SBDM - owen.k12.ky.us

OWEN COUNTY

HIGH SCHOOL

Inspiring Every Student, Every Day!!!

SBDM

Bylaws,

Policies,

And

Procedures

KRS 160.345: THE SCHOOL-BASED DECISION MAKING (SBDM) LAW

This is the complete text of the Kentucy statute that sets up school councils. There have been small changes several

times since 1990, and those are all included to show the current wording of the law

DEFINITIONS (SECTION 1) DEFINITION OF

MINORITY

(1) (a)

For the purposes of this section:

“Minority” means American Indian, Alaskan native, African-American, Hispanic,

including persons of Mexican, Puerto Rican, Cuban, and Central or South American

origin; Pacific islander, or other ethnic group underrepresented in the school.

DEFINITION OF

SCHOOL

(1) (b)

“School” means an elementary or secondary educational institution that is under the

administrative control of a principal or head teacher and is not a program or part of

another school. The term “school” does not include district-operated schools that are:

1. Exclusively vocation-technical, special education, or preschool programs;

2. Instructional programs operated in insitutions or schools outside of the district; or

3. Alternative schools designed to provide services to at-risk populations with unique

needs.

DEFINITION OF

TEACHER

(1) (c)

“Teacher” means any person for whom certification is required as a basis of employment

in the public schools of the state with eth exception of principals, assistant principals, and

head teachers.

DEFINITION OF

PARENT

(1) (d)

“Parent” means:

1. A parent, stepparent, or foster parent of a student; or

2. A person who has legal custody of a student pursuant to a court order and with whom

the student resides.

MAIN SBDM RULES (SECTION 2) REPORTING TO

THE BOARD

(2) (OPENING

PARAGRAPH)

Each local board of education shall adopt a policy for implementing school-based decision

making in the district which shall include, but not be limited to, a description of who the

district’s policies, including those developed pursuant to KRS 160.340, have been

amended to allow the professional staff members of a school to be involved int eh

decision making process as they work to meet (the KERA Goals). The policy may include

a requirement that each school council make an annual report at a public meeting of the

board describing the school’s progress in meeting (the KERA Goals) and district goals

established by the board. The policy shall also address and comply with the following:

COUNCIL

MEMBERS

(2) (a)

Except as provided (under minority elections), each participating school shall form a

school council composed of two parents, three teachers, and the principal or administrator.

The membership of the council may be increased, but it may only be increased

proportionately. A parent representative on the council shall not be an employee or

relative of an employee of the school in which that parent serves, nor shall the parent

representative be an employee or a relative of an employee in the district administrative

offices. A parent representative shall not be a local board member or a board member’s

spouse. None of the members shall have a conflict of interest pursuant to KRS Chapter

45A, except the salary paid to district employees.

REGULAR

ELECTIONS

(2) (b) 1

The teacher representatives shall be elected for one-year terms by a majority of the

teachers. The parent representatives shall be elected for one-year terms. A teacher elected

to a school council shall not be involuntarily transferred during his or her term of office.

The parent members shall be elected by the parents of students preregistered to attend the

school during the term of office in an election conducted by the parent and teacher

organization of the school or, if none exists, the largest organization of parents formed for

this purpose. A school council, once elcted, may adopt a policy setting different terms of

office for parent and teacher members subsequently elected. The principal or head teacher

shall be the chair of the school council.

SBDM Law Section 2 (Continued)

MINORITY

MEMBER

ELECTIONS

(2) (b) 2

School councils in schools having eight percent or more minority students enrolled, as

determined by the enrollment on the preceding October 1, shall have at least one minority

member. If the council formed under paragraph (a) of this subsection does not have a

minority member, the principal, in a timely manner, shall be responsible for carrying out

the following:

a. Organizing a special election to elect an additional member. The principal shall call for

nominations and shall notify the parents of the studnets of the date, time, and location of

the election to elect a minority parent to the council by ballot; and

b. Allowing the teachers in the building to select one minority teacher to serve as a teacher

member on the council. If there are no minority teachers who are members of the faculty,

an additional teacher member shall be elected by a majority of all teachers. Term

limitations shall not apply for a minority teacher member who is the only minority on

faculty.

POLICY TO

ENHANCE

ACHIEVEMENT

(2) (c) 1

The school council shall have the responsibility to set school policy consistent with district

board policy which shall provide an environment to enhance the students’ achievement

and help the school meet the goals established by KRS 158.645 and 158.6451. The

principal or head teacher shall be the primary administrator and the instructional leader of

the school and with the assistance of the total school staff shall administer the policies

established by the school council and the local board.

COMMITTEES

POLICY

(2) (c) 2

If a school council establishes committees, it shall adopt a policy to facilitate the

participatin of interested persons, including, but not limited to, classified employees and

parents. The policy shall include the number of committees, their jurisdiction,

composition, and the process for membership selection.

AGENDA

(2) (d)

The school council and each of its committees shall determine the frequency of and

agenda for their meetings. Matters relating to formatin of school councils that re not

provided for by this section shall be addressed by local board policy.

MEETINGS

(2) (e)

The meetings of the school council shall be open to the public and all interested persons

my attend. However, the exceptions to open meetings provided in KRS 61.810 shall apply.

STAFFING

(NUMBER OF

PERSONS

EMPLOYED)

(2) (f)

After receiving notification of the funds available for the school from the local board, the

school council shall determine, within the parameters of the total available funds, the

number of persons to be employed in each job classification at the school. The council

may make personnel decisions on vacancies occurring after the school council is formed

but shall not have the authority to recommend transfers or dismissals.

TEXTBOOKS,

INSTRUCTIONAL

MATERIALS, AND

STUDENT SUPPORT

SERVICES

(2) (g)

The school council shall determine which textbooks, instructional materials, and student

support services shall be provided in the school. Subject to available resources, the local

board shall allocate an appropriation to each school that is adequate to meet the school’s

needs related to instructional materials and school-based student support services, as

determined by the school council. The school council shall consult with the school media

librarian on the maintenance of the school library media center, including the purchase of

instructional materials, information technology, and equipment.

SBDM Law Section 2 (continued)

HIRING

(2) (h)

From a list of applicants submitted by the local superintendent, the principal at the

participating school shall select personnel to fill vacancies, after consultation with the

school council, consistent with subsection (2)(i)10 of this section. The superintendent may

forward the Education Professional Standards Board based on recent completion of

preparation requirements, out-of-state preparation, or alternative routes to certification

pursuant to KRS 161.028 and 161.048. Requests for transfer shall conform to any

employer-employee bargained contract which is in effect. If the vacancy to be filled is the

position of principal, the school council shall select the new principal form among those

persons recommended by the local superintendent. When a vacancy in the school

principalship occurs, the school council shall receive training in recruitment and

interviewing techniques prior to carrying out the process of selecting a principal. The

council shall select the trainer to deliver the training. Personnel decisions made at the

school level under the authority of this subsection shall be binding on the superintendent

who completes the hiring process. Applicants subsequently employed shall provide

evidence that they are certified prior to assuming the duties of a position in accordance

with KRS 161.020. The superintendent shall provide additional applicants upon request

when qualified applicants are available.

MOST POLICY

RESPONSIBILITIES

(2) (i)

The school council shall adopt a policy to be implemented by the principal if the following

additional areas:

1. Determination of curriculum, including needs assessment and curriculum development;

2. Assignment of all instructional and noninstructional staff time;

3. Assignment of students to classes and programs within the school;

4. Determination of the schedule of the school day and week, subject to the beginning and

ending times of the school day and school calendar year as established by the local board;

5. Determination of use of school space during the school day;

6. Planning and resolution of issues regarding instructional practices;

7. Selection and implementation of discipline and classroom management techniques as a

part of a comprehensive school safety plan, including responsibilities of the student,

parent, teacher, counselor, and principal;

8. Selection of extracurricular programs, and determination of policies relating to student

participation based on academic qualifications and attendance requirements, program

evaluation, and supervision.

9. Procedures, consistent with local school board policy, for determining alignment with

state standards, technology utilization, and program appraisal; and

10. Procedures to assist the council with consultation in the selection of personnel by the

principal, including but not limited to, meetings, timelines, interviews, review of written

applications, and review of references. Procedure shall address situations in which

members of the council are not available for consultation.

SBDM Law Section 2 (continued)

TEST ANALYSIS

AND PLANNING

(2) (j)

Each school council shall annually review data on its students’’ performance as shown by

the Commonwealth Accountability Testing System. The data shall include, but not be

limited to, information on performance levels of all students tested, and information on the

performance of students disaggregated by race, gender, disability, and participation in the

federal free and reduced price lunch program. After completing the review of data, each

school council with the involvement of parents, faculty, and staff, shall develp and adopt a

plan to ensure that each student makes progress toward meeting the goals set forth in KRS

158.645 and 158.6451(1)(b) by April 1 of each year and submit the plan to the

superintendent and local board of education fore review as described in Section 4 of this

Act. The Kentucky Department of Education shall provide each school council the data

needed to complete the review required by this paragraph no later than November 1 of

each year. If a school does not have a council, the review shall be completed by the

principal with the involvement of parents, faculty, and staff.

ISSUES FOR SCHOOL BOARD SBDM POLICY (SECTION 3) The policy adopted by the local board to implement school-based decision making shall also address the following:

(a) School budge and administration, including: discretionary funds; activity and other school funds; fudns for

maintenance, supplies, and equipment; and procedures for authorizing reimbursement for training and other

expenses;

(b) Assessment of individual student progress, including testing and reporting of student progress to students

parents, the school district, the community, and the state;

(c) School improvement plans, including the form and function of strategic planning and its relationship to district

planning, as well as the school safety plan and requests for funding form the Center for School Safety under KRS

158.446;

(d) Professional development plans developed pursuant to KRS 156.095;

(e) Parent, citizen , and community participation including the relationship of the council with other groups;

(f) Cooperation and collaboration within the district, with other districts, and with other public and private agencies;

(g)Requirements for waiver of district policies;

(h) Requirements for record keeping by the school council ; and

(i) A process for appealing a decision made by a school council.

INSURANCE AND ADDITIONAL AUTHORITY (SECTION 4) In addition to the authority granted to the school council in this section, the local board may grant to the school

council any other authority permitted by law. The board shall make available liability insurance coverage for the

protection of all members of the school council form liability arising in the course of pursuing their duties as

members of the council.

ABOLISHING A COUNCIL (SECTION 5) After July 13, 1990, any school in which two-thirds of the faculty vote to implement school-based decision making

shall do so. All schools shall implement school-based decision making by July 1, 1996, in accordance with this

section and with the policy adopted by the local board pursuant to this section. Upon favorable vote of a majority of

the faculty at the school and a majority of at least twenty-five voting parents of students enrolled in the school, a

school meeting its goal as determined by the Department of Education pursuant to KRS 158.6455 may apply to the

Kentucky Board of Education for exemption from the requirement to implement school-based decision making, and

the state boards shall grant the exemption. The voting by the parents on the matter of exemption from implementing

school-based decision making shall be in an election conducted by the parent and teacher organization of the school

or, if none exists, the largest organization of parents formed for this purpose. Notwithstanding the provisions of this

section, a local school district shall not be required to implement school-based decision making if the local school

district contains only one school.

SBDM Law (continued)

COUNCIL TRAINING (SECTION 6) The Department of Education shall provide professional development activities to assist schools in implementation

school-based decision making. School council members elected for the first time shall complete a minimum of six

clock hours of training in the process of school-based decision making, no later than thirt days after the beginning of

the service year for which they are elected to serve. School council members who have served on a school council at

least one year shall complete a minimum of three clock hours of training in the process of school-based decision

making no later than one hundred twenty days after the beginning of the service year for which they are elected to

serve. School council training required under this subsection shall be conducted by trainers endorsed by the

Department of Education, and school council members shall complete the required training no later than thirt days

after the beginning of the service year for which they are elected to serve. By November 1 of each year, the principal

through the local superintendent shall forward to the Department of Education the names and addresses of each

council member and verify tha the required training has been completed. School council members elected to fill a

vacancy shall complete the applicable training within thirty days of their election.

ALTERNATIVE MODELS (SECTION 7) A school that chooses to have school-based decision making but would like to be exempt from the administrative

structure set forth by this section may develop a model for implementing school-based decision making including,

but not limited to, a description of the membership, organization, duties, and responsibilities of a school council.

The school shall submit the model through the local board of education to the chief state school officer and the

Kentucky Board of Education, which shall have final authority for approval. The application for approval of the

model shall show evidence that it has been developed by representatives of the parents, students, certified personnel,

and the administrators of the school and that two-thirds of the faculty have agreed to the model.

ALLOCATIONS AND PROFESSIONAL DEVELOPMENT (SECTION 8) The Kentucky Board of Education, upon recommendation of the commissioner of education, shall adopt by

administrative regulations a formula by which school district funds shall be allocated to each school council.

Included in the school council formula shall be an allocation for professional development that is at least sixty-five

percent of the districts per pupil state allocation for professional development for each student in average daily

attendance in the school. The school council shall plan professional development in compliance with requirements

specified in KRS 156.095. School councils of small schools shall be encouraged to work with other school council

to maximize professional development opportunities.

INTERFERENCE WITH THE COUNCIL (SECTION 9) (a) No board member, superintendent of schools, district employee, or member of a school council shall

intentionally engage in a pattern of practice which is detrimental to the successful implementation of or circumvents

the intent of school-based decision making to allow the professional staff members of a school and parents to be

involved in the decision making proves in working toward meeting the educational goals established in KRS

158.645 and 158.6451 or to make decisions in areas of policy assigned to a school council pursuant to paragraph (i)

of subsection (2) of this section.

(b) An affected party who believes a violation of this subsection has occurred may file a written complaint with the

Office of Education accountability. The office shall investigate the complaint and resolve the conflict, if possible, or

forward the matter to the Kentucky Board of Education.

(c) The Kentucky Board of Education shall conduct a hearing in accordance with KRS Chapter 13B for complaints

referred by the Office of Education Accountability.

