SANTA CLARA COUNTY OFFICE OF EDUCATION
DATA CENTER PROJECT BID
#B1-13-14
1290 Ridder Park Drive
San Jose, CA 95131
Prepared By:
SANTA CLARA COUNTY OFFICE OF EDUCATION
Andy Bursch CPM
Purchasing Services
1290 Ridder Park Drive
San Jose, CA 95131
Reza Zare
PROJECT MANAGER
97 E. Brokaw Road, Suite 300
San Jose, CA 95112
Direct408-487-1221
Fax408-436-1511
[email protected]
www.atce.com
408.779.6686 Fax 408.778.9417
TABLE OF CONTENTS
FOR
DATA CENTER PROJECT
FOR
SANTA CLARA COUNTY OFFICE OF EDUCATION
1. Cover PageCP
2. Table of ContentsPage 1
3. Project SchedulePage 2
4. SCCOE Instructions and ConditionsPages 3 - 11
5. SpecificationsPage 11 - 681
DIVISION 1 - GENERAL REQUIREMENTS
DIVISION 2 EXISTING CONDITIONS
DIVISION 3 - CONCRETE
DIVISION 5 - METALS
DIVISION 6 WOOD, PLASTICS, AND COMPOSITES
DIVISION 7 - THERMAL AND MOISTURE PROTECTION
DIVISION 8 - OPENINGS
DIVISION 9 - FINISHES
DIVISION 10 - SPECIALTIES
DIVISION 23 HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC)
DIVISION 26 - ELECTRICAL
DIVISION 27 COMMUNICATIONS
DIVISION 31 EARTHWORK
DIVISION 32 EXTERIOR IMPROVEMENTS
6. Bid Form Pages 682-683
7. Drawings (available at Bid Document Web Page)
8. Forms (available at http://www.sccoe.org/depts/purchasing/required-docs.asp)
Affirmative Action
Nondiscrimination by Supplier
Bidding Questionnaire
Noncollusion Declaration
Designation of Sub Contractors
9. ATTACHMENT Basis of Design Document (available at Bid Document Web Page)
A.D. Bursch C.P.M.
Purchasing Manager
PROJECT SCHEDULE
FOR
DATA CENTER PROJECT
FOR
SANTA CLARA COUNTY OFFICE OF EDUCATION
Bid IssuanceFriday April 25, 2014
Bid Walk-ThroughTuesday May 6, 2014
Last day to submit RFIsNoonMonday May 12, 2014
Bids DueThursday May 15, 2014
Notice of Award (pending Board approval)Monday May 19, 2014
Bid award recommendations due to CabinetThursday May 22, 2014
Board ApprovalWednesday June 4, 2014
Project StartThursday June 5, 2014
Project CompletionFriday August 29, 2014
INSTRUCTIONS & CONDITIONS
FOR
DATA CENTER PROJECT
FOR
SANTA CLARA COUNTY OFFICE OF EDUCATION
NOTICE IS HEREBY GIVEN that the Santa Clara County Office of Education, herein after referred to as the OWNER or SCCOE, calls for sealed bids to be received in the Purchasing Office at 1290 Ridder Park Drive, San Jose, California 95131 by Thursday, May 15, 2014 @ 3:00 p.m. at which time and place bids will be opened for the construction of a Data Center.
CONTACT
Bidding & Admin. - COE Purchasing Manager, A. D. Bursch @408-453-6858 or
COE Purchasing Technician, Kelly Brewer @408-453-6855.
Building Contact - COE Facilities, Mike McGaughey @408-453-6684.
Program Contact -COE Network Manager, David Huie @408-453-6743 OR
COE Network Analyst, Evan Lloyd @408-453-6624
Engineer - AlfaTech, P.E. Mechanical Project Manager, Doug Asay @ 408-487-1279
JOB WALK
There will be a job walk on Tuesday, May 6, 2014, at 2:00 PM for the purpose of examining the site conditions at our Main Administrative Facilities, 1290 Ridder Park Dr. CA. 95131. Additional bid packages will be made available at this time. It is strongly recommended that all interested parties attend this walk thru.
BONDS
A certified check, cashiers check, or bid bond shall be provided with your bid as a guarantee that the contractor, upon award, shall execute the contract, in conformity with the contract. The successful contractor, simultaneously with the execution of the agreement, shall also furnish a payment bond in the amount of 100% of the contract price and a faithful performance bond in the amount of 100% of the contract price. Bonds shall be secured from a surety company issued by corporation duly and legally licensed to transact business in the State of California and approved by the Owner.
