Sausalito Clerk Impact May 13, 2013

MANAGER, LABOR RELATIONS

Pacific Area

May 8,2013

Omar Gonzalez Western Regional Coordinator, APWU 1350 Old Bayshore HWY. Suite 360 Burlingame, CA 94010

%

DEL coNi ~i------------------

This is to advise you of the intent of the San Francisco District to utilize the provisions of article 12.5.C.5 of the National Agreement to involuntarily reassign four (4) full-time clerks and one (1) part-time flexible clerk from the craft and/or installation at the Sausalito bid installation based on a DUO.

The impacted clerks will be notified of their involuntary reassignments by separate letter and subsequently provided with a list of assignments from which to exercise a preference for placement.

It may be necessary to utilize the provisions of Article 7 2.B of the National Agreement to detail some or all of the impacted full-time clerks during the notice period in order to provide them with a work assignment.

By copy of this notice, the Pacific Area will withhold up to four (4) full-time residual assignments and one (1) part-time flexible opportunity in the clerk, carrier, mail handler and/or custodial crafts in sites within a 50 mile radius for the placement of the impacted clerks.

Copies of the automated impact statement, the offices identified for withholding, the operational data supporting the excessing and the names of the junior impacted employees are attached.

Please include this impact on the agenda for our next meeting. If you have any questions you may contact me at (858) 674-3193 or Linda Shumate, Area Complement Coordinator at (858) 674-3183.

~~I;i Manager, Labor Relations

Attachments

cc: Area Manager Operations Support Area Manager, Human Resources Area Manager, Finance Area Manager, In-Plant Support

11255 RANCHO CARMEL DR. RM. 227

SAN DIEGO, CA 92197-4400

PHONE: 858-674-3180

FAX: 858-674-3131

To: f>r Pacific Area '( j'Westem ( ) So. Are;]

r. ]~ ____ ~_. ___ ._~_~ __ ~ t ] IJIt:!f';'!'i(~

and ing

))tComments

- 2 -

District Manager, San Francisco Coastal District Area Complement Coordinator with attachments Manager, Human Resources - San Francisco District with attachments District Complement Coordinator, San Francisco District with attachments C. Jackson, NALC with attachments R. Siu, NPMHU with attachments HRA (2)

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WorkHour Impact Report

Impacted Bid Cluster SAUSALITO POST OFFICE

Installation Address Event 43381

Area Name PACIFIC

Impact Type Reduction Other Than by Attrition

Date of Impact 10/18/2013

Period (Dates) of Review Performed 04/14/2012 thru 04/12/2013

Report Prepared By Jose Nuno

Report Prepared Date 05/06/2013

Reviewed By Rosemarie Fernandez

Phone (415) 550-5591

, ,

WorkHour Impact Report Craft = CLERK

A B C D E F G Current Planned Weekly Monthly Annual Annual Current Average Weekly Hrs Savings Work FTE FTE Weekly Hrs Savings Hours Savings Yearly Hr

Hrs Savings Rate

Total 168 -2 -170 -680 -8840 -5 1768

OverTime Impact

Current Current Planned Additional Percent Planned Planned OT OT Rate OT per Planned OT Planned OT Hours OT Rate

Average Week per Week OT per per Weekly from Week Week

Hrs changes

Total 16 9.5% -15 0 1 -50%

I ,

WorkHour Impact Report Casuals

a. Current Number of CLERK Casuals on Rolls

b. Current Total Non-OverTime CLERK Casuals Hours per Month

c. Planned Reduction in Total Non-OverTime CLERK Casuals Hours per Month

d. Number of CLERK Casuals that will have Reduced Hours

e. Number of CLERK Casuals that will be Terminated

f. Number of CLERK Casuals Remaining After Impact

g. Provide Narrative Justifying need for Remaining CLERK Casuals

There are no casuals

Part Time Flexible (PTFs)

o o

o

o o o

a. Current Number of CLERK PTFs on Rolls 1

b. Current Total Non-OverTime CLERK PTFs Hours per Month 128

c. Planned Reduction in Total Non-OverTime CLERK PTFs Hours per Month -128

d. Number of CLERK PTFs that will have Reduced Hours 0

e. Will there be any CLERK PTFs Excessed from Craft or Installation YES

If Yes how Many CLERK PTFs 1

f. Provide Narrative Explaining need for Excessing

Due to the DUO it will be necessary to excess 1 PTF clerk.