(d) If the state board determines a violation has occurred, the party shall be subject to reprimand. As second

violation of this subsection may be grounds for removing a superintendent, a member of a school council, or school

board member form office or grounds for dismissal of an employee for misconduct in office or willful neglect of

duty.

COUNCIL ACCOUNTABILITY (SECTION 10) Notwithstanding subsections (1) to (9) of this section, a school’s right to establish or maintain a school-based

decision making council and the powers, duties, and authority granted to a school council may be rescinded or the

school council’s role may be advisory if the commissioner of education or the Kentucky Board of Education takes

action under KRS 160.346.

SBDM Law (continued)

WELLNESS POLICY (SECTION 11) Each school council of a school containing grades K-5 or any combination therof, or if there is no school council,

the principal, shall develop and implement a wellness policy that includes moderate to vigorous physical activity

each day and encourages healthy choices among students. The policy may permit physical activity to be considered

part of the instructional day, not to exceed thirty minutes per day, or one hundred and fifty minutes per week. Each

school council, or if there is no school council, the principal, shall adopt an assessment tool to determine each

child’s level of physical activity on an annual basis. The council or principal may utilize an existing assessment

program. The Kentucky Department of education shall make available a lit of available resources to carry out the

provisions of this subsection. The department shall report to the Legislative Research Commission no later than

November 1 of each year on how the schools are providing physical activity under this subsection and on the types

of physical activity beign provided. The policy developed by the school council or principal shall comply with

provisions required by federal law, state law, or local board policy.

RECORDS RETENTION SCHEDULE

STATE ARCHIVES AND RECORDS COMMISSION

Public Records Division

Kentucky Department for Libraries and Archives

PUBLIC SCHOOL DISTRICT

Schools, Pre School-12

School-Based Decision Making Council

Schedule Date: December 10 1998

Record Title and Description Retain at Agency (years) Disposition Instruction

SBDM Council Minutes P Retain

SBDM Council Committee Minutes P Retain

Teacher Council Member Election

Records

3 Destroy

Parent Council Member Election Records 3 Destroy

SDM Council Committee Meeting

Announcements

3 Destroy

SBDM Council /Committee Meeting

Notification

1 Destroy

Official Correspondence P Retain with Council

General Correspondence 5 Destroy

Budget Allocation to Council P Retain

Budget Expenditure Report 3 Destroy after audit

School Council By-Laws P Retain

Annual School Improvement Plan 5 Destroy

School Council Policy Appeals 5 Destroy

Request for Waiver of Board Policy 5 Destroy

School Council Policy P Retain

Request for Professional Development 3 Destroy

Annual School Report P Retain

Annual Financial Audit Report P Retain

P=permanent

For a complete copy of the Records Retention schedule, go to:

http://kdla.ky.gov/recmanagemetn/schedules/kypubschooldistrict.pdf (scroll to pages relevant to SBDM)

http://kdla.ky.gov/recmanagemetn/schedules/kypubschooldistrict.pdf

General Council

Policies

COUNCIL CODE OF ETHICS POLICY

OWEN COUNTY HIGH SCHOOL

“Inspiring Every Student, Every Day!!!”

Code of Ethics (defined)

CODE OF ETHICS FOR A SCHOOL COUNCIL IS SET AS PROFESSIONAL STANDARDS FOR

COUNCIL MEMBERS TO FOLLOW AS THEY WORK AS A TEAM, AS THEY MAKE DECISIONS

AFFECTING THE SCHOOOL, AND MORE SPECIFICALLY SERVED BY OWEN COUNTY HIGH

SCHOOL

Development

A code of ethics shall be written by the Owen County High School Site Based Concil during its first year of

operation and shall be reviewed annually by each council thereafter and amended as necessary. A written code of

ethics shall be included in the school site based policy manual.

Commitment

Each council member shall read and show by his/her approval a commitment to the code of ethics

Text

As a member of the Owen County High School Site-Based Management Council, representing the faculty/staff,

parents, students and interested parties involved with Owen County High School, I recognize:

1. That I have been entrusted with responsibility to assit in establishing building policies reflecting the needs

of the school.

2. That the welfare of the total program and all persons involved is the primary focus of the council.

3. That the council decisions will be made in an open forum and by consensus. (Voting shall be used only as a

lat resort, as determined necessary by the Council chairperson, if consensus cannot be obtained.)

4. That I make policies in compliance with local board policies in existence (unless otherwise authorized to

make policies contrary to local policy) and state law.

5. Tha I must conduct myself in an orderly manner and respect the rights and authority of others affected by

the council.

6. That I must safeguard the confidentiality of discussions/comments and information that are the result of a

closed session meeting.

7. That the legal authority of the School Council is derived for the state legislature which delegates control of

the schools to the local board of education and school-based council who work jointly in implementing

mandatory laws and accept or reject the provisions of the permissive laws.

Therefore, I shall:

1. Devote time, thought, and study to the duties and responsibilities of School Council membership.

2. Contribute to the establishment of policies related to the management functions selected by the School

Council.

3. Seek input from all interested parties through the establishment of committees.

4. Base all decisions upon the available research and information in each situation.

5. Abide by and uphold the decisions of the council.

6. Remember that I have no authority except in legally convened meetings of the council and shall conduct

myself accordingly.

7. Refrain from using my authority for the private benefit of any person or organization.

Accpet the fact that the primary duties of the council are limited to the mandatory functions by law and the

permissive function selected by the council.

POLICY EVALUATION

We will evaluate the effectiveness of this policy through our School Improvement Planning Process.

Date Adopted: February 9, 2009

Date Reviewed or Revised: Council Chairperson’s Initials:


NOTES ON USING THIS POLICY

CONNECTIONS TO COUNCIL BYLAWS: This policy should be reference in your council bylaws in a section

on council responsibilities and then attached in an attachment section at the end of the bylaws. There is no need to

copy the whole policy into the body of the bylaws. KASC’s Bylaws Kit models this.

OPERATING COUNCIL MEETINGS POLICY



Types

Council members shall attend four types of meetings

(1) Regular-Meetings held on a set day of the month and a set time of day

(2) Special-Meetings scheduled as needed between regularly scheduled meetings

(3) Working-Meetings scheduled as needed to clear up paper work.

(4) Training-Meetings designed for council members to acquire knowledge and/or develop skills.

Schedule of Regular Meetings

The Owen County High School Council shall meet regularly, once a month. Regular meetings may be cancelled by

the chairperson. The regular meeting schedule will be published in the local newspaper.

Schedule of Special Meetings

Special meetings may be called by the chairperson or by a request from three council members to the chairperson.

Teachers and the community shall be informed of the special meeting by the most convenient method.

Agenda

Each regular and special council meeting shall operate by an agenda. The agenda shall be formed by the chairperson

with the idems provided by council members. The agenda shall be approved by the council at the beginning of the

meeting. Other items may be added to the agenda at the meeting with approval by the council at the beginning of the

meeting.

Teachers and parents who are not on the council may recommend items for the agenda by contacting a council

member or the chairperson. A person recommending an item must be present at the meeting for it to be discussed.

Chairperson/Vice Chairperson

The chairperson of the council shall be the building principal. In the event that the chairperson is unable to attend a

council meeting, the vice chairperson shall assume the duties and responsibilities for conducting the meeting.

Decision Making

The primary method of making decisions shall be by consensus. An effort shall be made to thoroughly discuss all

possible alternatives, to provide council members ample opportunity to be heard, and make a final choice that can be

supported by the group. In the event consensus cannot be reached, a delay in making the decision may be sued as on

alternative to heal reach consensus.

In the event a decision is necessary and the council determines a majority rule is an acceptable process to make the

decision, then majority rule will be followed. Decisions by majority rule shall require simple majority of the

members present. A tie vote will result in no action.

Quorum

Two-thirds of the members of the council must be present for the council to make official decision sith at least one

teacher and one parent present.

Minutes

Minutes for all council’s regular and special meetings shall be recorded in writing and kept on file int eh principal’s

office. A copy of all minutes and the principal’s report shall be provided to the Board of Education as a means of

keeping them informed.

Open Meetings

All council meetings shall be open to the public. When personnel, legal and rights to privacy issues are under

consideration, the council may go into executive session for discussion. All decision made by the council shall be in

an open pbulick meeting. The council shall abide by the state’s open meeting law KRS (61.810).

Recording

The secretary shall be a council member chosen by the council through consensus at the first meeting of new council

term. The term of the secretary shall be one year.

Summary Reports

A summary of actions taken by the council shall be reported to all teachers, board members, and the superintendent.

Input from Non-Council

Those who are in attendance at the council meeting may be provided an opportunity to discuss issues under

consideration by the council by the following procedure:

1) A sign-in sheet may be provided by topic for interested parties to indicate their interest in speaking on an

issue.

2) As each topic is discussed, the chairperson may call on speakers in the order they signed the sign-in sheet.

Each speaker may be allocated a time limit designated by the chair. Input may be allowed before the

council makes a decision.

3) Input/reactions msut be germane to the topic and must be within the authority of the council.

POLICY EVALUATION

We will evaluate the effectiveness of this policy through our School Improvement Planning Process.




ELECTION OF SCHOOL COUNCIL MEMBERS POLICY



Eligibility

All certified employees assigned to Owen County High School (full or part time) are eligible to serve on the council.

To qualify as a parent council member, he/she must be a parent, stepparent, or legal guardian of the student enrolled

in the school during the year of service on the council. Parent representatives shall not be relatives of any employee

of the school, certified or classified. (Relatives shall mean father, mother, brother, sister, husband, wife son,

daughter, aunt, uncle, son-in-law, daughter-in-law, stepparent, or grandparent). Parent council members shall not be

the relative of another council member on that school council. The parent council member must be a high school

graduate or have earned a GED.

Teacher Selection Process

A validation committee consisting of three (3) teachers selected by the faculty shall be established for the purpose of

effectively implementing teacher selection procedures and communicating results of the election.

All teachers assigned to Owen County High School shall have an opportunity to participate in the annual selection

of teacher representatives. A nomination form will be provided by the chairperson of the validation committee. All

nominations must be made in writing five (5) working days before the announced Election Day. Each nominee must

approve his/her nomination by another teacher.

An absentee ballot may be given to those teachers who request permission form the chairperson of the validation

committee at his/her discretion.

In the case of a tie vote, the nominees that are tied will be placed on a second ballot and voted on.

Parent Selection Process

Notice of the election of parent council members shall be provided by the president/chairperson of the largest

functioning parent group representing Owen County High School. Notification may be made through school based

one-call, advertising on the marquee, and notices within the local newspaper.

Parents may nominate themselves or another parent. Nominations shall be made in writing and submitted to the

president/chairperson on the largest functioning parent group representing OCHS three (3) school days prior to the

date scheduled for the election. Ballots containing the name of all qualified parents shall be prepared by the

president/chairperson of the largest functioning parent group representing OCHS.

Parents or legal guardians must be present at the meeting to elect the council members.

The meeting to elect parent council members shall be held after normal working hours at a time and location

convenient for most of the parents to attend. Notification of the meeting by the meeting by the president/chairperson

should be communicated through one-call, notification on the marquee, and notification through the local

newspaper.

Election of parent members to the council shall be determined by the nominees who receive the largest number of

votes from the qualified parents who are present at the meeting.

Terms

Annual elections for the following year’s term of office shall be held during the preceding April on a date

established by the validation committee chairperson.

Each council teacher member will be elected to serve a two (2) year term and parent member shall be elected to

serve a one (1) year term. Each qualified member shall be eligible to serve an unlimited number of terms. The term

shall begin on July 1 and end on June 30.

The principal automatically serves annually as the council chaiepreson.

Report Election Results

The council shall develop a biographical profile on each new council member and report new members to the public

through one-call, marquee, and local newspaper.

Vacancies

A vacancy is created when a teacher is no longer assigned to the school, a parent no longer has a child enrolled in

school, a council member has been formally removed, or resigns.

Filling Vacancies (Teacher)

Council vacancies shall be filled at a special called election and shall follow the guidelines set forth in this policy.

Filling Vacancies (Parent)

Council vacancies shall be filled at a special called election and shall follow the guidelines set forth in this policy.

POLICY EVALUATION

We will evaluate the effectiveness of this policy through our School Improvement Planning process.


Date Reviewed or Revised: June 13, 2011 Council Chairperson’s Initials: DKO


PROCEDURES FOR REMOVING COUNCIL MEMBERS POLICY



Reasons

EACH COUNCIL MEMBER IS EXPECTED TO ATTEND ALL COUNCIL MEETINS EXECT IN CASE OF

ILLNESS OR FAMILY OBLIGATIONS AND TO ABIDE BY THE CODE OF ETHICS OF THE COUNCIL

AND BY SCHOOL BOARD POLICIES. COUNCIL MEMBERS MAY BE REMOVED FROM OFFICE FOR

THE FOLLOWING REASONS:

1. Missing three consecutive council meetings without a valid reason such as illness and family obligations.

2. Violation of the council’s Code of Ethics

3. Violation of the Board of Education Policies

Procedures

The council chairperson shall fist, at the request and approval of the council, communicate concerns of neglect of

duty to the members in question in an effort to correct the situation and avoid removal procedrues. However, if the

situation fails to improve and one of the above three violatiosn occurs, procedures for removing a council member

will be initiated.

The council begins the removal process by authorizing the chairperson to write the council member a letter

explaining the removal procedure and reason for removal.

The chairperson shall also schedule a hearing. The date, time, and place shall be included in the procedures letter to

the council member in question. The council shall conduct a hearing and tehn make a final decision. The chairperson

shall preside over the hearing. The council member may call witness to hel him/her with validating his/her position.

In the event the member is removed, the chairperson informs the member by letter on behalf of the council.

Removal of a council member requires unanimous agreement of the other council members.

POLICY EVALUATION






CONNECTIONS TO COUNCIL BYLAWS: This policy should be referenced in your council bylaws in a section

on council responsibilities and then attached in an attachment section at the end of the bylaws. There is no need to

copy the whole policy into the body of the bylaws. KASC’s Bylaws Kit models this.

