/We agree to our offer being rejected in absence of above, without any further

correspondence in this regard.

Authorized Signatory

Signature :

Name :

Designation:

Stamp:

Full address with Contact No.:

E-mail address:

RPNC101658

(Annexure-A)

EXCEPTIONS & DEVIATIONS FORMAT

Name of Work: “Lining up agency for attending Steam Leakage jobs in Power plant,

Offsite, ETP and utility unit.”

NIT No.: RPNC101658

Sr. No. Reference of

bid document

Subject Deviations

Page

No.

Clause

No.

NOTE:

1. BIDDER TO NOTE THAT, ANY DEVIATION TO THE TENDER MAY RENDER THE OFFER LIABLE FOR REJECTION.

2. BIDDER TO FILL THE ABOVE FORMAT WITH EITHER ‘NIL DEVIATION’ OR WITH CLAUSE WISE DEVIATION.

3. IN CASE, THE ABOVE FORMAT IS NOT FILLED, IT WILL BE PRESUMED THAT THERE IS NO DEVIATION (EITHER TECHNICAL OR COMMERCIAL). DEVIATION MENTIONED ANYWHERE ELSE WILL NOT BE TAKEN INTO COGNIZANCE

Name of the Bidder: ________________________________________

Signature of the bidder with stamp: ____________________________

RPNC101658

DECLARATION FOR ACCEPTANCE OF GCC, SCC, SAFETYREGULATION AND ENVIRONMENTALMANAGEMENTSYSTEM OF IOCL AND TENDER DOCUMENT

A) I/We have read the following standard documents available on IOCL’s website

www.indianoiltenders.com and agree to abide by all the terms & conditions of the same:

1. General Conditions of Contract Refineries Division (167 pages)

2. Special Conditions of Contract of Panipat Refinery (17 pages)

3. Special Conditions on Safety Regulations & Environment Management System of

Panipat Refinery (18 pages)

[Note: IOCL’s GCC & SCC is available in URL:https://www.indianoiltenders.com/StandardDoc/Download.aspx]

B) I/We have read the Tender document fully and have understood the Tender requirements

and accept all terms and conditions of the Tender document Section-I & II (except for the

ones mentioned in the deviation statement) and our offer is in confirmation to all terms and

conditions of the tender as per Index of Section-I & II.

---------------------------------------------------------------- Accepted and confirmed by the Intending Bidder

Name of the Bidder: ________________________________________

Signature of the bidder with stamp: ____________________________

RPNC101658

(Annexure-B)

PROFORMA OF DECLARATION OF BLACK LISTING/ HOLIDAY LISTING

In the case of a Proprietary Concern:

I hereby declare that neither I in the name of my Proprietary concern M/s. ------------------------

---------------- which is submitting the accompanying Bid /Tender nor any other concern in

which I am proprietor nor any partnership firmin which I am involved as a Managing Partner

have been placed on black list ora holiday list declared by Indian Oil Corporation Limited or

its AdministrativeMinistry, except as indicated below: (*)

In the case of a Partnership Firm:

We hereby declare that neither we, M/s._____________________________,submitting the

accompanying Bid / Tender nor any partner involved in themanagement of the said firm

either in his individual capacity or as proprietor ofany firm or concern have or has been

placed on blacklist or holiday list declaredby Indian Oil Corporation Limited or its

Administrative Ministry, except asindicated below: (*)

In the case of Company:

We hereby declare that we have not been placed on any holiday list or black listdeclared by

Indian Oil Corporation Limited or its Administrative Ministry, exceptas indicated below: (*)

(*) Here give particulars of black listing or holiday listing and in the absence thereof state

“NIL”).

It is understood that if this declaration is found to be false in any particular,Indian Oil

Corporation Limited or its Administrative Ministry, shall have the rightto reject my / our bid, if

the bid has resulted in a contract, the contract is liable tobe terminated.

Place: Signature of Bidder __________

Date: Name of Signatory___________

RPNC101658

(Annexure -C)

Loss Control Performance of the Contractor

(To be filled in by the bidder)

Accident record of my firm during last 3 years is as under.

1. No. of accidents: _____

2. Permanent Disability: _____

3. Minor Disability: _____

4. Fatality: _____

5. Any Other: _____

The above statements made by me are true to the best of my knowledge.

Stamp & Signature of the Tenderer

RPNC101658

(Annexure -D)

Consent Letter Format for E-Payment

On the Letterhead of the Vendor / Contractor / Supplier Date : _______________ To Indian Oil Corporation Ltd. (Refineries Division) PNC Panipat Refinery, Panipat-132140 (Haryana) Dear Sir, With reference to the Tender/P.O./W.O / Contract Ref. No.________________ Dtd.____________ issued to us by IOCL, we hereby give our consent to accept the related payments of our claims/ bills on IOCL through Cheques or Internet based online E-payments system at the sole discretion of IOCL. Our Bank account details for the said purpose is as under: Sr. No.

Particulars Details

1 Name and Address of the Beneficiary

2 Account No. of Beneficiary

3 Account classification (CA / CC-11 or 29) & SB-10 as per cheque leaf.

4 Name and address of the Bank Branch (where payments are to be sent by IOCL)

5 Branch Name / Code

6 The 9 Digit MICR code of the Branch (as appearing on the MICR cheque)

7 IFSC Code of the Bank Branch for RTGS mode

8 IFSC Code of the Bank Branch for NEFT mode

9 E-mail ID of Beneficiary

10 Any other Particulars (to be advised by Beneficiary for the E-payments purposes

11 Vendor code (to be filled by IOC’s Deptt. only)

12 PERMANENT ACCOUNT NUMBER

13 MOBILE NUMBER (FOR SMS ALERTS)

A blank copy of a cancelled cheque / photocopy of a cancelled cheque relating to the above account number for verifying the accuracy of the bank account details is enclosed.

A copy of PAN Card duly attested by authorized signatory for verifying the accuracy of the PAN is enclosed.

I/We hereby declare that the particulars given above are correct and complete.

Date: Signature of Account Holder

Place: with Company Stamp (If a Company)

Encl: one cheque / photocopy of cheque duly cancelled & copy of PAN Card.

***We hereby confirm that the above bank account details of beneficiary are correct in all respects and the account of Beneficiary (IOCL Vendor) is maintained at our bank branch.

(Name of the Bank & Branch)

Authorized Signatory

***Verification required only in case (a) vendors not providing a cancelled cheque leaf or if vendors name is not printed/appearing on the cancelled cheque leaf submitted to IOCL Office. (b) Change in existing bank details.