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E BUSINESS MANAGEMENT

EB Building and Grounds Management

EBA Public Conduct Policy/Parents/Guardians/Others

EBAB Smoke Free Buildings Tobacco Use on Educational PropertyEBB Safety/Security of Buildings and Grounds Schools Safety Act

EBBA School Safety Plan

EBBC Emergency Drills (Also JGFA, Cf. LDAL)EBBD Emergency Closings (Also AFC) Emergency Operations-Civil DefenseEBC Security

EBCA Vandalism Protection

EBH Use of School FacilitiesEBI Long-Range Maintenance ProgramEBJ Buildings and Grounds Records

EBK Energy Management Conservation

ED Student Transportation Management (Cf. JGG)

EDAE Private VehiclesEDC SafetyEDD Scheduling and Routing

EDDA Special Use of School Buses

EDDB Walkers and Riders (also JGGA)

EE Child Nutrition Program

EEA Wellness Policy

EG Insurance Management (Cf. ECA, FGE)

EGAA Workers CompensationEGB Student Insurance Program (Also JGA)

EI Computer Software Usage

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Approved August 11, 2005

BUILDINGS AND GROUNDS MANAGEMENT

RENTALS, LEASES, USE OF FACILITIES

EB

The School Board, pursuant to state law, is the custodian of all real property of the school district and has the authority

power and duty to manage, control and care for same, both during the school term and during vacations and also has the

authority, power and duty to prescribe and enforce rules and regulations for the use of school buildings and grounds for theholding of public meetings and gatherings of people. 37-7-301 (c) 1993

Also see EBH.

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PUBLIC CONDUCT POLICY EBA

Parents, guardians, custodians and other individuals while attending any school-sponsored activity, visiting any school or

school grounds shall conform to the rules and regulations of the school district or be removed from the premises. Schoo

district officials are hereby authorized to bring any and all charges deemed appropriate against such individuals for thefollowing misconduct.

1. Willful disobedience and/or disrespect to a teacher, principal, Superintendent, member or employee of the local SchoolBoard.

2. Using unchaste or profane language.3. Immoral or vicious practices.4. Conduct or habits injurious to his/her associates.5. Possessing, using, transmitting, or being under the influence of any narcotic drugs, hallucinogenic drug, amphetamine

barbiturate, marijuana, alcoholic beverage or intoxicant of any kind.

6. Disturbing the school and habitually violating the rules.7. Cutting, defacing, or injuring any part of the public school buildings or public school bus.8. Writing profane or obscene language or drawing obscene pictures in or on any school material or on any public school

premises, or any fence, pole, sidewalk, or building.

9. Carrying firearms, knives, or other implements which can be used as weapons except by duly authorized lawenforcement officials.

10. Throwing missiles on the school grounds.11. Instigating or participating in fights.12. Committing any other offense which interferes with the educational process.

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TOBACCO USE ON EDUCATIONAL PROPERTY SMOKE FREE BUILDINGS EBAB

No person shall use any tobacco product on any educational property of the Columbia School District. Violators shall besubject to a fine and shall be liable as follows: (a) for a first conviction, a warning; (b) for a second conviction, a fine of

seventy-five dollars ($75.00); and (c) for all subsequent convictions, a fine not to exceed one hundred fifty dollars

($150.00) shall be imposed.

LEGAL REF.: Mississippi Public School Accountability Standards

CROSS REF.: Policy GAX Drug Free Workplace

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SCHOOL SAFETY ACT/STUDENT BEHAVIOR EBB/EDC

The School Board, with the assistance of the State Department of Education School Safety Center, shall adopt acomprehensive local school district school safety plan and shall update the plan on an annual basis. (Section 37-3-83 (2), MS

Code of 1972, amended)

This school district may use audio-visual-monitoring equipment in classrooms, hallways, buildings, grounds and buses forthe purpose of monitoring school disciplinary problems. (Sections 37-3-83 (6), MS Code of 1972, amended)

Ref: Sections 37-3-81, 37-3-83, 37-11-54, MS Code of 1972, amended. Also see Policy JCB.

SCHOOL BUILDINGS & GROUNDS

The school principal shall have a current disaster plan and conduct regular safety drills.

Fully charged and recently inspected fire extinguishers of the appropriate type shall be accessible every 75 feet and also

located in the cafeteria, hallways, heater/boiler room, science labs and shops.

The school principal shall develop contingency plans for the operation of his/her school. These procedures for dealing with

routine and emergency situations, ill or injured students or staff shall be posted in a well-known, readily accessible location

in the school.

The school principal shall develop a schedule of inspection to ensure that the building and grounds are safe, clean and

orderly and promptly notify appropriate school personnel of any dangerous condition of the Board's property.

Any activity taking place in the school building or on the school grounds shall be adequately supervised.

TRANSPORTATION OF STUDENTS

The private vehicles of students shall remain parked and locked while at school and until the end of the student's school day

The parent reassumes control over the student at the time the student leaves the school premises.

Students who are to be players, participants, or performers in school-sponsored activities shall be transported to most such

activities in school district owned or leased vehicles. Students may be allowed to travel in private vehicles to school-sponsored activities with prior permission by the principal. If students travel in a private vehicle a copy of the driver's

license and a copy of proof of insurance must be on file in the office of student transportation.

Students, as members of clubs, teams, groups, etc., who are to be players, participants, or performers are expected and shall

travel to and from school-sponsored activities as a group.

All school buses shall meet minimum specifications approved by the State Board of Education and shall be well maintained.Each bus driver shall have a valid bus driver's certificate and a Commercial Drivers License (CDL) and shall operate the busaccording to all specified safety procedures to ensure optimal safety of passengers.

Each school bus shall be systematically inspected for maintenance problems on a quarterly basis.

SCHOOL-SPONSORED CLUBS/EXTRACURRICULAR ACTIVITIES

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Prior to being allowed to participate in any school-sponsored activity, each participant shall be required to furnish to thesponsor the required form(s) signed by parent/guardian. The form(s) shall include a notice to parent/guardian of risk of injury

or death, waiver of liability in the event of injury or death and acceptance by parent/guardian of responsibility for health care

due to injury or death.

Attendance and participation in such activities by children and/or adults who may also be students and/or employees of this

school district shall be strictly voluntary and at the sole cost and expense of said child/adult. Participants shall in no way

imply that their participation is in any way sponsored by this school district.

Each coach/sponsor shall develop contingency plans to be followed for his/her sport/activity in the event of injury to aparticipant.

All practices and rehearsals for any school-sponsored activity shall take place in a school or on school grounds under the

supervision of school personnel. There shall be no practices or rehearsals for school- sponsored activities in private home

or public businesses.