Leadership

Committee

Policies

ALIGNMENT WITH STATE STANDARS POLICY



Alignment Needs Assessment

Owen County High School’s annual School Improvement Planning process will include:

1. An analysis of state assessment data and other school data as necessary to discover the extent to which our

students are meeting state standards and our programs are aligned with state standards.

2. Systematic work to discover correct the causes of and barriers to high student achievement by all students

and the movement of students toward our goals.

3. A revision of our School Improvement Plan based on uor needs assessment data for that year. Our Plan will

set Goals and address any indicated alignment issues to help move our students to state standards according

to the timetable established by the Kentucky Board of Education.

We will implement this process to address our alignment with state standards and the resulting plan will be

monitored by the council through ongoing implementation and impact checks.

POLICY EVALUATION





ATC ELIGIBILITY PROCESS FOR STUDENTS SELCTION



Criteria for Student Assignment to Classes and Programs at ATC

Students wishing to attend the Carroll County ATC or any other vocational/technical institution must adhere to the

following eligibility process in order to be successfully enrolled in the vocational/technical program.

1. Complete all necessary application information including bu not limited to a formal interview with a

committee, signed contract, teacher recommendations, and a written application.

2. Accumulate eight (8) or fewer total unexcused absences during combined freshmen and sophomore year.

3. Receive five (5) or fewer disciplinary referrals during combined freshmen and sophomore year.

4. Receive no suspensions or expulsions at any time.

5. Must pass all classes taken at OCHS during combined freshmen and sophomore year, and continue to pass

remaining classes taken at OCHS during junior and senior year.

Students must adhere to and maintain all the above eligibility requirements during the school year while attending

the ATC. Probationary action shall be taken with students in violation of these eligibility requirements. This action

will be determined by the high school administrative team.

Student selected to attend Carroll County Area Technical Center or any other vocational/technical institution will

have a schedule based on the follow criteria:

1. Students will remain enrolled in English, math, Science, or Social Studies (to be determined by the master

schedule) while on OCHS campus.

2. Students attending Carroll County Area Technical Center or any other vocational/technical institution will

receive credits to fulfill graduations requirements for general elective courses only.

Students who currently attend Carroll County Technical Center that return to OCHS full time for any reason will be

assigned classes based on student need and availability and will be assigned credit based on the length of

participation (quarter, half, or three-quarters) in that class or classes.

** OCHS Administration has final authority to add or omit students based on individual student situations

POLICY EVALUATION



Date Reviewed or Revised: May 9, 2011 Council Chairperson’s Initials: DKO


BUDGET AND SPENDING POLICY



Spending Categories and Munis Accounting

Whenever possible in budgets and financial reports, we will use spending categories that will make sense to most

stakeholders in our school, even if those categories are not part of the state and district accounting system known as

“MUNIS.” The Efficiency Committee will be responsible for ensuring tha the choices we make are converted to the

MUNIS codes.

Drafts, Revisions, and Approval

December and January

The Efficiency Committee will ESTIMATE EXPENSE (using spending categories that will make sense to most

stakeholders for the coming year that are needed to:

1. Implement our School Improvement Plan fully, including staffing, materials, professional development,

and other needs.

2. Maintain other programs at the current level of quality including staffing, materials, professional

development, and other needs.

The Efficiency Committee will also ESTIMATE FUNDING for the coming year from:

1. Our allocation for certified and classified staff.

2. Our allocation for instructional materials.

3. Any additional allocations that we have reason to believe are likely to continue

4. Our allocation for professional development

5. Funds from any fundraising activities that are not designed for specific student group use and any

fundraising activity money that we expect to carry over.

6. Grants that seem reasonably likely from any source.

7. Categorical dollars from programs listed as sources in our School Improvement Plan based on past funding

and consultation with the principal about what is being considered for next year.

At this time, the Efficiency Committee will estimate expenses and revenues separately and will not attempt to make

the two match. They will then share those estimates with the council at a regular or special council meeting and the

council will discuss possible solutions for any shortfalls.

January and February:

The Efficiency Committee will develop a DRAFT BUDGET that:

1. Includes a clear statement of the number of persons to be employed in each job classification.

2. List dollar amounts

3. Addresses the expenses for fully implementing our School Improvement Plan and maintaining other

programs at their current level

4. Describes which sources will be used to cover each expense.

5. Designates the person or group responsible for selecting specific items to be purchased in each spending

category, with the media librarian as the person or a member of the group responsible for items for the

library media center

6. Identifies any further expenses and needs that cannot be covered within currently expected funding or are

not being met by the current budget.

The draft budget will be circulated for input to the school council, the school staff, and all parents serving on council

committees, and will be posted for public review.

March and April:

The council will:

1. Review the draft budget either in a regular or a special called meeting.

2. Identify areas that may need adjustment to further reflect school priorities, new spending information,

stakeholder input on the impact of the proposed plan, or other relevant information.

3. Charge the Efficiency Committee to consider those factors and submit a revised budget for council

adoption.

4. Discuss whether the council needs to reue4st Section 7 funding for additional expenses, and what needs

would be designated for such funding.

5. Charge the Efficiency Committee to write up the Section 7 requests for formal council adoption.

6. Set a timetable for adopting a revised budget and official Section 7 requests that is compatible with any

district timetable.

May and June:

After the council adopts its budget and its Section 7 requests, the Efficiency Committee will:

1. Notify the superintendent and local board in writing of the council’s decisions on the number of persons to

be employed in each job classification and any Section 7 requests.

2. Ensure that he portion of the council’s budget that governs its general fund allocations is converted into a

standardized budget using the MUNIS accounting codes and that it is sent to the district central office.

3. Ensure that all relevant budget items are clearly reflected in the School Improvement Plan and that the

person or group listed as responsible for selecting specific items has been notified of the dollar amounts.

Implementing AND Monitoring

Every Month:

The principal (or principal designee) will:

1. Ensure that all spending records required by the state and district are maintained.

2. Submit a report to the council coparing planned spending, spending so far, outstanding purchase orders,

and amount remaining available in each category.

January:

The Efficiency Committee & Bookkeeper will:

1. Notify each individual and grop designated to select items for purchase of the amount they were authorized

to spend, the amount spent so far, their outstanding purchase orders, and the amount remaining available in

each category.

2. Ask each individual and group to check those figures and report anything that may need adjustment and

report whether they will need the full remaining amount to address the needs in question.

3. From tehse responses, identify any amounts that will not be needed as budgeted and make

recommendations to the council for budget adjustments to maximize the use of those funds.

April:

The Efficiency Committee will repeat numbers 1-3 above.

Other Budget Decisions and Procedures

Professional Development

Our school’s plans for professional development (PD) will be in alignment with state and national professional

development standards.

1. PD will be planned and carried out to meet the identified learning needs of:

The school as identified in the School Improvement Plan.

Individuals as identified in professional growth plans.

2. Each year’s updated Improvement Plan will be approved by the council and include components with PD

activities for three of the four PD days in the district calendar and other appropriate learning opportunities

for teachers.

3. Where needed to achieve the Improvement Plan goals, the components may also propose use of the flexible

PD time option to replace some or all of those three days. This proposal must be submitted by the council

for Board of Education approval.

4. Any PD funds not needed to implement the Improvement Plan will be used with advance approval, which

must be obtained before the professional development activities take place. These activities may include:

Flexible professional development time needed to implement a staff member’s individual growth plan

which must have principal approval, or

Other professional development that supports the Improvement Plan, which must have either council

or principal approval.

5. The council’s annual budget will identify resources available for each type of need.

6. For needs identified in the Improvement Plan, the person listed in the Improvement Plan as responsible will

make all the needed arrangements for the activity to take place and will complete purchase orders for any

required expenditures.

7. For needs identified in an individual professional growth plan, the individual identified in the growth plan

will make any necessary arrangements and will complete any required purchase orders for expenditures.

8. The principal (or principal designee) will check that each purchase order fits the funds available, respects

any existing contracts or bid lists, and fits any other criteria established by the council. If those

requirements are met, he or she (or a designee) will complete the purchase and no further council approval

will be needed.

9. Any activity using PD funds will be evaluated by thso participating immediately following the activity, or

in the case of ongoing activities, at the end of the year. Evaluations will be designed to indicate the

following:

What the participant now knows or is able to do as a result of that particular PD activity, and

The quality and effectiveness of the activity.

10. The principal (or principal designee) will report to the council on the results of all PD evaluations at least

once a year to help inform future planning of PD activities

Number of Employees

All procedures involved in the determination of the number of employees to be hired will avoid any discussion or

action intended to cause any individual staff member to be transferred or dismissed.

The following procedures will beused to determine the number of employees to be hired:

March and April

1. The superintendent will notify the council by March 1st of its allocations for the next school year,

including staff funding.

2. By tgeh middle of March, the Efficiency Committee will have completed a review of the School

Improvement Plan and other indicators of student needs, and developed a tentative plan for how many

staff members the school will have in each subject and level and how many in each other type of

position, taking into account an effective student/teacher ratio for meeting the needs of all students.

3. Before the end of March, the Efficiency Committee will obtain input from the school community on

that tentative plan, make any needed revisions, and submit the revised plan to the council for official

action.

4. The council will make a final decision and notify the superintendent of its choices by April 1st.

5. The council will not make changes, after April 30th

that would affect positions for which employees

are already under contract.

Student Support Services

Student support services choices will be made by updating the School Improvement Plan and sdopting a budget that

reflects that Plan each year. The council will also consider recommendations made by any concerned party for

additional services.

Extended School Services (ESS) funds will be sued to support students who:

1. Are at risk of being retained in a class or grad or of failing to graduate on time.

2. Having continuing difficulty performing successfully in the instructional program appropriate to their age.

3. Have continuing difficult sustaining their present level of performance and are at on-going risk of falling

behind.

Textbook Selection

Each year, the council will appoint an ad hoc committee for the subjects under adoption that year. The committee

will include parents and teachers responsible for that subject. They will take the following steps:

1. Review our School Improvement Plan, curriculum, and the Common Core Standards

2. Develop criteria for textbooks and related items that will help the school move students to proficiency.

3. Review each textbook and related materials and identify the textbooks and related materials that will best

meet their criteria as well as any other criteria established by the council.

4. Respect all regulatory requirements governing textbook funds.

5. Determine quantities of each item to be ordered within the school’s textbook budget and fill out the

paperwork needed to order those quantities.

6. Report to the council on its choices for council approval.

7. The principal (or principal designee) will check that each purchase order fits the funds available, respects

any existing contract or bid lists, and fits any othe rcirteria established by the council. If those requirements

are met, he or she (or a designee) will complete the purchase and no further council approval will be

needed.

Instructional Materials

February:

The Efficiency Committee will review our School Improvement Plan and other indicators of student needs and

develop a tentative plan for spending on instructional materials. This spending plan will consider an estimate of

funds available from all sources, designate who will be responsible for the choices, and include amounts for:

1. Specific items to implement the School Improvement Plan.

2. Shared supplies.

3. The library

4. The computer laboratory

5. Distinctive needs of each teaching team

6. Distinctive needs of each teacher not assigned to a team

7. The principal’s discretionary fund

8. Any other category of items the committee believes is needed.

March and April:

1. The superintendent will notify the council by March 1st of its allocation for the next school year, including

instructional materials.

2. By the middle of March, the Efficiency Committee will revise its estimates to fit the allocation and present

its plan to staff and parents for input.

3. Before the end of March, the Efficiency Committee will revise its spending plan further in ligt of input

received and present the further revised estimates to the council for official action.

4. By the middle of April, the council will approve a final spending plan organized by the categories of

spending.

5. By the end of April or in accordance with the timeline set by the Board of Education, the Efficiency

Committee will submit a request for Section 7 money. Any procedures set by the Board will be followed.

6. The principal (or principal designee) will reformat eth spending plan by April 30th

to fit the MUNIS

accounting system and submit it to the superintendent.

July

1. All groups or individuals designed in the approved council-spending plan will select items for purchase and

fill out purchase orders for those items.

2. The principal (or principal designee) will check tghat each purchase order fits the funds available, respects

any existing contract or bid lists, and fits any other criteria established by the council. If those requirements

are met, he or she (ore a designee) will complete the purchase and no further council approval will be

needed.

Budget Changes

Individuals or groups who identify spending needs that are not addressed in the current budget will submit a written

explanation of the need and the amount to both the council and the Efficiency Committee.

The principal will inform eh council and the Efficiency Committee promptly of:

1. Any change in the council General Fund allocations received on March 1st

2. Any Section 7 funds to be allocated based on council requests and board action and any allocation of

Section 7 funds to the school based on ADA.

3. Any change in the school’s professional development allocation

4. Any decision regarding categorical funding for the school.

5. Any change in actual or expected activity fund resources

The council will consider amending the budget to respond to funding changes only after receiving the input of the

Efficiency Committee on the financial impact and reviewing how the change would affect the success of our School

Improvement Plan.

POLICY EVALUATION



Date Reviewed or Revised: January 10, 2011 Council Chairperson’s Initials: DKO



SPECIAL NOTE ON BUDGET POLICY: The timeline suggested in this policy will need to be carefully

developed in connection with your planning cycle. Although the basic steps for budgeting will still need to be done,

the dates suggested here may need to be adjusted.

OTHER BUDGET DECISIONS AND PROCEDRUES;

PROFESSIONAL DEVELOPMENT:

Some schools may want to have a separate Professional Development Policy and that is fine. This section of the

budget policy could easily be pulled out and revised to fit your school’s particular needs and become a stand-alone

policy. A rubric for using the state professional development standards can be found on the CD that comes with this

kit and you may want to use these standards as a guide to developing a separate PD policy or you might want to

include this document as an attachment to this policy or a separate PD policy.

COMMITTEES POLICY



Names and Jurisdiction of Standing Committees

Owen County High School will have three (3) SBDM Standing Committees aligned with Standards and Indicators

for School Improvement, with the following names and jurisdiction:

1. Academic Performance Committee (SISI Standards 1, 2, and 3):

Review and revise SBDM policies on Enhancing Student Achievement, Classroom Assessment, and

Protection of Instructional Time and draft revisions for council approval.

