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SCRA Annual Meeting
Agenda
• Introduction of Board of Directors
• Election of new Board members
• Membership– Proposed By Laws changes
• Aquatics and tennis
• Facilities
• Activities
• Financials
Current Board
Board of Directors *Steve Coutre, President *Kathy Gurtner, Vice President, Activities
Chair *Robert Kessler, Secretary, Facilities Co-
Chair, Tennis Co-Chair Jeannie Meyer, Membership Chair Sharon Dauskardt, Facilities Co-Chair Joe Lipsick, Tennis Co-Chair
*Current term expires 2010
Board Election
Nominating committee recommendation Robert Daines James Fearon Kathy Gurtner (incumbent) Stephen Pokorny
Employees
Steve Robe, Club Manager Andrea Barnes, Tennis Director Abi Liu, Aquatics Director Loida Beetlestone, Accounting (partial) Scott Shea, SCRA site head coach PASA
(Palo Alto Stanford Aquatics)
Standing Committees
Four standing committees required by bylaws• Swim• Tennis• Membership• Facilities
Additional committee• Activities
Tennis
Tennis Committee
• Joe Lipsick, Bob Kessler, co-chairs• Barbara Yu, Ann Porteus
Tennis
• Tennis director: Andrea Barnes– Associate pros: Ann Henricksson, Lejia Hodzic,
Corinne Mansourian, Michael Jessup
• Adults– 80+ regular players, many other social players– EPATT women’s doubles league participating club– Hosted 6 adult teams in USTA league play despite
being based at a construction site with 7 dusty courts and a port-a-pottie!
– Maintained three women’s weekly clinics and established one new men’s clinic through construction
Tennis• Juniors
– 120 juniors in clinic and junior team program.– Over 20 juniors participated in Norcal
tournament play in 2009. – Partnered with Fremont Hills (due to
construction at SCRA) to host USTA Norcal Junior League teams in all age divisions.
– Midpeninsula Junior Interclub League runners-up.
– Participated in new Fall Midpeninsula Doubles League.
Tennis
• Ballkids team chosen to work final matches at the SAP Open and the Bank of the West Tennis Championship for the first time in club history.
• One of four Bay Area clubs participating in new USTA Quickstart Tennis junior carnival at Pacific Athletic Club.
Aquatics
Swim Committee
• Bob Rouse, chair• Phil Yang, Caroline Maier-Albers, Marcus Cole
Teal Derrer, Jan Rossi, Ray Levitt, Suzanne Carey, Richard Sousa
SCRA aquatics programs
• PASA USA Swim club team– SCRA founding member 2004
• SCRA, Foothills, Alpine Hills, Pacific Athletic Club, Los Alto Hills, SPA, and Palo Alto Swim Club
• Scott Shea SCRA site director/head coach
• SCRA Summer team– Peninsula Swimming Association member
• SCRA, University Club, Foothills, Fremont Hills, Alpine Hills, Ladera Oaks
• Abi Liu SCRA aquatics director
PASA (Palo Alto Stanford Aquatics)
1000+ swimmers at all sitesSCRA Site – over 220 participants (competitive and
pre-competitive)
– Gold Medal Club in 2010 (ranked 8th in the Nation)
– Gold Medal Club in 2009- Silver Medal Club in 2005, 2006, 2007, 2008.- 7th short course/5th long course ranked in USA
Swimming Virtual Club Championships (6th/8th in 2007/08)
PASA Team Highlights– Zone 1 North - Champions 2010– USA Winter Nationals 2009 - 1st place women– USA Swimming Winter Sectionals - 1st place
(teams from California/Nevada)– Long Course Far Westerns - 2nd place
PASA Team Individual Highlights
– National Select Camp - Adam Hinshaw– National Junior Team - Ben Hinshaw– Western Zone Select Camp
Tom Kremer, Curtis Ogren, Marie-Pierre Delisle, Alex Luh
Age Group All Star Meets– North American Challenge Cup
Stephanie Scherp, Julia Harryman, Marie-Pierre Delisle,
Sean Nguyen, Curtis Ogren, Jeremie Dezwirek
– Pacific Coast All StarSean Nguyen, Daichi Matsuda
PASA Team Individual Highlights
• 2009 National Junior Qualifiers - 33 (all time high)
• SCRA collegiate swimmers now representStanford, Princeton, Kenyon, Williams, Michigan,Loyola-Marymount, NYU, Amherst, Whitman, Northridge, Chapman, Redlands, University of Chicago, University of Pennsylvania, University of Virginia, Georgetown, Yale, Claremont-McKenna, Duke, Washington University, Leigh, UCLA, UC Davis, UC Berkley,
Front Row -Mattie Wheeler/Yale, Megan Fischer-Colbrie/Stanford, Haley Read/Duke, Veronica Tse/Washington University, St. Louis
Back Row - Matt Murray/University of Virginia, Brad Murray/Georgetown, Nick Trowbridge/UC Berkeley, Blake Weber/Claremont McKenna, Ben Hinshaw/UC Berkeley, Andrew Kim/Lehigh
2009 Graduates Thank SCRA
SCRA Summer Team• Practice from early April to late July• Peninsula Swim Association: SCRA, University Club,
Fremont Hills, Ladera Oaks, Alpine Hills, Foothill• 5 dual meets, 1 relay meet, championship meet at Avery• 70 swimmers (2009), 60% swim year round
SCRA Summer Lessons
• Spring Splash: 8 weekends, April to June• Summer: 9 weekly sessions; 4 days a week, four
and half hours a day, over 100 students per session.
