Annual MeetingSCRA 2011/2012

A year in review

Agenda

• Introductions• Election of New Board members• Committees• Tennis• Aquatics• Membership• Financials

Current BoardBoard of Directors:

* Rob Daines, Secretary David Drover, Swim and Treasury Co-Chair David Engstrom, Facility Chair * James Fearon, Treasury Co-Chair Leslie Fiedler, Membership Co-Chair Bob Kessler, Tennis and Membership Co-

Chair * Steve Pokorny, President

*Current term expires 2012

Standing Committees

• Aquatics – Patty Chang• Tennis – Bob Kessler• Membership – Leslie Fiedler & Bob Kessler• Facilities - David Engstrom

Members interested in serving on a committee please contact a board member

Stanford Athletics Staff (DAPER - Department of Athletics, Physical Education and Recreation)

Steve Robe, SCRA General Manager

Andrea Barnes, Tennis Director

Scott Shea, Aquatics Director & Head Coach

Ray Purpur, Deputy Athletic Director

New Board - Election

Nominating Committee Recommendations

Jan Rossi Corinne Thomas April Triantis

Tennis

Tennis Committee

• Bob Kessler, chair• Barbara Yu, Ann Porteus, Joe Lipsick

Tennis

• Tennis director: Andrea Barnes2011 United States Professional Tennis Association Northern California Pro of the Year

• Associate pros: Ann Henricksson, Lejia Hodzic, Corinne Mansourian, Michael Jessup

• Adults• 75+ regular players, many other social players• EPATT women’s doubles league participating club• Hosted 12 adult teams in USTA league play. • Currently run three weekly women’s and one men’s clinic.

Junior Tennis • Mid-peninsula Junior Interclub League champions. • Hosted USTA Junior League teams in all age divisions. • 120+ juniors in clinic and junior team program during the

2010 -11 academic year. • Over 40 juniors participated in Nor-cal tournament play in 2011.

10 and Under Tennis

• SCRA leads in 10 and under programming implementation

• One of the first two Peninsula clubs recognized as official USTA “10 and Under Tennis Facilities”

• Hosted 3 area wide Junior Tennis Play Days and the first 60’ “orange ball” tournament on the Peninsula.

• 10 and under team qualified for season ending Future Tennis Championships Invitational based on 2011 performance.

• First Peninsula club with permanent 60’ court lines on all courts. Work completed at no cost after securing USTA

grant.

• Chosen to host 4 USTA Nor-cal Player Development Camps in 2012

Tennis• Ball kids team worked at the SAP Open and

the Bank of the West Tennis Championship • SCRA ball kid team worked the final

matches at the 2011 NCAA Team and Individual Championships.

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SCRA Aquatics• Program Objectives

– Promote water safety & teach basic to advanced swimming skills

– Create an environment that is fun, where individuals feel good about who they are & what they are doing

– Instill confidence & enthusiasm about swimming

– Offer a wide range of programs that meet individual's and family’s needs

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SCRA Aquatics• Private & Group Lesson Program

– Formal Fall, Spring, Summer lesson programs offered

• Feeder to SCRA & PASA team programs

• Pre-Competitive team– Transition program from lessons to swim team

• SCRA Summer team– Peninsula Swimming Association

• SCRA, University Club, Foothills, Fremont Hills, Alpine Hills, Ladera Oaks

• PASA USA team– SCRA founding member

• SCRA, PASC, Alpine Hills, Foothills, DKS, LAGCC

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SCRA Aquatics: Lesson Program• Program Objectives:

– Teach valuable swimming skills & water safety– Instill deep love for and interest in swimming– Build confidence & sense of accomplishment

• Added Programming:– Fall Lesson Program– Revised user-friendly online sign-up system– Ribbons & certificates for program completion– Mandatory staff development & ongoing

training– Internship program used to help prepare future

teachers & coaches

SCRA Aquatics: Lessons Program• Fall: 33 slots filled (group & private classes)

• Winter: By instructor availability (limited enrollment)

• Spring: 8 Saturdays in April & May5 classes offered per Saturday, 5 enrollment slots per class

• Summer: 9 week-long sessions: class M-Th, 4.5 hours a dayOver 100 students per session in group & private classes

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SCRA Aquatics: Pre-Competitive

• Program Objectives– Teach basic & advanced swimming skills & water safety– Develop understanding of 4 competitive strokes– Instill deep love for & interest in swimming– Build confidence & sense of accomplishment

• Added Programming– Clear move-up requirements & end-of-session

evaluations– Up-to-date group website & email communication

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SCRA Aquatics: Pre-Competitive

• Three class levels: A, B, & C

• Classes run in either 8-week or 4-week sessions

• Small group instructionA - Swimmer to coach ratio 6:1B - Swimmer to coach ratio 8:1C - Swimmer to coach ratio 10:1 (or less)

• Enrollment between 60 - 90 swimmers per session

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SCRA Aquatics: Summer Team

• Program Objectives– Strengthen relationships among families & build community pride– Teach swimmers valuable life skills– Provide leadership opportunities for middle & high school students– “Next step” for lesson program swimmers– Transition swimmers to year-round program

• Added programing:– Team website: http://www.scraswimming.com/summerleague– Up-to-Us Parent volunteer system & automated reminders– Internship program for 13-15 year olds– Increased community building & swimmer activity nights

• Team movie night, practice group activity nights, Bingo night, & Raging Waters Trip

SCRA Aquatics: Summer Team• Practice April - July• Compete June & July

5 Dual Meets, 1 Relay Meet, & Championship Meet• 2011: 125 swimmers

2010: 90 swimmers2009: 85 swimmers

• 60% swim year round

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SCRA Aquatics: PASA Year-Round• Program Objectives

– Create an environment that is fun and rewarding for all team members & their families.

