Prabhu Shankar C SAP SCM Consultant

Company Code : It is an independent Legal Entity responsible for the profit/loss statement of the organization Sales Organization : Distributing Goods and Services, Negotiating Sales Condition, product liability and right of recourse. Dist.Channel : Is a means through which sales materials reach the customer, Achieve flexible pricing, differentiate sales statistics. Division : Individual product lines are separated using Division. Plant : Delivering plant is from where the materials and services are distributed and corresponds to a dist center. Shipping Point : Where the shipping activities are controlled, Each outbound delivery is processed by one Shipping point. Shipping point can be assigned to Plants of different company codes

Delivering Plant Determination CMIR Customer Master - Ship to Party Material master

Shipping point Determination Delivering Plant Shipping Condition- Sold to party Loading Group-Material master Customizing in Sales document type

Route Determination Departure Zone of Shipping Point Transportation Group - Mat. Master Shipping condition Sold to Party Transportation zone of Ship to Party

Item Category Determination Sales Document Type Item category group Usage Higher Level Item Category

Schedule Line Category Determination MRP Type from material master Item Category Or NO MRP Type Item Category

Account Determination Sales Organization Chart of Accounts Material A/c Assignment Group Payer A/c Assignment Group Account Key

Picking/Storage. Location Determination MALA RULE

Shipping Point Delivering Plant Storage Condition

Door & Staging Area Determination (Header) Storage Location of Ship to Party Route Schedule

Staging Area Determination (Item level) Storage Location of Ship to Party Route Schedule Storage Condition

Tax Determination Departure country Destination Country Material Liable for Tax Customer liable for Tax

Pricing Procedure Determination Sales Area Customer Pricing Procedure Document Pricing Procedure

Business Area Determination Plant and Item Division Sales Area Sales Org/Dist Channel/Item Division

Prerequisite for Rebates Sales Organization Billing Type Payer

Route Schedule consist of Departure Date and time Ship to Parties Route Itinerary (Option)

Source of Data to Sales Order Master Data Existing Document Customizing Hard Coded Data

Output Type Dependency Transmission Medium Time Language Partner Function

Effects of PGI Updates the Quantities in Inventory management Updates Value Change in Balance sheet for inventory accounting Billing due list will be generated/updated Generates additional accounting document Update the status of Sales relevant documents

Effects of Billing Debit posting in customer receivable account Credit Posting in Revenue account SIS updated Customer Credit is revised Status is updated in all sales relevant document

Availability Check Dates & Times Dates :Order Date, Mat Availability Date, Transportation Planning Date, Loading Date, PGI Date and Delivery Date Backward : Req. Delv. date Forward : Conf. Delv. date Times : Pick pack time, Transportation lead time, Loading time, transit time.

Salient Feature of Cash Sale Sales Document Type CS Delivery doc type CS Order Related Billing Immediate Delivery is created automatically (X) Invoice printed while delivery using RD03 No invoice printed while billing Revenue posting in petty cash account(EVV is the a/c key)

Salient Feature of Rush Order Sales Document Type RO Delivery doc type DF Delivery Related Billing Immediate Delivery is created automatically(X) Picking and PGI done later after physical movement of material from stores.

Consignment Processing Fill up Order, Delivery, Picking, PGI and NO Billing Plant Valuated Stock will not reduce . Stock will be maintained in special stock Document type : CF , Movement Type : 631 Item Cat : KBN

Consignment Processing Issue Order, Delivery, PGI and Billing Plant valuated Stock reduces. Document type : CI , Movement Type : 633 Item Cat : KEN

Consignment Processing Pickup Order, Inbound Delivery, and PGR Document type : CP Movement Type : 632 Item Cat : KAN

Consignment Processing Returns Order, Inbound Delivery, ,PGR and Billing Increases the special stock Document type : CONR Movement Type : 634 Item Cat : KRN