For each practice, performance, or event, the school district shall furnish and require the use of safety equipment generally

recognized by the sport or activity as being necessary to provide adequate security and protection to the participants.

There shall be no school-sponsored performance or competition by school students in places where alcoholic beverages are

being served.

The Superintendent shall make personnel assignments for school-sponsored activities for which there is a reasonable risk of

injury or death only to those district employees specifically trained to properly instruct and supervise such activities.

No school principal shall offer or promote any activity not appropriate to the age and maturity of the student.

Student club members/athletes who have competed through school-sponsored activities for state or national honors and whoare eligible and elect to attend a final event which takes place after the regular school term shall, should such a trip be

approved by the principal, be accompanied by the appropriate competent adult to such an event which shall also be

considered a school-sponsored activity. Documentation of the driver's license and proof of insurance must be on file in thetransportation department.

SUPERVISION OF STUDENTS K-12

The school principal shall provide for adequate supervision of students while in the school building or on the school grounds

before, during and after school. Students shall not be permitted to arrive more than 30 minutes prior to the beginning of theschool day and are expected to leave school promptly at the end of the school day unless participating in a school-sponsored

and supervised activity.

Classroom teachers, club sponsors and sponsors/directors of extracurricular activities, including sports, shall never leavethose in their charge unsupervised and unattended whether at school, away from school, during school hours or after school

hours. This includes field trips, club trips and sports events.

Supervision of school students shall be conducted by a competent adult regular staff member.

The Supervisor of Transportation shall provide for adequate supervision of students using the pupil transportation system incompliance with all laws, rules and regulations of the State Board of Education which govern pupil transportation.

STUDENT MEDICAL CARE

School district employees shall not render medical care to students except first aid. Parents/guardians shall be notified

immediately by school authorities should a student become ill or injured at school or school-sponsored activity. If, in the

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event of serious illness or injury, parent/guardian cannot be contacted, school authorities shall seek immediate professionalmedical care. Such care shall be at the expense of parent/guardian.

STUDENT MEDICATION

Medication shall be provided or administered to a student by school personnel ONLY with the written request and consent o

the students parent/custodian/legal guardian under policy JGCD.

RELEASE OF STUDENTS

No student shall be suspended from school or school-sponsored activity prior to scheduled release time without firs

notifying parent/guardian.

No student shall be released to the custody of an individual other than parent/guardian unless written authorization noticefrom parent/guardian is received by school authorities.

No student shall be allowed to withdraw from school or school-sponsored activity prior to scheduled release time unless

written request from parent/guardian has been received by the school in advance.

Students shall not be allowed to leave and return to school or to a school-sponsored activity.

No student shall be released at the conclusion of any out-of-town school-sponsored activity to return home via alternate

means without prior approval by school authorities of a written request from parent/guardian.

No student shall be abandoned by a sponsor/director/chaperon at the completion of a school-sponsored activity to wait for a

ride or to walk home.

Also see GAEA, JGCD, JGF, JGFB, JGFG, EBBA.

Mississippi Public School Accountability Standards

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SCHOOL SAFETY PLAN EBBA

Please Note: For information related to student conduct, disciplinary action, and the School Safety Act of 2001, refer to MSCODE 37-11-55 and Policy JCB. Also see Policy EBB.

The Superintendent shall be responsible for ensuring that each school in the district maintains a School Safety Plan, whichshall be subject to approval by the Superintendent and the School Board. The Safety Plan is to be reviewed on a regula

basis and revised as needed.

SCHOOL SAFETY PLAN: A comprehensive, systematic, broad-based continuous process designed to create and maintain a

secure and orderly school climate that is free of drugs, violence, and fear. A safe and orderly school climate promotes the

success and development of all children and the staff who serve them. At a minimum, the School Safety Plan should addressthe following components:

Crisis Intervention Team,School Safety Self-Assessment, andSchool Safety Drill Assessment.

CRISIS INTERVENTION TEAM: An interdisciplinary team of professionals whose goals are to respond to emergencies orcrisis situations and to provide an array of services, which may include counseling, medical, legal, security or police, etcThe Crisis Intervention Team may also be utilized in a planning capacity in order to establish coordination and linkages prio

to the actual occurrence of an event.

SCHOOL SAFETY SELF-ASSESSMENT: A strategic planning and assessment instrument used to evaluate the extent ofthe school safety plan. In the broadest of terms, the assessment should include a comprehensive review of the entire

educational program of a school and/or school district. It may, however, focus on specific areas such as assessment of the

gang problem, weapons in schools, drug or alcohol abuse, schoolyard bullying, facilities evaluation, policies and procedurescompliance with statutes, attitudes and a host of emerging trends in the field of school safety.

SCHOOL SAFETY DRILL ASSESSMENT: A process designed to evaluate the effectiveness of a crisis management plan

and the readiness of an individual school and/or school district. This assessment may include a review of policies andprocedures, safety drills, linkages with the appropriate agencies, the role of Crisis Intervention Team members in the event o

a crisis, professional development activities, and training students how to respond during a crisis.

LEGAL REF.: MS CODE as citedMississippi Public School Accountability Standards

CROSS REF.: Policies EBB Safety Program

EDC Bus Safety ProgramGAEA Staff ProtectionJGF Student Safety

JCB Conduct Disruptive Behavior

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EMERGENCY DRILLS EBBC

It shall be the duty of the principals and teachers in each building of this school district to instruct the pupils in the methodsof fire drills and to practice fire drills until all the pupils in the school are familiar with the methods of evacuation. Such fire

drills shall be conducted often enough to keep such pupils well drilled. It shall be the further duty of such principals and

teachers to instruct the pupils in all programs of emergency management as may be designated by the State Department oEducation. 37-11-5 (1980)

The Superintendent shall be responsible for ensuring that each school has a current crisis management plan that includesprocedures for bomb threat, fire, earthquake, hurricane, tornado, and shootings. The Superintendent shall also ensure that the

principal and staff at each school conduct regular safety drills in event of an emergency situation related to weapons

weather, or major loss of power.

LEGAL REF.: MS CODE as cited

CROSS REF.: Policy EBB School Safety Act

EMERGENCY MANAGEMENT DISASTER PLANS

Each school shall have an emergency management disaster plan on file in the principals office. A warning system and

appropriate procedure shall be known and provided to all personnel in the respective schools. Periodic practice drills shall beheld, at which time all pupils and personnel shall act in accordance with specific directions as set forth in that school planAll such plans shall be on file at the central administration office.

Schools shall be dismissed only by the Superintendent or his/her designee. Each school principal shall use his/her judgmenin putting the appropriate disaster plan into effect. The Superintendents office shall provide all possible information and

subsequent directions to the school principal. Principals should refer to adopted policies and procedures on natural andnuclear disasters. Each principal shall acquire and maintain a battery operated radio for his office.

