SAP BusinessObjects Financial Consolidation User Guide 7.5

SAP BusinessObjects Financial Consolidation User Guide SAP BusinessObjects Financial Consolidation 7.5

2011-01-29

2011 SAP AG. All rights reserved.SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAPBusiness ByDesign, and other SAP products and services mentioned herein as well as their respective

Copyright

logos are trademarks or registered trademarks of SAP AG in Germany and other countries. BusinessObjects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions, WebIntelligence, Xcelsius, and other Business Objects products and services mentioned herein as wellas their respective logos are trademarks or registered trademarks of Business Objects S.A. in theUnited States and in other countries. Business Objects is an SAP company.All other product andservice names mentioned are the trademarks of their respective companies. Data contained in thisdocument serves informational purposes only. National product specifications may vary.These materialsare subject to change without notice. These materials are provided by SAP AG and its affiliatedcompanies ("SAP Group") for informational purposes only, without representation or warranty of anykind, and SAP Group shall not be liable for errors or omissions with respect to the materials. Theonly warranties for SAP Group products and services are those that are set forth in the expresswarranty statements accompanying such products and services, if any. Nothing herein should beconstrued as constituting an additional warranty.

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Contents

An overview of the tasks performed in the application.........................................................11Chapter 1

General user functions..........................................................................................................13Chapter 2

To start the application...........................................................................................................132.1

To change your password......................................................................................................142.2

To quit the application and disconnect from the database.......................................................142.3

Monitoring your license..........................................................................................................142.4

To check your license.............................................................................................................142.4.1

Monitoring the number of users.............................................................................................152.4.2

The Financial Consolidation dashboard...................................................................................152.5

Navigating in the dashboards.................................................................................................162.5.1

To access the Financial Consolidation dashboard...................................................................162.5.2

Consolidations in the Financial Consolidation dashboard........................................................172.5.3

Manual Journal Entries in the Financial Consolidation dashboard............................................232.5.4

Packages in the Financial Consolidation dashboard................................................................232.5.5

To print a dashboard..............................................................................................................242.5.6

The Desktop..........................................................................................................................242.6

To open a new desktop using the same connection...............................................................242.6.1

To display the Desktop in read-only mode..............................................................................252.6.2

To return to the Desktop........................................................................................................252.6.3

To close a desktop.................................................................................................................252.6.4

The Desktop components......................................................................................................252.6.5

Customizing the Information Viewer list display......................................................................362.6.6

Display languages..................................................................................................................472.6.7

Navigating through Desktop objects......................................................................................482.6.8

Printing Desktop objects........................................................................................................512.6.9

Trace reports in SAP BusinessObjects Financial Consolidation..............................................552.7

Activating the trace report function........................................................................................562.7.1

Consulting a trace report........................................................................................................592.7.2

To export trace report data from within a trace report............................................................592.7.3

Global export of trace reports................................................................................................602.7.4

Managing objects using the object editor...............................................................................612.8

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The object editor....................................................................................................................612.8.1

To create an object................................................................................................................682.8.2

To open an object editor in the Information Viewer.................................................................692.8.3

To save an object...................................................................................................................692.8.4

To duplicate an object............................................................................................................692.8.5

Selecting objects...................................................................................................................702.8.6

To delete an object................................................................................................................702.8.7

The Select Item panel.............................................................................................................712.9

Logs.......................................................................................................................................722.10

Log command........................................................................................................................722.10.1

Configuring the general options..............................................................................................732.11

Specific data processing (Hooks)...........................................................................................752.11.1

To enable the SAP BusinessObjects Financial Information Management URL in the Generaloptions...................................................................................................................................80

2.11.2

Analysis domain....................................................................................................................81Chapter 3

The Home view......................................................................................................................813.1

The Plan tab...........................................................................................................................813.1.1

The Operation tab..................................................................................................................813.1.2

The Report Navigator view.....................................................................................................823.2

Report schedules...................................................................................................................823.2.1

Objects in the Report Navigator view.....................................................................................853.2.2

Report Navigator tree structure..............................................................................................853.2.3

To open a schedule report......................................................................................................863.2.4

To modify a report................................................................................................................1023.2.5

To copy data from one report schedule to another...............................................................1033.2.6

To export a report schedule.................................................................................................1033.2.7

To close a report..................................................................................................................1043.2.8

The Favorites folder.............................................................................................................1043.2.9

Report bundles.....................................................................................................................1053.2.10

Printing Report Navigator objects.........................................................................................1123.2.11

The Viewpoints view............................................................................................................1133.3

The viewpoints object editor.................................................................................................1133.3.1

Operation domain...............................................................................................................117Chapter 4

Reporting Organizer and RU Organizer views.......................................................................1174.1

Introduction to the Reporting Organizer and RU Organizer views.........................................1174.1.1

Objects in the Reporting Organizer and RU Organizer views................................................1184.1.2

The Reporting Organizer view..............................................................................................1214.1.3

The RU Organizer view........................................................................................................1364.1.4

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Contents

Package Manager view........................................................................................................1524.2

Package process overview...................................................................................................1534.2.1

Packages.............................................................................................................................1544.2.2

The package editor...............................................................................................................1574.2.3

When a package is opened..................................................................................................1644.2.4

To open a package...............................................................................................................1654.2.5

To run preloading calculations..............................................................................................1674.2.6

To save a package...............................................................................................................1674.2.7

To delete a package.............................................................................................................1674.2.8

To export data from a package.............................................................................................1684.2.9

To validate the controls in a package....................................................................................1684.2.10

To validate a package...........................................................................................................1694.2.11

Protecting a package............................................................................................................1704.2.12

Approving packages.............................................................................................................1714.2.13

Resetting packages..............................................................................................................1734.2.14

Data entry schedules...........................................................................................................1734.2.15

SAP BusinessObjects Financial Information Management in SAP BusinessObjects FinancialConsolidation ......................................................................................................................183

4.2.16

Importing data into packages................................................................................................1854.2.17

Working with ledgers in Package Manager...........................................................................1944.2.18

Publishing packages.............................................................................................................1964.2.19

Integrating packages after publication..................................................................................2044.2.20

Printing packages.................................................................................................................2054.2.21

Working in multi-user mode..................................................................................................2064.2.22

Manual Journal Entries view.................................................................................................2084.3

Manual journal entries..........................................................................................................2094.3.1

Manual journal entry status..................................................................................................2104.3.2

The manual journal entry editor.............................................................................................2104.3.3

To create a journal entry.......................................................................................................2164.3.4

Data entry in a manual journal entry......................................................................................2184.3.5

Ledgers................................................................................................................................2234.3.6