Prabhu Shankar C SAP SCM Consultant

Business Data from Sold to Party Pricing Incoterms Shipping conditions

Business Data from Bill to Party Billing Address

Business Data from Ship to Party Goods receiving hours Ship to Address Tax

Business Data from Payer Terms of Payment Credit limit Check

Cancelling PGI The Goods issue posting in reset. Reverse the inventory posting based on cancelled quantities and values with reversed +/- sign. The cancellation document created during cancellation is entered in the document flow for the outbound delivery. The goods movement status is reset to Not Yet Started The delivery requirement recreated. Incase if it is billed, then first bill to be canceled and then PGI

Sales Document Function

Default Values Mandatory Fields Enhancement to Contracts Number Range Checks

Item Category Controls

Billing , BOM Completion Rule Delivery relevance Pricing Schedule line allowed Separate Business Data

Delivery Doc Type Function

Number , Output, Text Partners Route Redetermination Relevance for Transportation Reference to Order Delivery split based on Warehouse No.

Delivery Item Cat Controls

Minimum Delivery qty ,Over Delivery Qty Batch Determination Packing , Availability Check Relevance for Picking , Text Picking Location determination

Schedule Line Function

Goods Movement Delivery relevance Purchasing Availability Check Requirement Transfer

Billing Doc Type Controls

Text ,Output ,Partner Special Interface with FI Posting Block , Invoice list Number range , Cancellation of Invoice Account Determination , Rebates

Free Goods : Referred from Free Goods Master record. Inclusive: Same Material, Same Unit. Not included in invoice. Customer orders for 5 eggs , charge him only for 4 eggs. 4eggs Item cat - TAN , 1egg item cat TANN

Exclusive : Not necessarily Same Material and unit .Not typically included in invoice. Customer orders for 5 eggs, charge him for 5 eggs and give one duck free. 5eggs item cat- TAN , 1 Duck item cat TANN

Free Goods Calculation Rule

Prorated : Free goods is given on prorate basis Unit-Related : Only within the range the Free goods is given Whole Unit : Exact quantity to match to avail free goods

Free Goods Transferring to COPA 1. Revenue from Free Goods is Cumulated. 2.Revenue from Free goods is shown and discounted 100%. 3.Cost of Free goods is added to main items cost.

BOM Item Cat group : ERLA ; MI cat : TAQ, SI Cat : TAE Main item priced , Subitems not priced.

BOM Item Cat group : LUMF ; MI cat : TAP, SI Cat : TAN Main item not priced , Subitems priced.

Copy Controls : Data Transfer Routines, Switches, Copying requirements. Maintained at Item Level & Header Level Item Level Completion Rule A : Gives Completed Status at first reference itself. Item Level Completion Rule B : Gives Completed Status only full qty is referred, otherwise gives status as Partially referred. Scheduling Agreements Contains Fixed Delivery date and Quantities valid for certain period of time Directly create Delivery from Scheduling agreement Every time the system adds up the total qty ordered so that the targeted qty or agreed qty is not exceeded. Periodic invoicing is possible if customer needs so

Contracts Agreement with customer for certain period of time, contains NO schd. line, delv qty or delv dates. Customer fulfills the contract with individual release Order. The release order is processed like standard order. Prices are copied from contracts. List of Valid material for the specific contract can be maintained. We can define a validity period for each material.

Quantity Contract : Total qty of items are defined in contract and customer can give any number release order till the defined quantity is reached. Value Contract : Total Value is Defined in contract and customer can give any number release order till the defined value is reached. Doc type :WK1 : General Value Contract for different materials and services. Item Cat WKN. Doc type :WK2 : Material related Value Contract for exactly one material. Item Cat WKC. Billing can be either order or delivery related Billing

Several partners may be authorized to release against the contract. Partners authorized to release are only checked at header level.

