SASNA SECRETARY REPORT

November 2018

SUFFOLK AREA will next meet on the 1st WEDNESDAY of December, which is December 5

th@

8:00 p.m. at Brentwood Presbyterian Church, at the corner of 3rd

Ave. & 2nd

St.

According to church policy, children are NOT allowed at SASNA’s monthly meeting.

The secretary’s report is online. The username & password are: sasna-group (all lower case)

Orientation for new GSRs is held at 7:30 PM

MEETING INFORMATION:

Is your meeting closed due to a holiday, inclement weather, facility closures, etc…? Please notify the

helpline chair @ 631-885-5524

Convention Subcommittees- Merchandise: Fourth Friday of the month at St John Nepomucene at 8pm

Serenity Keepers: Third Wednesday of the month at St John Nepomucene at 7pm

Programming: Third Sunday of the month at St John Nepomucene at 7:30pm

Registration: Third Wednesday of the month at St John Nepomucene at 7pm

Arts&Graphics: Fourth Friday of the month at St John Nepomucene at 8pm

Fundraising: Third Friday of the Month at Brentwood Public Library 7:30pm

Convention Information: Third Wednesday of the Month at St. John Nepomucene at 7:30pm

Hospitality: Second Wednesday of the month at 7pm at St. John Nepomucene. Any questions call Patricia at 631-

793-1324

New Attitudes- Tuesdays 6:30pm in Bayshore has a new meeting format, basic text study.

Open to Traditions- Sundays 10am in Port Jefferson *NEW LOCATION* will now be meeting @ Hope House

Ministry 1 High St Port Jefferson

Midnight Hope- Fridays 12am in Bayshore is still meeting until 1:30am.

Serenity in Sayville- Saturdays 11am in Sayville is now 90 minutes. 11am-12:30pm.

Groups in Need: Keeping Addicts off the Street- Tuesdays 8pm in Middle Island

Midnight Hope- Fridays 12am in Bayshore

Serenity in Sayville- Saturdays 11am in Sayville

She Recovers- Fridays 7pm in Ronkonkoma

New Kind of Freedom- Wednesdays 7:30pm in Babylon

EVENTS & ACTIVITIES: Is your group or subcommittee is planning a special event, in the spirit of cooperation, it’s a good idea to check

the SASNA website or other local NA sites to look for potential date conflicts with other groups or areas. Once

you see the date is clear, you can then post your event.

E&A- Bowling Night November 15th 7:30pm-9:00pm @ 200 Landing Ave, Smithtown NY 11787. $15 prepaid or $20

at the door includes pizza, drinks, bowling and shoes. For more information or payment contact Jeff M (631)697-5834

or Danilo G (516)779-2323

E&A- Gratitude Gathering November 22nd @ Commack United Methodist Church 486 Townline Rd, Commack NY

11725. 12pm-4 Speakers, food & fellowship! Free event!! For more information contact Jeff M (631)697-5834 or

Danilo G (516)779-2323

Wonder Women- 35th Group Anniversary December 14th 6:30pm @ 497 Pulaski Rd Greenlawn NY

Convention Committee- New Years Eve Extravaganza December 31st 7pm-1am @ Islip Trinity Lutheran Church 111

Nassau Ave Islip. $10 admission . Fun and fellowship, food for sale ! For more information contact Pat 631-487-4804

or B Rob 631-792-4551

Students of Recovery- 1st Group anniversary! Jan 25th (rain date February 15th) 6pm-11pm @ 159 bright side ave

central islip NY 11722

Open H&I Commitments: Day Time Location # of Open Commitments

Monday 7:00pm St.Charles Detox 1

Monday 7:30pm CK Post –Men 2

Tuesday 6:00pm Yaphank Men’s

Correctional Facility

1

Tuesday 7:30pm CK Post –Men 1

Tuesday 7:30pm CK Post –Women 1

Tuesday 7:00pm Phoenix House 1

Thursday 1:30pm St.Charles Rehab 2

Friday 7:30pm CK Post –Men 2

Friday 8:00pm Talbot House 1

Saturday 7:00pm St.Charles Rehab 1

Saturday 7:30pm CK Post-Men 2

Saturday 7:30pm CK Post-Women 1

Saturday 8:00pm Talbot House 1

Sunday 7:30pm CK Post CR 2

Sunday 7:30pm CK Post- Men 1

Flyers MUST be given to the Literature Sales Chairperson PRIOR TO the start of the area meeting…

Contact Tommy 6 Kids @ 631-882-2010 BEFORE THE MONTHLY AREA MEETING LITERATURE SALES:

Literature order table opens at 7:00pm and closes at 8:15pm to prepare all

orders received so that they can be distributed promptly at the close of

the Area Service Meeting

****ONLY AUGUST 2018 LITERATURE ORDER FORMS WILL BE

ACCEPTED****

***ATTENTION: PLEASE READ AT ALL MEETINGS ***

Please bring all Flyers to Area before 7:00pm or call Tommy 6 Kids @ 631-882- 2010 prior to

area, please have all flyers staples in amount you want in bags.