Organize assessment data analysis every August/September including reports to the council.

Recommend school priority needs based on test analysis data.

Develop the assessment prep and reward plan each year.

Additional roles as assigned by the principal.

Review and revise the SBDM policies on Curriculum, College-Level Courses, Instructional Practices,

Alignment with State Standards, School Day and Week Schedule, and Student Assignment and draft

revisions for council approval.

Analyze curriculum alignment with Common Core Standards and recommend changes.

Devlop master schedule plan ideas to recommend to the principal.

Recommend assignment of student procedures

Additional roles as assigned by the council.

2. Learning Environment Committee (SISI Standards 4, 5, and 6)

Review and revise the SBDM policies on Improvement Planning, Equity and Diversity, and

Technology Use and draft revisions for council approval.

Involving as many stakeholder ideas and opinions as possible, coordinate school needs assessments

including necessary survesy and other data collection

Coordinate the development ande implementation of the School Improvement Plan including working

with component teams and overseeing the development and implementation of the Professional

Development Plan

Recommend plans for the best use of technology based on needs assessmetns

Ensure that the council is kept informed through Implementation andImpact Checks on the Plan

Additional roles as assigned by the council.

3. Efficiency Committee (SISI Standards 7, 8, and 9)

Review and revise the SBDM policies on Budget and Spending and Program Appraisal and draft

revisions for council approval.

Develop, recommend, and monitor the annual budget and allocation of resources according to

identified needs of the school

Recommend budget adjustments

Ensure that the council is kept informed with monthly budget reports

Additional roles as assigned by the council

Standing Committee Composition and Membership Selection

All members of the faculty will serve on at least one standing committee. SBDM teacher reps are exempt, but may

serve on a standing committee by choice. Each standing committee willhave grade level (or department)

representation and include at least five members. Committees will also make every effort to include at least one

parent and to provide reasonable representation of the ethnic diversity of our community.

Beginning in March, the following steps will be taken to recruit member for next year’s committees:

March

1. The principal (or principal designee) will invite all parents in writing to sign up for committees via the PRA

Newsletter (or attachment to report card, letter home to parents, etc).

2. Current committee chairs (or their designee) will describe their committees’ work at a PTA meeting and a

meeting of certified and classified staff called by the principal. OCHS is currently in the process of

recruiting and building a parent organization.

3. Council and committee members will individually and actively seek out parents and other interested

community members who are representative of the diversity of our community and encourage their active

participation on school council committees.

April

4. The principal (or principal’s designee) will place committee sign-up sheets in a designated place that is

convenient to staff and parents. These sign-up sheets will include the name of each committee, the name of

the current chair and brief description of each committee’s jurisdiction as outlined in the first section of this

policy. Parents and community members may also sign up by telephone or letter. The person who takes the

message or opens the letter will add the parent name to the sign-up sheet.

May

5. The principal will appoint committee members suing the sign-up sheets as a basis. The council may need to

assign some people to committees that are not their first choice to give each committee adequate and

balanced membership.

6. The principal will notify committee members of thei appointments.

August

7. The principal (or principal designee) will provide an additional, well-publicized opportunity to sign-up for

committees for both new staff and all parents.

8. The council will make appointments from those additional August sign-ups and set up a timeline for

regular committee reports to the council for the coming school year

9. As soon as possible following the August council meeting, the principal will call a faculty meeting for the

purpose of letting all committees hold their first meeting. At that meeting all committees will:

Elect a chair. They will also elect or appoint a recorder who will take mintues for the first meeting and

all subsequent meetings and a vice-chair who will take over int eh absence of the chair.

Receive information form the principal about the council timeline for regular committee reports.

Set up a meeting schedule for the rest of the year

Read and discuss this policy and ask the Chair of the council any questions regarding their role and

duties.

If necessary, discuss the active recruitment of parents and community members to serve on their

committee.

Discuss ongoing and any new charges from the council and develop a plan of action that includes a

timeline.

AD HOC Committees

As needed, the council may also approve ad hoc committees for the following tasks:

1. Analyze needs assessment for the School Improvement Plan.

2. Draft components for and guide the implementation of the Plan.

3. Select textbooks and materials for specific subjects.

4. Participate in work to fill specific staff vacancies.

5. Address other needs as identified by the council.

For these ad hoc committees, the council will identify the specific topic to be addressed in a written charge.

The principal will invite persons to serve on the ad hoc committee and will also designate a committee member to

convene the committee for its first meeting.

Ad hoc committees automatically dissolve at the completion of the assigned task.

Operating Rules for All Committees

All committees established by the SBDM council are public agencies subject to kentucky’s Open Meetings Law. To

comply with that law, each committee will:

1. Establish a regular meeting schedule at its first meeting of each school year and make that schedule

available to the public by posting it in a place convenient to the public.

2. Hold meetings that are not on the regular schedule only after following these special meeting procedures:

The committee shair or a majority of members decide the date, time, place, and agenda

Those who cmake the decision to have the meeting put the date, time, place, and agenda in a written

notice, which they will post in a place convenient to the public at least 24 hours before the meeting.

Notice of a special meeting will be hand-delivered, faxed, or setn by US mail to all members of the

committee early enough so that they will receive it 24 hours before the meeting. Neither e-mail nor the

telephone can be used to deliver these notices.

If any media organization has aksed for notice or special meetings, those calling the meeting will hand-

deliver, fax, or sent by US mail copies of the warren notice to the agency requesting the notice so that

they will receive it 24 hours before the meeting. Neither e-mail nor the telephone can be used to

deliver these notices.

3. Take minutes of the actions and decisions made by the committee at every meeting.

4. Review the minutes of each meeting at the next meeting, and after making any needed corrections, approve

those minutes.

5. Make committee minutes for each meeting available to the council and to any interested party after final

approval.

6. Ensure that the principal receives an official copy to be kept with school records as required by Kentucky’s

Archive rules.

POLICY EVALUATION





CONSULTATION POLICY



Interview Committee

For each vacancy that occurs at OCHS (expect principal), the council will appoint an ad hoc interview committee of

not more than seven people and no fewer than three people. This committee’s membership will include the principal

and/or designee and at least one certified staff member who will work directly with the person to be hired. Council

members other than the principal may or may not be on the committee. The principal will chari the interview

committee.

*See the Principal Selection Policy for procedures for this vacancy.

Criteria and Interview Questions

Within ten (10) school days of their appointment, the Interview Committee will meet in OPEN SESSION to:

1. Develop a set of criteria for a strong candidate. These criteria will not discriminate based on gender,

ethnicity/race, marriage or family statues, religion, political affiliation, disability, age, or other illegal

grounds.

2. Use the criteria they have developed to write standard interview questions that fit those criteria. These

questions will be asked of all candidates in an in-person interview.

3. Decide on other methods to sue to gather information about ow well the candidates meet the criteria. The

methods may include (but not be limited to) some or all of the following: applications and resumes,

references, written interviews, portfolios, and written responses to hypothetical work-related challenges.

Applications and References

Within five (5) school days of the Interview Committee’s selection of candidates to interview, the Principal (or

designee) will schedule an interview with each selected applicant at a time when all Interview Committee members

can attend and call special meetings of the Interview Committee for each of those scheduled interview times. The

following procedures will be followed during scheduled interviews:

1. Each interview will occur in a CLOSED SESSION of the Interview Committee

2. All the standardized questions will be asked of each candidate in the same order

3. Following the standardized questions, specialized questions (if any) and follow-up questions (if any) will

be asked.

4. Committee members will briefly discuss the merits of each candidate following the interview

Consultation with the Council

Within five (5) school days after all interview are complete, the Interview Committee will meet in CLOSED

SESSION to discuss how well each applicant meets the criteria, offer comments on the contributions each could

make, and provide any additional input requested by the principal.

Within two (2) weeks after interviews are complete, the council will meet in CLOSED SESSION to receive the

Interview Committee’s report, discuss the applicants, offer comments on the contributions each could make, and

provide any additional input requested by the principal.

If a quorum of the council fails to attend this meeting, the principal may either call another meeting or declare an

emergency and conduct the required consultation with the council members present so the hiring process can

continue.

Selection of the Person to be Hired

After considering the input from all the closed session meetings, the principal will make the final selection of the

person he or she believes will contribute most to the success of the school’s students and notify the superintendent

and council of his or her choice. The decision made by the principal is binding on the superintendent who will

complete the hiring process.

Extra-Duty Assignment and Positions

Extra-duty assignments and positions include paid or unpaid duties beyond the instructional day or beyond the

contract days of a teacher. When only persons currently working at our school will be considered, the principal will

make the assignment following our policy on Instructional and Non-Instructional Staff Time Assignment. When

persons currently not working at our school will be considered, this policy on consultation will be followed by the

principal, the council, and the ad hoc Interview Committee appointed by the council.

POLICY EVALUATION






CONNECTION TO COUNCIL BYLAWS: This policy should be reference in your council bylaws in a section on

council responsibilities and then attached in an attachment section at the end of the bylaws. There is no need to copy

the whole policy into the body of the bylaws. KASC’s Bylaws Kit models this.

DRESS CODE POLICY



If the student’s appearance is considered a possibly detriment to the normal school progress and orderly operation of

the school, he or she will be discipline. The conditions listed below are to be met.

1. All wearing apparel must fit properly and be of reasonable length. Pants need to cover all undergarments.

2. All tops must be long enough to completely cover waist/mid-section of the body and have an appropriate

neckline.

3. Student are not to wear chains, medals or other jewelry or clothing that could cause possible injury while

on school grounds or attending school related events.

4. Students (male or female) are not to wear hats or sunglasses inside the building. If a hat is work to school, it

must be concealed upon entering the building

5. Students are NOT to wear any sleeveless shirts or biker shorts (example: lycra, spandex).

6. Students are NOT to wear clothing promoting alcohol, drugs, sexual activity, tobacco or clothing that is

considered offensive to other persons or groups of people. Confederate flag apparel is prohibited.

7. Students are NOT to wear clothing tha hs vulgarity written on it or make reference to inappropriate ideas.

Appearance should be held in high regard. Students should always dress appropriately. Use common sense when

dressing for the school day. Should a student refuse to change, the will be sent home for the remainder of the day.

The teacher or administrator is the sole determinant of appropriate or inappropriate dress.

POLICY EVALUATION



Date Reviewed or Revised: Council Chairperson’s Initials: DKO






EXTENDED LEAVE POLICY



Purpose

The purpose of the extended leave policy is to minimize disruptions to the educational process. Failure to meet the

conditions of the policy will be considered to be breach of contract on the part of the teacher requesting the leave.

Process

As soon as a teacher knows that an extended leave of absence will be necessary, he/she will request a leave in

writing to the principal.

The principal will give a copy of the responsibility list to the teacher and set deadlines with the teacher on

complying with the list. If time constraints exist, the principal may use his/her own discretion on setting deadlines.

For example, the principal may accept lesson plans/unit plans on an on-going basis, if it is unreasonable to have all

these completed before the leave begins.

Once the teacher has met all the requirements on the responsibility list to the satisfaction of the principal, the

principal will forward the teacher’s letter of request for a leave to the Board of Education for final approval.

Responsibility List for the Teacher Requesting Leave

The teacher will assemble a package containing the following items:

1. Unit binder with material to be covered in each class on a weekly basis (minimum).

2. Hand-outs

3. Tests (regular and modified) with answer keys

4. Final Exams (regular and modified) with answer keys

5. Grade Book

6. Weekly planner, if used

7. IEP’s and monitoring sheets, if applicable

8. Password list containing network, Infinite Campus, and voice mail passwords, copy cody and ong distance

code.

9. List of duty station assignments

10. Class seating arrangements

11. Other documentation specific to department

The teacher will make arrangements to have another staff member (not the substitute) cover his/her extracurricular

assignments (i.e. clubs, teams, ESS)

If the teacher will be on leave at the end of the semester, he/she will be responsible for posting final grades,

arrangmetn for class awards, and completing the end of the year checklist. If the teacher is physically unable to be

present, he/she will designate another teacher (not the substitute) to complete these duties.

The teacher should give the substitute teacher his/her home telephone number and be available to grade major

assignments that are beyond the knowledge of the substitute.

The teacher should have a meeting with the substitute teacher and principal before the leave begins.

Responsibilities of Long Term Substitute Teacher

The substitute teacher should meet with the teacher and principal before the leave begins.

The substitute teacher should keep an orderly classroom and follow unit plans as closely as possible.

The substitute teacher should give his/her home telephone to the teacher

The substitute teacher should perform all duty stations assignments (i.e. bathroom, cafeteria, bus, hallway) of the

teacher. The substitute should notify the office if there is a conflict with bathroom duty (same sex).

The substitute teacher should keep all passwords secure and should keep the teacher’s cabinet, desk, and classroom

locked when not in use.

The substitute teacher should contact the departmental chairperson about content specific details and any necessary

parental contact.

Responsibilities of the Principal

The principal will meet with the teacher as soon as a request for leave is presented. The principal will explain the list

of responsibilities and will set deadlines for the requirements.

The principal will notify the appropriate departmental chairperson of a request for leave of absence.

The principal will make sure all responsibilities have been or will be met before he/she sends the request for leave to

the board of education for final approval.

The principal will work with the Board of Education to ensure that a substitute teacher is hired for the leave in a

timely fashion.

The principal will meet with the teacher and the substitute before the leave begins.

The principal will issue a set of classroom kesy to the substitute.

Responsibilities of the Departmental Chairperson

The appropriate departmental chairperson will make himself/herself available to the substitute teacher concerning

matters of content The chairperson will serve as a mentor to the substitute.

The departmental chairperson will monitor the progress of the substitute teacher.