The emergency management plan shall include, but not be limited to, bomb threat, earthquake, fire, flood, hazardous waste

spill, hurricane, shootings/weapons, tornado, and nuclear attack.



CROSS REF.: Policy EBBA School Safety Plan

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EMERGENCY CLOSINGS EBBD

The Superintendent may close any school because of an epidemic prevailing in the school district or because of the death,resignation, sickness or dismissal of a teacher or teachers or because of any other emergency necessitating the closing of the

school. However, all such schools so closed shall operate for the required full time after being reopened during the

scholastic year, except when the district is covered by a disaster declaration by the Governor or the President. In such casesthe school district may be permitted to operate for less than one hundred eighty (180) days. 37-13-65

It is understood that the Superintendent will take such action only after consultation with appropriate authorities, such astransportation, emergency management, and weather agencies. Parents, students and staff members shall be informed early

in each school year how they shall be notified in the event of emergency closings or early dismissals.

EXTREME WEATHER CONDITIONS

If a severe weather warning is issued by the United States Weather Bureau, local civil defense officials will notify theSuperintendent and each principal. Children will be retained in tornado drill mode until it is deemed safe to dismiss. Pupils

will not be allowed to use the telephone during severe weather warnings except in cases of emergency.



CROSS REF.: Policy EBBA School Safety Plan

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SECURITY EBC

The Superintendent is directed to establish rules and regulations as may be needed for security to include, but not be limitedto:

1. Provisions for door locks2. Minimizing fire hazards3. Reducing the possibility of faulty equipment4. Keeping records and funds in a safe place5. Protection against vandalism and burglary6. Prosecution of vandals7. School visitors

SECURITY PERSONNEL

The School Board may, in its discretion, employ one or more persons as security personnel and may designate such persons

as peace officers in or on any property operated for school purposes. 37-7-321 (1) (2000).

BASIC LAW ENFORCEMENT TRAINING

Any person employed by the School Board as a security guard or school resource officer or in any other position that has thepowers of a peace officer must receive a minimum level of basic law enforcement training, as jointly determined and

prescribed by the Board on Law Enforcement Officer Standards and Training and the State Board of Education, within two

(2) years of the persons initial employment in such position. Upon the failure of any person employed in such position toreceive the required training within the designated time, the person may not exercise the powers of a peace officer in or on

the property of the school district. 37-7-21 (2) (2000)

LEGAL REF.: MS CODE as citedMississippi Public School Accountability Standard

CROSS REF.: Policies EB Building and Grounds ManagementEBCA Vandalism ProtectionECBA Vandalism

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VANDALISM PROTECTION EBCA

If any pupil shall willfully destroy, cut, deface, damage, or injure any school building, equipment or other school property,he/she shall be liable to suspension or expulsion and his/her parents or person or persons in loco parentis shall be liable

for all damages. 37-11-19 (1954)

The School Board has the power, authority and duty to suspend or to expel a pupil for misconduct in the school, uponschool buses, on the road to and from school, during recess or upon the school playgrounds, and to delegate such authority

to the appropriate officials of the school district. 37-7-301 (e) (1993)

Citizens, students and law enforcement are urged by the School Board to cooperate in reporting any incidents of

vandalism in property belonging to the district and the name(s) of the person or persons believed to be responsible. Eachemployee of this district shall report to the principal of the school every incident of vandalism known to him/her, and, ifknown, the names of those responsible.

School officials are hereby authorized to sign complaints and to make charges against perpetrators of vandalism againstschool property, and are further authorized to delegate, as they see fit, authority to sign such complaints and to press

charges.


CROSS REF.: Policies EB Building and Grounds Management

Also see JD, JCBE.

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Approved: August 11, 2005Date Revised: September 10, 2009

Date Revised: April 19, 2012

USE OF SCHOOL FACILITIES EBH

The Board shall be the custodian of school property and grants its full use for school-sponsored education, extra-curricular

and other functions subject to rules and regulations developed by the school and district.

Permission to use school facilities may be granted for other than school purposes, but such utilization shall not interfere with

the normal school program nor incur additional expenses to be paid from school funds nor incur responsibility or work hoursfor school personnel without appropriate financial remuneration, the cost of which shall be borne by the user.

Use of facilities is subject to the following regulations:

1. The use of school facilities for other than school purposes shall be limited to governmental agencies and toreputable organizations or businesses.

2. Organizations, businesses and agencies using school facilities are responsible for any damage to the buildingsfurniture, or fixtures and assume responsibility for the preservation of order. Further, said organizations andagencies assume any liability as may accrue by virtue of such use, and agree to indemnify and save the districharmless by virtue of the use of school property. Governmental entities must provide a certificate of insurance

showing proof of coverage for the maximum limits required by Title II, Chapter 46 of the MS Code (Tort Claims

Act). Other organizations requesting to use district facilities must provide a certificate of liability insurancecoverage in the amount of $1,000,000.00 and must provide documentation that the Columbia School District is listedas an additional insured.

3. In accordance with State Department of Education Assurances Guidelines, the use of school facilities shall be deniedto any agency or organization which practices discrimination on the basis of race, age, sex, handicapping condition

or national origin.

4. Use of public school facilities over an extended period of time shall not be permitted.5. Permission to use school facilities does not include concession rights of any type unless specified in writing.6. Use of food service kitchen and serving areas is discouraged but not prohibited. Such use shall require the presence

of the school cafeteria manager or a cafeteria employee designated by the manager. Additional fees will be charged

for the use of food service kitchen and serving areas.

7. Organizations, businesses and agencies must take the premises as they are at the time of occupancy. Should ibecome necessary to remove or change the location of furnishings or any other part of the facilities, it shall be madeby school personnel at additional expense to the user and shall require the approval of the building principal and/or

Superintendent.

8. Users may not move their own equipment or properties into a building without prior approval, and these propertiesmust be removed from the building no later than noon the following day. The school or district will not beresponsible for any of users property while it is stored in a school district owned building.

9. Smoking, possession of firearms or any weapons, possession or consumption of alcoholic beverages and othercontrolled substances, and gambling on school property are prohibited.

10. A certified school employee shall always be present when a school facility is being used. If a public school facilityis being used for a city-sponsored event, the Director of Parks and Recreation shall be present in place of a certified

school employee.

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11. In order for a facility to be used, application must be made with the principal of the campus where the facility islocated and approved by the Superintendent at least two weeks prior to intended use. If approved, a copy of the

application will be returned to the applicant as a permit.

12. The Board of Trustees has approved the cost recovery fees to be charged for use of school facilities as indicatedbelow:

All facility rental use will require a $100.00 deposit. The deposit will be applied toward the total cost of the facility rentaprice. The deposit may be refunded if cancellation is received 24 hours before the scheduled event.

