Scantron Process for InstructorsCanvas Quick Start Guide

V3.11.5.2015

Canvas QuickStart Guide:

Scantron Process

Who This Tip Sheet is written for

Faculty GTFs Course Designer Graders Students

When When using Scantron to administer tests.

Why To learn how the entire Scantron process works, from where to scan in the tests to uploading grades in Canvas.

We’re Here to Help!In Person (with free coffee!)

UO Libraries CMET ConsultingKnight Library 19Monday – Friday, 9am – 6pmScanning ServicesMcKenzie Tech DeskMonday-Friday, 8am-5pm

Phone (with or without screen sharing)

541-346-1942 (CMET Consulting)541-346-1739 (Scanning Services)

Email Lms-support@ithelp.uoregon.edu (Problems with Canvas)scanning@uoregon.edu (Problems with Scantron)

Web Site https://it.uoregon.edu/is-scanning

Table of Contents:

A.Scantron

Processing and Delivery

B.Receiving and Reviewing Result

s

C.Uploading Scantron

Grades to Canvas

D.Have questions or need help?

A. Processing & Delivery

Processing & Delivery

Receiving and

Reviewing Results

Uploading grades to Canvas

Questions or Help?

1. Delivering Scantrons for Processing:

• Deliver completed Scantron exams to the Tech Desk (located in room 151 in

McKenzie) for processing

• Fill out Scantron intake forms at the Tech Desk

• Specify Scantron results need to be formatted for Canvas.

Note: Based on the instructors request at the Tech Desk intake form, Instructors may also receive any or all of the following reports:

o results for import to Canvaso rosters with name and ID numbero percentage and raw scoreso histogramo frequency of response per questiono statistic by questiono test overview statisticso individual student response reports

 

Processing & Delivery

Receiving and

Reviewing Results

Uploading grades to Canvas

Questions or Help?

2. Processing

• Scanning Services processes the Scantrons and generates the import file for Canvas

• Processed Scantron files are put into an instructor specific folder on a private OneDrive

within two business days. This is the guaranteed turnaround time.

• Rebecca Albrich or Juan Gonzalez sends an email with a link to OneDrive where

instructors can login with their UO email and password to access the Scantron results.

Processing & Delivery

Receiving and

Reviewing Results

Uploading grades to Canvas

Questions or Help?

B. Receiving & Reviewing

Results

Processing & Delivery

Receiving and

Reviewing Results

Uploading grades to Canvas

Questions or Help?

1. Receiving Scantron Results

• Instructors will receive an email from Rebecca Albrich or Juan Gonzalez with a link to

OneDrive where instructors can login with their UO email and password to access the

Scantron results.

• Click on the OneDrive link provided by Rebecca or Juan in the Scantron email.

• Log into OneDrive when prompted.

• Upon successfully login, instructors will be redirected to the folder where they

can access and download the Scantron results.

Processing & Delivery

Receiving and

Reviewing Results

Uploading grades to Canvas

Questions or Help?

2. Downloading & Reviewing Scantron Results

• Download the Scantron results (Scantron results should include at least the Canvas

specific Scantron grades.)

Note: Instructors should then review the results of the Scantron report

Processing & Delivery

Receiving and

Reviewing Results

Uploading grades to Canvas

Questions or Help?

C. Uploading Grades to

Canvas

Processing & Delivery

Receiving and

Reviewing Results

Uploading grades to Canvas

Questions or Help?

1. Log into Canvas

Processing & Delivery

Receiving and

Reviewing Results

Uploading grades to Canvas

Questions or Help?

Go to https://canvas.uoregon.edu/ and

log in with your DuckID and password.

Navigate to the appropriate Canvas

course

2. Creating an Assignment

• In Canvas, instructors will need to create an assignment to be associated with the

Scantron results before proceeding to the process of uploading the Scantron scores.

• Go to “Assignments” > Create new “Assignment” > Add point value, submission

type, due date, etc. > Submit > Publish

Note: Don’t Forget to Publish!

 

Processing & Delivery

Receiving and

Reviewing Results

Uploading grades to Canvas

Questions or Help?

3. Importing Grades

Processing & Delivery

Receiving and

Reviewing Results

Uploading grades to Canvas

Questions or Help?

• Go to “Grades” and Click

“Import”

4. Chose the Scantron File

Processing & Delivery

Receiving and

Reviewing Results

Uploading grades to Canvas

Questions or Help?

• Click, "Choose File" to attach the Scantron results (Grades-Course_Name.csv)

• Find the (Grades-Course_Name.csv) file provided by Scanning Services and upload the file

• Then click the blue "Upload Data" button

5. Importing Grades

Processing & Delivery

Receiving and

Reviewing Results

Uploading grades to Canvas

Questions or Help?

Canvas will then match the Student’s 95#s from the “Grades-Course_Name.csv” file to

the 95#s in Canvas. Once this has processed a screen will appear for an instructor to

review.

If there are students that cannot be matched, a list of “Student in question” and

options for “This person is really” will appear to allow the instructor to match students.

Note: This happens when students incompletely or inaccurately enter their name or student ID

number on the Scantron form

5b. Importing Grades

Processing & Delivery

Receiving and

Reviewing Results

Uploading grades to Canvas

Questions or Help?

• Instructors will also be asked for more information about what to do with the new grade

data from the Scantron file.

o The Scantron results are housed within a column titled, “Existing Assignment”

inside of the “Grades-Course_Name.csv” file that Scanning Services provides.

o We will choose the assignment (we just made In Canvas) that is associated with the

Scantron assignment. Then, choose “Bogus, ignore it” from the dropdown list next

to “A New Assignment”.

Note: In Canvas, you will need to create an assignment associated with the Scantron results

before uploading the scores (we did this in step 2 of this section). If a point value was not

specified when the assignment was created, Canvas will ask the instructor to provide a point

value during the import step.

• Once finished, click “Continue”

D. Questions or Help?

Processing & Delive

ry

Receiving and Reviewi

ng Results

Uploading

grades to

Canvas

Questions or

Help?

Have Questions or need help?

Scanning Services:

Location: Tech Desk in McKenzie HallHours: 8am - 5pm, M-FPhone: 541-346-1739Email: scanning@uoregon.eduWebsite: https://it.uoregon.edu/is-scanning

Processing & Delive

ry

Receiving and Reviewi

ng Results

Uploading

grades to

Canvas

Questions or

Help?

Have Questions or need help?

Center for Media and Educational Technology (Uploading Scantron grades to Canvas):

Location: Knight Library, Room 19Normal Hours: 8am - 5pm, M-FPhone: 541-346-1942Email: lms-support@ithelp.uoregon.edu Website: https://blogs.uoregon.edu/canvas/training/

Processing & Delive

ry

Receiving and Reviewi

ng Results

Uploading

grades to

Canvas

Questions or

Help?