SUBCOMMITTEE REPORTS

Subcommittee meeting times and locations are also listed on

EVERY MEETING LIST!!!

Subcommittee Monthly Meeting Info. Contact

Person

Comments

H&I 2nd

Thursday of each month @ 8PM @ St. John Nepomucene

Orientation at 7:00 p.m.

Brian D

631-972-4457

20 Commitments are available! 90 days street clean time for orientation, 6 months street clean time and 2 sit-ins for taking a chair position. Next meeting November 8

th

PI 2nd

Tuesday of each month @ 8pm 15 Highland Ave. St James

Olivia

516-660-8471

Addicts needed to serve on the committee. *new subcommittee meeting for month of December*

Helpline 2nd

Monday of each month @ 7:30pm @ Hope House Ministry Office

Cheryl Currently have 15 Volunteers. Next Meeting November 12

th

Please inform about us about meeting closures!

Outreach 3rd

Thursday of each month

@ 6pm @ St. John

Nepomucene

Ruthie

631-295-0338

Come down and support!

Online 4th Wednesday of each

month @ Brentwood Presbyterian Church 8pm

Rich W

516-815-2970

Come get involved with building the new SASNA website at

Longislandna.com! Next meeting November 28

E&A 2nd

Thursday of each month

@ Sachem Public Library

7:30pm

Jeff M

631-697-5834

Next Meeting November 8th

Bowling Night 11/15

Gratitude Gathering 11/22

.

Policy 2nd

Wednesday of each month @ 6:30pm @ St. John Nepomucene

Tommy G

631-872-6799

If you need help with your SASNA forms, please come to

orientation @ 7:30PM before the area meeting.

Convention 3rd

Thursday of each month @7pm @ St. John Nepomucene

Emilio-Chair

631-252-6268

Kimma-treas

516 380-7909

Next meeting November 15th

All commitments filled except Vice Chair

Mini convention – 07/27/19

and 3 day convention 10/25/19-10/27/19 booked @ The

Radisson Hotel

RCM Hugh

917-690-7282

Next regional meeting November 15th

Insurance

Liaison

Victor

631-553-9004

Insurance Requests: go to SASNA.org, point to “for members” then “Insurance Liaison”. Follow instructions. Submit the completed form to: insurance@sasna.org .

Meeting List Lucina 631-579-5517

Please submit any changes by email @ Lucina7689@gmail.com

New meeting lists will be available in October

Literature Tommy 6 Kids 631-882-2010

ALL SALES ARE FINAL!!!!***ONLY AUGUST

2018 LITERATURE FORMS WILL BE

ACCEPTD!!!!***

*please order specialty items 2 months in advance*

Archivist 3rd

Friday of each month @7pm

at the Brentwood Public Library

food court

Rob M. 631-792-4551

Bringing the Archive to the mini convention

ANNIVERSARIES *AS STATED IN AREA POLICY* (RATIFIED MAY 7, 2014) Section VIIII. Trusted Servants, letter C Steering

Committee Members: Administrative Committee Members: “The ASC Secretary’s Report should only contain the

following information: .. Two months of anniversaries running from the 15th

of the month thru the 15th

of the

second month.. ”