Facility Rental Fee

(For Profit)

Rental Fee

(Non-Profit)

Utilities

(Per Hour)

Supervision

(Per Hour)

Custodial

(Per Hour)

Additional Room

Crystelle Ford

Auditorium

$500.00 $ 0.00 $25.00 $30.00 $15.00 $15.00

Elementary

Auditorium

$300.00 $ 0.00 $15.00 $30.00 $15.00 $10.00

Primary Auditorium $300.00 $ 0.00 $15.00 $30.00 $15.00 $10.00

Cafeteria

JMS GymnasiumCHS Gymnasium

Athletic Fields

(Football, Baseball,

Softball, or Practice)

$100.00

$100.00$100.00

$100.00

$ 0.00

$100.00$100.00

$100.00

$25.00

$25.00$75.00

$25.00

$30.00

$30.00$30.00

$30.00

$15.00

$15.00$15.00

$15.00

13.

Any use of a facility which makes all or part of the facility unavailable for other uses will be considered a rehearsalor setup and the appropriate fee will be charged. This includes decorating prior to the event.

14. School officials reserve the right to set specific requirements regarding the exact hours a facility may be used, dateof use, supervision required, or other requirements deemed necessary.

15. Approved applications shall be revocable and shall not be considered a lease. The Board or its authorized agentsmay reject an application or cancel any permit.

16. Deviation from the provisions of this policy requires specific Board approval.Legal Ref.: Section 37-7-301 (c) (k), Mississippi Code of 1972

In case of inclement weather, the deposit may be refunded or the event may be scheduled. Based on the type of event and the number of expected occupants, an additional fee for security may be assessed. If cafeteria kitchens are used, an additional $15.00 per hour will be assessed for each cafeteria worker present. If an athletic field is used for city-sponsored activities, the district will be reimbursed at a maximum cost of $150.00

per day excluding supervision and custodial fees.

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Columbia School District

613 Bryan Avenue

Columbia, MS 39429

601-736-2366

Application to use school facility for other than school purposes

Facility Requested:

Agency/Organization requesting use of facility:

Profit Non-Profit School Activity Government Activity Purpose for use of facility:

Date(s) requested: Hours of use:

List all other special properties requested:

If requesting specific district personnel to assist with event, please list names and capacity of service:

The undersigned hereby certifies that he/she has read and understands the policy regulations pertaining to the use of schoo

facilities in the Columbia School District (a copy of which must be attached to this application and retained by the user) andagrees to abide by same and to assume full responsibility for any damages to the property which results from the use of said

property. Further, said user agrees to assume any liability as may accrue by virtue of the use of school property.

Organization Representative: Printed Name:

Signature:

Title:

Address:

Home phone:

Work phone:

Cell phone:

Documentation needed BEFORE approval can be granted:

o Proof of liability insurance (please attach to original application)o Facility rental deposit of$100 (see attached policy requirements)

============================================================================

FOR DISTRICT USE ONLY:Estimated fees for: Facility Use - Hours @ $ = $

Utilities - Hours @ $ = $

Supervision - Hours @ $ = $

Custodial - Hours @ $ = $

Other (Specify) Hours @ $ = $

Special Provision specified by Columbia School District (if any):

Approved:

Principal Superintendent

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LONG-RANGE MAINTENANCE OF BUILDINGS OR GROUNDS EBI

The school district shall prepare a strategic educational plan in accordance with state requirements.

The Superintendent shall be the custodian of real and personal school property and manage, control and care for same, both

during the school term and during vacation. 37-7-301 (c) (1993)

The grounds shall be adequately maintained for the educational and recreational program of the students and the overall

requirements for providing such grounds shall be continually reviewed.


CROSS REF.: Policies EB Building and Grounds ManagementEBGA Public Schools Grounds Maintenance

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BUILDINGS AND GROUNDS RECORDS EBJ

The district administration shall ensure that proper records are kept on all textbooks, materials, supplies and equipmentowned by the district, including all equipment purchased with federal funds.

Records shall include the issuance of items to the schools, issuance within each school to individual teachers, and teachersrecords of issuance to students.

Schools, staff members and students shall be held responsible for items that have been issued for their use.

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Date Approved: September 15, 2008

ENERGY MANAGEMENT CONSERVATION POLICY EBK

The Columbia School District believes it is its responsibility to conserve energy and natural resources while exercising soundfinancial management.

The implementation of this policy is the joint responsibility of the board members, administrators, teachers, students andsupport personnel, and its success is based on cooperation at all levels.

The district will maintain accurate records of energy consumption and cost of energy and will provide information to thelocal media on the goals and progress of the energy conservation program.

The principal will be accountable for energy management on his/her campus with energy audits being conducted andconservation program outlines being updated. Judicious use of the various energy systems of each campus will be the joinresponsibility of the principal and head custodian to ensure that an efficient energy posture is maintained.

To ensure the overall success of the energy management program, the following specific areas of emphasis will be adopted:

1. All district personnel are expected to contribute to energy efficiency.2. Energy management will be included in each principals annual evaluation.

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ENERGY MANAGEMENT CONSERVATION

GUIDELINES

Responsibilities:

Every person is expected to be an energy saver as well as an energy consumer. Teachers are responsible for implementing the guidelines during the time that he/she is present in the classroom. Custodians are responsible for control of common areas, i.e. halls, cafeteria, etc. The custodian is responsible for verification of nighttime shutdown. Principals are responsible for the total energy usage of their buildings. The Energy Manager will perform routine audits of all facilities and communicate the audit results to the appropriate

personnel.

The Energy Manager is responsible for making adjustments to the District EMS, including temperature settings andrun times for HVAC and other controlled equipment.

The Energy Manager will provide regular reports to principals indicating performance with regards to energysavings.

The district is committed to and responsible for maintenance of the learning environment. To complement the districts energy management program, the district shall develop and implement a preventive

maintenance and monitoring plan for its facilities and systems, including HVAC, building envelope, and moisturemanagement.

General

1. Classroom doors shall remain closed when HVAC is operating. Ensure doors between conditioned space and nonconditioned space remain closed at all times (i.e. between hallways and gym).

2. Proper and thorough utilization of data loggers will be initiated and maintained to monitor relative humidity,temperature, and light levels throughout the districts buildings to ensure compliance with district guidelines.

3. Exhaust fans will be turned off during unoccupied hours.4. Office machines (copy machines, laminating equipment, etc.) will be switched offeach night and during unoccupied

times.

5. Computers will be turned offeach night. This includes the monitor, local printer, and speakers. Network equipmenis excluded.

6. Capable PCs will be programmed for the energy saver mode using the power management feature. If networkconstraints restrict, monitor will be set to sleep mode after 10-minutes of inactivity.

