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Ag il e p lanning and a fas te r c l ose

using SAP Bus inessOb jec t s Planning

and Consol idat ion

Rikard Gthe

Solution AdvisorEnterprise Performance Management


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Planning and consol idat ion goals

Align financial and operational plans with strategicobjectives and goals

Improve planning accuracy and associated costs

Reduce budget cycle time

Spend more time on analysis and less time ontransactional work

Quickly model potential business strategies and decideon a course of action that maximizes value creation

Have confidence in financial results and reports

SAP 2009 / Page 2


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The problem is

Data - accuracy and predictability

Historical data in multiple systems andspreadsheets - no central, data store

Process efficiency and standards

No linkage and enforcement with standardbusiness processes

Budgeting process takes too long and is

error prone

Execution - usability andadaptability

Existing planning products are difficult to

use and inflexible designed for powerusers

Too much dependency on IT for businessspecific tasks

Source: CFO.com (2008): A complete view of theenterprise: linking operational and financial planning in

global organizations

SAP 2009 / Page 3


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And

By 2012, 90% of public

companies will face mandatory,

audited public reportingrequirements for financialcontrols, and 50% will face

mandatory non-financialreporting (0.8 probability).

Source: Gartner - 2nd March 2007 -Audits and Events Drive Governance,Risk and Compliance Spending by Eid

and Caldwell *

One of every ten publiccompanies, whether based inthe US or abroad is having to

re-state earnings

Source: CFO Europe.com Say Again?:

April 2007

Sarbanes Oxley and other government andregulatory mandates require companies tobe accountable for the accuracy of theirfinances

Audit costs as part of the complianceprocess are extremely high

Mandated process changes

Globalization

Global regulations - accentuatingcritical data, process and executionissues

SAP 2009 / Page 4


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Why invest in an in t egrated,

forw ard-look ing p lann ing so lu t ion?

Companies that spend ahigher percentage up fronton Budgeting & Planninghave lower overall costs

across the board in finance

and faster cycle times. Forexample, the top

performers complete thebudget cycle in 30 days,

while the bottom 20

percent take 90 days.

Source: CFO.com : Planning for theBest February 2007

The best finance departments arespending more time and greater percentageof their resources on forward-lookingplanning and analysis

Percent of overall finance costs allocated toplanning and business analysis:

Percent of time the focus is on proactive planningvs. historical reporting:

Percent of companies with fully integrated strategicplanning, tactical business planning, and budgetingprocesses:

Peer-Group Companies:

World-Class Companies:

18.4%

22.8%

45.5%

55.7%

Peer-Group Companies:

World-Class Companies:

24.0%45.0%

Peer-Group Companies:World-Class Companies:

Source: The Hackett Group, 2007 Data

SAP 2009 / Page 5


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SAP Bus inessOb jec t s Port fo lio

w i t h SAP Appl ica t ions

BusinessIntelligence

ReportingQuery, Reporting,

and Analysis

Dashboards andVisualization

Search andNavigation

AdvancedAnalytics

Enterprise PerformanceManagement

StrategyManagement

Planning, Budgetingand Forecasting

Profitability andCost Management

Consolidation

Spend andSupply Chain

Governance Riskand Compliance

RiskManagement

AccessControl

ProcessControl

Global TradeServices

Environment,Health and Safety

DataIntegration

Data QualityManagement

Master DataManagement

MetadataManagement

InformationManagement

SAP 2009 / Page 6


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Improved Effectiveness and Performance ControlImproved Effectiveness and Performance Control

SAP BusinessObjec t s Ent erpr ise Per form anc e

Managem ent so lut ions

Better Control Performance

Understand how your strategies will be impacted by risk

and adjust plans and expectations accordingly

Reduce costs and increase working capital by closelymonitoring and understanding company spending

Increase profitability by gaining insight into your bestand worst customers, channels and products

Increase Organizational Agility

Improve the quality and speed of decisions by closingyour books faster and more accurately

Create what-if scenarios and plan versions so you can

compare alternatives and act with confidence Understand the impact of changes so you can align

operational capacity and support functions with demand

Greater Context for Decision Making

Empower every stakeholder to communicate,collaborate and execute on a defined plan of action incontext and real-time

Strategy Management

Planning

Consolidations Profitability and Cost

Management

Spend PerformanceManagement

FOCUS FOR TODAYS PRESENTATION:

SAP BusinessObjectsPlanning and Consolidation

SAP 2009 / Page 7


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Unified planning and consolidationUnified planning and consolidation

What is t he appl ic a t ion used for?

Financial reporting and analysis

Ad hoc

Driver analysis (industry, growth, capacity, etc.)