Nov 7 Coming back to Life Amanda 4

Nov 9 Recovery Group John Garbage Gary R

14 26

Nov 13 Simply Women Carol H 1

Nov 14 60 Minutes Deidra 6

Nov 16 Wonder Women Suzanne 11

Nov 17 Back to Reality Bill 31

Nov 18 Open to Traditions Angela 3

Nov 19 Recovery doesn’t Stop Kathy 8

Nov 19 Sick not Twisted Adrienne 13

Nov 24 The Guiding Light Simply Alex 1

Nov 24 Serenity in Sayville Lorraine aka Louise Denise aka Thelma

2 3

Nov 25 New Life Mens Meeting Earl John Baxter

1 6

Nov 26 Miracles in the Park Stacie 10

Nov 27 Recovery can Happen Laura aka Ma 3

Nov 28 Wheel of Recovery Ann Marie 2

Nov 28 Recovery in Ronkonkoma Rick T 3

Nov 28 Hope on the Rise Desiree 27

Nov 29 True Recovery Alicia 1

Nov 29 Spiritual Women in the Morning Rose McDonalds 2

Nov 29 We do Recover Jose Rob P

Herb H

20 23 24

Dec 3 We have a Choice Elin L 10

Dec 3 K.I.S.S Nick S 10

Dec 3 Recovery @ 5 Corners Felicia Julie

1 18

Dec 4 A Step in Time Sasha L 8

Dec 4 Open to Suggestions Mark E Emily E

5 5

Dec 6 Recovery 101 Christine D 30

Dec 9 Open to Traditions Lori aka Nicks Mom 18

Dec 10 Women on the Path Stacey Lee 10

Dec 10 K.I.S.S Shawn K 8

Dec 11 Simply Women Jackie F 14

Dec 12 Hope on the Rise Carmen Mike P

1 18

Dec 14 Pamphlets to Freedom James 2

Dec 14 Recovery Group Mark K 31

Dec 14 Step of the Month Brian M Jeff M

4 9

Dec 16 Unity Now Dominick 3

Dec 16 Surrender on Sunday Cassy 2

Dec 17 Recovery Doesn’t Stop Karen H 21

Dec 17 Miracles in the Park Justin Alex Kate Dave

2 8 8 15

Dec 18 New Attitudes “B” Rob 7

Dec 18 It’s Casual by the Lake Eddie Sausage Anisa

2 4

Dec 19 Coming back to Life Michael 10

Dec 19 Recovery in Ronkonkoma Sean M 1

Dec 19 New kind of Freedom Donald 4

Dec 21 High Hopes Reed 1

Dec 21 Wonder Women Nicole 6

Dec 22 Saturday night Alive Brother James 6

Dec 23 New Life Men’s Meeting Larry E 4

Dec 26 Recovery in Ronkonkoma Mike 68 1

Dec 28 High Hopes MJ Ryan

2 10

Dec 29 Steps by the Lake Linda Christine G

8 30

Dec 29 Saturday night Alive Derek W Charles R

2 26

Dec 30 H.O.W We Live Sarah 1

Dec 31 Courage to Change Jen aka Pinkie John F

12 15

Jan 6 Surrender on Sunday Cynthia 17

Jan 7 K.I.S.S Ryan C 1

Jan 7 Straight Path to Recovery Lonnie L 9

Jan 8 It’s Casual by the Lake Richie Eyebrows Denise

4 9

Jan 8 Simply Women Kat Dee Aggie Gina S

5 8 10

Jan 11 Step of the month Club Jay Deb

2 12

Jan 14 K.I.S.S Gary Josephine B

2 10

Jan 15 It’s Casual by the Lake Jon Sands 2

GSR REPORT: ONLY READ THIS AT YOUR NEXT BUSINESS MEETING!!!

REMINDER: INSURANCE IS NEEDED FOR ANY EVENT OUTSIDE YOUR REGULARLY SCHEDULED

MEETING.

Check your regular Insurance Certificates expiration date and contact the Area Secretary if your group’s certificate has

expired. Also, if you are not listed or correctly listed in our Meeting List please let Lucina know.

Please make sure to regularly update your contact information with the facility you rent space from so they are able

to reach your group if need be. Make sure the facility has more than one (1) group member’s contact info. Please

make sure we are being responsible and accountable at all meeting places.

EASTERN NEW YORK REGION OPEN COMMITMENTS FOR 2018

Recording Secretary

Regional Assistant Treasurer

Literature Review Chairperson

Finance Sub-committee Chairperson

*PLEASE NOTE THAT HAVING FULFILLED A GSR COMMITMENT OR A

SUBCOMMITTEE COMITTMENT QUALIFIES AS PRIOR AREA SERVICE*

Nominations for OPEN POSITIONS can be submitted and voted for on the area floor.

ALL nominees MUST be present to accept their nomination AND for voting.

AREA COMMITMENTS OPEN FOR 2019

INFORMATION ON SASNA COMMITMENTS:

2019 SASNA POSITIONS: Nominations will be taken from the GROUPS ONLY during October and the

regular nominations session in November. At the end of group nominations in November, nominations will be

taken from the floor ONLY FOR THOSE POSITIONS THAT DO NOT HAVE ANY NOMINEES AT

THAT TIME. ALL nominees MUST be present to accept their nomination AND for voting in December

AREA CHAIR Qualifications: 2 years NA street clean time (equals no use of drug replacement therapy) and 1 year prior area

service

Responsibilities: Responsible for conducting the ASC meeting, preparing the agenda, and various administration

duties. At the ASC meeting votes only in the case of a tie. Up to $25 revolving fund. A co-signer on the ASC bank

account. Required to stay on site until all NA members have left the premises after the ASC meeting. Required to

attend all ASC and Steering Committee meetings. As a member of the Steering Committee, will participate in 24

hour proof reading of the secretary’s report. Must be present to be nominated and elected, and must present

written and oral statement of qualifications.