1 Set points in accordance with ASHRAE Thermal Conditions for Human Occupancy

Air Conditioning Equipment

1. Occupied temperature settings shall NOT be set below 74F.2. During unoccupied times, air conditioning equipment shall be off. The unoccupied period begins when the student

leave the area at the end of the school day. It is anticipated that the temperature of the classroom will be maintainedlong enough to afford comfort for the period the teacher remains in the classroom after the students are gone.

3. Air conditioning start times may be adjusted (depending on weather) to ensure classroom comfort when schoobegins.

Cooling Season Occupied Set Points: 74F 78F

Unoccupied Set Point: 85F

Heating Season Occupied Set Points: 68F - 72F

Unoccupied Set Point: 55F

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4. Ensure outside air dampers are closed during unoccupied times.5. Ceiling fans shall be operated in all areas that have them.6. Relative humidity levels shall not exceed 60% for any 24 hour period.7. Air conditioning will not be utilized in classrooms during the summer months unless the classrooms are being used

for summer school or year-round school. Air conditioning may be used by exception only or in those schools thaare involved in team-cleaning.

8. In all areas having evaporative coolers such as shops, kitchens and gymnasiums, doors leading to halls of airconditioned classrooms or dining areas will be kept closed as much as possible.

9. Where cross-ventilation is available during periods of mild weather, shut down HVAC equipment and adjustemperature with windows and doors. Cross-ventilation is defined as having windows and/or doors to the outside oneach side of the room.

10. Ensure dry food storage areas are maintained within code requirements. Typically, this is 55F-75F temperature and35%-60% relative humidity. Utilize loggers to verify.

Heating Equipment

1. Occupied temperature settings shall NOT be above 72F.2. The unoccupied temperature setting shall be 55F (i.e. setback). This may be adjusted to a 60F setting during

extreme weather.

3. Unoccupied time shall begin when the students leave an area.4. During the spring and fall when there is not threat of freezing, all steam and forced air heating systems will be

switched off during unoccupied times. Hot water heating systems will be switched off using the appropriate loop

pumps.

5. Domestic hot water systems are to be set no higher than 120F or 140F for cafeteria service (with dishwasherbooster).

6. Domestic hot water re-circulating pumps are to be switched off during unoccupied times.7. Heat pumps will have a 6F dead-band between heating and cooling modes.8. Heating oil and propane (if applicable) levels will be physically measured and recorded by sticking the tanks at

least on the following intervals: 1) recurring scheduled monthly date 2) immediately before new delivery, 3)

immediately after delivery.

Lighting

1. Unnecessary lighting in unoccupied areas will be turned off. Teachers will make certain that lights are turned offwhen leaving an empty classroom. Utilize natural lighting where appropriate.

2. Outside lighting shall be offduring daylight hours.3. Gym lights will not be left on unless the gym is being utilized.4. Lights will be turned offwhen students and teachers leave school. Custodian will turn on lights only in the areas

in which they are working.

5. Refrain from turning lights on unless definitely needed. Remember that lights not only consume electricity, butalso give off heat that places an additional load on the air conditioning equipment and thereby increases the use ofelectricity necessary to cool the room.

Water

1. Plumbing and/or intrusion (i.e. roof) leaks will be reported and repaired immediately.2. Grounds watering will only be done between 8:00 p.m. and 10:00 a.m.3. Install water sub-meters on irrigation and cooling tower supply lines to eliminate sewer charges.

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STUDENT TRANSPORTATION MANAGEMENT/SCHOOL-OWNED BUSES ED/EDAA

The School Board is authorized and empowered to purchase, own and operate, under such rules and regulations as may beprescribed by the State Board of Education, motor vehicles and other equipment for the transportation of children to and

from schools and to provide for the servicing, repair, care and maintenance of such district-owned motor vehicles and to

employ drivers for the operation thereof, and to establish, erect and equip school bus shops or garages, and purchase landtherefor, all under such rules and regulations as may be prescribed by the State Board of Education. 37-41-81 (1987)

The Superintendent shall operate and manage the student transportation program of this school district according to the PupiTransportation Guide for Superintendents. All student transportation shall be managed in conformance with state law and

regulations.

All buses are inspected on a quarterly basis and are well maintained and clean. Each bus driver has a valid bus driver certificate and a commercial drivers license and operates the bus according to

all specified safety procedures. The school district has on file a yearly motor vehicle report on each driver andevidence that each driver has received two hours of in-service training per semester. (Also see GAX.)

Bus schedules ensure arrival of buses at their designated school sites prior to the start of the instructional day. Emergency bus evacuation drills are conducted at least two times each year.

See Policy EG Insurance Management. Also see Pupil Transportation Guide for Superintendents

Also see EDAB.

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USE OF PRIVATE VEHICLES FOR SCHOOL PURPOSES EDAE

The school district discourages the use of privately owned vehicles for transporting students on behalf of the school. Shouldoccasion arise when a privately-owned vehicle must be used to transport students, proof of liability insurance must be

provided and prior approval by the principal and/or Superintendent must be granted.

CROSS REF.: Policies JGFB Off-Campus Educational ActivityJGFF Automobile Use

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BUS SAFETY PROGRAM EDC

It is a misdemeanor for any person to use a publicly owned school bus for any purpose other than one in connection withthe school. When any publicly owned school bus is being operated on the public roads or highways at a time other than

the usual and customary time for the transportation of children to and from the public schools, members of the Highway

Safety Patrol, sheriffs, constables and other peace officers shall have the power and authority to stop such bus for thepurpose of ascertaining whether the trip then being made is authorized by law. If it is determined that such trip isunauthorized, such highway patrolman, sheriff, constable or other peace or police officer shall forthwith report the same

to the School Board owning such bus and to the State Department of Education. 37-41-45 (1987)

It shall be unlawful for a driver of any school bus, whether a public or a contract bus, to drive said bus at a speed greater

than forty-five (45) miles per hour while transporting children to and from school on regular routes. However, any suchdriver, while operating a school bus on other authorized trips, shall not drive said school bus at a speed greater than fifty(50) miles per hour. Drivers who violate this policy may be discharged from further employment as a school bus driver or

carrier and his/her contract as such may be terminated. 37-41-47 (1982)

Each motor vehicle shall be inspected by a competent mechanic to be safe for transporting students on the roads, streets

and highways of the state before it is released for such purpose. If such motor vehicle is found to be unsafe fortransporting students, it shall be properly repaired or adjusted as necessary before being used to transport students.