Importing journal entries from a file.......................................................................................2234.3.7

To copy and paste journal entries.........................................................................................2294.3.8

Validity of central manual journal entries...............................................................................2314.3.9

Versioning in manual central journal entries..........................................................................2314.3.10

Posting central manual journal entries..................................................................................2324.3.11

Changing manual journal entries...........................................................................................2334.3.12

Reversing journal entries......................................................................................................2354.3.13

Protecting journal entries......................................................................................................2374.3.14

Deleting journal entries........................................................................................................2384.3.15

Printing journal entries..........................................................................................................2404.3.16

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Contents

Manual journal entry templates.............................................................................................2404.3.17

Scope Builder view..............................................................................................................2454.4

Introduction to the Scope Builder view.................................................................................2454.4.1

Accessing the Scope Builder view.......................................................................................2474.4.2

Objects in the Scope Builder view........................................................................................2504.4.3

Concepts.............................................................................................................................2534.4.4

Portfolio mode editors..........................................................................................................2554.4.5

Managing portfolios.............................................................................................................2574.4.6

Scope mode editor...............................................................................................................2884.4.7

About scopes.......................................................................................................................2954.4.8

Steps for defining a scope in the Scope Builder view...........................................................3054.4.9

Defining a scope..................................................................................................................3074.4.10

Example of a simple holding structure..................................................................................3404.4.11

Calculating scopes...............................................................................................................3494.4.12

Rates view...........................................................................................................................3534.5

Introduction to the Rates view..............................................................................................3534.5.1

Objects in the Rates view.....................................................................................................3544.5.2

Rate table editor..................................................................................................................3554.5.3

Creating, loading and retrieving rate tables...........................................................................3574.5.4

To delete a rate table...........................................................................................................3624.5.5

To change a rate table..........................................................................................................3634.5.6

Importing data into a rate table.............................................................................................3634.5.7

Exporting rate tables............................................................................................................3694.5.8

Printing rate tables...............................................................................................................3704.5.9

Consolidation view...............................................................................................................3714.6

Consolidations.....................................................................................................................3714.6.1

Reconciliations.....................................................................................................................3844.6.2

Running a consolidation or intercompany reconciliation........................................................3884.6.3

Consolidation and reconciliation processing log...................................................................3904.6.4

Printing consolidation and intercompany reconciliation definitions.........................................3904.6.5

Administration domain........................................................................................................391Chapter 5

Task List, Task Scheduler, Task Monitor and Log views.......................................................3915.1

Introduction to the Task List, Task Scheduler, Task Monitor and Log views.........................3915.1.1

The Task List view................................................................................................................3945.1.2

The Task Scheduler view......................................................................................................4285.1.3

The Task Monitor view.........................................................................................................4325.1.4

The Log view........................................................................................................................4345.1.5

Address Book and Site Profile views....................................................................................4375.2

Introduction to correspondents............................................................................................4375.2.1

Objects in the Address Book and Site Profile views.............................................................4395.2.2

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Introduction to the Address Book and Site Profiles views....................................................4415.2.3

Appendix..............................................................................................................................4545.2.4

Security view.......................................................................................................................4575.3

Introduction to the Security view..........................................................................................4585.3.1

Objects in the Security view.................................................................................................4585.3.2

The editors in the Users view...............................................................................................4615.3.3

Users...................................................................................................................................4625.3.4

Owner groups......................................................................................................................4695.3.5

Functional Profiles................................................................................................................4715.3.6

Access definitions................................................................................................................4765.3.7

Data access groups.............................................................................................................4875.3.8

Exporting users....................................................................................................................4915.3.9

Functional profile descriptions..............................................................................................4955.3.10

Audit view............................................................................................................................5185.4

Introduction to the Audit view...............................................................................................5195.4.1

The audit editor....................................................................................................................5205.4.2

Creating an audit definition...................................................................................................5235.4.3

Running an audit task...........................................................................................................5305.4.4

Package Amount Trace view................................................................................................5365.5

Introduction to the Package Amounts Trace View................................................................5365.5.1

The Package Amount Trace editor........................................................................................5375.5.2

Enabling the Package Amount Trace function.......................................................................5385.5.3

Consulting the package amount trace..................................................................................5385.5.4

Displaying, sorting and grouping Package Amount Trace information...................................5405.5.5

Exporting package amount trace rows..................................................................................5445.5.6

Printing the package amount trace.......................................................................................5465.5.7

Setup domain......................................................................................................................547Chapter 6

Dimension Builder................................................................................................................5476.1

Introduction to the Dimension Builder view...........................................................................5476.1.1

Objects in the Dimension Builder view.................................................................................5506.1.2

Editors in the Dimension Builder view...................................................................................5596.1.3

Creating and managing objects............................................................................................5606.1.4

Defining the database structure...........................................................................................5626.1.5

Entering data in the reference tables....................................................................................5686.1.6

Hierarchy mode....................................................................................................................5776.1.7

Managing filters...................................................................................................................5896.1.8

Standard configuration of the database structure.................................................................5986.1.9

Report Designer...................................................................................................................6066.2

Introduction to the Report Designer view.............................................................................6066.2.1

Objects in the Report Designer view....................................................................................6086.2.2

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Contents

Modifiable objects................................................................................................................6106.2.3

Navigating between schedules.............................................................................................6136.2.4

The editors...........................................................................................................................6146.2.5

Working with schedules, books and folders.........................................................................6226.2.6

Designing schedules............................................................................................................6326.2.7

Defining the layout of a schedule..........................................................................................6816.2.8

Testing and previewing schedules for the Web.....................................................................7226.2.9

Printing.................................................................................................................................7246.2.10

Examples of schedules.........................................................................................................7266.2.11

Appendix..............................................................................................................................7406.2.12

Category Builder..................................................................................................................7756.3

Introduction to the Category Builder view.............................................................................7766.3.1

Objects in the Category Builder view...................................................................................7766.3.2

Steps for defining a category scenario in the Category Builder view.....................................7836.3.3

Standard and Expanded modes............................................................................................7846.3.4

The category scenario editor................................................................................................7856.3.5

Defining a category scenario................................................................................................7896.3.6

Appendix..............................................................................................................................8886.3.7

Rules view...........................................................................................................................9096.4

Introduction to the Rules view..............................................................................................9096.4.1

Objects in the Rules view.....................................................................................................9126.4.2

The rule editors....................................................................................................................9166.4.3

Working with rules...............................................................................................................9176.4.4

Consulting objects in the view..............................................................................................9196.4.5

Defining a consolidation rule................................................................................................9206.4.6

Defining a reporting unit rollup rule.......................................................................................9446.4.7