Variance analysis

Forecasting and consensus building

Rolling forecasts

Continuous planning

Collaboration

Business planning

Budgeting

Sales/revenue planning

Capital expenditure planning

Headcount/staffing

Expense planning

Cash flow planning

Consolidation

Intercompany matching/reconciliation

Intercompany eliminations

Management roll-ups

Legal consolidation

SAP 2009 / Page 8


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SAP Bus inessObjec t s Plann ing and Consol idat ionSt reaml ined p lanning, budget ing, forecast ing and fast c lose

Familiar and easy to use Enables rapid adoption by leveraging native

Microsoft Office tools (e.g. Excel) and webbrowsers accessing a central database

User owned and managed

Process-centric Configurable business process flows guide

users and drive process consistency

Unified Single, integrated application reduces

maintenance, improves data integrity, andsimplifies deployment while enabling flexibleplanning & consolidation functions

SAP 2009 / Page 9


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Choice of Word, PowerPoint, web and

Excel interfaces

Excel without spreadsheet hell - liveaccess to central data repository creates asingle version of truth, ensuring

organizational alignment

Allows use of native Excel functions,formatting, and formula preservation,reducing training time and costs

Easy adoption of existing Excel templates

as planning schedules

Familiar and easy to use interfaces reduce learning curve and increase adoptionFamiliar and easy to use interfaces reduce learning curve and increase adoption

Fam i l iar and easy t o use

SAP 2009 / Page 10


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Guides activities and improves productivity

Helps users know what to do when,why and how

Facilitates collaboration with built-indiscussion threads and unstructured datasharing

Context-sensitive intelligent action panes aid productivityContext-sensitive intelligent action panes aid productivity

Fam i l ia r and easy t o use

SAP 2009 / Page 11


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Setup by IT; Owned and managed by business usersSetup by IT; Owned and managed by business users

Fam i l iar and easy t o use

Business User Responsibility Application Security

Users

Roles

Privileges

Hierarchies and Roll Ups

Business Process Flows Modification of Packaged Process Flows

Creation of New Process Flows

Report Templates

Excel, Word, PowerPoint Templates Create and Modify Metrics and Measures

IT Responsibility

Hardware

Security and Authentication

Users

Roles

Privileges

Data and Application Infrastructure

Database Server

Application Server

OLAP Structure

Self-service financial reporting ensures any user can create information on the fly

Wizard-driven interfaces simplify content creation and administration processes

SAP 2009 / Page 12


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Fast implementation

Pre-packaged content reduces implementation

times by up to 80% Dynamic configuration enables easy

customization to specific requirements

Complete, generic reference implementation

Rapid and trusted legal compliance Embedded expertise in meeting financial

regulations including best practice in financialconsolidations and internal controls

Detailed process guidance for business users

Comprehensive scope

IFRS specific chart of accounts

Pre-configured IFRS consolidation rules,controls, and calculations

Publishable financial statements

St art e r k i t s

Faster legal compliance reduce implementation timesFaster legal compliance reduce implementation times


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Business Process Flows

Data collection

Preparing and running the consolidation

Reports and analysis

IFRS Data Input & Control

CoA with most common BS and IS accounts

Input schedules for data entry or data import

Control reports for validation of collected data

Consolidation Processing Full, proportionate and equity method

Scope changes and rate variations

Extensive set of automatic business rules

SAP BusinessObjec t s Planning and Consol idat ion

St ar t er K i t fo r IFRS

Data collection, control and data processingData collection, control and data processing


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SAP 2009 / Page 15

Analysis & Audit Trail

Dynamically formatted accounting and analysis

reports leverage native drill down

Audit IDs for tracking data origin

IAS 1 Publishable Financial Statements

Balance Sheet (current/non-current format) Income Statement (by function)

Cash Flow Statement (generated automatically)

Statement of Changes in Equity

Segment information

XBRL Templates

Excel templates pre-mapped with IFRS

taxonomy

SAP BusinessObjec t s Planning and Consol idat ion

St ar t er K i t fo r IFRS

Analysis, audit trail and publishing of financial statementsAnalysis, audit trail and publishing of financial statements


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BI m ust be eas ier t o use...

How to transform ordinary data into extraordinary presentations?


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BI m ust be eas ier t o use...

Xcelsius Transforms ordinary data into extraordinary presentations !


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What does i t look l i k e?


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Vi l i t i t k BI t


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Visual izat i on t a k es BI t o

t he nex t level

Customer Requirements:

Management KPI dashboards

Target vs. actual sales tracking

Sales trend analysis

Forecasts Budget planning

Revenue planning

Demand generation planning

Pricing and licensing proposals Loan calculator

Real estate calculator

Insurance calculator

ROI calculator

Xcelsius is an environment to design and consume highly-interactive,flash-based BI dashboards in Netweaver Portal, PDF, documents, and presentations


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SAP 2008 / Page 22

Thank you!

Documents

Sap Bpc 091207 Pass 1 Rickard