POLICY EVALUATION





EXTENDED SCHOOL SERVICES/CREDIT RECOVERY POLICY



Eligibility

In order for a student to be eligible to attend Extended School Services, he/she must meet the following

requirements:

1. Student must be failing or must be having difficulty in an academic subject.

2. Student must be failing or must be having difficulty in an elective course.

In order for a student to be eligible to attend Summer School Sessions, he/she must meet the following requirements:

1. Summer session will be held only for an academic course.

2. Student must have a minimum final score of 55% during the regular academic year.

3. Student must abide by all attendance and discipline guidelines set forth by the Owen County Board of

Education.

4. Upon completion of the Summer Session, the student will receive a grade according to the following

formula: 75% of the regular annual grade + 25% of the summer session grade/two (2) = grade given for the

summer session course.

Second Semester ESS – 3rd

Nine Weeks Only

Students may be afforded tohe opportunity to use ESS during the spring semester to complete work required to

receive a passing score in a course failed in the fall semester. This wirok will be on a contractual basis with the

individual teacher who should provide the necessary work to the ESS Coordinator.

The building principal must approve any deviation to the above guidelines

POLICY EVALUATION









GRADUATION REQUIREMENTS POLICY



Graduation Requirements

Course Credits Notes

English 4 AP Language, AP Literature

Mathematics 4 Alg. I, Geometry, and Alg. II required

Science 4 Integrated Science, Biology, Intro to Chem. required

Social Studies 3 US History I, World Civilization, US History II required

Health .5

Physical Education .5

Fine Arts 1 Band, Art, Drama, Humanities, Chorus

Required number of credits to graduate: 22

According to Kentucky Department of Education, students must be enrolled in a Math and

English course EVERY year of high school

Class Placement

Sophomore – 5 credits Junior – 10 credits Senior – 16 credits

Valedictorian/Salutatorian Requirements

Students in the senior class who have the highest and second highest scholastic averages, based on weighted,

numeric values of grades, and have attended Owen County High School for two (2) consecutive years, shall be

designated as Valedictorian and Salutatorian by the Guidance Counselor. This is based on procedures developed by

the site based decision making council

1. Student must have completed and earned 4 credits of AP classes of their choice.

2. The students overall GPA will be determined by the NCAA Division 1 Standards

3. Candidates must have a minimum of 24 credits earned

4. All students will be recognized for their high academic achievement of 3.6 or higher:

3.6 – 3.799 will be awarded “Academic Distinction” at graduation

3.8 or higher will be awarded “High Academic Distinction” at graduation

Owen County High School Grading Policy

Teachers will maintain detailed, systematic records of student achievement and shall have their grades posted in IC

for each quarter midterm and end quarter. A mid-term report and a nine-week report card will be printed and given

to each student and be given to their parent/guardian. The guidance counselor and/or principal will determine the

dates of the midterm, the end of each quarter, and the final exam schedule.

Students Final Grades Will Be Calculated by the Following Percentages

1st Quarter Grade: 20%

2nd

Quarter Grade: 20%

3rd

Quarter Grade: 20%

4th

Quarter Grade: 20%

Final Exam Grade 20%

Health and PE will not have a final exam. They each are .5 credits and the grade will be determined by only there

quarter grade. Each course is 2 quarters long, with each quarter worth 50% of the overall grade.

Grading Scale

A=100-92 B=91-83 C=82-74 D=73-65 F=64-0

POLICY EVALUATION









IMPROVEMENT PLANNING POLICY



Plan Development and Revision

Each school year the council will use the planning process recommended by the Kentucky Department of Education

to revise the School Improvement Plan (SIP) using the following five steps:

Step 1:

The council (or designated committee) will make plans for the analysis of our state assessment results

and any needs assessment activities that need to be scheduled. Work groups will be designated and a

timetable for completion and reporting to the council will be developed.

Designated work groups will conduct needs assessments as necessary on school function and

operation using Kentucky Standards and Indicators for School Improvement (SISI) document, and

report the findings to the council.

Step 2:

Designated work groups will analyze state assessment results, including but not limited to information

on performance levels of all studnets tested and students disaggregated by race, gender, disability, and

participation in the federal free and reduced price lunch program, and report findings to the council.

With input for stakeholders, the council will use findings from the various work groups to support

continuation of work on existing priority needs (if necessary) and to identify new priority needs (if

any).

The council will identify component team leaders and members

Step 3:

Component teams will identify the causes that created the needs using the new data, the Indicators

from the SISI, and staff knowledge of school function and operation.

Component teams will set goals from removing the needs, and measurable objectives that will show

that the strategies are being implemented and progress is being made in student performance.

Component teams will develop strategies for reaching each objective including identifying responsible

groups or individuals, developing timetables, and identifying needed funding to implement the

strategies.

Component teams will develop a lcear and concise written plan to communicate their work using the

format designated in board policy (or if the board has not chosen a format, once selected by the

council).

Step 4:

The council will obtain widespread input and feedback on tgeh entire School Improvement Plan from

stakeholders (including but not limited to a public meeting) and suggest revisions to the component

teams if necessary.

The council will make funding adjustments to the plan if necessary and communicate those

adjustments to the component teams.

Step 5:

The council will adopt the final plan and submit it to the district.

Addressing Achievement Gaps

Each even-numbered year, our planning cycle will include revising the SIP to address substantive achievement gaps

using these steps:

1. The council will identify substantive gaps (if any) and work with the superintendent to set targets for

reducing each substantive gap including revising (if necessary) oru long-term time schedule for eliminating

all the substantive gaps.

2. Following the steps in the first section of this policy, the council will revise the SIP, including any revisions

to our gap time schedule, to fully support reducing identified substantive gaps.

Implementation and Impact of the improvement Plan

To make sure the SIP is on track and making a difference, the council will:

1. Set a schedule during the July Council meeting for three implementation and Impact Checks (I & I Checks)

to be carried out during the coming school year and notify those responsible for these dates.

2. Review the data from the Implementation and Impact Checks during regularly scheduled council meetings

at which time needed adjustments to keep the SIP on track will be identified and those adjustments will be

related to the appropriate component managers by the principal.

3. Stay informed about the SIP progress by receiving information at each regularly scheduled meeting by one

of the following means:

Full Implementation and Impact Check

Report form one component team on progress

Information on last month, this month, next month’s activities for all components

POLICY EVALUATION






Development and Revision: The steps in this section will need to following your planning cycle. This cycle may be

set by the district. You may want to add specific months following each step to ensure that all work will be

completed to comply with your planning cycle and deadline for truning your plan into the district.

Implementation and Impact of the Improvement Plan: There may be district guidelines for numbers and dates

for I & I Checks or councils may want to do more or fewer than three.

PRINCIPAL SELECTION POLICY



Preparation

When the council learns that the school needs to hire a principal, they will:

1. Select a trainer of their choice to deliver training in recruitment and interviewing techniques. The council

Vice-Chair (or designee) will arrange for this training on the date agreed upon by the council and call a

special called meeting of the council for this purpose with “Principal Selection Training” as the agenda.

2. Distribute copies of this policy to all members before the scheduled training and send a copy to the trainer

who will be providing the selection training.

The council may also elect a Vice-Chairperson (if none exists) to chair the council during the principal selection

process.

Selection Process

The council will:

1. Design and carry out processes to get stakeholder input on what traits will make the best leader of this

school. Stakeholder input will involve but not be limited to faculty/staff, parents, and students (when

appropriate)

2. Call a special called meeting of the council and meet in OPEN SESSION to:

a. Discuss wit the superintendent any qualifications required by the Board, the process and the timeline

for receiving applications, and other steps in the hiring process.

b. Develop a set of criteria for a strong candidate using the stakeholder input plus council members’

ideas. The council will aim for a list of about 10 criteria. These criteria will not discriminate based on

race, ethnicity, gender, marriage or family status, religion, political affiliation, disability, or age.

c. Use the criteria they have developed to write standard interview questions that fit those criteria and

which will be asked of all candidates in in-person interviews.

3. Call a special called meeting of the council and meet in CLOSED SESSION to:

a. Review all applications and written references and select applicants to interview.

b. Determine if information in the written applications and resumes point to any specialized questions

that should be asked of a particular applicant and develop those questions if necessary.

4. Schedule interviews with each applicant who has been selected to be interviewed.

5. Conduct each interview in a special called meeting in CLOSED SESSION during which:

a. All the standardized questions will be asked in the same order for every candidate.

b. Any specialized or follow-up questions will be asked after the standardized questions

c. A discussion will be held immediately following each interview about how well the applicant meets

the criteria.

6. Hold CLOSED SESSION discussion of the merits of all applicants and work toward consensus on the final

selection.

Selection of the New Principal

After all information is gathered, the council will:

1. Meet in OPEN SESSION to make the final selection of a new principal

2. Notify the superintendent immediately of the councils choice. This choice is binding on the superintendent

who will complete the hiring process.

POLICY EVALUATION









PROGRAM APPRAISAL POLICY



Program Appraisal Needs Assessment

Our annual SBDM Improvement Planning process will include:

1. An analysis of our state assessment dta and other school data as necessary to discover the extent to which

our students are meeting state standards and our programs are proving effective, including but not limited

to our categorical programs.

2. Systematic work to discover and correct the cause of and barriers to high performance by all students and

the movement of students toward our goals. These discussions will occur continuously at OCHS through

work and discussions during department, grade level team, and curriculum meetings.

3. A revision of our School Improvement Plan based on our needs assessment data for that year. The Plan will

set goals, address causes, and make indicated changes to programs and to help move our students to state

standards according to the timetable established by the Kentucky Board of Education.

We will implement this process to address the effectiveness of all our programs and the resulting Plan will be

monitored by the council through ongoing Implementation and Impact Checks.

POLICY EVALUATION





PROTECTION OF INSTRUCTIONAL TIME POLICY



Commitment

Our schedule will provide the legally required hourse of instructional time or more, and students will be actively

involved in learning throughout those instructional hours. The administration and the teachers will take steps to

accomplish this commitment and minimize disruptions of instructional time.

Our Discipline, Classroom Management, and School Safety Policy will support the protection of instructional time.

Teacher Responsibility

All teachers will ensure that:

1. Students arriving in each classroom will immediately have work to begin.

2. When a scheduled activity is unexpectedly delayed or cancelled, students will be given alternative,

substantive learning activities to undertake.

3. Videotapes, CD’s, and television broadcasts will be used only when they efficiently convey knowledge and

skills called for int eh curriculum and are combined with other activities that require the students to process

and apply the information these types of resources provide.

4. The use of substitute teachers is kept to a minimum and that when substitute teachers are necessary they are

supplied with substantive learning activities to conduct, other necessary items to conduct class as normally

as possible, and the name of at least one other nearby teacher for questions and support.

Principal Responsibility

The principal (or principal designee) will:

1. Make sure that intercom interruptions from the office occur only at designated times and in emergencies.

2. Ensure that new staff members and substitute teachers are aware of the school’s commitment ot and the

teachers’ responsibility for minimizing disruptions to instructional time.

POLICY EVALUATION





SCHOOL DAY AND WEEK SCHEDULE POLICY



Criteria for Developing the School Schedule

Our schedule will:

1. Reflect our mission and belief statements.

2. Give all students access to all classes, avoiding conflicting schedules of specialized classes, and preventing

any exclusion related to cultural background, physical abilities, socio-economic status, and intellectual

status.

3. Provide students with the learning time they need, including technology access to complete writing

assignments and other learning activities.

4. Facilitate appropriate decisions to give particular students expanded time and support for successful

performance (such as independent study, additional time to work on a project or assignment, or other

appropriate methods for the situation)

5. Support our Curriculum Policy, our Instructional Practices Policy, our equity and diversity commitments,

and the Goals and Strategies in our School Improvement Plan.

6. Allow teachers shared time to collaborate and plan on a regular basis

7. Facilitate teacher opportunities to switch teaching assignments to capitalize on different teacher’s in-depth

knowledge of specific topics.

8. Facilitate teacher opportunities to adjust the length of class periods when needed to provide the best

instruction.

9. Promote reasonable and appropriate enrollments for all classes and appropriate numbers of pupils each

teacher works with in the course of a day.

10. Respect the beginning and ending times fo the school day and school calendar year as established by the

Board of Education.

Process for Developing the School Day Schedule

Annually, the principal will implement a school day schedule that includes any changes that have been adopted by

the council.

The school day schedule will be reviewed each year using the following procedures;

1. In December, the council will appoint the Efficiency Committee (or create an ad-hoc committee) to

complete the following tasks:

Review student performance data and survey data (if available) from students, parents, and staff on

how well instructional time is being used.

Brainstorm current time barriers to implementing needed practices and meeting student needs and

ways the schedule might be changed to remove those barriers.

Discuss advantages and disadvantages of various changes, focusing on the criteria listed in the first

section of this policy

2. IN January, committees will notify the group charged with scheduling if recommendations they have made

or are considering would have schedule implications.

3. Based on the above work the committee will consult with the principal and make recommendations

concerning schedule changes for the coming school year no later than the end of February.

4. In March, the principal will prepare a recommendation to the council on a schedule for the coming school

year including changes (if any). The principal’s recommendation may include more than one option and

should reflect input from committee work.

5. The OCHS SBDM council assigns to the building principal the responsibility for making decisions within

the parameters of this management function. The council may be consulted throughout the year by the

principal to assist in developing guidelines and offer suggestions in this area.

POLICY EVALUATION



Date Reviewed or Revised: February 14, 2011 Council Chairperson’s Initials: DKO


SCHOOL SPACE USE POLICY



Criteria for Assigning School Space

The principal will assign the use of school space during the school day in a manner that will:

1. Take each student’s developmental needs into account

2. Facilitate the implementation of our School Improvement Plan

3. Maximize staff opportunities for sharing resources, mentoring, and collaborating with teachers and students

of similar grade levels, subject areas, or collaborative groups for consecutive years.

Classroom Space Assignments

To assign classroom space, the principal will:

1. In March, invite all returning staff members to indicate their preference for continuing or changing

classroom space assignments for next year.

2. In April, meet with any staff members whose requests may be difficult to grant to disucss reasons for the

staff member’s interests, factors making it difficult to grant the requests, and possible solutions. Depending

on specific uncontrollable situations that arise, classroom changes may occur any time prior to the start of

the school and during the school year.

