SAP Human Resource
SAP Human Resource User Manual
PROJECT INTEGRA
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CONTENTS1 Maintain Time Data 1.1 Maintain Time Data 2, Work
schedule 2.1 Create Work schedule 2.2 Change Work schedule
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2.3 Display Work schedule 3, Attendance 3.1 Create Attendance
3.2 Change Attendance 3.3 Display Attendance 3.4 Creation of Public
holiday 3.5 Substitution 4, Absences 4.1 Create Absences 4.2 Change
Absences 4.3 Display Absences 5, Absence Quotas 5.1 Create Absences
Quotas 5.2 Display of Absence quota details 6, Overtime 6.1
uploading OT 7, Time Evaluation 7.1 Test Run 7.2 Live Run
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1 Maintain Time Data Transaction code PA30 Select Working Times
Tab
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2, Work schedule 2.1, Create Work schedule To assign a new
joined employee, Info Type 0007 Planned Working time
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To create or to assign shift to an employee go to Planned
Working Time, select create
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1, Provide Start date
2, Go to Work Schedule Rule select in the the field
Press F4
4, you will get the following Work schedule Rules from that,
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Select the required Work schedule rule And press ENTER 2
times
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For 1st ENTER you will get the above( Enter data for payroll
past) messages in the message bar
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For 2nd ENTER you will get the above messages(Save your entries)
in the Madam
messagebar 4, Select Save Icon.
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5, You will get
message.
6,To view the assigned of Work schedule select Planned working
Time Select go to Icon.
and
7, Select
Back to PA30.
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2.2, Change Work schedule To change the any employee existing t
Shift to another shift GO to PA30, enter the Personnel number and
select Infotype 0007 Planned Working Time To Change of Shift select
copy Icon
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Start Date: From which Date Employee work schedule is going to
change
Enter the date: which Date Employee work schedule is going to
change
If you're not sure about the End date give it as 31.12.9999
Go to and press F4 to sect the new shift,Give the new Work
schedule rule
And save
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2.3, Display and Over view Work schedule There are 2 methods to
display the Work schedule . A) PA30, B) PA61A)
Go to PA30 select Planned Work Schedule
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Select Display Select Next Icon to view the Records one by
one
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Select Overview
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Select the a row
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Select Change Icon Select
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Select the Required month or week and year in the fields If 1 is
marked below any date thats a Public holiday
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Public Holiday
Creation of Public holiday In case of any unexpected situation
need to create a holiday apart from the holiday calendar. Get the
authorisation from SAP Server maintenance to create public holiday
Go to SCAL Transaction code
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Enter
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Select change Icon
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Select Create
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Press Enter and Save Day: Give the Date in Day filed 10 Month:
And Month num in Month Filed 12 Say create
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Next come back
Select
Holiday Calendar
Select Change
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Possible Search Options P1, P2, P3, P4, P5, G1
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You will find all the Holiday calendars to find our P1, P2, P3,
P4, P5, G1Calendars in that list Select any required Holiday
Calendar P1 to P6 Double click on that
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Select
To assign new holiday to LECS holiday calendar
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Select Find
Give the Sorting Key P1h
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Check mark the required Holiday in the displayed list
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Select
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Select Save
Select YES
Goto PT01 Transition Code
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PT02
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Employee group 2 Holiday calendar P1,P2,P3,P4,P5,G1 Personnel
Sub area group 40 is for Plant 1,2,3 Personnel Sub area group 04 is
for Plant Personnel Sub area group 05 is for Plant5
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Personnel Sub area group 06 is for Plant6 Personnel Sub area
group 20 is for Plant Gearock
Work schedule rule : press F4 Plant1
Plant2
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Plant3
Plant4
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Plant5
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Plant6
Select one works schedule Enter one by one Work schedule and
generate by selecting Change Tab And enter the fields Month year
from : To:
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Double click on newly inserted Holiday And save
Newly inserted Holiday
Now u can able to find your new Holiday by identifying the Num 1
under your defined date for Holiday As January 25 date in the above
Screen shot
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Note: Generate the work schedule when in inserted any new
holiday Enter month of holiday which you have created and enter the
same month num in period period block Calendar month from To
Field
3, Attendance 3.1, Create Attendance A) For staff create only
Comp off Attendances B) For Workers assign Daily Attendance
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1) To create COFF attendance for Staff individually got to PA61
Info type 2002: Attendance and sub type as COFF
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2) To create COFF attendance for Staff in many number got to
PA71
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Select Create.
