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SAP Asap Methodology
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April 18, 2023 1
Accelerated SAP (ASAP)
Methodology
April 18, 2023 2
Phases of SAP implementation project
April 18, 2023 3
The Purpose of Phase 1 : Project Preparation
The purpose of this phase is to provide initial planning and preparation for your SAPProject.
The important issued needs to be addressed at this phases is:
Defining your project goals and objectives Clarifying the scope of your implementation Defining your implementation Strategy Defining the Overall Project Schedule and Implementation Sequence Establishing the project organization and committees Assigning resources
April 18, 2023 4
Project Preparation – Roles and Key Focus
There are different primary roles in an SAP implementation:
Steering Committee – members include Project Sponsors, the SAP Consulting Manager and Project Manager. The committee is also the primary sources for the Company’s long term goals and vision, sets priorities, approves scope and resolves company wide issues.
Project Sponsors – Directly communicates the company’s long term goals and visions and are members of the steering committee.
Project Management – Team SAP Project Manager and Customer Project Manager
Consultant – Team SAP Members, application, cross application, business process
Technical – Customer or Consultants for System Administration and Technical, Help Desk Provider
Contd..
April 18, 2023 5
Project Preparation – Roles and Key Focus Change – There are dedicated individuals assigned to manage the Organizational Change, Management Processes, Risk Assessment, Communication, Sponsorship and Leadership, Skills Development, Knowledge Transfer or Business Optimization
Security – Authorization, Administration or Internal Auditor responsible for managing the system security and authorization environment and may be combined with other administrative roles.
April 18, 2023 6
Project Preparation – Work Packages
April 18, 2023 7
Create and Issue Project Charter
April 18, 2023 8
Define Implementation Standards and Procedures
Define System Configuration Standards Define Testing Strategies Define Post Implementation Service and Support Strategy Define System Authorisation Standards for Project Team Define Change Request Management Define System Enhancement and Modification Approval Process Define ABAP Development Standards Define Support Package Strategy Define Upgrade Strategy
The purpose of this activity is to establish the overall implementation standards andProcedures for the project. Some of these elements should be established by theTechnical members of the project team and others by the business of functionalMembers. It is important to address the implementation standards during phase 1to establish clearing guidelines regarding:• Overall Configuration standards for the project• Initial System Authorisation Standards• How System Enhancements are handled• How and when testing occurs
April 18, 2023 9
Kickoff Meeting
April 18, 2023 10
The purpose of Phase 2 : Business Blueprint
April 18, 2023 11
The purpose of Phase 2 : Business Blueprint
The purpose of this phase is to create the Business Blueprint, which is a detaileddocumentation of the results gathered during requirements workshops. TheBusiness Blueprint details are agreed business process requirements of the company.It documents the common understanding of how the company intends to run itsBusiness within SAP System.
During the phase, you also:
Refine the original project goals and objectives Define the Baseline scope Refine the overall project schedule and implementation sequence
April 18, 2023 12
The purpose of Phase 2 : Business Blueprint
April 18, 2023 13
Business Process Definition
April 18, 2023 14
After the definition of the organizational structure, you define the business processes of the Company in terms of the R/3 System.
The Q&Adb is the tool supporting the definition of the business process. You can use The CI (Customer Input) template and the business process questions within the Q&Adb to support the preparation and completion of the business process definition. For detailed analysis, you can access external tools for modeling the business processes via the Q&Adb.
Generating the Business Blueprint give you the company’s business processrequirements in one document.
Generating the Business Process Master List gives you the business processeswhich are in scope for Customizing in the Realization Phase.
Business Process Definition
April 18, 2023 15
Blueprint Document Review and Signoff
April 18, 2023 16
Blueprint Document Review and Signoff
Prepare for Presentation of Blueprint Review The purpose of this task is to distribute the Business Blueprint to Team Members and to organise the Business Blueprint review and signoff meeting.
Conduct Review and Signoff The purpose of this task is to review and sign off the Business Blueprint. This contains business processes and scenarios, gap between business processes and system functions, reports, models, conversions and interfaces.
As a result of the Business Blueprint signoff, you confirm the following: Process Design Organisational Structure Baseline Scope Technical Design System Landscape
April 18, 2023 17
The purpose of Phase 3 : Realization
April 18, 2023 18
The purpose of Phase 3 : Realization
April 18, 2023 19
Creating Training Materials
April 18, 2023 20
Goal, Content and Tools Configuration
April 18, 2023 21
Testing in the Realization Phase
April 18, 2023 22
Testing in the Realization Phase
Unit Testing – This is the lowest level of testing where the program or transaction istested and evaluated for errors. Unit testing is normally the first test that is completedDuring the configuration effort, and is focused towards the program’s inner functions,Rather than towards integration.
Scenario Testing – During the configuration there is a need to test chains of transactions that flow together and which reflect important business processes and scenarios.