3. In May, assign classroom space based on the criteria in the first section of this policy and notify all staff

members of their individual assignments.

4. In August, notify the council of how classroom space has been assigned.

Altering Classroom Space Assignments

After assigning classroom space, the principal may alter those assignments:

1. When necessary to respond to unanticipated enrollment or staffing changes.

2. When the principal and affected teachers agree that a change is needed.

3. When the council changes other policies or the School Improvemetn Plan and recognizes in the minutes

that those changes may require space use changes that cannot be put off until the next school year.

Assignments of Non-Classroom Space

For non-classroom space, the principal will make decisions based on the criteria in the first section of this policy

after consulting with staff members who work or will work in any space affected by change from existing

arrangements.

POLICY EVALUATION





STAFF ASSIGNMENT TIME



Staff Time Assignment

Note: In school districts with teacher contracts, requests for transfers will comply with any employer-employee

bargained contract which is in effect. (KRS 160.345).

By August 1st of each year, the principal shall prepare a school staff time assignment plan for the following school

year, and shall present the plan to the school council for consultation of the plan. A follow up plan that reflects

amendment ot the original plan shall be prepared by the principal and submitted ot the school council for approval.

Discussion of the plan shall include school wide priorities and concerns only and will not include discussion of

individual staff persons. This council policy shall also be consistent with the applicable indicators from the

Standards and Indicators for School Improvement (SISI).

All vacant positions, whether existing or new, shall be posted on the bulletin board in the faculty lounge within one

week of the vacancy being declared so that esisting teachers shall be informed of this circumstance. Teachers shall

have three (3) working days for the date of the polsting in the faculty lounge to inform the principal, in writing, of

their request to be considered for reassignment ot the vacant position. The reassignment of existing staff is as the

discretion of the principal. This school council policy shall also be consistent with the applicable indicators from the

Standards and Indicators for School Improvement (SISI)

POLICY EVALUATION



Date Reviewed or Revised: March 14, 2011 Council Chairperson’s Initials: DKO


STUDENT ASSIGNMENT POLICY



Criteria for Student Assignment to Classes and Programs

The principal (or principal’s designee) will assign students to classes and programs in a manner that will:

1. Take each students developmental needs into account

2. Facilitate the implementation of our School Improvement Plan

3. Prepare all students to be ready for college level work, vocational training, military or professional career

following their high school graduation.

4. Implement each student’s Individual Graduation Plan. (Secondary)

5. Support the goal of not exceeding the state class size cap except under the following circumstances:

Temporary exceptions in order to provide an appropriate assignment to a student newly enrolled in the

school

Permanent exceptions madke after meeting will all the teachers for the appropriate student level and

topics to discuss student needs and possible solutions and after determining that not reasonable

alternative will meet the student’s needs.

POLICY EVALUATION





TECHNOLOGY ACCEPTABLE USE POLICY



Student Name: Homeroom:

Student User Contract

Directions:

After reading the Student Acceptable use Policy, please read and fill out the appropriate portions of the following

contract completely and legible. The signature of a parent or guardian is required for direct access for all students.

Please return the contract to your teacher.

I have read the Owen County Schools Network Student Acceptable Use Policy. I understand and will abide by the

stated Terms and Conditions. I further understand that violation of the regulations is unethical and may constitute a

criminal offense. Should I commit any violation may access privileges may be revoked, school disciplinary action

may be taken and/or appropriate legal action.

Student Name (please print):

Student Signature: Date: / /

Parent or Guardian

As the parent or guardian of this student, I have read the Student Acceptable Use Policy for Owen County Schools

internet and E-Mail access. I understand that this access is designed for educational purposes and Owen County

Schools have taken available precautions to eliminate access to controversial material. However, I also recognize it

is impossible for Owen County Schoosl to restrict access to all controversial materials and I will not hold them

responsible for materials this student may acquire on the network. Further, I accept full responsibility for

supervision if and whenmy child’s use is not in a school setting but is accessing school-owned technology resources.

I hereby give my permission of the student named above to have Internet access and certify that the information

contained on the form is correct.

Parent or Guardian (please print):

Signature: Date / /

Daytime phone number:

Evening Phone number:

The Owen County Schools has access to and use of the Internet and E-mail as part of the instructional process.

Students must sign a student Acceptable Use Policy agreement before direct access to Internet or teacher directed

electronic mail will be provided. Written parental consent shall be required before any student is given direct,

hands-on access to the Internet or to teacher directed electronic mail. However, educators may use the Internet

during class directed group demonstrations with or without parental consent. Studetns will be held accountable for

violations of the student Acceptable Use Policy agreement and understand that disciplinary action may be taken.

* Please sign and check YES or NO for each statement below

I give permission for this student to use the Internet. YES NO

I give permission for this student to have an email account YES NO

I give permission for this student’s picture to appear on district or school web sites. YES NO

I give permission for this student’s work to appear on district or school web sites. YES NO

I give permission for this student to be videotaped or broadcast live on TV in the school setting. YES NO

Parent or Guardian Signature: Date: / /

Local Technology Resources

o The use of your account must be in support of education and research and consistent with the educational

objectives of the Owen County Schools.

o You may not give your password to anyone.

o You may not transmit obscene, abusive or sexually explicit language

o You may not create or share computer viruses.

o You may not destroy another person’s data

o You may not use the network for commercial purposes.

o You may not monopolize the resources of the Owen County Schools Network by such things as running

large programs and applications over the network during the day, sending massive amounts of e-mail to

other users, or using the system resources for games.

o You may not break or attempt to break into other computer networks.

o You may not use MUD (multi-user games) via the network

o You are not permitted to get from or put onto the network any copyrighted material (including software.)

Copyrights must be respected.

o You are not permitted ot ger from or put onto the network any threatening or sexually explicit material.

Internet Regulations

o Internet access through the school is to be used for instruction, research, and school related activities.

o School access is not to be used for private business or personal, non-school related communications.

o Teachers, library media specialists, and other educators are expected to select instructional materials and

recommend research resources in print or electronic media. Educators will select and guide students on the

use of instructional materials on the Internet.

o You may not offer Internet access ot any individual via your Owen County account.

o Purposefully annoying other Internet users, on or off the Owen County Schools system is prohibited. This

includes such things as continuous talk requests and chat rooms.

o Students should not reveal their name or personal information to or establish relationships with “strangers”

on the Internet, unless a parent or teacher has coordinated the communication.

o The school should never reveal a student’s personal identifty or post a picture of the student or the student’s

work on the Internet with personally identifiable information unless the parent has given written consent.

o A student who does not have a signed AUP on file may not share access with another student. As a user of

this educational system, users should notify a network administrator or a teacher of any violations of this

contract taking place by other users or outside parties. This may be done anonymously.

Electronic Mail Regulations

Students and employees of Owen County Schools are prohibited from using district resources to establish Internet

E-mail accounts through third party providers. Only Kentucky Education Technology Systems e-mail can be used.

o Be polite.

o Do not write or send abusive messages to others.

o You may not use electronic mail for communications tha are not directly related to instruction or

sanctioned school activities

o Do not use electronic mail, for instance, for private business or personal, non-related communications.

o You may not swear, use vulgarities or any other inappropriate languages

o You may not send or attach documents containing pornographic, obscene, or sexually explicit material.

o You may not access, copy or transmit another user’s message without permission

o Do not reveal your personal address or phone number or those of other students unless a parent or a teacher

has coordinated the communication.

o You may not send electronic messages using another person’s name or account.

o You may not send electronic messages anonymously.

o Do not create, send, or participate in chain email. The electronic mail is not guaranteed to be private.

People who operate the system do have access to all mail. Messages relating to or in support of illegal

activities may be reported to the authorities.

Communication Devices

A person shall not use communication devices for purposes of transmitting or receiving messages (INCLUDING

TEXT MESSAGES) in the Owen County Schools.

o Devices must be turned off upon entering the school building and remain turned off until 20 minutes after

dismissal or exiting the building; this includes, but is not limited to, any assigned detention, in-school or

Saturday school.

o All devices must be stored in a secure place (purses, pockets, etc.)

o Use of communication devices is banned at all times except for critical emergencies

o Any violations of these usage policies will result in confiscation.

o If the device has been confiscated, a parent/guardian will need to come to school to pick the device up from

the office. Chronic non-compliance shall result in PERMANENT loss of privileges.

The school district accepts NO RESPONSIBILITY for use, breakage, theft or loss

POLICY EVALUATION





UN-RETUREND/DAMAGES TEXTBOOKS AND FEE POLICY



Textbooks

According to OCHS SBDM Council Policy, as parents, you are liable for any un-returned/damaged textbooks as

well as any school/instructional fees owed. The price for each book is based on newness and condition in which it

was returned.

The following can be consequences for un-returned books:

1. Report card for that semester will be held until book is returned or paid for.

2. No further books will be issued to the student

3. Student will pay for un-returned or damaged books

There will be an inventory in each class and each student will e assigned a book and number. At the end of the

semester, inventory will be taken and any student that does not hae their book will be held liable.

Student Fees

School/Instructional fees are due at the beginning of the year. All classroom fees and Instructional fees are to be

paid by September 30.

The following can be consequences for unpaid student fees:

1. Report card will be held until fee is paid

2. No transcripts will be given

3. Students with outstanding debt will be the last students to have classes scheduled.

4. Students with outstanding debt will not be permitted to purchase parking passes until all debt has been

satisified.

POLICY EVALUATION



Date Reviewed or Revised: April 11, 2011 Council Chairperson’s Initials: DKO






Academic

Performance

Policies

ATHLETIC ELIGIBILITY POLICY



Athletic Eligibility

Every student-athlete in OCHS shall be passing ALL COURSES for athletic eligibility. However, if a student-

athlete falls below passing in one (1) class, he/she can continue to play if attending the ESS program each Tuesday

and Thursday until all grades are passing. If a game falls on a Tuesday or Thursday, the student-athlete must attend

all or part of the ESS program before going to the game Example 1: If the team bus leaves at 4:00 pm, the student-

athlete must attend ESS from 3:30 – 4:00. Example 2: If the game is at home, the student athlete must attend ESS

until time to report to the game.

In the event a student-athlete falls below passing in two (2) or more classes, he/she will be ruled ineligible to

participate in any extra-curricular activity and required to attend the ESS program. Once the student-athlete’s grades

have been brought up, he/she will be allowed to continue participation in extra-curricular activities.

Grade Reports will be ran EVERY Monday and any action taken on behalf of the school will be enforced from

Monday to the following Monday, when a new grade report will be ran. Example 1: If a student-athlete is failing

two clases on the Monday that grade reports are ran, he/she will be ineligible for the entire week and must attend

ESS on Tuesday and Thursday. The results of the grade report the following Monday will determine the student-

athlete’s eligibility for that week.

To maintain consistency across the overall Owen County High School Program, all coaches/sponsors will adhere to

this policy.

POLICY EVALUATION









DROP-OUT POLICY



Any student (ages 16-20) classified as a “drop-out” under the KCCT accountability

guidelines is ineligible to attend any OCHS extracurricular activity or event. This includes,

but is not limited to: ballgames, dances, concerts, plays, and flag football

POLICY EVALUATION









ENHANCING STUDENT ACHIEVEMENT POLICY


“Inspiring Every Student, EveryDay!!!”

SCHOOL MISSION AND BELIEFS STATEMENT

The Mission:

Owen County High School will strie for high student performance, high quality teacher and administration, and a

strong and supportive environment for every child.

We Believe:

1. Teachers should be approachable and care enough to make a difference.

2. Every encounter with a student is an opportunity for learning to take place.

3. Education replaces fear, ignorance, and apprehension with confidence, knowledge, and empowerment.

4. There needs to be uniformity of discipline throughout the school.

5. Students should learn how to give back to themselves and their community

PROCEDURES

In order to carry out our school’s mission and to accomplish Kentucky’s Learning Goals, we will:

1. Develop SBDM policies, which contribute either directly or indirectly to accomplishing this mission.

2. Develop SBDM policies, which contribute either directly or indirectly to enhancing student achievement by

improving teaching and learning at our school for each and every student.

3. Complete an annual needs assessment including bu not limited to analyzing student performance on state

assessment.

4. Annually revise our School Improvement Plan to address identified needs. The council will be responsible

for adopting the plan and conducting Implementation and Impact checks to monitor it.

5. Budget and hire to support our School Improvement Plan

POLICY EVALUATION









EXTENDED SCHOOL SERVICES/CREDIT RECOVERY POLICY



Eligibility

In order for a student to be eligible to attend Extended School Services, he/she must meet the following

requirements:

3. Student must be failing or must be having difficulty in an academic subject.

4. Student must be failing or must be having difficulty in an elective course.

In order for a student to be eligible to attend Summer School Sessions, he/she must meet the following requirements:

5. Summer session will be held only for an academic course.

6. Student must have a minimum final score of 55% during the regular academic year.

7. Student must abide by all attendance and discipline guidelines set forth by the Owen County Board of

Education.

8. Upon completion of the Summer Session, the student will receive a grade according to the following

formula: 75% of the regular annual grade + 25% of the summer session grade/two (2) = grade given for the

summer session course.

Second Semester ESS – 3rd

Nine Weeks Only

Students may be afforded tohe opportunity to use ESS during the spring semester to complete work required to

receive a passing score in a course failed in the fall semester. This wirok will be on a contractual basis with the

individual teacher who should provide the necessary work to the ESS Coordinator.

The building principal must approve any deviation to the above guidelines

POLICY EVALUATION









GRADING POLICY



Grading

Teachers shall maintain detailed, systematic records of the achievement of each student and shall send a report every

four and one-half weeks to the student to be given to his/her parent/guardian. A mid-term grade will be calculated

half way through the corse to become a part of the permanent record. Students will then receive a final grade uon

completion of the course.

Each teacher shall administer a final exam for each course that will be calculated as one-fifth of the student’s final

grade for that class.