Swim Updates
• Pool schedule being updated with input from swim committee, coaches– To be posted when finalized
• Relationship with PASA to change– Separate financial structure independent of SCRA– Pool lane rental as with other facilities
Membership
Membership Committee
• Jeannie Meyer, chair• Jan Rossi, Cindy Kingsley
Membership Changes
Comprehensive review of membership list 9 regular and 1 emeritus member changed to non-
voting members Updated criteria for special circumstances (divorce,
etc)
Spring Promotion: 50% off initiation fee Working with Faculty/Staff housing office to
recruit new members
Membership UpdateRegular Emeritus TOTAL
Club Users
Families 303 75 378
Extended Family 10 NA 10
DAPER 6 NA 6
Winter Swim 7 NA 7
Other 15 NA 13
TOTAL VOTING 303 75 (37.5 votes) 378(340.5 votes)
TOTAL NON-VOTING 38 NA 38
TOTAL 341 75 416(340.5 votes)
Leave Of Absence (LOA) 2 0 2
Proposed ByLaws Change
4.3. ELIGIBILITY: The persons who are eligible to own residences on the Stanford University campus, pursuant to the rules and regulations of Stanford University, shall be eligible to become Voting Members. The Board of Directors may establish priorities among eligible persons in furtherance of the community interests of the Corporation. A single family or household that has two or more eligible persons shall be entitled to only one (1) membership. [Any person who was Stanford housing-eligible when he/she joined SCRA can maintain his/her membership as long as such person continues to pay dues to SCRA and is continuously employed by Stanford, or retires from Stanford after continuous employment at Stanford.]
Proposed ByLaws Change
9.1. NOMINATIONS BY COMMITTEE: The chairman of the board or, if none, the president shall appoint a committee [composed] of not less than three Voting Members [or spouses of Voting Members or domestic partners of Voting Members], to nominate qualified candidates for election to the board approximately sixty (60) days before the date of any election of directors. The nominating committee shall make its report at least 14 days before the date of the election, and the secretary shall forward to each member, with the notice of meeting required by these Bylaws, a list of all candidates nominated by committee.
Facilities
Facilities Committee
• Sharon Dauskardt, Bob Kessler, co-chairs• Brian Carilli, Rob Daines
Renovation
• $2M loan from University, $2.5M grant from provost– Loan 6.7% over 26 years– DAPER remains as club management until
loan repaid• Total cost much more• Replace and expand current clubhouse
– 2050 sf to 3050 sf
Facilities
Current changes:
• Facilities committee formed
• Play structure committee formed
• Mats in the bathrooms
Future changes?