Integration Testing – Final integration testing is accomplished through the execution ofpredefined business flows, or scenarios, that emulate how the system will run your Business. These business flows, using migrated data from the pre-existing systems,will be performed in a multifaceted computing environment comprised or R/3, third-party software, system interfaces and various hardware and software components.It is this environment that builds the necessary level of need to be an evolutionaryprocess that is driven from your previous testing efforts. The test cases and scenariosThat were used for Baseline and Final Configuration need to be reviewed and enhanced for the integration testing.
April 18, 2023 23
The purpose of Phase 4 : Final Preparation
SAP AG 1999
UnitUnitUnit
TopicTopicTopic
Legend:Legend:Legend:
Phase 1Project Preparation
Phase 2Business Blueprint
Phase 3Realization
ImplementationRoadmap
Phase 4Final Preparation
Phase 5Go Live & Support
Overview Diagram: Implementation Roadmap (4)
April 18, 2023 24
The purpose of Phase 4 : Final Preparation
The purpose of this phase is to complete the final preparation, including testing, User training, system management and cut over activities, to finalize your readiness to go live. This final preparation phase also serves to resolve all crucial open issues. On successful completion of this phase, you are ready to run your business in your productive R/3 system.
This phase includes the following work packages:
Project Management Final Preparation Phase User Training System Management Detailed Project Planning Cut Over Quality Check Final Preparation Phase
April 18, 2023 25 SAP AG 1999
Project ManagementProject Management
TrainingTraining
Detailed Detailed Project Project PlanningPlanning
System ManagementSystem Management QCQCCutoverCutover
Phase 4: Final Preparation - Work Packages (5)
The purpose of Phase 4 : Final Preparation
April 18, 2023 26 SAP AG 1999
ConductConductPrePre-Go-Live-Go-Live
End End UserUserTrainingTraining
Training: Goal and Content
Ensure thatEnsure that all end all end users are adequately users are adequatelytrained priortrained prior to to the Go the Go Live date Live date
Phase 3Training Realization Phase
Phase 4
Define, Developand FinalizeTraining &
DocumentationConent
• Finalize logistics for training and the end user training schedule
Develop Templates,Standards and Review
Process
• Conduct end user training• Obtain end user training evaluation data• Track attendance
Define and ImplementEvaluation and
Improvement Process • Analyze end user training evaluation data& implement improvements
• Identify post go-live trainingrequirements
Conduct End User Training
Evaluate Training Effectiveness& Implement Improvements
Implement Training Logistics Plan
Training Goal and Content
April 18, 2023 27
End user documentation and training was developed in Phase 3. This included
setting up standards and review process for training content and documentation development, in addition to defining an evaluation and improvement process denoting power and other users in order to define, with the help of the training and and development plan, the necessary training for production.
Considerations in the logistics area include planning of training facilities, and producing copies of the end user documentation and other training material.
Important: End user training and the preparation of training material are often the most time consuming and costly aspect of the system implementation. Changes in the procedure can influence considerably the time and costs of an R/3 implementation.
Training Goal and Content
April 18, 2023 28 SAP AG 1999
Transport
SAP System
DevelopmentCustomizing
SAP (Targ.)System
Production
SAP System
Client zxxzxx
Client yxxyxx
Client xxxxxx
XXX
DevelopmentCustomizing
Training
automaticsystem settingrecording
automaticsystem settingrecording
Tool
CustomizingTransport
System
ClientCopy
Function
Transport
April 18, 2023 29
The Customizing Management System (CMS) manages the transport requests in the R/3-System in relation to an assigned Customizing Project.
In the CMS, you can use the transport requests to copy SAP objects from one system, such as the development system, to a target system, such as the production system.
You can also use the client copy function to copy SAP objects from one client (development client) to another client (training client) of the system as defined by a transport request. The system settings of the Customizing transactions are automatically recorded in transport requests. It is assumed that the client has been set correctly.
Transport
April 18, 2023 30 SAP AG 1999
UnitUnitUnit
TopicTopicTopic
Legend:Legend:Legend:
Phase 1Project Preparation
Phase 2Business Blueprint
Phase 3Realization
ImplementationRoadmap
Phase 4Final Preparation
Phase 5Go Live & Support
Overview Diagram: Implementation Roadmap (5)
The Purpose of Phase 5 : Go Live & Support
April 18, 2023 31
The Purpose of Phase 5 : Go Live & Support
The purpose of this phase is to move from a pre production environment to live production operation. You must set up a support organization for end users, not just for the first critical days of your production operations, but also to provide long term support.
During this phase, end users of the SAP system have many questions. There must be a solid end user support organization easily accessible to all end users. This phase is also used to monitor system transactions and to optimize overall system performance. Finally, the completed project is closed.
April 18, 2023 32
SAP AG 1999
Workflow in Work Package Go Live and Support
Provide supportto SAP Users and
to optimizesystem
performance
ProductionSupport
ProjectEnd
Post Go-LiveActivities
SystemTuning
Continuous ImprovementGo Live and Support
Officially closethe project
Support R/3System users
after the project isin productiveoperation and
develop long termsupport strategy
Improve systemperformance
End of ProjectEnd of Project
Go live support and continuous improvement
April 18, 2023 33
Thank You