AREA VICE CHAIR

Qualifications: 2 years NA street clean time (equals no use of drug replacement therapy) and 6 months prior area

service

Responsibilities: Coordinates all area subcommittees, assists the chairperson in conducting the ASC meeting, and

conducts the ASC meeting in the Chairperson’s absence. Up to $25 revolving fund. A co-signer on the ASC bank

account. Required to stay on site until all NA members have left the premises after the ASC meeting. Required to

attend all ASC and Steering Committee meetings. As a member of the Steering Committee, will participate in 24

hour proof reading of the secretary’s report. Must be present to be nominated and elected, and must present

written and oral statement of qualifications.

SECRETARY Qualifications: 2 years NA street clean time (equals no use of drug replacement therapy) and 6 months prior area

service.

Responsibilities: Takes clear concise minutes of the ASC meeting, and prepares the minutes for distribution at the

next meeting. Prepares and mails the Secretary’s Report within 10 days from the ASC meeting. Up to $150

monthly revolving fund for copies and other supplies that may be required by the ASC. Must be proficient enough

in word processing software to complete the requirements and content of the secretary’s report. Required to attend

all ASC and Steering Committee meetings. Must be present to be nominated and elected, and must present written

and oral statement of qualifications.

ALTERNATE RCM Qualifications: 2 years NA street clean time (equals no use of drug replacement therapy),6months prior area

service, and must reside within Suffolk County.

Responsibilities: Assists the RCM in gathering information from the region, and ensures all points of view are

properly presented to the ASC. The Alternate RCM may vote at the ENYRSC meeting and give reports to the

ASC in the RCM’s absence. In the absence of the RCM, may vote their conscience on time-frame and

housekeeping matters at the RSC, but must bring any motions affecting our Area back to the ASC. Revolving

fund of $75 per month to the RCM and Alternate to cover the cost of paper copies of Regional reports and flyers,

and $50 bi-monthly for travel and other expenses relating to attendance at the Regional Weekend. Term runs for

one year from June to July. Responsible to attend ENYRSC bi-monthly meetings, to regularly communicate with

the ASC Vice-Chair and to provide the ASC with monthly reports. Required to attend all ASC and Steering

Committee meetings. As a member of the Steering Committee, will participate in 24 hour proof reading of the

secretary’s report. Must be present to be nominated and elected, and must present written and oral statement of

qualifications.

SUPPORTING SECRETARY Qualifications: 1 year NA street clean time (equals no use of drug replacement therapy) and 6 months prior area

service

Responsibilities: Assist the Secretary in all administrative duties. Prepare all forms required at the ASC

meeting and set up the Secretary’s table at the ASC meeting. Up to $25 revolving fund. Must be proficient enough

in word processing software to complete the requirements and content of the secretary’s report. Required to attend

all ASC and Steering Committee meetings. As a member of the Steering Committee, will participate in 24 hour

proof reading of the secretary’s report. Must be present to be nominated and elected, and must present written and

oral statement of qualifications.

TREASURER Qualifications: 2 years NA street clean time (equals no use of drug replacement therapy), 6 months prior area

service, and proof of financial security derived from employment or income equivalent (such as retirement

benefits, investments or other assets)

Responsibilities: Receive the funds from literature purchases and group donations, administers and keeps

accurate records of the Area’s treasury and bank accounts, reports on the financial condition of the ASC at every

meeting, monitors all subcommittee revolving funds, reimburses officers and subcommittee chairs for their

expenses, pays the rent for the ASC meeting place, and passes the basket at the ASC meeting. Will use a money

management program to conduct these duties. Will maintain a Suffolk Area post office box, in order to

have an address to receive bank statements, regional reports and any other correspondence necessary to conduct

the business of the Area. Up to $25 revolving fund. A co-signer on the ASC bank account. Required to attend

all ASC and Steering Committee meetings. As a member of the Steering Committee, will participate in 24 hour

proof reading of the secretary’s report. Must be present to be nominated and elected, and must present written and

oral statement of qualifications.

ASSISTANT TREASURER Qualifications: 1 year NA street clean time (equals no use of drug replacement therapy) and 6 months prior area

service

Responsibilities: Assists the Treasurer with his/her duties at the ASC meeting. Must be present to be nominated

and elected, and must present written and oral statement of qualifications.

LITERATURE ORDER SCREENER Qualifications: 6 months NA street clean time (equals no use of drug replacement therapy) & 6 months prior area

service

Responsibilities: Assists the Treasurer with his/her duties at the ASC meeting. Must be present to be nominated

and elected, and must present written and oral statement of qualifications.