Defining an account rollup rule ............................................................................................9456.4.8

Defining a reconciliation rule.................................................................................................9476.4.9

Defining a preconsolidation rule...........................................................................................9586.4.10

Defining a package rule........................................................................................................9606.4.11

Defining an SQL rule............................................................................................................9626.4.12

Arranging rules into sets and subsets...................................................................................9636.4.13

Functions and coefficients....................................................................................................9706.4.14

Examples of rules using a coefficient....................................................................................9806.4.15

Specific rules.......................................................................................................................9926.4.16

Variables..............................................................................................................................9946.4.17

Data Entry Restrictions view................................................................................................9966.5

Introduction to the Data Entry Restrictions view...................................................................9966.5.1

The data entry restriction editor............................................................................................9996.5.2

To create a data entry restriction........................................................................................10016.5.3

To change a data entry restriction......................................................................................10016.5.4

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To duplicate a data entry restriction....................................................................................10016.5.5

To delete a data entry restriction........................................................................................10026.5.6

Ledgers view......................................................................................................................10026.6

Introduction to the Ledgers view........................................................................................10026.6.1

Objects in the Ledgers view...............................................................................................10036.6.2

The ledger editor................................................................................................................10046.6.3

To create a ledger..............................................................................................................10066.6.4

To change a ledger.............................................................................................................10066.6.5

To copy a ledger................................................................................................................10066.6.6

To delete a ledger..............................................................................................................10076.6.7

Data Link Definitions view..................................................................................................10076.7

Introduction to the Data Link Definitions view.....................................................................10076.7.1

The data link definition editor..............................................................................................10096.7.2

Transferring data................................................................................................................10106.7.3

Managing Data Link definitions...........................................................................................10146.7.4

Defining cross-reference mappings ...................................................................................10216.7.5

Data Link Task ..................................................................................................................10326.7.6

List of operators and functions used in a production..........................................................10386.7.7

Report Examples................................................................................................................10436.7.8

Example of data created by cross-reference mappings.......................................................10466.7.9

BusinessObjects Compliance Link...................................................................................1051Chapter 7

Introduction and steps........................................................................................................10517.1

Entering the settings required for generating ComplianceLink documents..........................10517.2

To enter the settings required for generating ComplianceLink documents..........................10527.2.1

To generate ComplianceLink documents for amounts in a schedule...................................10527.2.2

To view ComplianceLink documents in a package..............................................................10537.2.3

Dynamic analysis using SAP BusinessObjects Financial Consolidation in Excel............1055Chapter 8

To create a dynamic analysis..............................................................................................10568.1

To change the dimension analysis data...............................................................................10588.2

To duplicate an existing dimension analysis pivottable........................................................10598.3

To open an dimension analysis...........................................................................................10598.4

To close the current dimension analysis.............................................................................10608.5

Activating the PivotTable Field List.....................................................................................10608.6

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Glossary............................................................................................................................1061Chapter 9

More Information...............................................................................................................1069Appendix A

Index 1071

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Contents

An overview of the tasks performed in the application

The following table offers a quick, contextual overview of all of the tasks you perform using SAPBusinessObjects Financial Consolidation.

3. Consolidation2. Data Collection1. Setup

Scope and portfolio Maintain scope properties Maintain scope hierarchies Define consolidation proper-

ties Link to portfolio

Reporting package Define package properties Link to set of controls Link to package rules Link to opening balance Set up default publishing

properties

Dimensions Maintain reference tables Maintain amount data source Maintain conversion rate da-

ta source Maintain tax rate data source

Rates Maintain tax and conversion

rate properties Maintain rates

Package by reporting unit Maintain reporting unit pack-

age properties Manage package work flow

Dimension members Maintain properties Maintain characteristic Maintain filters Maintain hierarchies

Consolidation Maintain consolidation defini-

tion properties Lock consolidation Run full or Incremental con-

solidation Create and schedule a con-

solidation task

Data entry Enter data and comments Run controls View instructions and guides Attach documents Publish package

Category scenario Maintain chart of accounts Maintain flow analysis Maintain dimension analysis Maintain category formulas Maintain controls

Journal entries Maintain journal entry process Validate journal entries Attached documents Reverse journal entries Post and protect journal entries Maintain templates

Main reports Maintain folders and books Maintain reports Maintain report formulas Maintain report templates

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3. Consolidation2. Data Collection1. Setup

Reconciliation Maintain reconciliation prop-

erty definition Run full or incremental recon-

ciliation Create and schedule tasks

Rules Maintain set of rules Maintain consolidation rules Maintain reconciliation rules Maintain reconsolidation and

package rules Maintain SQL rules Maintain functions Maintain coefficients

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General user functions

2.1 To start the application

1. In Windows, open SAP BusinessObjects Financial Consolidation.

The "Start the Application" dialog box appears.

2. Select the data source.3. Enter your login and your password, if required:

Use a Windows account

If the application is run in a Windows environment, you can use the same login and passwordused to open the Windows session. If you activate this option, the "User" and "Password" boxesare grayed out.

User

Password

Save password

This field is used to memorize the user password for future connections.

Note:When the application is open, you can change the password of the user connected.

4. Select the data source manager.5. Click OK.

The Desktop opens.

Note:

If the license file has not been installed in the correct folder, you will not be able to connect. To findout more, see the SAP BusinessObjects Financial Consolidation Installation guide.

If your user name is not active, an error message appears, informing you that you are not authorizedto log in. To find out more, contact your administrator.

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2.2 To change your password

Once the application is open, you can change your password without opening the Users view.

1. Select Tools > Change Password.

The "Change Password" dialog box appears.

2. In the text boxes, enter your old password, your new password, then confirm your new password.3. Click OK.

2.3 To quit the application and disconnect from the database

If you close all of the desktops, you will quit the application and disconnect from the database.

Select File > Close All Desktops.

Tip:We strongly recommend you follow this method.

2.4 Monitoring your license

2.4.1 To check your license

Do one of the following:

Do the following...To...

View the splash screen displayed when you login to the application.Check your license at login to the application

Select Help > About Financial Consolidation.Check your license when you are already loggedin to the application

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2.4.2 Monitoring the number of users

The license agreement granted to your company authorizes a certain number of users (withoutdistinguishing between SAP BusinessObjects Financial Consolidation and SAP BusinessObjectsExtended Analytics). This includes two levels of users: Administrator and non-Administrator.

Note:Only active users are counted. Inactive users whose activity has been suspended are not counted.

