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Secretary
UNLV Alumni Association Leadership Development Day
March 3, 2012
Role of Secretary
Assist the president with board governance Robert’s Rules of Order Chapter Bylaws Chapter Policies
Keep accurate records of the chapterOrient new board membersPrepare annual report
Governance
Chapter bylaws Be familiar with the chapter bylaws Bring a copy to each meeting Reference the bylaws when needed
Assist the board with policy developmentMonitor Open Meeting Law compliance
Ensure agendas are posted in advance of meeting Make available meeting minutes no later than 30 days
after the meeting Record board meetings
Recordkeeping
Take minutes of board meetingsMaintain chapter files
Meeting minutes, tracking board member attendance Annual disclosure & agreement forms Annual reports Chapter bylaws Chapter policies Board roster
Orient New Board Members
Before their first meeting, have new board members read and sign the following documents: Board & officer conflict of interest policy Access & confidentiality agreement for volunteers
Provide new board members with important chapter documents, such as: Chapter bylaws Board roster Board of director expectations Position description
Year-end Reporting
Chapter handbook includes a required annual report called, “Chapters in Good Standing” report
Template in draft formReview and send thoughts to
[email protected] First report due Sept. 1, 2012 and will cover
activities from July 1, 2011 to June 30, 2012