TREASURER RECEIPT ISSUER Responsible for completing a duplicate receipt for funds received from each group’s Literature Form. One receipt

is issued to the GSR and the other is attached to the literature form. Does not handle money.

POLICY CHAIR Qualifications: 2 years NA street clean time (equals no use of drug replacement therapy) and 1 year prior area

service.

Responsibilities: Responsible to hold monthly meetings, to conduct the day to day operations of their

Subcommittee, to attend their respective regional meetings, regularly communicate with the ASC Vice-Chair and

to provide the ASC with monthly reports. Will provide an updated version of the policy packet, including all

policy motions voted on the prior year, each November, to be ratified by the groups of Suffolk Area at the

December ASC meeting. Up to $80 every two months for the cost of GSR packets and copies of the policy.

Required to attend all ASC and Steering Committee meetings. As a member of the Steering Committee, will

participate in 24 hour proof reading of the secretary’s report. Must be present to be nominated and elected, and

must present written and oral statement of qualifications.

HELPLINE CHAIR Qualifications: 1 year NA street clean time (equals no use of drug replacement therapy) and 6 months prior area

service

Responsibilities: Responsible to hold monthly meetings, to conduct the day to day operations of their

Subcommittee, to attend their respective regional meetings, regularly communicate with the ASC Vice-Chair

and to provide the ASC with monthly reports. Up to $50 every other month for flyers and orientation packets, as

well as $200 plus tax for the answering service plus the telephone bill. Required to attend all ASC and Steering

Committee meetings. As a member of the Steering Committee, will participate in 24 hour proof reading of the

secretary’s report. Must be present to be nominated and elected, and must present written and oral statement of

qualifications.

PUBLIC INFORMATION Qualifications: 2 years NA street clean time (equals no use of drug replacement therapy), 6 months prior area

service, and 6 months prior PI service

Responsibilities: Responsible to hold monthly meetings, to conduct the day to day operations of their

Subcommittee, to attend their respective regional meetings, regularly communicate with the ASC Vice-Chair and

to provide the ASC with monthly reports. Up to $175 revolving fund for clerical and/or travel expenses and

literature purchases for PI presentations. Required to attend all ASC and Steering Committee meetings. As a

member of the Steering Committee, will participate in 24 hour proof reading of the secretary’s report. Must be

present to be nominated and elected, and must present written and oral statement of qualifications.

MEETING LIST COORDINATOR

Qualifications: 1 year NA street clean time (equals no use of drug replacement therapy) and 6 months prior area

service

Responsibilities: Responsible to conduct the day to day operations of their Subcommittee, to regularly

communicate with the ASC Vice-Chair and to provide the ASC with monthly reports. Required to attend all ASC

and Steering Committee meetings. As a member of the Steering Committee, will participate in 24 hour proof

reading of the secretary’s report. Revolving fund of $450 quarterly (every three months) for the cost of publishing

6,500 Suffolk County meeting lists, and will update and produce these meeting lists quarterly (every three

months) using the SAS Online Subcommittee database in order to provide one central location for gathering all

changes. Must be present to be nominated and elected, and must present written and oral statement of

qualifications.

LITERATURE SALES Qualifications: 1 year NA street clean time (equals no use of drug replacement therapy) and 6 months prior area

service

Responsibilities: Will maintain a Suffolk Area storage facility, in order to have a place to store the Area’s

Literature inventory and any other items belonging to the Area or its Subcommittees. Will provide an itemized

report of expenses to the groups on a monthly basis, can be in the form of an itemized receipt from the Regional or

World Service Office. Responsible to conduct the day to day operations of their Subcommittee (such as obtaining

literature from the Greater New York Regional Office), to regularly communicate with the ASC Vice- Chair and

to provide the ASC with monthly reports. Up to $25 revolving fund. Required to attend all ASC and Steering

Committee meetings. As a member of the Steering Committee, will participate in 24 hour proof

reading of the secretary’s report. Must be present to be nominated and elected, and must present written and oral

statement of qualifications.

LITERATURE SALES ASSISTANT Qualifications: 6 months NA street clean time (equals no use of drug replacement therapy) and no prior area

service

Responsibilities: Assists the Literature Sales Chair with his/her duties at the ASC meeting. Must be present to be

nominated and elected, and must present written and oral statement of qualifications.

HOSPITALS & INSTITUTIONS CHAIR

Qualifications: 2 years NA street clean time (equals no use of drug replacement therapy) and 6 months prior area

service.