2.4.2.1 To view the number of active users

1. Select Administration > Users > Trace license file.2. Use the table in the Users view to see the number of active users authorized by your license and

the number of active users in your database. If the maximum number of authorized active users hasbeen reached, the normally green icon in the Status column in the Trace license file will be orange.

Note:If you exceed the number of users authorized by your license when creating a new user or enabling apreviously-disabled user, a message is displayed informing you that you have reached the maximumnumber of users authorized by your license for a specific user level (Administrator or non-Administrator).This message is also displayed in the Trace license file in the Users view.

Caution:The license allows you to exceed the maximum number by 10%, after which you will not be able tocreate a new user or enable a previously-disabled user.

2.5 The Financial Consolidation dashboard

The Financial Consolidation dashboard offers an overview of ongoing consolidations, and an accesspoint to drill-down and investigate the consolidation status and errors.

The consolidation control status covers all units, and offers the following information:

Global discrepancy Percentage of failure, based on the number of failed Reporting Units Number of failures with a significant difference The biggest difference, for numerical control

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The drill-down analysis allows:

Analysis of where (Reporting Unit) versus when (Package, Manual Journal Entries, and Period) Control formula details Understanding of the value of control members in package controls

The dashboard points of entry are:

Consolidations

Drill on a consolidation to access the Reporting Unit or linked controls.

Manual Journal Entries

Access the Manual Journal Entry ledger.

Packages

Access package list details that have the same status or the package controls.

Note: When a dashboard is opened, it is automatically refreshed. To manually refresh a dashboard,click Refresh.

2.5.1 Navigating in the dashboards

The dashboard offers easy navigation through breadcrumbs displayed across the top of the dashboardthat dynamically show the path you have taken to arrive at the page and allow you to quickly jump returnto a previous location.

For as long as you are in a Financial Consolidation session working in dashboards, the last locationyou are in for any given dashboard home component is remembered.

Note:Each time you click any item in the chain of links, the dashboard that appears is refreshed. To manuallyrefresh a dashboard, click Refresh. However, if you move back forward in the breadcrumbs, the contextis preserved.

2.5.2 To access the Financial Consolidation dashboard

1. In Financial Consolidation, click Home in the "Analysis" module.

Note:If the administrator has disabled your access to dashboards, then no dashboard appears. Insteadyou see the "Plan" and "Operation" tabs.

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2. Select a reporting ID.

Note:If you do not select a reporting ID, or select more than one reporting ID, an error message appears.If you are already in a dashboard and change from one reporting ID to another, the dashboard isautomatically reset with the data for the reporting ID you just chose.

Tip:You can also access the consolidation dashboard from the right-click contextual menu of theconsolidation in the "Consolidation" view.

Related Topics Navigating in the dashboards

2.5.3 Consolidations in the Financial Consolidation dashboard

The Consolidations stacked bar chart in the Financial Consolidation dashboard displays consolidationsin the following status categories:

DescriptionStatus

The number of consolidations that have no data and have notbeen processed.Empty

The number of incomplete consolidations containing at least oneerror.Failed

The number of complete consolidations with new data availablefrom either a package or a journal entry. These consolidationsneed to be reprocessed.

Successful not up to date

The number of consolidations that are complete and contain nonew data.Successful - up to date

The number of complete protected consolidations.Protected

2.5.3.1 The drill order in the consolidations dashboard

From the Consolidations stacked bar chart, click a bar to drill down on the status categories if data isavailable.

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The drill order in Consolidations is as follows:

DescriptionDrill item

"Home" shows the Consolidations and their statuses at thehighest level. When you click a status, the Consolidation Listappears.

Home

The "Consolidation list" shows all of the consolidations contribut-ing to the Consolidations status by package status. When youclick the bar of a consolidation, the Consolidation Overview ap-pears.

Consolidation list

The "Consolidation Overview" shows the status, processing infor-mation, and package statuses for one consolidation. When youclick a package bar, the Error Type appears.

Consolidation Overview

The "Error Type" shows the consolidation controls and provideslinks to errors and warnings. When you click a warning or errorlink, the Error Analysis appears.

Error Type

The "Error Analysis" lists the problems by reporting unit andcontrol for the top fifteen reporting units and controls containingerrors. When you click an error or warning bar, the Control Errorsappears.

Error Analysis

The "Control Errors" lists all of the errors for a control.Control Errors

Related Topics Navigating in the dashboards To run a consolidation from within a Financial Consolidation dashboard To view the additional information on a consolidation in a Financial Consolidation dashboard The Consolidation list in the consolidations dashboard The Consolidation Overview in the consolidations dashboard The Error Type in the consolidation and package dashboards The Control Errors in the consolidation and package dashboards The Error Analysis in the consolidation and package dashboards

2.5.3.2 The Consolidation list in the consolidations dashboard

The "Consolidation list" shows all of the consolidations contributing to the Consolidations status bypackage status.

The package status categories include:

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"Empty", for packages not yet used. "In progress", for packages with controls to be run. "In progress - in error", for packages on which the controls were run and errors were encountered. "In progress - successful", for packages on which the controls were run and no errors were

encountered. "Valid" "Published" "Integrated"

When you click the bar of a consolidation, the "Consolidation Overview" appears.

Related Topics The Consolidation Overview in the consolidations dashboard The Error Type in the consolidation and package dashboards The Control Errors in the consolidation and package dashboards The Error Analysis in the consolidation and package dashboards

2.5.3.3 The Consolidation Overview in the consolidations dashboard

When you click the bar of a consolidation, the "Consolidation Overview" appears.

By default the consolidation you clicked in the Consolidation list appear, but you can select anotherconsolidation from the list at the top of the overview page and click Go to see its data instead.

The status indicated is generated from the homepage.

The following processing information appears: The last processing date, with a link to the associated logs in the "Log" view. The number of packages integrated and journal entries posted since the last processing, and links

to the associated packages in the "Package Manager" view and the associated journal entries inthe "Manual Journal Entries" view.

The next scheduled processing, if one exists.

Buttons are available for processing, or running, a consolidation, either full or incremental.

The package status categories in the stacked bar chart include: "Empty", for packages not yet used. "In Progress", for packages with controls to be run. "In progress - errors", for packages on which the controls were run and errors were encountered. "In progress - successful", for packages on which the controls were run and no errors were

encountered. "Valid" "Published"

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"Integrated" "Newly integrated", for packages that have been integrated since the last processing of the

consolidation.

The View errors for all packages link, when clicked, opens a list of all of the package errors, regardlessof the status.

When you click a package bar, the "Error Type" appears.