Grading Scale

A 100-92

B 91-83

C 82-74

D 73-65

F 64-0

Participation as a Part of Student’s Grade

A participation grade will be developed at the school level and adopted by the SBDM council.

Teachers at OCHS will require that participation be 8% of the students’ grade in each of their classes

OCHS teachers will set a criteria for student daily participation grades within their classroom. Grades should be

updated weekly.

This will be reflected in their classroom syllabus and communicated with the student’s parent/guardian

POLICY EVALUATION





MID-TERM AND FINAL ASSESSMENT POLICY



Ad Hoc Committee

An Ad Hoc Committee shall be formed to assist the school council with tasks associated with student assessment.

The committee shall be responsible for reporting to the council and shall be responsible for the following functions:

1. Developing a midterm and final exam procedure.

2. Develop a plan to analyze student work among departments.

Mid-Term Exam (defined)

Midterm exams are defined as cumulative exams given at the end of the first semester of coursework.

Final Exam (defined)

Final exams are cumulative exams given at the end of the course.

Mid-Term Exam Policy

Midterm exams shall be given in all courses and count for two test grades in the second nine-week’s grade.

Final Exam Policy

Final exams shall be given in all courses and count for 20% fo the students’ overall grade in the course.

The midterm exams will be given on the last two days of the second nine weeks. Students will take three (3) exams

each day.

The final exam schedule will be at the end of the year and shall be at least one and a half hour in length. In the

freshmen academy, the rotation final exam shall be given the day before exams in the core classes.

POLICY EVALUATION









PROFESSIONAL DEVELOPMENT POLICY



Professional Development

Experience provided ot the faculty and staff to prepare them to fulfill their responsibilities and to maintain a focus

on the needs and interests of children. Professional development includes the date provided by the state, temporary

duty requests, and other times provided by the individual employer. Professional development may explore general

topics and specific fields.

Standing Committee

A standing committee will be formed to be responsible for the following:

1. Assess the professional development needs of the faculty and staff.

2. Crate a plan for professional development

3. Participate in the management of professional development activities including scheduling, facilities, and

consultative assistance.

4. Develop guidelines for personal professional development.

5. Evaluate the program and report results.

Needs Assessment

The professional development committee shall conduct a needs assessment periodically to determine priorities for

the professional development program. The results shall be reported to the council and to the faculty.

Plan-of-Action

The professional development committee shall create a plan for professional development which shall include the

following:

1. A summary of needs

2. Goals for professional growth

3. Expected outcomes, objectives

4. Training activities

5. Timeline

POLICY EVALUATION






CONNECTION TO COUNCIL BYLAWS: This policy should be reference in your council bylaws in a section on council responsibilities and

then attached in an attachment section at the end of the bylaws. There is no need to copy the whole policy into the body of the bylaws. KASC’s

Bylaws Kit models this.

SCHOOL-WIDE LEARNING CHECKS



Academic Performance

In an effort to ensure that all students are progressing to proficiency, OCHS requires that Diagnostic Assessments

will be administered to all students. The Diagnostic Assessment tools will be used to check student learning at least

three (3) times during the school year to determine enrichment and remediation activities for individual students to

reach proficiency or beyond.

State Assessment blueprint will be sued as a guideline for all Diagnostic Assessment tools.

Each area will be expected to administer their first, second, and third diagnostic assessments prior to October 1,

December 20, and April 1 of each year, respectively.

Each department, or core content area, will be responsible for the administering of its diagnostic assessment.

Diagnostic assessments for Language Arts, Science, Math, and Social Studies will be administered during the

regular class period.

Diagnostic assessments for PL/VS and Arts & Humanities will be administered during a regularly scheduled

TEAMS period.

Analysis of diagnostic results and monitoring of the diagnostic plan are the responsibilities of the department chir.

The department chair may seek assistance form tis department members to disperse workload. Results of the

diagnostic assessment are to be submitted to building administrators within ten school days of the assessment, unless

an alternate arrangement is made between the administrator and the department chair prior to administering the

diagnostic assessment. Results are to be submitted in the form of a report containing individual student results,

performance of the group according the state assessment blueprint, and disaggregating of results from regular

education and special education populations to identify gaps.

Students performing below proficiency on diagnostic assessments will have an intervention plan developed

implemented and monitored for remediation in accordance with current, proven best practices in education. Student

results will be shared with parent/guardians.

POLICY EVALUATION









SUBSTITUTION OF 8TH

GRADE ALGEBRA I FOR A HIGHER LEVEL CORUSE



The following policy was discussed by the SBDM council on March 13, 2002.

Students who have taken Algebra I in the 8th

grade may substitute a higher-level math couse in accordance to 703

KAR 3:305 Section 2 (2) and Section 2 (4)(a)2 for meeting the graduation requirements of Owen County High

School. The rationale for such action allows students who meet or exceed 704 KAR 3:305, Section 2 (c), the

flexibility of incorporating results of completed course offerings that re advantageous for the individual student

when seeking higher class ranking and scholarship opportunities.

The courses for substitution include re-take Algebra I and Pre-Calculus.

POLICY EVALUATION





Learning

Environment

Policies

DISCIPLINE, CLASSROOM MANGAEMENT, AND SCHOOL SAFETY POLICY



District Code of acceptable Behavior and Discipline

Our school follows the Owen County District Code of Conduct which is attached to this policy. During the first

week of school, the principal (or principal’s designee) will:

1. Provide each student with a copy of the District Code of Conduct.

2. Require each student to return a signed Acknowledgement Form from his/her parent/guardian showing that

the parent/guardian has seen and reviewed the Code.

3. Follow-up as needed with any student who has not returned the signed acceptance, or assign other staff

members to do so.

The principal (or principal’s designee) will follow steps 1-3 above for all students new to the school during the year.

School Safety Plan

Our school will maintain a School Safety Plan addressing procedures to provide a supportive, safe, healthy, orderly,

and equitable learning environment for both students and staff. This plan will also address any issues identified by

out stakeholders and isses required by state law. A copy of our current Safety Plan is attached.

School Safety Plan Review

Our School Safety Plan will be reviewed every odd number school year by the Efficiency Committee using the

following procedures:

1. A data review of the overall trends in student disciplinary referrals and consequences for the previous year

including trends disaggregated by gender, race, disability, and participation in free and reduced price lunch.

2. An analysis of the implementation and impact of the activities in the plan.

3. A full report to the council including, but not limited to:

An overview of the trends in the disciplinary referrals and consequences data.

A report of the status of each activigty that should be started or completed.

Recommended adjustments needed in the plan to ensrue progress toward the school’s safety goals.

4. The council will be responsible for approving and adopting any changes to the School Safety Plan

School-Wide Discipline Rules

In addition to the District Code of Conduct and our School Safety Plan, we have adopted the following school-wide

rules:

1. Rule 1

2. Rule 2

3. Rule 3

4. Rule 4

5. Rule 5

Responsibilities

Principals and assistant principals are responsible for:

1. Disseminating and interpreting the behavioral and discipline standards and guidelines of the district and

school.

2. Ensuring that all staff and students adhere to the District Code of Conduct.

3. Providing support and guidance to teachers in the implementation of the district and school behavioral and

discipline standards and guidelines

4. Working with parents and guardians when issues arise involving behavior and discipline of a student.

Teachers are responsible for:

1. Establishing specific standards of conduct for their individual classrooms including clearly defined

consequences when those standards are not met.

2. Communicating those standards to paretns and posting them where students can see them throughout the

year.

3. Teaching those standards and consequences to students during the first two weeks students are in the class

and explaining the standards and consequences to students who join the class after the first two weeks.

4. Holding students to the set standards and issuing the appropriate consequences when thos standards are not

met.

Counselors are responsible for:

1. Providing support and guidance to help students and parents understand, correctly interpret, accept, and

follow the behavioral standards and guidelines of the district, school, and classroom.

2. Providing support and guidance to teachers in the implementation of classroom management techniques

and strategies.

Students are responsible for:

1. Accepting and following the behavioral standards of conduct expected by the district, school, and each

classroom.

2. Asking for help when they do not understand the behavioral expectations or feel that theya re unable to

comply.

Parents and Guardians are asked to:

1. Become familiar with documents related to district and school standards of behavior and discipline and ask

the school questions when they do not understand language or details in these documents.

2. Work with the school when issues arise involving their child’s behavior or consequences given to their

child by the school or teacher.

POLICY EVALUATION





STUDENT TARDY POLICY



In order to provide a safe and orderly environment for your child, we have developed the

following procedures for processing student tardy to school, to class, and leaving school.

Tardy to School/Class/Leaving School

A. When arriving to school after the tardy bell, all students must report to the office to sign in and receive an

admit slip to class.

B. If a student must leave school early, he/she must be signed out by the parent/guardian or designee located

on student information sheet. Phone calls WILL NOT be accepted to allow students to leave school.

C. If a child has a valid excuse (Dr. note, court appearance, death in family, funeral) to leave and the

parent/guardian cannot come to school and sign the student out, the parent may send a note to school to

allow the child to leave. The note needs to be submitted to the office prior to 8:00 am and approved before

the student may leave. The administrative staff will determine whether or not your excuse is valid.

D. Students that are 18 years of age MAY NOT sign out of school without an adult’s signature unless

approved by an administrator in advance. This approval must be done each time a student needs to leave

and it also needs to be done before 8:00 am. Students may not sign their own parent notes unless approved

by an administrator.

E. Students who miss less than 60 minutes in a school day are considered tardy. Students may use two parent

notes for tardies leaving school per semester. Excused or unexcused will be determined by our attendance

policy. Failure to bring a note results in an automatic unexcused tardy.

F. Each student has a five minute passing time to get to class. Students are to arrive to each class on time.

Unexcused tardy to class will be discipline according to the consequences below

1st, 2

nd, 3

rd Tardy

Student is escorted to classroom by sweep team members

Parent contact is made

4th

Tardy

Student is escorted to ISD

Student completes Corrective Action Plan for Tardy

Copy the Student Tardy Policy form the Stduent Handbook

Student serves ISD for that period

Student meets with Administration

Parent contact is made

5th

Tardy

Same as above, except…

Student serves ISD the remainder of the day and is assigned to IDS for the following day

6th

Tardy


Student serves ISD the remainder of the day, is assigned five (5) days of after school detention, loses

driving/parking privileges for 10 days.

7th

Tardy


Student is assigned ten (10) days of after school detention

8th Tardy

Student is escorted to the main office

Parents are contacted to come to school

Student is suspended for three (3) days.

If there are any questions concerning what an excused absence is defined as, please refer to the

Owen County Schools – Student Code of Acceptable Behavior and Discipline

POLICY EVALUATION









WEAPON’S POLICY



Purpose

The purpose of this policy is to supplement Kentucky School Laws as defined by KRS and Owen County Board of

Education Weapons Policy (05.48), as needed, to provide a safe environment for OCHS students.

Definitions

The definitions found in KRS 500.080 shall apply

Weapons Prohibited

Carrying, bringing, using or possessing any weapons or dangerous instruments in any school building, on school

grounds, in any school vehicle or at any school-sponsored activity is prohibited. This includes pocket knives and

hunting knives.

Exceptions

1. The exemptions outlined in KRS 527.070 shall apply

2. An instrument used under teacher direction and supervision shall be exempted unless such instrument is

used during threat. Example – a utility knife is used during an art class may be considered a dangerous

instrument if a student threatens to use it to commit harm to another student.

3. Students desiring to bring a table knife for cafeteria use must obtain prior approval.

Reporting

1. Violation of this policy shall require that the principal immediately make a report to the superintendent,

who shall determine if charges for expulsion should be filed.

2. Any school employee who has reasonable acuse to believe that conduct has occurred in violation of any

KRS statute, district or school policy involving weapons shall immediately notify the principal or

designated representative.

3. The principal shall immediately notify law enforcement officials when an act has occurred on school

property or at a school-sponsored function that involves student possession of a firearm in violation of the

law or assault involving use of a weapon.

4. Violations by visitors shall be reported to a law enforcement agency.

5. In accordance with KRS 1610.195, if a student with a history of weapons violation or abuse of a school

employee is assigned to work with or come in contact with a teacher, this teacher shall be provided a

written notification of such behavior.

POLICY EVALUATION





Owen County

High School

Procedures

CATS INCENTIVE PROCEDURES



Policy

OCHS will institute a system of incentives in order to get the best effort from all students on CATS testing and to

reward academic achievement on the test.

Procedure

The SBDM will assign these duties to an ongoing committee (Learning Environment Committee) of approximately

15 people to oversee the incentive program. The committee will work in collaboration with the administrators, office

staff, and counselor’s office in implementing the incentives.

Timeline of Duties with Responsibilities

March

The counselor will give a list of students to be testing to a pre-testing subcommittee. This subcommittee will

organize the content area teachers into teams for the sophomore/junior testing. They will also oversee the

assignment of students to each team.

April

The pre-testing subcommittee will establish a plan for announcing the teams and providing time for each team to

meet. The attendance/effort subcommittee will plan specific attendance and effort grade incentives and

communicate them to all stakeholders. This subcommittee will also organize spreadsheets on the t:drive for the

tracking of effort grades.

May

The entire committee will organize a field day or comparable grop reward for students who have shown good faith

effort and will implement group attendance incentives with assistance from the office staff and administrators.

August

The counselor will give a list of seniors to be testing to the writing test subcommittee. The subcommittee will work

in conjunction with the English Department in assigning students to rooms for testing. This subcommittee will also

organize any effort/attendance incentives for the on-demand test and the writing portfolios

September

When scores are returned, the committee will divide into the necessary subcommittees to prepare for

implementation of the incentives. Subcommittees may include data organization (for determining team winners and

Honor Roll), Café’ Rebel Coupons, lunch vouchers, team competition reward, and final exam coupons.

October

The Guidance office will plan and implement a reception to recognize the Honor Roll students. The Subcommittees

will implement to various incentives.

November

The entire committee will review the process from the round of testing just completed and offer suggestions for

revision for the next testing cycle.