PREPARATION OF BID FORM
Please prepare your bids on the form attached to be submitted at such time and place as is stated in the notice to contractors calling for bids. All blanks in the Bid Form must be appropriately filled in, and all prices must be stated in words and figures. All bids submitted must be in sealed envelopes bearing on the outside the name of the bidder, his address, and the name of the project for which the bid is submitted. It is the sole responsibility of the bidder to see that his bid is received in proper time. Any bid received after the scheduled closing time for receipt of bids will be returned to the bidder unopened.
BRAND NAMES AND NUMBERS
1.Brand names and numbers when given in Bid Form are for reference. Bids on equivalent items will be considered provided the bid clearly describes the article offered and it is equivalent in quality and utility.
2.State brand and model on each item. If quoting other than the make, model, or brand specified in the Bid Form, state the item offered by the manufacturer's name and model number. Unless the bidder clearly indicates in his bid that he if offering an "equal" product, his bid shall be considered as offering the brand name product referenced in the invitation for bids.
TIME OF DELIVERY
Time of completion is a part of the bid and must be adhered to. If it is impossible to meet completion stated in Bid Specifications, bidder shall state best completion possible. Time, if stated as a number of days, shall mean calendar days.
SIGNING OF BIDS
The signature of all persons signing shall be in longhand and executed by principal duly authorized to make contracts. The bidder's legal name shall be fully stated. Obligations assumed by such signature must be fulfilled.
TAXES, CHARGES, AND EXTRAS
1. Full contract price as bid to include Sales Tax, Use Tax, or other taxes.
2. No charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, cost of bonds, or any other purpose, except taxes legally payable by the Santa Clara County SCCOE, will be paid unless expressly included and itemized on the bid.
3. The Santa Clara County SCCOE does not pay Federal Excise Taxes. Do not include these taxes in your bid price; however do indicate on the bid the amount of any such tax. The Santa Clara County SCCOE will sign an Exemption Certificate in lieu of such a tax.
QUALIFICATIONS
All bidders may be required to furnish evidence of their technical ability, experience, and financial responsibility. No bid will be accepted from, or a contract awarded to, any party or firm in arrears to the Santa Clara County SCCOE, or who is a defaulter as surety, contractor or otherwise within the past twelve (12) months.
AWARD OF CONTRACT
1. Bids will be evaluated on the basis of system costs to the office over a ten year period (Life Cycle Costing), compliance to Specifications, and completion date.
2. A written purchase order mailed or otherwise furnished to the successful bidder within the time for acceptance specified, results in a binding contract without further action by either party. The contract shall be interpreted, construed, and given effect in all respects according to the laws of the State of California.
ALTERATION OR VARIATION OF TERMS
It is mutually understood and agreed that no alteration or variation of the terms of this bid or purchase order shall be valid unless made or confirmed in writing and signed by the parties hereto, and that no oral understanding or agreements not incorporated herein, and no alterations or variations of the terms hereof unless made or confirmed in writing between the parties hereto shall be binding on any of the parties hereto.
ASSIGNABILITY
A contract is not assignable by vendor either in whole or in part. The contract shall extend to and be binding upon and inure to the benefit of the heirs, executors, administrators, successors, and assigns of the respective parties hereto.
OSHA
All material, equipment, or labor shall comply with the required standards of OSHA and CAL OSHA 1973 as last revised.
WARRANTY
Vendor warrants to the Santa Clara County SCCOE and/or its SCCOEs that the goods and/or services covered by this order will conform to the drawings, Specifications, samples, description, and time provisions furnished by the Santa Clara County SCCOE and will be of first class material and workmanship and free from defects; and the Santa Clara County SCCOE reserves the right to cancel the unfilled portion of this order without liability to vendor for breach of this warranty. Goods will be received subject to inspection and acceptance at destination by the Santa Clara County SCCOE and risk of loss before acceptance shall be on vendor. Defective goods rejected by the Santa Clara County SCCOE may without prejudice to any other legal remedy, be held at vendor's risk and returned at vendor's expense. Defects are not waived by acceptance of goods or by failure to notify vendor thereof.
The contractor shall warrant that all materials and workmanship shall be the quality, quantity and character specified and shown, and that any defect due to the use of any improper workmanship or materials discovered and made known to contractor within one (1) year from the filing of the Notice of Completion shall be made good by contractor without additiona