Related Topics The Consolidation list in the consolidations dashboard To run a consolidation from within a Financial Consolidation dashboard To view the additional information on a consolidation in a Financial Consolidation dashboard The Error Type in the consolidation and package dashboards Navigating in the dashboards The Control Errors in the consolidation and package dashboards The Error Analysis in the consolidation and package dashboards

2.5.3.3.1 To run a consolidation from within a Financial Consolidation dashboard1. In the home dashboard, click Consolidations.2. In the "Consolidation List", click the bar of the consolidation you want to consolidate.3. In the "Consolidation Overview", click one of the following:

To run an incremental consolidation, click Run Incremental Consolidation. To run a full consolidation, click Run Full Consolidation.

4. Click Yes to start processing the consolidation.

2.5.3.3.2 To view the additional information on a consolidation in a Financial Consolidationdashboard

1. In the home dashboard, click Consolidations.2. In the "Consolidation List", click the bar of the consolidation you want to consolidate.3. In the "Consolidation Overview", click one of the following:

To view the associated log folder, click View the Log. The Log view appears. To view the associated packages, click View the Package Manager. The Package Manager

view appears. To view the associated manual journal entries, click View the Manual Journal Entries. The

Manual Journal Entries view appears.

4. To return to the "Consolidation Overview": In the Windows version of Financial Consolidation, click Home. In the Web version of Financial Consolidation, click Return to the homepage > Dashboard.

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2.5.3.4 The Error Type in the consolidation and package dashboards

The "Error Type" shows the controls that indicate the dimensions and package status.

A control level slider allows you to change the level of controls accounted for in the analysis. If thereare several control levels, the slider is set to the highest level by default. If you modify the slider bymoving it left or right, the error and warning numbers change to reflect the numbers in the level you set.

You can click links to analysis on:

"Blocking Errors" " Non-Blocking Errors" " Total Errors", which includes errors that are non-blocking or blocking "Warnings" " Total Errors & Warnings", which includes all errors and warnings

The number of controls that were successful and executed appears at the bottom of the analysis.

When you click a warning or error link, the "Error Analysis" appears.

Related Topics The Consolidation list in the consolidations dashboard The Consolidation Overview in the consolidations dashboard The Control Errors in the consolidation and package dashboards The Error Analysis in the consolidation and package dashboards

2.5.3.5 The Error Analysis in the consolidation and package dashboards

The "Error Analysis" shows the number of errors and warnings per control and reporting unit. The Yaxis displays the reporting unit and control codes. When you move the mouse over a graph bar, a tooltipshows the extra-long description of the control or reporting unit and the number of errors or warnings.

The stack bar charts show up to the top fifteen error objects selected in "Error Type" by:

reporting unit controls

When you click an error or warning bar, the "Control Errors" appears.

Related Topics The Consolidation list in the consolidations dashboard The Consolidation Overview in the consolidations dashboard

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The Error Type in the consolidation and package dashboards The Control Errors in the consolidation and package dashboards

2.5.3.6 The Control Errors in the consolidation and package dashboards

The "Control Errors" lists all of the errors for a control.

The list of control errors offers the following columns: Status Control name Control description Level Delta Data ID Tolerance Expression, which is the formula of the control

Related Topics The Consolidation list in the consolidations dashboard The Consolidation Overview in the consolidations dashboard The Error Type in the consolidation and package dashboards The Error Analysis in the consolidation and package dashboards

2.5.3.6.1 To export Control Errors in consolidation and package dashboards1. Open a Control Error report.2. Click Export.

Note:Control Errors can only be exported in CSV format.

3. In the "Export results" dialog box, select a column separator.4. Type the file name.5. Click Export.

Related Topics The Control Errors in the consolidation and package dashboards

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2.5.4 Manual Journal Entries in the Financial Consolidation dashboard

The Manual Journal Entries stacked bar chart in the Financial Consolidation dashboard displays manualjournal entries in the following status categories:

DescriptionStatus

The number of manual journal entries not posted yet.Draft

The number of manual journal entries posted.Posted

The number of manual journal entries protected.Protected

When you click a Manual Journal Entries stacked bar chart, one of the following happens:

If you are in the Windows version of Financial Consolidation, the "Manual Journal Entries" viewappears to the applicable manual journal entries.

If you are in the Web version of Financial Consolidation, the "Manual journal entry ledgers" page appears.

2.5.5 Packages in the Financial Consolidation dashboard

The Packages stacked bar chart in the Financial Consolidation dashboard displays packages in thefollowing status categories:

DescriptionStatus

The number of packages that have no data and have not been processed.Empty

The number of packages that contain some data, but have not been vali-dated successfully.In progress

The number of packages that have been validated.Valid

The number of packages that have been published.Published

The number of packages that have been integrated.Integrated

From the Packages stacked bar chart, click a bar to drill down on the status categories if data is available.

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Related Topics Navigating in the dashboards The Error Type in the consolidation and package dashboards

2.5.6 To print a dashboard

1. In a dashboard, do one of the following: Click Print. Right-click the dashboard and select Print from the contextual menu.The Print dialog box appears.

2. Configure the print options and click Print.

2.6 The Desktop

The SAP BusinessObjects Financial Consolidation Desktop appears when you start the application.The Desktop enables you to navigate through all of the objects in the application.

It is made up of two principal sections:

The Navigation bar, which is made up of the domains and their views. When you first open theapplication, the Desktop opens at the Home view. The next time you start the application, the Desktopopens in the view that was last in use.

The Information Viewer, in which you can access the objects of the selected view.

When navigating through the domains and views, you can access the editors for each object. You canalso access the Properties Box from the Desktop and perform a range of operations, like printing.

Note:You can open several desktops at the same time using the same login.

This section will first show you how to navigate between objects. It will then go into more detail aboutthe different parts of the Desktop and its editors.

2.6.1 To open a new desktop using the same connection

You can open several desktops at the same time using the same login.

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In the application, select Tools > New Desktop With Same Connection.

A new desktop opens.

2.6.2 To display the Desktop in read-only mode

The Desktop and its editors can be displayed in read-only mode so that the objects cannot be changedaccidentally when they are being consulted.

When the Desktop is displayed in read-only mode:

the Read-only command is preceded by a check in the menu.

you cannot change the objects in the Desktop or in their editors.

Select Tools > Read-only.

2.6.3 To return to the Desktop

Click the button to return to the Desktop from an editor.

This command is particularly useful when several editors are open at the same time.

2.6.4 To close a desktop

If several desktops are open with the same connection, closing one of them just means that the activewindow is closed. Closing the desktop does not disconnect you from the application or the database.

In the application, select File > Close Desktop.