Responsibilities: Responsible to hold monthly meetings, to conduct the day to day operations of their

Subcommittee, to attend their respective regional meetings, regularly communicate with the ASC Vice-Chair and

to provide the ASC with monthly reports. Will provide an itemized report of expenses to the groups on a monthly

basis, can be in the form of an itemized receipt from the Regional or World Service Office. Up to $25 revolving

fund. Required to attend all ASC and Steering Committee meetings. As a member of the Steering Committee, will

participate in 24 hour proof reading of the secretary’s report. Must be present to be nominated and elected, and

must present written and oral statement of qualifications.

EVENTS AND ACTIVITIES CHAIR Qualifications: 1 year NA street clean time (equals no use of drug replacement therapy) and 6 months prior area

service

Responsibilities: The primary purpose of the Events and Activities Subcommittee is to promote unity among

the groups of Suffolk Area; its secondary purpose is to raise funds. The Events and Activities Subcommittee is

directed by the groups of Suffolk Area to participate in and cooperate with any Convention Committee fund

raising activities. Responsible to hold monthly meetings, to conduct the day to day operations of their

Subcommittee, to attend their respective regional meetings, regularly communicate with the ASC Vice-Chair and

to provide the ASC with monthly reports. Up to $25 for clerical and/or travel expenses. Up to $750 revolving

fund, as well as 2 (two) Basic Texts and 2 (two) It Works How & Why to be donated for each event. Required to

attend all ASC and Steering Committee meetings. As a member of the Steering Committee, will participate in 24

hour proof reading of the secretary’s report. Must be present to be nominated and elected, and must present

written and oral statement of qualifications.

ONLINE/WEBSITE Qualifications: 1 year NA street clean time (equals no use of drug replacement therapy) and 6 months’ prior area

service

Responsibilities: Responsible to hold monthly meetings, to conduct the day to day operations of their

Subcommittee, to attend their respective regional meetings, regularly communicate with the ASC Vice-Chair and

to provide the ASC with monthly reports. Up to $25 revolving fund. Required to attend all ASC and Steering

Committee meetings. As a member of the Steering Committee, will participate in 24 hour proof

reading of the secretary’s report. Must be present to be nominated and elected, and must present written and oral

statement of qualifications.

OUTREACH Qualifications: 1 year NA street clean time (equals no use of drug replacement therapy) and 6 months prior area

service

Responsibilities: Responsible to hold monthly meetings, to conduct the day to day operations of their

Subcommittee, to attend their respective regional meetings, regularly communicate with the ASC Vice-Chair and

to provide the ASC with monthly reports. Up to $25 revolving fund. Required to attend all ASC and Steering

Committee meetings. As a member of the Steering Committee, will participate in 24 hour proof

reading of the secretary’s report. Must be present to be nominated and elected, and must present written and oral

statement of qualifications.

ARCHIVIST Qualifications: 1 year NA street clean time (equals no use of drug replacement therapy) and 6 months prior area

service.

Responsibilities: Responsible to maintain inventory of stored items that have been deemed of historical interest to

Suffolk Area, and shall respond in a timely manner to all requests for retrieval for such items. Responsible to

regularly communicate with the ASC Vice-Chair and to provide the ASC with monthly reports. Up to $25

revolving fund. Required to attend all ASC and Steering Committee meetings. As a

member of the Steering Committee, will participate in 24-hour proof reading of the secretary’s report. Must be

present to be nominated and elected, and must present written and oral statement of qualifications.

INSURANCE LIAISON

Qualifications: 1 year NA street clean time (equals no use of drug replacement therapy) and 6 months prior area

service.

Responsibilities: To provide proper communication between the Area and the Region regarding all insurance

matters. Responsible to hold monthly meetings, to conduct the day to day operations of their Subcommittee, to

attend their respective regional meetings, regularly communicate with the ASC Vice-Chair and to provide the

ASC with monthly reports.

COFFE MAKER Qualifications: 6 months NA street clean time (equals no use of drug replacement therapy) and no prior area

service

Responsibilities: Up to $25 revolving fund. Must be present to be nominated and elected, and must present

written and oral statement of qualifications.

OLD BUSINESS

Nomination: RCM vote: pass

Nominee: Hugh

Nominated By: Unity Now

Qualifications: 2 years clean, held group level commitments including chair person, treasurer and GSR, served

on convention committee, E&A committee, online committee and H&I , has a sponsor with strong sponsorship

family, monthly step group, diverse support group

Nomination: Helpline vote: acclimated

Nominee: Cheryl

Nominated By: 60 Minutes

Qualifications: current helpline vice chair, has a home group, treasurer of home group, 11.5 years clean, has a

sponsor and is a sponsor.

