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Section 6. Sending and receiving emails. Sending emails from the Outbox. Click the Send button on the New Message window to place the email in the Outbox emails are sent immediately if you have an ‘always on’ broadband connection - PowerPoint PPT Presentation
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Sending and receiving emails
Section 6
Sending emails from the OutboxClick the Send button on the New Message window to place the email in the Outboxemails are sent immediately if you have an ‘always on’ broadband connectionYou can configure Outlook Express not to send message immediately – this is useful if you have a dial-up connectionIf you have ‘dial-up’, click Send/Recv, and type you username and password when asked to do so
Receiving emails Incoming emails are downloaded
from your ISP to your Inbox when you send an email
Click Inbox to show any emails received
Received emails are shown with icons indicating Read or Unread
You can sort the emails Double-click the message name in
the Message List pane to read the message
The Message View window lets you:
read and print out the message type a reply forward it to someone else print a message by clicking the Print
button
Receiving an attachment
If you receive a file with an attachment, the message header has a paper-clip icon beside itOpen the emailClick File, Save Attachments…Use the Browse... button to navigate to a folder where you want to save the attachmentOpen the attachment using the appropriate application
Virus alert!
Make sure you have an up-to-date virus checker installed
Only open files with .exe, .scr, .pif or .vbs extensions if you are expecting them
Virus-check unexpected file attachments before opening them
There is a risk of infecting a computer with a virus just by opening an email
There’s no danger from plain text but if the email is in the form of a web page there may be buttons that have unseen effects
You can delete a suspicious-looking email without opening it by hiding the Preview pane, then right-clicking the email and choosing Delete
Replying to an email
Either click the Reply buttonon the toolbar to type a reply to the sender onlyOr click Reply Allto send a reply to anyone else that the email was sent toType your message and click Send
Forwarding an emailDouble-click the message name in the Inbox to show the Message View windowClick the Forward button– the forwarding window is set up for you with the original subject lineClick To: to add the recipient’s nameAdd your own message and click Send
Message Management
Sorting emails You can sort emails by sender,
subject or date, by clicking the column header (clicking again reverses the order)
In the left-hand columns, the Priority shows if a priority level was set by the sender
Attachments are shown by a paperclip
Clicking in the Flag columnshows a Flag icon to draw your attention (click again to remove it)
You can sort on these columns The Read/Unread markers
can be changed from the Edit menu
Searching for emailsClick the Find button, enter search parameters and click Find Now
Deleting emailsTo delete emails, select the emails you don’t want and click the Delete button – this moves them to the Deleted Items folderWhen this folder starts to fill up, choose Edit, Empty ‘Deleted Items’ FolderAlternatively, to delete them automatically, choose Tools, Options..., Maintenance tab, and check Empty messages from the ‘Deleted Items’ folder on exit
Organising emails
As with files, it’s a good idea to group together related emails in easily recognisable foldersTo file emails, select the email in the main windowChoose Move to Folder... from the Edit menu – the Move window shows all the Local Folders set up in your copy of Outlook Express
You will probably need to make a new folder for your own use.
Click the New Folder button and type a name for the folderClick OK, then OK again to move the email from its current folder to the new folder
Saving a draft
In the New Message window, click File, Save – you will be shown a confirmation message.Click OKWhen you want to finish the message, double-click it, make any necessary changes, and send it in the usual way
Printing a message You can print a message from most
Outlook Express windows by clicking the Print buttonor File, Print...
The Print dialogue box is similar to others you have met in other applications
In it you can set the pages to print and the number of copies