2.6.5 The Desktop components

The Desktop window is made up of the following:

The Navigation bar, on the left, that displays the domains which represent the principal functions ofthe application: analysis, operation, administration and setup. Each domain consists of views whichin turn group together functional objects of the same category, such as packages and manual journal

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entries. When you click the view, a list of the objects it contains is displayed in the Information Viewerto the right.

The Information Viewer contains:

a banner which indicates the name of the view currently open. It can also display the functionalmode in use, such as Definition, Load data or Filters.

a tree structure in which the view objects are arranged into folders.

a contents list which displays the objects contained either in the view or in the tree structure foldercurrently open. The properties of the objects listed are displayed in the column headers. If thelist contains many objects, you can apply filters to limit the display to selected items.

a Title bar

a Menu bar

a Standard toolbar

a Desktop filter toolbar

two scroll bars, for scrolling vertically and horizontally

a Status bar

Related Topics Desktop title bar Desktop commands and menus Desktop toolbars Desktop filter toolbar Desktop status bar

2.6.5.1 Desktop domains and views

The Desktop contains views are arranged into four domains. These domains represent the principalfunctions of the application: analyzing data (Analysis) collecting and producing data (Operation) managing the application (Administration) defining the architecture of the data and objects (Setup)

Related Topics Views in the Analysis domain Views in the Operation domain Views in the Administration domain

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Views in the Setup domain

2.6.5.1.1 Views in the Analysis domain

The Analysis domain consists of a range of tools designed to help you analyze data.

ToView

Consult the description of domains and views in the application and toaccess views directly. Consult the operating cycle and access the viewsin the Operation domain directly.

Home

Run analysis reports and report bundles.Reports

List viewpoints used to facilitate the opening of reports by using predefineddimension values and selection methods.Viewpoints

2.6.5.1.2 Views in the Operation domain

The Operation domain groups together all of the functionalities for collecting and producing data forperforming a consolidation.

ToView

Define and view reporting IDs and their default properties.Reporting Organizer

Define the reporting units to be processed for a reporting ID. Cus-tomize the data entry environment for specific reporting units andgenerate opening balances.

RU Organizer

Enter data in, publish, and check packages.Package Manager

Post manual journal entries.Manual Journal Entries

Define and manage portfolios and scopes.Scopes

Define and manage conversion and tax rates.Rates

Manage consolidation and Intercompany reconciliation definitions.Consolidation

2.6.5.1.3 Views in the Administration domain

The Administration domain contains all of the views which enable you to manage tasks and definesecurity settings.

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ToView

Manage tasks.Task List

Plan when tasks are to be performed.Scheduling

Monitor activity on the processing server.Task Monitor

Consult the log for all of the tasks performedLog

Manage site addresses.Address Book

Identify the sites which have created the objects.Site Profiles

Manage users, workgroups, functional profiles and data access groups.Users

Locate all occurrences where a dimension, characteristic or object isused. Search for the objects in which an account, for example, is used.Audit

2.6.5.1.4 Views in the Setup domain

The Setup domain groups together all of the views used for setting up the application.

ToView

Define and enter data in reference tables, define data tables, and di-mensions and arrange characteristics into a tree structure.Dimension Builder

Design data entry/retrieval schedules and structure them by assigningthem to books and folders.Report Designer

Manage category scenarios.Category Builder

Define sets, subsets, rules and coefficients and arrange them into atree structure.Rules

Define which dimension values are available for data entry.Data entry restrictions

Store journal entries.Ledgers

Transfer data between transactional systems (ERP, accounting,management, consolidation or reporting software packages) and SAPBusinessObjects Financial Consolidation.

Data Link Definitions

2.6.5.2 Access rights and the Desktop

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In the Desktop, the domains and views displayed depend on:

the type of site

For example, users working on a data entry site do not have access to the Setup domain.

the functional profile of the user

Access rights to the views are defined for each user. If a user does not have access to a particular:

domain, this domain is not visible view in the domain, the views available are visible, but the unavailable one is not.

2.6.5.3 Desktop toolbars

In both the Desktop and editors, the toolbar contains buttons for performing operations on objects. Thistoolbar makes it easier for you to perform the tasks you most frequently carry out.

Some buttons are grayed out depending on the views currently open, the operations performed oraccess rights to objects. If a button is grayed out, the command it represents is not available.

By default, the toolbar is displayed at the top of the Desktop or editor, but you can move or hide it.

2.6.5.3.1 To display or hide a Desktop toolbar1. Select View > Toolbar.

A dropdown list appears.

If the Standard or Desktop filter command is activated, the corresponding toolbar is displayed.

If the commands are not activated, the corresponding toolbar is hidden.

2. To display or hide the toolbar you require, click the appropriate command (Standard or Desktopfilter) in the dropdown list.

2.6.5.3.2 Standard toolbar buttons common to the Desktop and editors

The table below shows the buttons common to the Desktop and editors, and shows the commands andhotkeys associated with these buttons and the functions they perform.

Note:The Category Builder and Scope Builder view editors do not have the standard toolbar. To find outmore, refer to these views.

Toor pressor selectClick

Create an objectCTRL + NFile > New

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Create one of the objects presented in thecontextual menuFile > New > Menu

Print an objectCTRL + PFile > Print

Obtain information about the versionnumber and copyrightHelp > About

Note:By default, the buttons which you can use to create different types of objects use the same icon as theobject in the view's tree structure.

Example:

The icon symbolizing the Functional Profile, selected in the view's tree structure, appears on the button.If you want to create a Functional Profile, you can do so by clicking the button directly without havingto select this object from the dropdown list.

2.6.5.3.3 Desktop buttons

The table below shows the buttons featured on the standard toolbar for the Desktop. Like the previoustable, it shows the commands and hotkeys associated with these buttons and the functions they perform.


Open an existing objectCTRL + OFile > Open

Delete selected data and placeit on the ClipboardCTRL + XEdit > Cut

Copy selected data and placeit on the ClipboardCTRL + CEdit > Copy

Paste selected data from theClipboardCTRL + VEdit > Paste

Delete the selected objectCTRL + DeleteEdit > Delete

Display the window for manag-ing how columns are dis-played, sorted and grouped.

View > Columns

Display the box showing objectproperties which enables youto sort and group them

View > Properties Box

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Go to previous viewGo To > Previous View

Go to next viewGo To > Next View

Select a display templateView > Templates > CurrentTemplate > [Template Name]

Choose working languageTools > Working Language[Language Required]

2.6.5.3.4 Standard editor toolbar buttons

The table below shows the buttons in the standard editor toolbar, and the commands and hotkeys forthe buttons and the functions they perform.

Note:The Category Builder and Scope Builder view editors do not have the standard toolbar. To find outmore, refer to these views.