City Carrier Assistant (CCAs)

a. Current Number of CLERK CCAs on Rolls 0

b. Current Total Non-OverTime CLERK CCA Hours per Month 0

c. Planned Reduction in Total Non-OverTime CLERK CCA Hours per Month 0

d. Number of CLERK CCAs that will have Reduced Hours 0

e. Number of CLERK CCAs that will be Terminated 0

f. Number of CLERK CCAs Remaining After Impact 0

g. Provide Narrative Justifying need for Remaining CLERK CCAs

CCAs are not authorized in the clerk craft

Postal Support Employees (PSE)

a. Current Number of CLERK PSE on Rolls 0

b. Current Total Non-OverTime CLERK PSE Hours per Month 0

c. Planned Reduction in Total Non-OverTime CLERK PSE Hours per Month 0

d. Number of CLERK PSE that will have Reduced Hours 0

e. Number of CLERK PSE that will be Terminated 0

I •

f. Number of CLERK PSE Remaining After Impact

g. Provide Narrative Justifying need for Remaining CLERK PSE

There are no PSEs.

o

, ,

WorkHour Impact Report

Part Time Regular (PTRs)

a. Current Number of CLERK PTRs on Rolls

b. Planned Number of CLERK PTR Positions after Impact

c. Estimated Number of CLERK PTR Attrition

d. Will there be any CLERK PTRs Excessed from Craft or Installation

CLERK PTRs

e. Provide Narrative Explaining need for Excessing

There are no PTRs.

Full Time Regular (FTRs)

a. Current Number of CLERK FTRs on Rolls

b. Planned Number of CLERK FTR Positions After Impact

c. Estimated Number of CLERK FTR Attrition

d. Will there be any CLERK FTRs Excessed from Craft or Installation

If Yes how Many CLERK FTRs

e. Provide Narrative Explaining need for Excessing

Due to the DUO it will be necessary to excess 4 FT clerks.

o o o

NO

o

4

o o

YES

4

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WorkHour Impact Report-CLERK

Preliminary Summary

a. Total Planned Non-OT Reduction per Month for Regulars and PTRs -552

b. Planned Reduction in Total OT Hours per Month -60

c. Planned Reduction in Casual Non-OT Hours per Month 0

d. Planned Reduction in PTF Non-OT Hours per Month -128

e. Planned Reduction in CCA Non-OT Hours per Month 0

f. Planned Reduction in PSE Non-OT Hours per Month 0

g. Total Planned Non-OT Hours per Month -8

h. Total FTE Savings -5

FACIILlTIES OPTIMIZATION PLAN BRIEFING SHEET

DATE: May 1, 2012

TO: Gene Sutch - Manager, Program & Financial Performance

SUBJECT: PA-11-041 Sausalito CA - Sausalito Main Post Office Facility Optimization Plan

INTRODUCTION I BACKGROUND Sausalito CA - Sausalito Main Post Office (057056-G01) is a 13,260-square-foot owned facility located at 150 Harbor Drive, Sausalito CA 94965. The facility houses retail with 5 windows (2 earned), 2237 post office boxes (1319 rented), and 14 delivery routes for ZIP Code 94965. The population for ZIP Code 94965 is 11,194 with a growth rate of 0.42 percent.

Mill Valley CA - Mill Valley Main Post Office (054950-G02) is a 11, 765-square-foot owned facility located at 751 E Blithedale Avenue, Mill Valley CA 94941. The facility houses retail with 6 windows (3 earned), 1788 post office boxes (1560 rented), and 34 delivery routes for ZIP Code 94941. The population for ZIP Code 94941 is 30,259 with a growth rate of 0.42 percent.

PROJECT SCOPE - Relocate Sausalito Main Post Office retail and post office box operations to a new leased, alternate quarters Sausalito Main Post Office replacement retail unit. - Relocate Sausalito Main Post Office 94965 delivery operations to Mill Valley Main Post Office. - Acquire additional leased parking adjacent to Mill Valley Main Post Office. - Dispose Sausalito Main Post Office.

PROJECT OBJECTIVES • Optimize excess space. • Reduce maintenance and utility costs. • Gain revenue from sale of excess property.

The Sausalito Main Post Office facility optimization plan nets annual cost of -$45,171. This includes $195,814 annual savings in utilities, labor, building maintenance, and inter-station transportation, and a -$240,985 annual cost in carrier route transportation, carrier labor, and new leases. There will be a one-time capital cost of $792,953 ($787,953 for alternate quarters Sausalito retail unit and restroom upgrades at Mill Valley MPO, and $5,000 moving expense).