January

The committee will present suggestions to the SBDM for revision

PROCEDURE EVALUATION





COLLEGE VISITATION GUIDELINES PROCEDURES



Visitation

Each student who plans to go to college next fall should, at the very least, visit the school he or she wishes to attend.

The following is a list of guidelines for college visits at OCHS.

Each student must follow these steps before visiting a school:

1. Fill out an application to the school and keep it on file with the counselor’s office.

2. Pick up the handout, “Getting the Most from a College Visit”

3. Set up the visit by calling the admissions office of the college confirming your visit.

4. Pick up your application from the counselor then decide if you want to apply.

Note: All college visions must be approved by the counselor’s office at least one week before the visit

Note: If guidelines are not met completely, absence could be considered unexcused.

Visitation Restrictions

1. All students, permitting they complete the steps above, will be allowed two college visits per year.

2. Students with a cumulative GPA of 3.0 or higher OR have met all EPAS College Readiness Benchmarks

will be allowed to take an additional two (2) college visits per year.

3. Any student wishing to take more than two (2) college visits in any one school year, must have a completed

FAFSA application on file in the guidance counselor’s office.






DANCE PROCEDURES



Prior to Dance

1. Approve the date and time with principal, front desk clerk, and bookkeeper

2. Arrange for the following:

Chaperones

Music/DJ – Notify Bookkeeper

Concession Stand Sponsors/Workers

Sign-in sheet for students to sign in ther guest during the week of the dance. This will be placed in

front office.

Cash boxes for dance and concession – Notify bookkeeper a minimum of two (2) days prior to the day

of the dance.

Plan for Chaperones – assignments/rotation times/location (backdoor, concession, front lobby, roamer)

Note: Administrators are not chaperones. We will have an administrator present. They may arrive late and leave

early.

Day of the Dance

1. During the work day:

Cash Boxes

Check for DJ

Sign-in Sheet

2. Evening of the dance:

Chaperones report to the dance area within three (3) minutes remaining in the ball game.

Table set up to take tickets

Concession set up

DJ set up

Arrange Clean-up crew (dance area, restrooms, floors)

Fill out cash box forms and secure in vault

Turn in Dance Criteria Check Sheet to bookkeeper.

PROM/WINTER FORMAL

(ANY SCHOOL DANCE)

GUEST FORM

Non-OCHS Students

OCHS Student Name:

GUEST INFORMATION

Guest Name: Age: (must have ID):

School Currently Attending:

Phone Number:

Address:

STREET CITY STATE ZIP

Telephone #: Emergency Contact #:

Parent/Guardian Name:

Address (if different from above):

STREET CITY STATE ZIP

Parent/Guardian Signature:

OFFICE USE ONLY






Principal Approval: Approved Denied

FIELD TRIP PROCEDURES



Field Trip

When students go on field trips, they must abide by all school rules or their eligibility will be lost fo future field trips

that year. A proper parent permission form must be filled out before a student can go off campus.

Requirements

Students are required to maintain good in the area of discipline. Students with suspensions on their discipline

records will not be allowed to attend field trips for the current school year. Students who are assigned to Saturday

school during the week of the field trip will be ineligible for that particular school activity.

Procedures

1. Get approval for field trip plan. Request for Field Trip form is located on Owen County webpage (choose

Staff, then Forms). Complete and submit electronically to Principal.

2. Obtain and complete Field Trip Packet (located in the Teacher Handbook for your use to make copies as

needed).

3. Contact bus garage via phone or email to get tentative date for bus availability. Pick up forms in teacher

workroom, complete and forward to bus garage.

4. Secure funding, if necessary. You can also check with the YSC to see if they can be of any assistance.

5. Make note of special transportation (handicapped bus) on bus request, if necessary.

6. Determine cost per student: Admission, if applicable AND estimated transportation (fuel and drive) cost.

7. Distribute permission forms to students.

8. Check with the secretary/school nurse about a person in medication/medical attending all field trips.

9. Contact the bookkeeper three (3) days in advance to purchase KSBIT insurance on each student.

10. Inform the cafeteria manager at least three (3) days in advance of the field trip that your particular group

will not be at school for lunch that day. Request sack lunches at that time if needed.

11. All teachers requiring a sub that day must fill out a Request for Absence From Worksite form. It is

important that all classes try to be filled with teachers remaining behind. A schedule for all class coverage

needs to be given to the secretary and principal.

12. Make certain that you have received a confirmation of bus transportation at least three (3) school days prior

to the trip. This will be in the form of a PINK copy of the bus request completed by transportation. It will

be put in your mailbox as soon as it is received from the bus garage.

13. Make sure parent chaperones are on the approved volunteer list. It is located in the office.

14. All students attending the field trip must be in compliance with the school’s behavior/academic policy.

15. Submit to the bus garage, at least one (1) day prior to the field trip, a detailed listing of all people (students,

teacher, and chaperones.)






Owen County High School

Emergency Procedure

Supplement


2340 Highway 22 East

Owenton, KY 40359

502-484-5509

Introduction

With the ever-present chance of an emergency situation, OCHS members have devised a plan to deal with crisis as

they happen. Hopefully, we will not be faced with the execution of these plans, but we will be prepared. This is a

supplement to the Owen County Schools Emergency Procedure Guide.

THIS GUIDE ALONG WITH THE DISTRICT PROCEDURES LIST, ATTENDANCE CARDS (ORANGE,

GREEN, YELLOW), AND UPDATED COPIES OF ALL CLASS ROSTERS WILL BE KEPT IN THE

CLEAR PLASTIC FOLDER. THE FOLDER WILL BE KEPT ON THE HOOK ON THE BAK OF EACH

CLSSROOM DOOR. TAKE IT WITH YOU UPON EACH EVACUATION OF THE BUILDING OR

WHEN MOVING TO DESIGNATED TORNADO DAFE AREAS.

Crisis Team (see Appendix A for current year information)

At the beginning of each school year, a crisis team will be developed. The crisis team should consist of the principal,

assistant principal, counselor, school nurse, traffic directors, and CPR/first aide certified individuals. During

emergencies, the crisis team will report to designed areas.

Designated Crisis Team Assembly Areas

The primary assembly area for the crisis team will be the main office. The 1st alternative area will be the flagpole

and the 2nd

alternative will be the “Y” intersection on the entrance drive. The alternate will be used on direction or as

situation dictates the need to move further from building.

Crisis Kits

1. Counselor is in charge of crisis kits at the high school. Four kids will be maintained: one in the counselor’s

office, one in the main office, one at the BOE, and one at the bus garage. See Appendix D for a list of

contents for each kit.

2. Assistant Principal or designated person will take one crisis kit to the Family Reunification Center

(designated as the fair grounds)

Media

Crisis team will establish a press area where all media personnel will be required to remain. This area is where all

prepared statements and interviews are to be conducted. Any requests from media personnel will be directed to the

Office of Superintendent. At no time should any employee give any statement to the media unless the Central

Office has cleared the statement for release. Do not allow any students to make statements to the media. If

media personnel are uncooperative, advise any crisis team member of the situation. The crisis team will request

assistance from Law Enforcement agencies.

General Procedures

Teachers will maintain updated class rosters, advisor/advisee roster, club roster, this OCHS Emergency Supplement,

the BOE emergency procedures guide and copies of the emergency sign out sheets in a folder/file. These items will

be kept on the hook on the back of each classroom door.

Student Accountability

Upon evacuation of the building, teachers will assemble students into two columns to facilitate roll taking. Teachers

will have orange, green, and yellow laminated cards in their emergency kits. If all students are accounted for, raise

the green card; if a student is missing, raise the orange card, and be prepared to give names of the missing students

to an administrator or crisis team member; raise the yellow card if you have any extra students. Appendix E contains

a diagram of how students should be assembled for this procedure.

Evacuation Procedures

1. Between block class change, ALL teachers responsible for evacuation area.

2. During lunch, lunch room monitor will be responsible for evacuating the lunch room and ensuring that all

students are returned to their assigned block teacher. Teachers who have students in the dining room should

report to the evacuation area to assist with accountability of their students.

3. During club or advisor/advisee, the club sponsor will evacuate and ensure that ALL students are returned to

the assigned block teacher.

4. Planning teachers will sweep building including bathrooms to ensure everyone has evacuated the building.

5. After evacuation, move students safely towards the “Y” intersection on the main drive.

6. Students will be evacuated to the football field or middle school gym as weather dictates.

Communication

School phone lines must be kept open for emergency communications. Individual cellular phones or walkie-talkies

will be sued to help maintain open lines. All two-way walkie-talkies will operate on channel one. See Appendix B

for a current list of cellular phone available.

Fire and Explosion

1. Activate school crisis team

2. Crisis team and all personnel certified in CPR/1st Aide report to designated area (flag pole or “Y”

Intersection)

3. Traffic and security monitors will direct people into and off of school grounds.

4. Principal and Assistant Principal will inspect building before leaving

5. All Faculty will help monitor activity of the students

6. Teachers will be responsible for making sure no students re-enter the building.

7. English Department will secure south and west entrances. (Media Center side and rear of building)

8. Social Studies Department will secure north and east entrances (Family/Consumer Science side and front of

building.

9. Communication chain of command will be: Principal, Assistant Principal, Counselor, and Planning Teacher

Storm

1. Assign office secretary to monitor weather alert radio

2. If students must leave, transportation director will handle transportation of students

Earthquake

1. All teachers and students stay in assigned areas

2. When movement stops, evacuate by fire route; crisis team report to assigned areas

3. Counselro passes out roster and counts heads.

Hazardous Accident

1. If we must stay inside, assemble CPR training people in lobby

2. If we must go outside, evacuate by fire rute and crisis team report to assigned areas

3. Report attendance to Principal or designated representative.

Bomb Threat

1. Treat as a fire drill

2. Code words will be given over the intercom

3. All teachers and students report to “Y” intersection on main entrance road

4. Crisis team will meet at designated area.

5. Report attendance to Principal or designated representative.

Lock-Downs for Unwanted Intruder (Inside and Outside Building) and Administrative

Lock Downs

1. All lock downs will be designated by an announcement of “WE ARE NOW IN A LOCK DOWN.” Details,

if needed, will be announced, phoned or emailed. Once you have locked down your room, slide the

appropriate green, orange, or yellow cards under your door so that it can be seen by an administrator.

2. Intruded Inside the Building:

a. Teacher get students inside the room

b. Secure doors, pull shades, get students away from doors and windows

c. Take attendance and report any missing or extra students.

d. Keep quiet until otherwise notified

3. Intrude Outside the Building:

a. Crisis Team Member from bottom floor brings outside classes in

b. Custodians secure all doors

c. Then treat as inside intruder.

4. Administrative Lockdown for other Reasons (Missing Student, Drug Search, etc)

a. Teachers get students inside the room

b. Secure doors, pull shades, get students away from doors and windows

c. Take attendance and report any missing or extra students

d. Keep quiet until otherwise notified

5. ALL CLEAR

a. When lock-down is no longer necessary and announcement will be made over the intercom. Return to

normal activities unless otherwise directed.

6. Lock-down Procedures for Non-Class Time:

During class change or before school: Students and teachers will report immediately to their next scheduled

class (unless an announcement is made to do otherwise). Teaches should be visible in the hallways to

ensure students keep moving and get to their assigned rooms.

During Lunch: An announcement will be made concerning procedures. Possibilities are to keep the students

in the dining room, escort them to the gym, or have them return to class.

After School: Teachers should ensure all students are cleared from the hallways by having them enter the

nearest room. All other instructions will be announced.

Buss Accident/Death/Alleged Suicide/Serious Injury

1. Principal, Assistant Principal, Custodians will secure all outside doors of the building.

2. Initially, staff will be notified by office personnel via intercom to secure hallways and lock down

classrooms.

3. Contact community-counseling team (See Appendix C)

4. Facts will be announced

5. Traffic directors report outside with walkie-talkie to direct any traffic.

6. Teachers monitor student activity

7. Coordinate efforts with the county counseling team

Hostage Situation

Lockdown procedures for inside intruder will be used

APPENDIX A (CRISIS TEAM MEMBERS)


Administration

Principal

Assistant Principal

Counselor

Plant Manager

School Nurse

Communications – Mike Figgins

CPR/First Aide Certified

Doris Beverly

Kevin Webster

Jeff Sutton

Amy Klein

Rusty Willhoite

Karen Lozier

Adam Fowler

Megan Hearn

Traffic Directors

Rusty Willhoite – Highway 22 Entrance

- “Y” Intersection

APPENDIX C

COMMUNITY COUNSELING TEAM

Local Crisis Intervention Team Members

Milkweed

New Horizons Medical Center (502) 484-3663 Ext. 2033

Cell (502) 750-2935

Home (502) 484-3297

Rev. Bill Watson

First Christian Church/Owenton (502) 484-3451

Home (502) 484-0110

Cell (502) 514-1061

Rev. Daven Watkins

First Baptist Church/Owenton (502) 2430 or 484-2437

Home (502) 484-2808

Cell (502) 395-0538

Rev. Tony Watkins

Monterey Baptist (502) 484-2555

Home (502) 484-5528

Cell (502) 750-1561

Janice Minch

Retired Social Service Consultant

Home (502) 484-5260

APPENDIX D (CRISIS KIT CONTENTS)


Kit Location

Main

Office

Counselor

Office

Bus

Garage

BOE

Office

Contents

Board Emergency Procedure Guide X X X X

OCHS Emergency Procedure Guide X X X X

Sign-out Sheets X X X X

Medical Evacuation Sheets X X X X

Floor Plans X X X X

Photographs of Building X X X X

Emergency Telephone Numbers (hospital, sheriff

office, electric company, etc)

X X X X

Class Rosters X X

Student Emergency and Sign-out Information X

Employee Emergency Information X

APPENDIX E

STUDENT ASSEMBLY DIAGRAM

Students will line up in two columns, facing the building, by class,

to facilitate attendance verification

Driveway

Teacher Teacher Teacher

Students Students Students


Documents

SBDM - owen.k12.ky.us