Determining Dates in Contract Rules for Determining start and end of the contract Duration Category Subsequent activities Cancellation Procedure

Prabhu Shankar C SAP SCM Consultant

Pricing Conditions : Pricing, Discounts/Surcharge, Freight & Tax Condition Record: Maintains discounts, Validity date and manual changes limit

Condition Type : Defines category of condition and how it is used. +/- need to be set to show whether surcharge or discount.

Pricing Procedure : Condition types permitted are contained in Pricing procedure in sequence .

Access Sequence: Its a search strategy defined for each condition type. Header and Manual condition are exception.

Excluding Condition: A condition can be linked to requirements and excluded a condition type if exclusion indicator is set.

Header Condition : They are entered at the document header and are valid for all items . Header Conditions are manually entered and does not have Acc Seq.ex.RB00(Even dist) & HB00 (Proportionate)

Combine several orders into one single outbound delivery Shipping point, delivery due date, Ship-to Party, Route, Incoterms.

Combining several outbound deliveries into a group of transfer orders Warehouse number should be the same.

Combine outbound deliveries into a single billing document Payer, billing due date and Destination country should be common

Criteria for collective processing for Goods issue Shipping point Selection date Forwarding agent Route

Billing Plans Down payment

The 16 steps in the pricing procedure

1. Step 2. Counter 3. Condition type 4. Description 5. From 6. To 7. Manual 8. Mandatory 9. Statistics 10. Print 11. Subtotal 12. Requirement 13. Alternative calc type 14. AltCBv(alternative condition

base values) 15. Account key 16. Accruals

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Material Listing Material Listed are the only material that a specific customer CAN order. Maintained at master record and uses condition technique.

Material Exclusion Material Listed are the material that a specific customer CANNOT order. Maintained at master record and uses condition technique.

Precise Scheduling in Shipping point uses times in hours/min

Daily Scheduling in shipping point uses Days

Transfer order includes information like Material Number Quantity to be Moved Source and Destination storage bin

WM Function not included in Lean Warehouse Mgmt Storage section, reserve storage bins, strategies for putaway and picking, replenishment, inventory at storage bin level

Batches : Specified in Material master (Stor.1 and Purchasing) We must Specify a batch before PGI. Delivery split incase of material taken from two different batches .Re pricing can be carried out at Billing incase of two different batches and two different prices.

Serial Number : We can assign a unique Sr.No to each Material. This allows to monitor goods movement for individual material. Maintain sr.no. profile in Material master (Sales/Gen Plant). Sr.No. must be specified before PGI.

Quality Management : Specified in Material Master whether the material needs quality inspection. In outbound dely the system automatically creates Inspection lot for the delivery items that are relevant for inspection.

POD : Designed to support process of creating an invoice once the customer confirms the arrival of goods. The system creates the billing document based on the verified or customer confirmed quantity. POD is activated at Customer Master.

Pricing in outbound dely : Shipping costs and Postage are priced at outbound dely and transferred to Billing. Pricing can be manual or using condition techniques. It is a header level condition applies to all items in the delivery.

Splitting an existing dely : We can split a existing delivery into several smaller delivery ( If no enough space in 1 truck). When we split , we create more new dely called results and remainders. Split profiles are assigned at delivery types.

Packing Material : Packing Materials are grouped together in Packaging Material types ( Cartons or Containers)

Material for Packing : Materials that have similar packing are grouped as Material grouping for Packing material.

Prabhu Shankar C SAP SCM Consultant

Prerequisite for Schedule line category Delivery date & quantities Requirement transfer Inventory management

Transfer order information Material number Quantity to be moved Storage and determination of storage bin.

Rebate agrmt types & Cond typ; Material rebate (BO01) Customer rebate (BO03) Customer hierarchy rebate (BO04) Material group rebate (BO02) Independent of sales volume (BO05)

Basic Functions: Text pricing procedure Date management Status management Incompleteness check Pricing Account determination Partner determination Credit limit check Free goods Availability check Message determination Output determination

Following can be changed before an account document is created: billing date pricing account determination output determination Note: Only Output determination can be changed after an accounting document is created.