– Develop community and a sense of team spirit through shared goals & objectives.

– Offer the most comprehensive program in the area with concern to swimming technique and training.

• Added Programming– Head Coach - Scott Shea– Head Age-Group Coach - Joey Sementelli

Director of Pre-Competitive Swimming - Laura Mitchell– Evaluations & explicit move-up requirements– Strong communication with team families via email, the

Weekly Update, parent meetings, and the website blog– Team activity nights & events such as our Team Holiday

Party - Level appropriate goal setting & life skill development - Parent education

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SCRA Aquatics: PASA Year-Round• PASA - USA team

– 150 Swimmers– Gold Medal Club in 2011

(ranked 4th in the Nation)– Gold Medal Club in 2010

(ranked 8th in the Nation)- Gold Medal Club in 2009 - Silver Medal Club in 2005,

2006, 2007, 2008.

• 5 practice group levels– Age Group 1, 2, 3– Elite practice groups:

JR Group & SR Group

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SCRA Aquatics: PASA Alumni

SCRA/PASA Swimmers attending College that graduated from Senior Group

• Katie Reeves - UCSB, Tara Levens - University of Chicago, Casey Barnes Waychus - Penn, Allison Frisbie - Purdue, Audry Kwong - UCD, Megan Fischer-Colbrie - Stanford, Haley Read - Duke, Mattie Wheeler - Yale, Veronica Tse - Washington University St. Louis, Matt Murray - University of Virgina, Blake Weber - Claremont McKenna, Ben Hinshaw - Cal, Brad Murray - Georgetown, Nick Trowbridge - Cal, Anne Peanasky - UCSB, Teva Levens - Dartmouth, Shuya Lou - Hawaii, Rohan Patnaik - Georgetown, Jesse Bergman - UCLA, Marisa Martinson - Davidson, Stephanie Lim - Stanford, Stephanie Nguyen - Williams, Elizabeth Murray - LMU, Adam Hinshaw - Cal, Jeremie DeZwirek - Columbia, Jacqui Levere - Yale

Class of 2012 early commitments - Kevin Bishop - Stanford, Casey Lincoln - Yale, Ted Lim - Stanford, Rachael Acker - Cal

SCRA out of the pool and beyond the court

• Group Fitness Classes: Yoga, Pilates, Tai Chi, Stretch & Strengthen for Seniors, & Dancing each week in quarter sessions. Group sizes range from 7 to 15 individuals for each class.

• Wine Club: Meets quarterly with about 15-20 regular attendees lead by our own SCRA Member John Haeger. If interested contact Steve Robe for details.

• Annual 4th of July Party: Approximately 350 to 400 Families and Members participated. Kids Carnival, BBQ of hotdogs & hamburgers with a potluck of sides and desserts. Chili Tasting Contest, and swimming games to end the day. Always a fun time.

• Coho @ SCRA: Provided weekday lunches and special event services from Coho. Hope to continue this summer.

• SCRA Fun Camp: 112 participants (16 kids/week for 7 week)

• Dive-in Movie: Family evening dinner and movie - Willy Wonka (Aprox 50+)

• Other Special Events: Sharks game outing & Stanford Baseball game BBQ with plans on putting together a Giants game outing this year. If interested in attending any of these contact Steve Robe for details.

Membership Report

Membership UpdateRegular Emeritus TOTAL 2011 change

Club Users

Memberships 340 82 422 408

TOTAL VOTING 340 82 (41 votes)

381 367 14

TOTAL NON-VOTING 43 0 43 27

Extended Family 11 NA 11 8 3

DAPER 13 NA 13 9 4

Winter Swim 14 NA 14 5 9

Special 5 NA 5 5 0

TOTAL 383 82 465 435

Leave Of Absence 5 1 6 5

Grand Total Memberships

465 435 30 (21)

Local Club ComparisonInitiation

FeeMonthly Dues

for ClubMembership

TotalAssessments

Alpine Hills

$25,000 $200 700$50/month2006-2016

Foothills $11,715 $183 350 N/A

Fremont Hills*

$14,900 $275 449 N/A

Ladera Oaks

$16,000 $248 525$50/month2010-loan

paid off

University Club

$17,500 $205 549 N/A

SCRA $2000$115 Regular

$87.50 Emeriti465 $0

SCRA Financial Report 2012

Fiscal Year 2010-11

• Total Revenue: $1.145 million.

• Total Expenses: $1.118 million.

• Thus about $27,000 put towards reserve requirement.

• We now have about $40k towards the $80k required as part of the loan agreement.

Fiscal Year 2010-11 revenues

$ in 1000’s %

Dues and initiation fees 607 53

Swim Programs 328 29

Tennis 150 13

Summer Programs 26 2

Other Revenues 33 3

Total 1,145 100

Fiscal Year 2010-11 Expenses

$ in 1000’s %

Compensation 503 45

Non Compensation

Utilities 106 10

Debt Service 158 14

RE Taxes 88 8

Other 262 23

Total 1,118 100

Rough estimates of program revenue and expenses, FY 2011

Swim programs:– Total revenue: $328k.– Estimate of direct costs: $273k.

Tennis programs:– Total revenue: $150k.– Estimate of direct costs: $132k.

Summer programs (non swim or tennis):– Total revenue: $26k.– Estimate of direct costs: $28k.

Good work by Scott and Andrea to raise revenues, control costs, and add fun.

Expectations for FY12

On track to make budget and hopefully close reserve requirement gap.

For future, would like to put away enough each year to:1. Deal with random occasional major repair/upkeep costs.2. Improve facilities (e.g., play structure? tennis upgrades? third pool?)

This may require membership level closer to 500. An issue for next and future boards.