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Maintain the comp off Attendance in Excel and copy and paste in
the following screen, Save the Excel as in the 2.3 Fig .Personnel
num 84002Fig2.3
Type COFF
Starting time 16:30
Ending time 18:00
Starting date 04.01.2008
Ending Date 04.01.2008
Note: Do not enter regular attendance to Staff Enter only Comp
off Attendances
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B) For Workers assign Daily Attendance Swipe/Punch IN (P10) and
Swipe/Punch OUT (P20) Is saved in info type 2011(Time Events)
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Go to Transaction code ZSWIPE
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Enter The Payroll Area
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Copy the Personnel Numbers from Excel and Select paste Icon Next
Execute it ( F8) Save the Punch Time data in the file SWIPE at C
drive Note: 1, Up load the Swipe/ punch IN and OUT data minimum day
after, and up load the data in SAP Weekly. 2, Ensure at the time of
uploading the Swipe/ punch IN and OUT in to SAP The Employee number
should not used in any of the systems.
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Day assignment + for all shift except Night shift Swipe/Punch
OUT is -
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4, Absences
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1a)To create absence for single employee Goto PA30 1b)To create
absence for Multiple employees got o PA71 1a
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Info type 2001 and sub type
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For staff
Absences Sub types For Workers CL :Casual Absence EL :Earned
Leave LOP: Loss of Pay SL : Sick Leave
EL: Earned Leave SOFF: Staff Comp Off SP: Special Leave LOP:
Loss of Pay Select Create Unpaid Leaves: LOP: Loss of Pay For Full
day Icon
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For Half day
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enter to and end time Save
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1b)To create absence for Multiple employees goto Transaction
codePA71
Press enter
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Select Create
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Enter the Fields Personnel num =Employee num Type = Absence sub
type Start and End Time: Enter the Absence time if its full day
dont enter time Date Enter the from to Date
Press Enter and Save
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Absence Quotas Maintenance of Absence Quota: Cration, Change,
Display Infotype 2006 To create Absence quotas for new joining or
Leave entitlement in the Starting of every the year.
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Generate the Quota Separetely for Staff, Workers i) Go to
PT_QTA00 (PT_QTA Double Zero) Transaction code Press Enter.
PT_QTA00
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ii) Enter the Current Calendar year period starting and
Ending
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For only one employee enter Employee number in
For many number of employees quota generation select Copy the
All staff / worker employee numbers and select paste Copy the
Employee num in the Single Value field
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iii) Select
and F8 (or) select
icon
Next come back F3 and
select yes
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iV) Select
and
V) Execute F8 (or) select
icon
Observe the
in the message bar
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Note: 1, Ensure at the time of generating the quotas the
Employee number should not used in any of the systems. TO Display
th available Quota balance for single employee go to PA30
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Display for one Absence Quota To display the Entitlement
(availability), Used, Remaining. 1) At employee level 2) Multiple
numbers and Organization Level
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Enter Info type 2006
Selcet the required Absence quota type in STy CL, EL, SP,
SL.
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Display for All Absence quota Select Over view
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PT_QTA10, T-code
and Enter
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5.2, Display of Absence Quota details To display the Entitlement
(availability), Used, Remaining, And compensated Absences in a
given period for the selected Quota type at The employee level and
Organisation level. A)Enter your selected period, Employee numbers
and quotas At employee level
B) To display all Employees Absence quota report enter all
employee numbers in multiple selection view and enter the required
personnel numbers.
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At Organisation level see the total in the following
7, Time Evaluation Time Evaluation is the final process of time
management. Maintain all the personnel numbers Staff and workers
separately in excel sheet Evaluate Staff and Workers separately
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Transaction code is PT60
Enter
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Select
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Copy all the numbers and paste it
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Use 1111 for the staff Evaluation Use 1111 for the Workers Dont
enter in the following fields
Provide the End date of Up loaded Time data (Swipe /Punch In and
Out)
First use check mark Test run
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Select
or press F8
Selected Personnel numbers and Success full runs should be same
in the log If there are no errors you can continue for Live run as
in the following Remove check mark at Test run for live run
Note: 1, All the changes in Attendance and absence should made
before the Time Evaluation Process. 2, If any changes made after
Time Evaluation do the Time Evaluation again. Maintain the Employee
numbers who are not using the Canteen, separately in Excel, Use
ZM01 for Time Evaluation the for that period .
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3, Ensure Swipe / Punch in or out is not missing. 4, if there is
absence and attendance is the same day Maintain the timings
correctly.
Select F8 or
icon
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