Save object or changes madeCRTL +SFile > Save

Display previous objectView > Previous

Display next objectView > Next

Return to the DesktopTools > Back to Desktop

Related Topics Scrolling through Information Viewer lists

2.6.5.3.5 Desktop filter toolbar

The "Desktop filter" toolbar enables you to restrict the display to objects related to specific reportingIDs or units.

Note:The filters do not apply to all of the views.

You can select more than one value for the Specify Reporting ID filter, but only one in the SpecifyReporting Unit filter.

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Note:If you do not select any value in the Specify Reporting ID filter in the Desktop, then all elements aredisplayed in the "Home" view of the Analysis domain and in the views whose display depends on theselection made.

By default, the toolbar is displayed at the top of the Desktop. You can, however, hide it or move it toanother location.

Desktop filters

The Desktop filter toolbar offers the following filters on items that appear in the Information Viewer lists: Reporting ID

Note:If you do not select any value for the Specify Reporting ID filter, then nothing is displayed in the"Home" view of the Analysis domain or in the views whose display depends on the selection made.

Reporting Unit

Viewpoints in Report Navigator

You can:

enter the code of the item you want to select in the text box.

If you want to select more than one item, you must enter the codes for each one and use a semi-colon(;) to separate them.

Note:You must enter codes that are already in the database.

click to select the items.

Note:Multiple selection only works for certain items.

If an item has been selected or entered, the code appears in the text box and the long descriptionappears to the right of the box.

If several items have been selected or entered, the codes will appear in the text box separated by asemicolon (;). "Multiple Selection" appears to the right of the box. When you place the cursor on thetext box, a tooltip containing the codes selected appears.

Note:To delete the selection of codes, select the items then hit the Return key. You can also delete theselection using the contextual menu.

The Desktop Filter toolbar contextual menu is used to:

Consult

Select Consult to open the object properties box in read-only mode.

Change

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Select Change to open the object properties box to edit the properties.

Clear

Select Clear to remove the selection made or the data entered.

Note:The Clear and Change commands only work if one single object has been selected or entered inthe text box.

2.6.5.4 Desktop commands and menus

In all of the views, the following standard menus are available:

File menu

Edit menu

View menu

Go To menu

Tools menu

? menu

In a number of views, there is an additional menu entitled Actions which enables users to performoperations which are specific to each view. The commands available in this menu vary depending onthe view currently open.

Related Topics View and object-specific menus

2.6.5.4.1 File menu

The File menu contains commands for:

creating and opening objects

printing objects and setting up the page for printing

importing and exporting data

configuring domains

closing the Desktop or session

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Note:In the Desktop, the File menu does not contain a Save command because the commands used forsaving items are displayed in the view editors.

2.6.5.4.2 Edit menu

The Edit menu contains all of the standard commands for editing objects: Cut, Copy, Paste, Delete,and Select All.

2.6.5.4.3 View menu

The Viewmenu contains the commands for displaying or hiding Desktop objects or items. These objectsinclude the Properties Box which you can use for viewing and changing object properties of one ormore selected items.

You can also use this menu for defining templates to customize how the Desktop is displayed.

Related Topics The object editor

2.6.5.4.4 Go To menu

The Go To menu contains all of the commands for navigating through the Desktop. It presents a fulllist of the domains and views together with a log of the views last consulted.

2.6.5.4.5 Tools menu

The Tools menu presents a group of commands for performing operations which are general to theapplication.

Use this menu to:

activate the read-only mode to prevent any modifications from being made to objects (except thosecurrently open)

open other Desktops select the working language, the application language change the password of the user connected configure general options

Related Topics Configuring the general options

2.6.5.4.6 ? menu

The Help menu provides information on the application version and enables you to consult the productdocumentation.

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2.6.5.4.7 View and object-specific menus

Certain views present additional commands for performing operations which are specific to these views.

Actions menu

In some views, anActionsmenu appears in the Standard menu after Tools with commands that enableyou to perform operations specific to a view in the Desktop. The commands contained in this menuvary depending on the view currently open.

Example:

In the Reporting Organizer view, theActionsmenu contains theRUOrganizer and PackageManagercommands. In the RU Organizer view, however, the Actions menu contains the Generate Packageat Current Site and Insert Reporting Units commands.

New command

If different types of objects are managed in a view, the New menu will contain a sub-menu that lists allof the objects managed in the view.

For example, in the Consolidation view, the New sub-menu contains commands for creating a newConsolidation definition or Intercompany reconciliation definition.

2.6.5.5 Desktop status bar

The status bar provides information on the window currently open. It specifies:

the current task, like Ready or Searching.

a description of any command currently highlighted.

the keyboard configuration: the three boxes at the right of the bar show whether the Caps Lock,Num Lock and Scroll Lock functions have been activated.

By default, the status bar is displayed underneath the open window, but you can hide it if required.

Example:

The message "Creates a new schedule" will appear when you place the mouse arrow on File > New> Schedule.

2.6.5.5.1 To display or hide the status bar1. Click View.

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A dropdown list appears.

If the Status bar command is activated, the status bar is displayed.

If the Status bar command is not activated, the status bar is hidden.

2. Click the Status bar command in the dropdown list to display or hide the toolbar.

2.6.5.6 Desktop title bar

The title bar provides information on the window currently opened. It is located at the top of the mainwindow.

In the Desktop, the title bar shows:

the application icon

the name of the view currently open

if there is more than one Desktop open for the same view, the number indicating the order in whichthe current Desktop was opened. By default, no number is displayed for the Desktop opened first.

the data source to which the Desktop is connected.

the name of the user connected

the [Application] Desktop caption.

In the editor, the title bar shows:

the specific icon for the object

the object's code

the name of the object type

the long description of the object

Caution:In some editors, the object is not identified by a code. In the package editor, for example, the titlebar displays the Category, Data entry period and Reporting Unit.

2.6.6 Customizing the Information Viewer list display

In each view, the objects are presented in list form.

You can:

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choose the columns to be displayed

sort the objects contained in a list

group the objects presented in a list

Tip:Select an object from a list by selecting the relevant column header and then keying in the first charactersof the required object. The cursor will then move automatically to the appropriate row.

The List Properties dialog box contains the following tabs:

View

Use View to specify which columns are to display in the contents list. The columns are arranged bytopic. The Visible Columns field lists which columns are already displayed.

Sort

Use Sort to specify which columns you want to sort using the column headers. The columns arearranged by topic. The Used Columns field lists the columns already sorted.

Grouping

Use Grouping to group the columns together. The columns are arranged by topic. The Used Columnsfield lists the columns already grouped.