FINANCIAL SUMMARY ($000)

Investment One-time Capital Investment Asset Revenue (from BOV) Book Value Net Revenue (after commission and support)

Cash Flow Data

Total Operating Variance Net Present Value (discounted at 7.1 %)

-$793 $5,500 $3,374 $5,250

1 O-Year Analysis Period

$363 $3,868

Prepared By: J Eli Felicitas, Postal Operations Analyst, Pacific FSO

Concurrence (CIC

Patricia M. White

Lisa Jackson Controller

Facility Optimization

FSO: Pacific FSO

Area: Pacific

District: San Francisco

Node: Sausalito, CA

Node #: PA-11-041

Date: July 25, 2011

Revised 10-17-2011

Revised 02-15-2012

Sausalito, CA PA-11-041

Node Selection Criteria: Optimization of Facility Assets

~ Four (4) facilities were evaluated within a ten-minute travel time from the present Sausalito CA Main Office. Two (2) facilities are impacted.

Recommendation & Description of Facility Impacts:

1. Sausalito CA Main Office (DISPOSAL w/AQ) - This 1980's era 13,260 SF Main Office currently houses retail and delivery operations. Sell this postal-owned property and relocate retail operations to alternate quarters consisting of approximately 4,110 SF (2 service counters and 1,564 POBs). The 13 city carrier routes serving 94965 will be relocated to the Mill Valley Main Office, 3.6 miles away.

2. Mill Valley. CA Main Office (Gaining delivery operations) - This 1980's era 11,765 SF Main Office currently houses retail and delivery operations including 34 city carrier routes serving ZIP code 94941. There is adequate workroom floor space to accommodate the additional 13 routes coming in from Sausalito, allowing for a 2,365 SF reduction in the size of the leased alternate quarters required to replace the Sausalito Main Office. 30 parking spaces will need to be leased at Mill Valley for the added employees and LLV, but said spaces have been identified and are readily available.

IMPORTANT NOTE: This recommended action differs from, and if approved, supersedes the previously approved concept (AVP signature date 10/31/2011). The specific difference is that the prior recommendation kept the 94965 carriers co-located with Sausalito retail in AQ of 6,475 SF, while this revision relocates those carriers to Mill Valley, allowing for a reduction in the size of the AQ for Sausalito to a 4,110 SF retail unit. ~ __ m----" __ ------------------·----------"------------------------------~2


Study Area I Evaluated Facilities & Zones

Corte Madera Main Office 051806-002; 6,397 SF 94925-11, 94939-9: Total-20 POS's 810/603; WIR $890K; SC's 3/1 EXP 4/30/14 @ $17,118; 1x5yr opt @ $17,118

BOIInIlS.~

Mill Valley Main Office 054950-G02; 11,765 SF 94941-34: Total-34 POS's 1,788/1,560; WIR $2.0M; SC's 6/3

Pac fie Ocean

& cg Leased Returned

II Retained

s ,~ n P a Ji I o

San Rafael Main Office 056918-002; 33,735 SF 94901-42,94903-18,94904-17: Total-77 POS's 3,033/1,728; WIR $3.9M; SC's 7/2 EXP 9/20/16 @ $48,007

I New Facility

",

Sausalito Main Office 057056-G01; 13,260 SF 94965-13 City, 1 HCR: Total-14 POS's WIR $1.1 SC's 5/2

VA.""" R"",.~""",,,, 1' .... 1,..,_ ...

3

Proposed

Sausalito, CA

Node Action

Fin/Sub: 057056-G01 Facility SF: 13,260 Site SF: 77,820 Num. of Routes: 14 BOV Value: $5.5M Book Value: $3.3M Walk-In Rev: $1.1M POB Installed: 2,240 POBs Rented: 1,320

Sausalito Main Office

"'. •

• • • • •

AcqUire New LealltdS.,ace

+J • . 4~t10 S.F (a.SQr_ al)d . 1,664POBs)

Fin/Sub: 054950-G02 Facility SF: 11,765 Site SF: 29,920 Num. of Routes: 34 BOV Value: $6.0M Book Value: $1.4M Walk-In Rev: $2.0M POB Installed: 1,788 POBs Rented: 1,560

Mill Valley Main Office (34 routes)

Retained Mill Valley

Main Office (47 routes)

• •

""cqJJire. New t:.~a8ed Parking . (30. Spac.e,)

PA-11-041

Proposed

Note: leased parking is for . incoming Sausalito employees and current Mill Valley employees displaced

by Sausalito LLV's

4

NODE IDENTIFICATION:

NODE ACTIONS:

FACILITIES IMPACTED'

Utilities EAS/Craft Labor Building Maintenance Labor Contract Cleaner Cost/Savings Carrier Route Transportation Carrier Labor Lease Cost/Savings (L 41) Moving Expense - Lump Sum Lease Offset Amount (L 41) Taxes (if not included in lease amount) Inter-Station Transportation Miscellaneous Broker's Opinion of Value (less commission/support) Build Out Costs (L 63) Capital Equipment Costs (L 68) New Construction Costs (L 61)

Total

Book Value of Sold Asset(s)


SUMMARY OF COSTS PA-11-041 (Revised 2-15-2012)

Relocate 94965 carriers (13 routes) from Sausalito to Mill Valley.

