Section 6

ECDL5 resources

Message EditingSection 61Objectives

K: Students will know the meaning of address bookU:Students will understand composing messaging, grouping emailsD:Students will create a new message, add members to the address box, group emails and spell checkComposing an emailClick the Create Mail button on the toolbar the New Message window opensType the recipients email address in the To: boxUse the Cc: box if you want to send a copy of the email to someone elseType something in the Subject: box to say what the message is aboutType your message in the main window (the message box)

3The OutboxThere are two sending options sending an email immediately or putting it in the Outbox to send laterYou can write messages to several people and store them in the Outbox when you are ready, you can send them all at once, which is useful if you have a dial-up connection

Al Ittihad Private School-Jumaira Module 7 Web Browsing and communicationAmira Mohammed Zedan

4The Address BookThe Address Book is used to save the addresses of people you regularly send emails toClick the Addresses buttonin the main window to display the Address Book window


5Entering a new addressClick the New button on the Address Book toolbar and choose New Contact... from the drop-down menu a blank Properties window is shownOn the Name tab, enter the First: and Last: names and Title:, with Middle: and Nickname: as well if you likeClick the arrow on the right of the Display: box and choose how you want the name displayed

Type the contacts email address in the email Addresses: boxClick the OK button to enter the address the name is now listed in the Address Book window


Adding to the Address Bookfrom an emailWhen you receive an email from somebody not in your Address Book, you can quickly add the senders address to the listRight-click the message in the Message List paneSelect Add Sender to Address Book on the shortcut menu that is displayed


Group emailsIf you send regular emails to a large group, you can make a Group in the Address bookOpen the Address BookClick the New button and select New Group... the Properties window appearsType a name for the new group in the Group Name: text boxClick the Select Members buttonSelect each person you want in the group from the list of contacts, clicking the Select -> button to add them to the groupClick OK when you have finishedThe Properties window now shows the contacts in the Group Members: section check the list is correctDelete a group member by selecting it on the list and clicking RemoveAdd a new contact by clicking New ContactClick OKAl Ittihad Private School-Jumaira Module 7 Web Browsing and communicationAmira Mohammed Zedan

Using the Address BookYou can now enter addresses straight from the Address Book when you send an emailIn the Outlook Express main window, click Create MailIn the New Message window, click the icon to the left of To:The Select Recipients window opensSelect an entry in the Name list and click To: -> to transfer it to the Message Recipients: listIf required, select another entry in the Name list and click Cc: ->Click OK to return to the New Message windowThe recipients you have chosen will appear in the recipient text boxesAl Ittihad Private School-Jumaira Module 7 Web Browsing and communicationAmira Mohammed Zedan

Spell-checkingClick the Spelling buttonto find spelling mistakesChoose the correct word from the Suggestions: list (or type the word you want into the Change to: box)Click Change to replace the misspelled word and look for the next mistakeClick Delete to remove a repeated word


Indicating email priorityIf an email is urgent you can indicate this by clicking the Priority button arrow and selecting High Priority (or Message, Set Priority, High) the email wont get there any sooner but it will stand out


Documents

Section 6