CROSS REF.: Policy JCBJ Bus ConductEBBA School Safety Plan

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STUDENT TRANSPORTATION MANAGEMENT

SCHEDULING AND ROUTING

EDD

The School Board shall, not later than the date or dates established by the State Board of Education each year, submit to the

State Board of Education the proposed plan or plans for routing all buses within the respective school districts for theensuing school year

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SPECIAL USE OF SCHOOL BUSES EDDA

The School Board, subject to rules and regulations promulgated by the State Board of Education, may permit the use ofpublicly-owned school buses for the transportation of participating students, teachers, coaches and sponsors to athletic or

other special events. 37-41-27 (1987)

LEGAL REF.: MS CODE as citedCROSS REF.: Policy EDAA Student Transportation Management School-Owned Buses

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WALKERS AND RIDERS EDDB

Students of legal school age, including kindergarten students, and are in attendance in this school district who live a distanceof one (1) mile or more by the nearest traveled road from the school to which they are assigned shall be entitled to

transportation. In the development of route plans, economy shall be a prime consideration. There shall be no duplication o

routes except in circumstances where it is totally unavoidable.

The School Board may provide transportation to such physically handicapped children as may be designated by the Board

when the failure to do so would result in undue hardship, even though the children are not otherwise entitled totransportation.

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CHILD NUTRITION PROGRAM EE

The school district shall provide a program of child nutrition consistent with state and federal guidelines and in accordancewith Board policies as defined in the district child nutrition manual and student handbook.

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DateApprovedApril13,2006

DateRevised:February12,2009

DateRevised:May13,2010

WellnessPolicyEEA

Thelinkbetweenhealthofstudentsandlearningiswelldocumented.Ifchildrenaretobesuccessfulinschooltheycannotbetired,

hungry,sick,sufferingfromdrugabuse,orworriedthatschoolisanunsafeenvironmentinwhichtheycouldbecomeavictimofaviolentact.Ithasbecomeapparentthatproblemssuchaspoornutrition,lackofphysicalactivity,substanceabuse,depression,teen

pregnancy,obesity,bullying,andmorecanadverselyaffectnotonlyachildshealthbutalsohisorherabilitytolearn!Acoordinate

approach to school health improves students health and their capacity to learn through the support of families, schools, and

communitiesworkingtogether. Atitsverycore,acoordinatedapproachtoschoolhealthisaboutkeepingstudentshealthyove

time,reinforcingpositivehealthybehaviorsthroughouttheschoolday,andmakingitclearthatgoodhealthandlearninggohandin

hand.

Goal

Allstudentsin ColumbiaSchool Districtshallpossessthe knowledgeand skills necessaryto makehealthychoices thatpromote

healthylifestyles.AllstaffinColumbiaSchoolDistrictareencouragedtomodelhealthfuleatingandphysicalactivityasa valuable

partofdailylife.

Tomeetthisgoal,theColumbiaSchoolDistrictadoptsthisschoolwellnesspolicywiththefollowingcommitmentstoimplementinga coordinatedapproach to school health. This policy isdesigned toeffectivelyutilize school and community resources and to

equitablyservetheneedsandinterestofallstudentsandstaff,takingintoconsiderationdifferencesinculture.

CommitmenttoNutrition

TheColumbiaSchoolDistrictwill:

OfferaschoollunchprogramwithmenusthatmeetthemealpatternsandnutritionstandardsestablishedbytheU.S.DepartmentofAgricultureandtheMississippiDepartmentofEducation,OfficeofChildNutritionPrograms.

Offerschoolbreakfastandsnackprograms(whereapprovedandapplicable)withmenusthatmeetthemealpatternsandnutritionstandardsestablishedbytheU.SDepartmentofAgricultureandtheMississippiDepartmentofEducation,Office

ofChildNutritionPrograms.

Promoteparticipationinschoolmealprogramstofamiliesandstaff. Operate all Child Nutrition Programs with school food service staff who are properly qualified according to curren

professionalstandards(MississippiBoardofEducationPolicy,CodeEE-2E).

FollowStateBoardofEducationpoliciesoncompetitivefoodsandextrafoodsales(MississippiBoardofEducationPolicyCodeEEH).

ImplementNutritionStandards as adoptedby theState Boardof Educationin accordancewiththeMississippi HealthyStudentsAct(StateBoardofEducationPolicy4011),

www.healthyschoolsms.org/MSHealthyStudentsAct.htm

Servehealthyfoodandbeveragechoices; Observehealthyfoodpreparationprocedures; Markethealthyfoodchoicestostudentsandstaff; Monitorfoodpreparationingredientsandproducts; Observeminimum/maximumtimeallottedforstudentsandstafflunchandbreakfast; Have sufficient food itemsavailable during the lunchand breakfastperiodsof the ChildNutritionBreakfastand Lunch

Programs; DevisemethodstoincreaseparticipationintheChildNutritionSchoolBreakfastandLunchPrograms. EncouragestudentstomakehealthyfoodchoicesbasedontheCurrentDietaryGuidelinesforAmericansbyemphasizing

menuoptionsthatfeaturebaked(ratherthanfried)foods,wholegrains,freshfruitsandvegetables,andreduced-fatdairy

products.

Establishacafeteriaenvironmentconducivetoapositivediningexperiencewithsocializingamongandbetweenstudentsandadults;with supervisionofeatingareasby adultswhomodelproper conductandvoice level; andwith adultswho

modelhealthyhabitsbyeatingwiththestudents.

Encourageallschool-basedorganizationstouseservices,contests,non-fooditems,and/orhealthfulfoodsforfundraisinprograms.

Provide nutrition informationfor parents, includingnutrition analysis of schoolmealsand resourcesto helpparents toimprovefoodthattheyserveathome.

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EstablishguidelinesinaccordancewiththeMississippiBeverageandSnackRegulationsforallfoodsavailableontheschool

campusduringtheschooldaywiththeobjectiveofpromotingstudenthealthandreducingchildhoodobesity.

CommitmentofFoodSafeSchools


ImplementafoodsafetyprogrambasedonHACCPprinciplesforallschoolmealsandensurethatthefoodservicepermitiscurrentfortheschoolsiteasrequiredbytheU.S.DepartmentofAgricultureandtheMississippiDepartmentofEducation,

OfficeofChildNutritionPrograms.

Developafoodsafetyeducationplanforallstaffandstudents,consistentwithFightBac(www.fightbac.org/)andothernationalstandardsforsafefoodhandlingathomeandinschool. EnsurethatFoodServiceStaffhaveviewedthevideodevelopedbytheOfficeofHealthySchoolstosupportfoodsafetyon

theschoolcampus.ForcompliancewiththeNutritionStandards,allFoodServiceStaffmustcompleteandsignpre-tes

andpost-testdevelopedbytheOfficeofHealthySchoolsandmaintaindocumentationofcompletion.