Lease 30 additional parking spaces at Mill Valley.

Dispose of Sausalito Main Office; Replace with 4,110 SF Retail AQ.

Sausalito Main Office (Disposal), Mill Valley Main Office (gains 13 routes)

Cost/Savings Approved Version (10-31-2011) Revised 2-15-2012

OneTime Annual OneTime Annual $17,493 $23973

$0 $107510 $36,644 $49,416

$0 $0 $0 [$27,748} $0 [$61.335}

($1~liI1l:QI:% ($151,902) NOTE 1 $0 (!t!; oom

$0 $0 $0 $0 $0 $14,915 NOTE 2 $0 $0

$6210.000 $5250,000 ($1,ftA&OOO\ ($787,963) NOTE 3

$0 $0 $0 $0

$4,156000 ($17R1~1l7R\ $4,457,047 ($45,171)

$3t219,~ $3,394,162

Note 1: This total includes the lease for the retail alternate quarters for Sausalito and the lease for the employee parking at Mill Valley. Note 2: This total includes elimination of the Sausalito stop on 5 of 8 daily runs for HeR 949LO and the addition of a daily LLV shuttle between Sausalito and Mill Valley for left notice mail. Note 3: This investment is for build out of alternate quarters for Sausalito and restroom upgrades at Mill Valley.

Note: This revised NPV offers an additional benefit of $1,021, 184 over the prior 5 approved version of this study.

Sausalito CA Main Office

(Disposed Facility)

Preferred Site Area (for AQ)

Sausalito, CA Impacted Facilities

PA-11-041

6

Mill Valley CA Main Office

(Gaining 13 Routes)

Sausalito, CA Impacted Facilities

PA-11-041

7


Sausalito CA Right-Sized AQ - OSL

NOTE: CARRIER CASE CONFIGURATION _ MAYYAAYIW!8lON SlTESPEClFlCO@'ERAillNS

AREA LEGEND SYMBOLS AND ABBREVIATIONS USPS FACILITY COMPONENTS Sea<l11116"=1'Q ! . i L.- ACIl """"lIIloiloCageDoiIy .

AnlaOescr.......... RIIlaiI VIIotkroom I c.. IT l ..... r.... "-"-isis PO Be 0 __ ' • R PI .. - SellliC8 lnhhu'PO Box I Mhu Mail PIIlCIIIISi Deli i Other I -pport PlatfOnn Ifompi< ~X;OIio:, DWl>ut"<>«SIL"""'f~~",,~~,: _~~~ aulas an

' •• , , ,,';'7'1" , ,---;-h fIJ,.,., ~ I , , "I 1 _ S(; ......... colbmer Pattem I", ",I .. ' 'J, '''1 Si>MlrOoolt -~

,"'-, ,~~~,,~~""~~, .~",'~,~ __ ,_ ",~~""I_L';,'~,,,,~,,,,~,,, _, so &!jle"' ..... !le!!I< 2 23 SquareFeet i 1081 i 658 ' 184 806 I 466: 772 I 415; , ss SI:>"IlOSlief %ToiarBuTld1ngr""25"T-"15""~"4'- . "'lirt ''IT'T''nr-T-''g''''1 earr.,c.. TC _C ...

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134 40

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05705&GOl I

05495()'G02 I

056918-002 I

05180&002 I

Evaluated and Impacted Facilities

Sausalito

1"~OI9::,':12';l:"] ~:At: LfA t:r::1 '~"r- I

Main Office

Mill Valley 111,76519;:a!~::1 ;'~~ .$2.OM 613 N/A N/A N/A N/A N/A 11,765 0 2.41% :!:~~I Main Office , Total-47

94901-42 I 94901-42 San RaJael 133 735\ 94903-18 3,0331

$3.9M 712 N/A NlA NlA N/A N/A 28,326/

5,409 2.39% 94903-18 I Main Office ' 94904-17 1,721 33,736 94904-17

TotaJ..77 Total-77

94925-11 I 5,9681 94925-11

Corte Madera I 6,397 I 94939-9 8101699 $890K 311 N/A NlA NlA N/A N/A 539 NlA 94939-9 Main Office