NEW BUSINESS

- SASNA POLICY 2018 . Goes back to the groups to be ratified (approved) for 60 days. Due

November. Quorum count: 42 For: 30 Against: Obstain : 4

- 2019 SASNA POSITIONS: Nominations will be taken from the GROUPS ONLY during October and

November. - There will now be an open forum for GSR concern at the monthly SASNA meeting after the subcommittee

reports are given.

Nomination: Literature Sales

Nominee: Charlie P aka Charlie Cheesecake

Nominated By: Courage to Change

Qualifications: 2 years clean, held group level commitments including GSR ,chair person ,secretary and coffee

maker, H&I commitment, and current Literature Sales assistant.

Nomination: Public Information

Nominee: Vin V

Nominated By: Pamphlets to Freedom

Qualifications: 2 years 5 months clean, has held every group level commitment, GSR for 1.5 years, PI member

for 1.5 years, PI secretary for 10 months

Nomination: Helpline

Nominee: Cheryl

Nominated By: 60 Minutes

Qualifications: current helpline vice chair, has a home group, treasurer of home group, 11.5 years clean, has a

sponsor and is a sponsor.

Nomination: Online Chair

Nominee: Rich

Nominated By: Early Morning Basics

Qualifications: Two and a half years clean, working knowledge of the 12 Steps, studied the 12 Traditions, 12

Concepts, and GLS, one year Online Chair, Arts and Graphics Chair for current Convention Committee, served on

PI since July, one year GSR, held every group level commitment, willingness to serve

Nomination: Coffee Maker

Nominee: Becca

Nominated By: Recovery 101

Qualifications: has a home group, 18 months clean, held GSR commitments, used to help out at the treasurers

table, and has a willingness to serve.

Nomination: Treasurer

Nominee: Roseann

Nominated By: Courage to Change

Qualifications: 5 years street clean time, has a sponsor, assistant treasurer for 2 years , has a willingness to serve

Nomination: Archivist

Nominee: “B” Rob

Nominated By: New kind of Freedom

Qualifications: 6 years 11 months and 1 day clean, has a sponsor who has a sponsor, Working knowledge of 12

steps and 12 Traditions, has held every group level commitment, has been a GSR for 2 groups, Held an H&I

commitment for 2 years for 2 locations, has been a Chair on 4 different Convention Subcommittees for last 4

SACNA Conventions, Current and last 5 years Archivist for Suffolk Area.

Nomination: Insurance Liaison

Nominee: Victor

Nominated By: Recovery @ 5 Corners

Qualifications: 29 years NA clean time. Group level commitments held: Coffee Maker , Treasurer , Chairperson

(several times), Co-chairperson (many times), Group USSCNA Representative, Area Level commitment held:

Alternate GSR (July 2016 through June 2017) , Area Outreach Chair and working knowledge of Regional

insurance policy.

Area Motions:

11/07/2018 A

Motion Maker: Steps by the Lake

Motion: To add to the Suffolk Area Policy :IX.Trusted Servants: Any candidate for a SASNA position must be

an active member of a Suffolk Area NA group.

Intent: To assure Suffolk areas trusted servants are members of SASNA and are personally invested in Suffolk

Area’s group conscience. As per the 6th

concept. “group conscience is the spiritual means by which we invite a

loving God to influence our decision”.

Seconded By:

Area chair AnnMarie ruled this motion out of order as per the 12th

concept and 4th

& 12 traditions.

Courage to change GSR objected/contested this ruling out of order.

Went to vote uphold objection - Quorum count : 42 For: 5 Against: 28 Abstain : 9

Motion is out of order.

11/07/2018 B

Motion Maker: Policy Subcommittee

Motion: a. SASNA Section IX paragraph D vii Nominations and Elections. To add:

All nominees for SASNA trusted servant positions must be present for their nominations AND for the elections.

All candidates must state their qualifications on the ASC floor when nominated, answer questions from the

GSR’s and provide a written statement of their qualifications (service resume) to the ASC secretary at that time.

Intent: This change was inadvertently made when ratifying the 2014 SASNA policy from the 2008 SASNA

Policy. There was no formal motion found to make the change or remove it and it should be corrected and

changed back to the original version.

Seconded By: Recovery @ 5 Corners

Pro: motion itself

Con- no cons were stated

This motion is a policy change, goes back to groups for 60 days. Vote will take place at January area.

11/07/2018 C

Motion Maker: Policy Subcommittee

Motion: SASNA Section VI Voting,subparagraph D. To change “ 2/3 majority” from the first sentence “2/3

majority basis” and replace it with “plurality basis”. D: Voting at the ASC Meeting will be conducted on a 2/3

majority basis, counting those in favor, against and abstentions. If abstentions are the plurality of the vote, the

motion will roll over to the next month. This policy covers any regular business motions. A change in policy still

requires 2/3 majority vote.