Provideall schoolpersonnelaccessto theLocalSchoolWellnessPolicyincludingfoodsafetypoliciesandproceduresandrelevantprofessionaldevelopment.

Provide adequate access to handwashing facilities and supplies whenever and wherever students, staff, and familieprepare,handle,orconsumefood.

Developstrategiesthatminimizerisksforstudentsandstaffwhohavefoodallergiesandintolerances. Provideparents,caregivers,vendors,andothercommunitymemberswhoprovideorarelikelytoprovidefoodsprepared

forconsumptionatschooleventswithappropriateinformationaboutsafefoodpreparationandstorage.

CommitmenttoPhysicalActivity/PhysicalEducationTheColumbiaSchoolDistrictwill:

Provide150minutesperweekofactivity-basedinstructionforallstudentsingradesK-8(inaccordancewithSection37-13-134,MississippiCodeof1972,ann.,reference2004MississippiPublicSchoolsAccountabilityStandards32,AppendixBand

33).

Providekindergartenstudentswith40minutesofphysicalactivityperschoolday.The40minutesdoesnothavetotakeplace continuously. This time should be used to help the child increase the skills involved in physical coordination

(KindergartenGuidelines).

Providephysicaleducation/activity inaccordancewiththePhysicalEducationRules andRegulationsasapprovedby theStateBoardofEducationincompliancewiththeMississippiHealthyStudentsAct(StateBoardofEducationPolicy4012).

Requirefitnesstestingforall5thgradestudents. RequirefitnesstestingforhighschoolstudentsduringtheyeartheyacquiretheCarnegieunitinphysicaleducationas

requiredforgraduationbytheMississippiHealthyStudentsAct(StateBoardofEducationPolicy4012). Offeraplannedsequentialprogramofphysicaleducationinstructionincorporatingindividualandgroupactivitiesthatare

studentcenteredandtaughtinapositiveenvironment.

BaseinstructionontheMississippiPhysicalEducationFramework. ImplementtherequirementsoftheMississippiHealthyStudentsActof2007(SenateBill2369). IncludeCarnegieunitinphysicaleducationasagraduationrequirement.

CommitmenttoComprehensiveHealthEducation


ProvideCarnegieunitofcomprehensivehealtheducationforgraduation. ProvideinstructionbasedontheMississippiComprehensiveHealthFrameworkforgrades9-12. ImplementtherequirementsoftheMississippiHealthyStudentsActof2007,whichrequires45minutesperweekofhealt

educationinstructionasdefinedbytheStateBoardofEducationforgradesKthrough8.

CommitmenttoaHealthySchoolEnvironment


Ensurethattherearenopadlocksorchainsonexitdoors.Ensurethatallexitsignsareilluminatedandclearlyvisibleandthatexitsarenotobstructed.

EnsurethatallchemicalsarestoredproperlyinaccordancewiththeMaterialSafetyDataSheetwww.msdssearch.com/. Refer to the U.S. Consumer Product Safety Commissions Handbook for Public Playground Safety (www.cpsc.com) fo

federalguidelinesforplaygroundsafety.

Ensurethatfireextinguishersareinspectedandproperlytaggedyearly. Completeyearlymaintenanceoftheheatingandcoolingsystems;checkcoils,filters,belts,etc.inordertomaintainsafe

operationandhealthyairquality.

Conductatleastoneemergencyevacuationdrillpermonth.

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Ensure that two meansof egress are available ineach classroom in case of an emergency; if there is only one door

designateawindow(properlysized)asameansofegress.

Prohibituseofextensioncordsasapermanentsourceofelectricityanywhereonaschoolcampus.

ComplywiththeapplicablerulesandregulationsoftheStateBoardofEducationintheoperationofitstransportationprogram(in

accordancewiththeMSCode37-41-53;StateBoardofEducationPolicies7903,7904,and7909;andAccreditationStandard#35).

Inspectallbusesonaquarterlybasisandensurethattheyarewellmaintainedandclean. Require that all bus drivers have a validbus driverscertificateand a commercial driverslicenseand operate the bu

accordingto all specifiedsafety procedures. Maintaina recordof yearlymotor vehicle reportsoneachbus driverandevidencethateachdriverhasreceivedtwohoursofin-servicetrainingpersemester.(SBPolicy7903)

Ensurearrivalofallbusesattheirdesignatedschoolsitespriortothestartoftheinstructionalday. Conductbusevacuationdrillsatleasttwotimeseachyear.(SBPolicy7904)

Providefacilitiesthatmeetthecriteriaof:(MSCode37-7-301(d)(j);37-11-5,49and45-11-101;andAccreditationStandard#36)

Providefacilitiesthatareclean. Providefacilitiesthataresafe. Provideproper signage that explains tobacco,weapons,and drugsare prohibitedonthe school campus and atschoo

functions.

Provideoperational facilitiesthat areequippedand functionaltomeetthe instructionalneedsofstudentsand staff(inaccordancewiththeMississippiSchoolDesignGuidelinesatwww.edi.msstate.edu).

Provideairconditioninginallclassrooms,Code37-17-6(2)(2000). MaintainacomprehensiveCrisis/SafetyResponseTeamManualonfilethathasbeenapprovedannuallybythelocalschoo

board.(MSCode37-3-81and37-3-82(2);andAccreditationStandard#37.1);seetheCrisis/SafetyResponseTeamManual

and the MDE School Occupational Safety and Crisis Response Plan at

http://www.healthyschoolsms.org/healthy_school_environment/school_safety.htm.

Conductself-assessmentsof theschoolbuilding(s),the school(s)bus transportationsystemand theschool(s) safetyandsecurityannuallypriortoschoolopening(usingtheBureauofSafeandOrderlySchoolsProcessStandards#35,#36and

#37MonitoringTool).

Eliminateunnecessaryschoolbusidlingthatcausespollutionandcreateshealthriskforchildrensuchas;asthma,allergies,andotherrespiratoryproblems.

HireaDistrictSafetyOfficeroraSchoolResourceOfficer. Conductrandomdrugtestingonstudentsingrades7-12.

CommitmenttoQualityHealthServices


EnsureallschoolnursesareworkingundertheguidelinesoftheMississippiSchoolNurseProceduresandStandardsofCare. CollaboratewithotherschoolstafftoprovidehealthservicesaspartofaCoordinatedSchoolHealthProgram. Promotehealthy lifestyles through school andcommunityevents (PTAmeetings,open houses, health fairs,teacher in

services,andotherevents).

Participate in administrative claiming for reimbursement of administrative cost associated with health and medicaoutreach.