• Solar panels for heating the pool
• Possible towel service
• Possible SCRA Paraphernalia
If interested in joining one of the committees mentioned above, please contact [email protected]
Play Structure Committee
• Kathy Gurtner, Audrey Gold, Brian Carilli, Christine Klenow, Yvonne Karanas, Stephen Jaeger, Terry Su, Ammie Rodden, Cara Barone, Nancy Fischbein, Ellen Waxman, Andrew Fedder
– Please attend our next meeting or contact Kathy Gurtner to join this committee
Activities
SCRA Activities Committee
Kathy Gurtner, chair
On-Going Activities:•Kids Gymnastics – Audrey Gold•Kindermusic – Audrey Gold•Pilates – Steve Robe•Yoga – Steve Robe
SCRA Activities CommitteeSpecial Events:Halloween Party – Carolina MeyerValentines Day Party – Audrey GoldNew Member Welcome Party – Cindy Kingsley
Financial Report
RevenueRevenue
sFY10
Budget
FY10 Jan To Date
FY08 FY09
Facility Rental $4,000 $2680 $2,809 $0
Initiation Fees $75,000$259,758
$33,785 $24,500
Membership Fees $537,000 $427,907 $470,965
Swim Program
Fees$50,000 $5050 $84,334 $50,089
Tennis Program
Fees$86,000 $31,897 $110,064 $94,254
USA Swim (PASA) $266,950 $203,363 $310,417 $247,944
SCRA Summer
Camp$55,000 - $18,347 $13,675
SCRL Gift $50,000
Total Revenues
$1,073,9
50$553,60
8$987,66
3$901,42
7
Compensation ExpensesCompensati
onExpenses
FY10 Budget
FY10 Jan To Date
FY08 FY09
SCRA General Salary/Benefits
$76,479$131,44
3
SCRA Swim
Salary/Benefits$22,003 $65,614
SCRA Tennis
Salary/Benefits$52,303
$122,651
PASA
Salary/Benefits$89,239
$200,292
SCRA Summer
Camp Salary/Benefits
None yet $14,904
SCRA Activities $1824Compensation Total
$541,43
3$241,84
8$516,09
8$534,90
5
Non-compensation ExpensesNon-Compensation
ExpensesFY10
Budget
FY10 Jan To Date
FY08 FY09Airfare $5,500 $331 $1,913 $1,993
Capital Equipment $20,000 $0 $0 $0 Custodial $25,000 $3254 $14,877 $8,655 Debt Service $0 $56,732 $0 $65,197 Employee-Related $3,500 $18,018 $18,016 $19,744 Food/Entertainment $10,875 $7,903 $4,832 $9,165 General Other $0 $18,091 $13,987 $16,935 General Services $46,000 $4,900 $33,408 $18,597
General
Supplies/Materials$30,900 $38,094 $25,432 $117,987
Ground Transportation $1,639 $57 $6,371 $6,676 IT/Telecommunications $3,000 $1,555 $4,610 $4,464 Landscaping $0 $0 $5,596 $6,734 Lodging $7,290 $383 $13,272 $9,747 Other Travel $0 $0 $1,124 $100 Printing/Publications $4,000 $146 $138 $1,341 Rent/Leases $60,000 $30,748 $61,502 $71,545 Repair/Maintenance $22,644 $8,611 $26,685 $972 Utilities $249,360 $27,530 $56,248 $4,263
Non-Compensation Total$489,70
8$216,35
5$288,01
1$364,11
7
Revenue/Expense
Total Revenues$1,073,95
0$553,608 $987,663 $901,427
Compensation Expense Total
$541,433 $241,848 $516,098 $534,905
Non-Compensation Expense Total
$489,708 $216,355 $288,011 $364,117
Total Expense$1,031,14
1$458,203 $804,110 $899,022
Net Operating Income
$42,809 $45,405 $183,553 $2,405
FY10 Budget
FY09
FY08
FY10 Jan To Date
Net Revenue by Program FY09
ProgramRevenu
eOther
ExpensesSalary/
BenefitsNet
SCRA General$495,46
5 $239,337* $131,443 $124,685SCRA Camp $13,675 $2181 $14,904 ($3410)SCRA Tennis $94,254 $6774 $122,651 ($35,171)SCRA Swim $50,089 $7511 $65,614 ($23,036)
PASA$247,94
4$108,314*
* $200,292 ($60,662)
Total $901,42
7$364,117 $534,905 $2405
*Furniture $92,596; Debt service $65,197; Other $81,544** Pool rental $62,638; Other $45,676
Non-Compensation Expense FY09 v FY10
– Significant increase in general maintenance expense, debt service and custodial expense budgeted for FY10
– One-time capital expense $92,596 for furniture FY09– Budgeted for significant increase in utilities FY10 (this
may be overestimate)– No debt service in FY10 budget!?
Revenue FY09 v FY10
- $50,000 donation from SCRL FY10- Overly optimistic projections for new members and Summer Camp revenues?
Special Thanks
• Byron Reeves• Scott Atlas, Marci Reichelstein, Maureen
McNichols,Cindy Kingsley, Barbara ZhangChris Cartwright, Corey Levens, Rita Koltai
• John Huegenard• Steve, Andrea, Abi and Scott
• Ray Purpur
Questions?