Section VII. Purchasers Requirements

266Section VII. Sample Forms

Section VII. Purchasers Requirements

Introduction

DRAFT

Standard Bidding Documents: Procurement of Supply and Installation of Information Systems

August 8, 2016

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Foreword

This single-stage standard bidding document (this Bidding Document) for Procurement of Information Systems (SBD-IS) has been prepared by the Millennium Challenge Corporation (MCC) for use by the Millennium Challenge Account Entity (MCA Entity) when procuring through competitive bidding (CB) procedures in projects that are financed in whole or in part by MCC. This Bidding Document is consistent with August 15, 2015 MCC Program Procurement Guidelines[footnoteRef:2] (MCC PPG) and subsequent amendments and interim notices and will be amended as necessary to comply with subsequent amendments or revisions to the MCC PPG. [2: MCC Program Procurement Guidelines can be found at: http:// https://www.mcc.gov/ppg]

Although this SBD-IS is based upon the World Bank[footnoteRef:3] Single-Stage Standard Bidding Documents for Procurement of Information Systems, it has been adapted with revisions to reflect MCC policies and procedures set out in the MCC PPG and other documents. [3: World Bank copyright http://www.worldbank.org]

In a single-stage bidding procedure, Bidders submit Bids containing both the Price Schedule Forms and the Technical Bid Forms in a single envelope. The envelopes are opened in public at the date and time advised in the Bidding Document.

The Bid Score will be calculated based on a formula combining technical score and price offered and the eligible and qualified Bidder receiving the highest Bid Score amongst the responsive bids will be considered for Contract award.

This document is to be used for the procurement of sophisticated or complex, large-scale IT projects comprising of installation, integration, and operation of a range of information technology applications, possibly including communications technology and services, of systems engineering services, and of other information technology goods/services. It may be used for other projects that require information technology and systems.

This SBD-IS assumes that pre-qualification has NOT taken place before bidding. Pre-qualification is not mandatory in MCC procurements.

Summary Description

This description is for the information of the MCA Entity, is not part of this Bidding Document, and shall be removed by the MCA Entity prior to issuing the solicitation. A brief description of this SBD-IS is given below.

Standard Bidding Document for Procurement of Supply and Installation of Information Systems

Definitions: This section defines terms that are capitalized in this Bidding Document.

Section IInstructions to Bidders (ITB)

This section provides information to help Bidders prepare their Bids and describes the procedures for the submission, opening, and evaluation of Bids and the award of Contracts.

[The ITB must remain unaltered. Bid-specific information, deletions, extensions, and modifications to the ITB shall be introduced only through the Bid Data Sheet. Neither the MCA Entity nor the Bidder shall modify this section.]

Section IIBid Data Sheet (BDS)

This section sets out the particular requirements for the specific procurement and supplements and customizes the information included in Section I, Instructions to Bidders. This section shall be modified by the MCA Entity.

Section IIIBid Review, Evaluation Criteria, and Bidder Qualification Requirements

This section describes the criteria and requirements to be used to evaluate the Bids and select the Bidder to perform the contract. This section shall be modified by the MCA Entity.

Section IVBidding Forms

The forms provided in this Bidding Document provide standard formats for a number of the key documents, including warranties and maintenance requirements, which the Purchaser and Bidders will exchange in the process of bidding, awarding, and implementing the Contract. Most of the forms must be completed and/or modified by the Purchaser to suit the particular Information System being procured and included in this Bidding Document before they are released to potential Bidders, or to the winning Bidder, as the case may be. In turn, the Bidders or winning Bidder must complete other forms and submit them to the Purchaser.

Section VGeneral Conditions of Contract (GCC)

The GCC contained in this section are to be read in conjunction with the Particular Conditions of Contract (PCC) in Section VI and the other documents listed in the Contract Agreement. Together they form a complete document expressing all the rights and obligations of the parties to the Contract.

The GCC must remain unaltered. Contract-specific information, deletions, extensions, and modifications to the GCC shall be introduced only through the PCC. Neither MCA Entity nor the Bidder shall modify this section.

Section VIParticular Conditions of Contract

This section contains particular conditions of contract that have been developed by MCC to supplement the GCC and that shall be modified by the MCA Entity for a particular contract. The section also includes provisions that are a part of the Governments and the MCA Entitys obligations under the Compact and related documents which, under the terms of the Compact and related documents, are required to be transferred onto any Supplier or Subcontractor who partakes in any MCC-funded procurement. The text of the clauses in this section must not be modified except in limited circumstances and only where noted in the introduction to Section VI, and then only with the prior approval of MCC. Additional project-specific conditions may be developed by the MCA Entity, with the approval of MCC, to the extent necessary.

Section VIIPurchasers Requirements

This section contains the Technical Requirements, the Drawings, schedule, and payment terms etc., to be provided by the Purchaser, and supplementary information that describe the Information Systems to be procured. This section describes the scope of the Information Systems and presents a clear statement of the requirements for hardware, software and implementation services (e.g. installation, integration, testing, training) to be provided.

Section I. Instructions to Bidders

3Section I. Instructions to Bidders

Introduction

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BIDDING DOCUMENT

Issued on: ____________________

[MCA Entity]

On Behalf of:

The Government of [Country]

[Millennium Challenge Account Entity]

Program

Funded by

THE UNITED STATES OF AMERICA

Through

THE MILLENNIUM CHALLENGE CORPORATION

for

Procurement of

[Insert brief description of Information System]

***

CB No: [insert CB number]

Invitation for Bids without Pre-qualification

[City, Country]

[Month, Day, Year]

Re: [Brief Description of the Information System and ID number of procurement]

Dear Madam/Sir:

The United States of America, acting through the Millennium Challenge Corporation (MCC) and the Government of [Country] (the Government or [Go__]) have entered into a Millennium Challenge Compact for Millennium Challenge Account assistance to help facilitate poverty reduction through economic growth in [Country] (the Compact) in the amount of approximately [Amount] USD (MCC Funding). The Government, acting through the Millennium Challenge Account-[___] (the Purchaser), intends to apply a portion of the proceeds of MCC Funding to eligible payments under a contract associated with this Invitation for Bids. Any payments made by the Purchaser under the proposed contract will be subject, in all respects, to the terms and conditions of the Compact and related documents, including restrictions on the use and distribution of MCC Funding. No party other than the Government and the Purchaser shall derive any rights from the Compact or have any claim to the proceeds of MCC Funding. The Compact and its related documents can be found on the MCC website (www.mcc.gov) and on the website of the Purchaser.

The Compact Program includes [provide the best available brief description of the general and specific goals and strategies of the Compact Program, the general areas of focus and the specific projects proposed, the expected duration, and other background information that would be helpful to potential Bidders].

The Purchaser requests interested Bidders to submit sealed bids for the supply and installation of [insert name of the contract]. All eligible Bidders are encouraged to apply. Please note that no pre-qualification has been undertaken for this procurement. The selection process, as described, includes a qualification step, which shall include a review of past performance, and a reference check and shall be subject to verification prior to the contract award.

A Supplier will be selected using the Competitive Bidding procedures as described in the Bidding Document accompanying this Invitation for Bids. Bidders are advised that these procedures are governed by MCC Program Procurement Guidelines, which can be found on the MCC website at https://www.mcc.gov/pages/business/guidelines, and its amendments. Although these procedures are similar to those set out in the World Bank Standard Bidding Documents for Procurement of Supply and Installation of Information Systems (Single-Stage Bidding),[footnoteRef:4] there are several significant differences and firms are advised to review these instructions carefully. [4: World Bank copyright http://www.worldbank.org]

Please note t