CommitmenttoProvidingCounseling,PsychologicalandSocialServices


AdheretothedetailsoutlinedintheLicensureGuidelines(451)whenhiringguidancecounselorsandpsychologists. Provide,ataminimum,atimelicensedguidancecounselorforhighschoolandensurethatallelementaryschoolstudents

haveaccess toqualifiedstudentsupportpersonnelsuchas: guidancecounselors, socialworkers,nurses,psychologistspsychometrists,andothers (asrequiredbytheMississippiPublicSchoolAccountabilityStandards,ProcessStandards6.1

and6.2).

HireschoolguidancecounselorswithaminimumofaMastersDegreeinGuidanceandCounseling,orinanemergencysituation, an appropriate certification as determined by the Commission on Teacher and Administrator Education

CertificationandlicensureandDevelopment.

HireschoolcounselorswhoagreetoabidebytheAmericanSchoolCounselorAssociationCodeofEthics. Ensurethatallschoolguidancecounselorsprovidecomprehensivecounselingservicessuchas:

Academicandpersonal/socialcounseling Studentassessmentandassessmentcounseling Careerandeducationalcounseling Individualandgroupcounseling

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Crisisinterventionandpreventivecounseling Referralstocommunityagencies Educationalconsultationsandcollaborationswithteachers,administrators,parentsandcommunityleaders EducationandCareerplacementservices Follow-upcounselingservices Conflictresolution Othercounselingdutiesorotherdutiesasassignedbytheschoolprincipal Quality counseling, psychological and social services provided by professionals suchas certified school counselors

psychologists,andsocialworkers Additionalservicestoimprovestudentsmental,emotional,andsocialhealth Counseling, group assessments, interventions and othermental health services, aswell as referrals to community

healthprofessionals

Assistancewiththementalhealth,academic,andcareerneedsofstudentsintheschoolsetting Participationinadministrativeclaimingfor reimbursementofadministrativecostassociatedwithhealthandmedica

outreach

CommitmenttoFamilyandCommunityInvolvement


GiveparentsandcommunitytheopportunitytoserveoneachSchoolsHealthCouncil(SHC). Invitefamilymemberstoattendhealthandphysicaleducationclasses. Invitefamilymemberstotourphysicaleducationfacilities. Invitefamilymemberstoaschoolmeal.

CommitmenttoImplementingaQualityStaffWellnessPro gram


Promotehealthandreduceriskfactorsthroughprofessionalandstaffdevelopmentprograms,providinginformationflyersandnewsletters.

Providehealthpromotionprograms forschool staffto includeopportunitiesfor physical activity,health screenings andnutritioneducation.

Develop relationshipswithcommunityhealthproviders, recreational facilities,voluntaryhealthorganizationsandothecommunitymemberswhocanprovideresourcesfororsupportschoolemployeewellnessactivities.

Ensure that all staff are aware of the Mississippi State and School Employees Health Insurance Plan that has beenenhancedtoincludeMotivatingMississippi:KeystoLivingHealthy, awellnessandhealthpromotionprogramdesignedto

helpindividualsliveahealthylifestyleandincreasetheiroverallwellnessbenefitamount.

CommitmenttoMarketingaHealthySchoolEnvironment


Providepositive,motivatingmessages,bothverbalandnon-verbal,abouthealthylifestylepracticesthroughouttheschoolsetting.

Involvestudentsinplanningforahealthyschoolenvironment. Promotehealthfuleating,physicalactivity,andhealthy lifestylesto students,parents,teachers, administrators,and the

communityatschoolevents(e.g.,schoolregistration,parent-teacherconferences,PTAmeetings,openhouses,healthfairs

teacherin-services,andotherevents).

CommitmenttoImplementation


Establishaplanforimplementationoftheschoolwellnesspolicy.

Designateoneormorepersonstoinsurethattheschoolwellnesspolicyisimplementedaswritten. Establishand supporta School HealthCouncil (SHC)that addressesall aspects ofa coordinated school healthprogram

includingaschoolwellnesspolicy(MississippiCodeof1972Annotated,Section37-13-134).

Conductareviewoftheprogresstowardschoolwellnesspolicygoalseachyeartoidentifyareasforimprovement. Prepare and submit a yearly report to the school board regarding the progress toward implementationof the schoo

wellnesspolicyandrecommendationsforanyrevisionstothepolicyasnecessary.

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INSURANCE MANAGEMENT EG

Exempt from bid requirements are purchases of contracts for fire insurance, automobile insurance, casualty insurance, healthinsurance and liability insurance by School Boards. 31-7-13(m) (xiii) (1994)

The School Board is authorized and empowered to pay out of the athletic fund or funds obtained from athletic activities all ofthe actual medical expenses evidenced by itemized bills of account, for injuries sustained by any regularly enrolled studentwhile participating in athletic activities.

All students in grades 9-12 participating in activities and athletics under the jurisdiction of the Mississippi High School

Activities Association are automatically insured under a lifetime medical insurance plan for the catastrophically injured

student which is paid for by the school district.

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WORKERS COMPENSATION EGAA

All employees of the school district are covered under Workers Compensation guidelines due to accidental injury on thejob. On-the-job accidents must be reported to the employee's immediate supervisor immediately.

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STUDENT INSURANCE PROGRAM EGB

Students participating in varsity athletics shall be required to submit a statement signed by the parent indicating that theschool is not to be held responsible for injuries sustained during participation in the varsity sport. The student shall purchase

accident insurance and shall present a statement signed by his/her parent or guardian that the family has such coverage.

Participation in extracurricular activities is voluntary. The school may offer student insurance.

Students shall not be allowed to participate in school sponsored activities where there is reasonable risk of injury or deathwithout parent/guardian furnishing a signed statement certifying that health/accident insurance coverage exists on such

student.

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COMPUTER SOFTWARE USAGE EI

Computer software is protected by copyright laws and international treaty. Any employee or student must treat software asany other copyrighted material, except that he/she may either make one copy of the software solely for backup or archival

purposes or may place the software on a single mass storage device (media), such as a hard disk, provided that the origina

software is kept solely for backup or archival purposes. Copyright laws prohibit making additional copies of the software foany other reason.

The following rules and regulations apply to all school district employees.

Computers owned by this school district are for business use only. No unlicensed software will be permitted on district owned computers. All licenses shall be filed with the Technology Department. All unauthorized computer usage, theft of computer resources, and/or the existence of computer anomalies are to

be reported at once to the Technology Department.

Copying of data and software without proper authorization is not permitted. Each user will provide for timely backup of essential data. Locally developed software is to be sufficiently documented to preclude reliance on key personnel and shall be

filed with the Technology Department.

Only authorized personnel can have off-site usage of district-provided portable PC's and software.Authorized personnel will make periodic audits of district owned computers for compliance with rules and regulations.

Any software found without proper license or authorization will be removed from the computer, and the employeeinvolved may be subject to disciplinary procedures.

Documents

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