2.6.6.1 To display or hide a column

1. Select View > Columns.

The List Properties dialog box appears.

2. To display a column, select it from theAvailable Columns field on the left, and then click thebutton to move it to the field on the right.

3. To hide a column, select it from the Visible Columns field on the right, and then click thebutton to move it to the field on the left.

4. Use the buttons to determine the order in which the columns will be displayed.5. Use the buttons, located to the right of the Width in pixels box, to change the width of the

columns.6. Click OK once your selection is complete.

2.6.6.2 To change the width of columns from the desktop

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1. Place the cursor on the line between the column you want to widen and its neighboring column.

The cursor appears as a .

2. Move the mouse: to the right to increase column width

to the left to reduce column width

3. Release the mouse button once the column reaches the width required.

2.6.6.3 To change the width of columns using the List Properties dialog box

1. Select View > Columns.


2. Select a column.3. Enter the width required in the Width in pixels field.4. Click OK to save your changes.

2.6.6.4 Sorting Information Viewer columns

Objects presented in list form can be sorted in ascending or descending order.

You can sort one or more columns at a time.

In multiple sorts, you can sort list contents using several criteria arranged by priority.

In a multiple sort, you can also sort some columns in ascending order and others in descending order.

There are three methods available for sorting columns:

Using the mouse

Using the contextual menu

Using the List Properties dialog box

The method enables you to perform advanced operations, like sorting columns using a hidden column,or consulting a full description of the sort operation.

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Example:

In the Package Manager view, you can carry out a multiple sort by sorting packages first by reportingunit, then by status.

2.6.6.4.1 To sort a column using the mouse1. Select the column that you want to sort.

A triangle appears, indicating which objects are sorted in ascending order. By default, the objectsare always sorted in ascending order when you use this method.

2. Click the column header if you want to reverse the sort order.

2.6.6.4.2 To sort a column using the contextual menu1. Right-click the column header.

The contextual menu appears.

2. Specify the sort order: Select Ascending order to sort the objects in the column by ascending order.

Select Descending order to sort the objects in the column by descending order.

2.6.6.4.3 To sort a column using the List Properties dialog box1. Select View > Columns to display the List Properties dialog box.2. Select the Sort tab.3. To sort a column, select it from the Available columns field, then click the button to move

it to the Used Columns field.4. To cancel a sort performed on a column, select the column in question from the Used Columns

field and click the button to move it back to the Available columns field.5. Define the sort order by selecting the Ascending or Descending option.6. Click OK once your selection is complete.

2.6.6.4.4 To sort several columns using the column headers1. Select the column you want to sort.2. Press and hold down the SHIFT key, or depending on your keyboard.3. Keeping the SHIFT key held down, select the columns you want to sort.

Note:The sort priority is determined by the order in which you select the columns.

4. Keeping the SHIFT key held down, click the triangle indicating the sort order if you want to reverseit.

5. Once the sort is complete, release the SHIFT key.

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Caution:As soon as you release the SHIFT key, selecting another column or header will cancel the sort.

2.6.6.4.5 To sort several columns using the List Properties dialog box1. Select the column you want to sort.2. Select View > Columns.


3. Select the Sort tab.4. To sort columns, select them from the Available Columns window and then click the button

to move them to the Used Columns window.5. To delete sort columns, select them from the Used Columns window and then click the

button to return them to the Available Columns window.6. Determine the sort order by placing the column you want to sort first at the top of the list. To do so,

select the column and then move it using the button.7. Select the column you want to sort second by placing it underneath the top column using the

buttons. Repeat this operation until all of the columns are placed in the order required.8. For each column, define the sort order by highlighting the columns one by one and then selecting

Ascending or Descending.9. Click OK once your selection is complete.

2.6.6.5 Grouping Information Viewer objects

The objects in the list can be grouped together under one or more columns.

2.6.6.5.1 To group Information Viewer column objects using the mouse1. Right-click the column header you want to use for a group.2. Select Group By This Column.

The contents of the list appear as a series of gray panels. These are the objects grouped using theselected column.

3. To display the contents of a group, click the button.

To hide the contents, click the button.

2.6.6.5.2 To group Information Viewer column objects using the List Properties dialog box1. Select View > Columns.


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2. Select the Grouping tab.3. In the Available Columns field, select the column which you would like to use for the grouping, and

then click the button to move it to the Used Columns field.4. To cancel a grouping, select the column used for the grouping in the Used Columns field and then

click the button to return it to the Available Columns field.5. Click OK once your selection is complete.

2.6.6.5.3 To group several Information Viewer column columns1. Select View > Columns.


2. Select the Grouping tab.3. In the Available Columns tab, select the columns you would like to use for the grouping, then click

the button to move them to the Used Columns field.4. Determine the grouping order by placing the column you want to group first at the top. To do so,

select the column and then move it using the button.5. Next, select the column you would like to group second and then move it using the buttons.6. If required, define a grouping order by selecting the columns one by one and selecting Ascending

or Descending.7. Click OK once your selection is complete.

The columns are now grouped in cascade format.

2.6.6.5.4 To move objects in an Information View tree structure

In a tree structure, the objects are arranged into directories.

These objects can be dragged and dropped from one directory to another or moved to a different locationin the same directory. Dragging and dropping is a useful method for quickly copying or moving an objectbetween two open directories.

1. Select the object you want to move and drag it to another directory or different location in the samedirectory.

2.When the cursor changes to a , release the mouse button to drop the object at the requiredlocation.

If the cursor changes to a , you cannot drop the object at the required location.

2.6.6.6 Customizing the Information Viewer column tree structure

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In some views, a tree structure is displayed to the left of the contents list in the Information Viewer. Atree structure is, for example, displayed in the Report Designer view.

This tree structure lists objects arranged into folders and sub-folders. These vary depending on theview objects.

Tip:To help you identify a directory easily, an icon representing the type of object it contains is alwaysdisplayed to the left of its description.

Example:

In the Report Designer view, the tree structure contains the following directories: Folders and List ofitems. These directories can be subdivided into sub-directories which include folders and books.

2.6.6.6.1 Tree structure display

You can also customize the tree structure by selecting its display mode. For each item, you can displaya:

code

description

code and description

You choose the display mode via the contextual menu or the main menu. In both menus, the displaymode is indicated by a in front of the activated command.

To display the code for tree structure items Select View > Tree Structure > Display Code.

All of the tree structure items are now identified by their code.

To display the long description Select View > Tree Structure > Display Long Description.

All of the tree structure items are now identified by their long description.

To display the code and long description Select View > Tree Structure > Displa

Documents

SAP BusinessObjects Financial Consolidation User Guide 7.5