TotaJ..20 I 6,397 Total-20

Robert J. McGrath Digitally signed by Robert J. McGrath ON: CN = Robert J. McGrath, C = US, 0 = Facilities, OU = Northeast FSO

Prepared by: Reason: I am the author of this document Date: 2012.02.17 14:46:46 -05'00'

Robert J. McGrath, Manager, Facility Requirements Date

1,564 I 2

1,798 I 6

3,033 I 7

810 3

10


San Rafael, CA MPO - Relocate 14 carrier routes from 94965 (Sausalito) to San Rafael to reduce replacement space requirements - increased carrier travel time averages 67 minutes per route resulting in an annual increase in operating costs for LOC 22 workhours and delivery vehicles of approximately $270,000. The excessive added travel time would likely worsen this variance on implementation by requiring route adjustments and addition of routes.

Corte Madera, CA MPO - Relocate 14 carrier routes from 94965 (Sausalito) to Corte Madera to reduce replacement space requirements - The 14 carriers from Sausalito require a minimum of 1,722 square feet of workroom space. Corte Madera has just 539 square feet of excess space. There is insufficient workroom capacity to accommodate the routes from Sausalito in Corte Madera.

11

a

Concept Approvals (Revised 2 ... 15 ... 201 the Sausalito, Main Office. Acquire new leased retail space in Oa1l.lii:llll:IIIW ,..... .... .,."" ...........

approximately 110 net interior Relocate delivery to, Mill Vafley and lea:sed parking adjacent to Mill Vatley Post Office. actions make optimal use owned workroom space and a

tR~illt~'l!:: invAntnl'V

This action yields an NPV of $3,867.660 and $2 1900,745.

oroceEK'J without re-approval if the NPV falls below

I have reviewed this facility optimization plan and recommend the concept described as the best business alternative:

nOF"'''''des the previously appro,ved concept for this recommended action relevant to this study is .. .,..,. ... i .. ",

ope Approval: Date: 211 §lZOj 2

FSO Manager: Date:." 2l1§l2Q12

OM Approval: Date:

AVP Signature: -------~,

Date: ___ _

12

AREA

d UNffEDSTilTES POSTL1L SERVICE

,2012

MEMORANDUM FOR DREW T. ALiPERTO

SUBJECT: Investment Committee (CIG) Project Approval

investment Committee met April 17, 2012. Following is the list of decisions.

f-::Jl~lIn'V Optimization Node Study, Sausalito, CA Deferred ---

Optimization Node Study, Glendale, CA Deferred ___ _

Facility Optimization Node Study, San Bernardino Disapproved Deferred ___ _

The San Bernardino node study is disapproved at this time due to customer and retail

discussed

(,Ho"'rr,t',rln concerns. to customers is significant,. asking the ClJstomers 8 and 10 routes to travel an average of four miles fram their current to up items.

Facility Optimization Node Study, West Adams, Los Angeles, CA Disapproved Deferred ___ _ time of over 10 minutes per route will increase the stated annual carrier Jabor

costs an additional $50,000,

Optimization Node Study, Salinas Steinbeck Station Disapproved Deferred ___ _

,..""'".U Optimization Node Study, Irvine, CA Disapproved Deferred ___ _

Facility Optimization Node Study, Santa Clara Main Office, Santa Clara, CA Disapproved Deferred ___ _

Justification of Expenditure, Los Angeles NDC, New Cooling Towers Disapproved Deferred ___ _

AREA FINANCE OFFICE

r,llJ( 658-074·3131

PAY FINANCE OFFICE LAST FIRST MI EMP 10 JOB 10 JOB TITLE lEVEL OIA FUNC LDC SEN DATE SEN #

SAUSALITO MAIL PROCESSING 57056 PO WONG TERRY K 3387199 95617735 CLERK 6 110 4 48 5/3/1980 1

SAUSALITO MAIL PROCESSING 57056 PO MORI GRANT 3213863 95730247 CLERK 6 110 4 48 7/26/1980 1

SAUSALITO LEAD CUSTOMER 57056 PO MC CALL DOROTHY L 3318598 70710043 SERVICE CLERK 7 110 4 45 3/28/1998 1

SAUSALITO 57056 PO NAGUINA BETTY M 2944127 95740051 BULK MAIL CLERK 7 110 4 45 12/16/2000 1

PAY FINANCE OFFICE LAST FIRST MI EMP 10 JOB 10 JOB TITLE LEVEL OIA FUNC LOC SEN DATE SEN#

SAUSALITO SALES,SVCS/DISTRI 1-57056 PO BAKER MARY 0 2951975 95534115 BUTION ASSOC 6 410 4 44 9/1/2007

Documents

Sausalito Clerk Impact May 13, 2013