Intent: This change was inadvertently made when ratifying the 2014 SASNA policy from the 2008 SASNA

Policy. There was no formal motion found to make the change and it should be corrected and changed back to

the original version.

Seconded By: We Have a Choice

Pro: motion itself

Con- no cons were stated

This motion is a policy change, goes back to groups for 60 days. Vote will take place at January area.

11/07/2018 D

Motion Maker: H&I

Motion: To add to H&I policy “if commitment is claimed at monthly subcommittee meeting, said person must

attend the 2 mandatory sit ins prior to the next subcommittee meeting. If sit ins are not done, that commitment

will then be listed as open. At that point sad person cannot claim a commitment until the following

subcommittee month, after 2 sit ins are done.

Intent: To show responsibility and dependability, representing NA as a whole. 4th

concept.

Seconded By: Saturday Night Alive

Pro: motion itself

Pro: H&I chair Brian “if you cannot do two sit ins in a month, how are you supposed to fulfill your H&I

commitment that takes place twice a month? “

Con: GSR We Have a Choice “people can’t always make commitments to do sit ins on other nights and times

besides the commitment they chose. “

Pro: Saturday Night Alive

This motion is a policy change, goes back to groups for 60 days. Vote will take place at January area.

11/07/2018 E

Motion Maker: H&I

Motion: We would like to change to change Suffolk Area policy XI V Requirements to attend regional meeting

(a). “ To add” “to make physical attendance to the regional H&I subcommittee meeting an option left up to the

discretion of the H&I subcommittee

Intent: So that no on wastes their time going to region if there is nothing to report or be reported

Seconded By: Spiritual Woman in the Morning

Pro: motion itself

Con: Acting Archivist Chair “B” Rob “ not showing up makes no sense because we attend for our area

regardless if anyone else does. The commitment doesn’t say we show up only when others do. Responsibility

says you show up.

Pro: GSR We Have a Choice “ there are better more productive ways to conduct business than showing up to a

subcommittee meeting that no one is going to be at”

Pro/Con: Literature sales Chair Tommy 6 Kids gave point of information from his experience going to the

region “basically there to just take attendance”

10/03/18 A

Motion Maker: Steps by the Lake

Motion: We make a motion to add to SASNA policy sec 11 par B to include SASNA steering committee

minutes in the Secretary Report

Intent: As per the 1st concept & the 5

th concept so that the groups can have full transparency of the area minutes

including the steering committee

Seconded By: Happy Joyous & Free

Pro: motion itself

Con- no cons were stated

This motion is a policy change, goes back to groups for 60 days. Vote will take place at December area.

10/03/18 B

Motion Maker: Convention Committee

Motion: To change section XII Miscellaneous convention policies Line D to say: Any subcommittee

expenditure from $200 to $300. It’s been $200 from the beginning of the 1st convention policy.

Intent: To adjust cost for subcommittee due to price increases. The 11th

concept.

Seconded By: We Have a Choice

Pro: motion itself

Con- no cons were stated

This motion is a policy change, goes back to groups for 60 days. Vote will take place at December area.

10/03/18 C

Motion Maker: Policy Subcommittee

Motion: To add to Suffolk Area Policy: XVI. Miscellaneous Policies. “ F. An insurance rider must be obtained

through the Region for all group, subcommittee, and area events that are not held at the group’s normal meeting

time and place. This includes the convention fundraising events and convention itself which requires a “Special

Events Insurance Rider for its convention” “

Intent: To conform with SASNA’S Requirements of the Regional Insurance Policy. This policy is referenced in

the current SASNA Convention Policy and there is no record of it being removed from the SASNA policy. The

intent is to reestablish this policy in the SASNA Policy VII Miscellaneous Policies G. An insurance rider must

be obtained through the region for all group, subcommittee and area events that are not held at the group’s

normal meeting time and place. This includes the convention fundraising events and convention itself which

requires a “Special Events Insurance Rider for its convention”

Seconded By: Unity Now

Pro: motion itself

Con- no cons were stated

This motion is a policy change, goes back to groups for 60 days. Vote will take place at December area.

10/03/18 D

Motion Maker: Policy Subcommittee

Motion: To add to Suffolk Area Policy: XVI. Miscellaneous Policies. “A group’s event will not be promoted by

Suffolk Area until it is confirmed by the SASNA Insurance Liaison that the group has conformed with these

requirements

Intent: To conform with SASNA’S Requirements of the Regional Insurance Policy.

Seconded By: Courage to Change

Pro: motion itself

Con- no cons were stated

This motion is a policy change, goes back to groups for 60 days. Vote will take place at December area.