Minutes Book Page 167

Santa Ana Unified School District

1601 E. Chestnut Avenue

Santa Ana, California 92701

MINUTES

BOARD MEETING

SANTA ANA BOARD OF EDUCATION

September 12, 2017

CALL TO ORDER

The meeting was called to order at 5:16 p.m. by Board President Palacio. Other

members in attendance were Ms. Amezcua and Dr. Rodriguez.

CLOSED SESSION PRESENTATIONS

Mr. Palacio asked those wishing to address the Board in matters pertaining to

Closed Session to step to the lectern.

There were no individuals wishing to address the Board.

RECESS TO CLOSED SESSION

The Regular Board meeting was immediately recessed at 5:16 p.m. to consider

personnel matters, negotiations, and anticipated litigation.

Ms. Iglesias arrived at 5:45 p.m.

Dr. Alvarez arrived at 5:47 p.m.

RECESS TO REGULAR MEETING

Closed Session was recessed at 6:37 p.m.

RECONVENE OPEN MEETING

The Board meeting reconvened at 6:46 p.m.

Cabinet members present were Dr. Phillips, Dr. Heatley, Mr. McKinney, Dr. Jimenez,

and Mr. Williams.

PLEDGE OF ALLEGIANCE

The meeting was opened with the Pledge of Allegiance led by Kevin Sandoval, 5th

grade student at Wilson Elementary School.

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September 12, 2017

REPORT OF ACTION TAKEN IN CLOSED SESSION

By a vote of 5-0, the Board took action to appoint Mayra J. Helguera, as Assistant

Superintendent, Special Education/SELPA.

Motion: Ms. Amezcua Second: Dr. Rodriguez

Vote: Ayes: Mr. Palacio, Ms. Amezcua, Ms. Iglesias, Dr. Alvarez, and Dr. Rodriguez

By a vote of 4-1, the Board took action to appoint Sonia J. Llamas, Ed.D., as Assistant

Superintendent, School Performance and Culture.

Motion: Ms. Amezcua Second: Dr. Alvarez

Vote: Ayes: Mr. Palacio, Ms. Amezcua, Dr. Alvarez, and Dr. Rodriguez

Nay: Ms. Iglesias

By a vote of 5-0, the Board took action to appoint Manoj Roychowdhury, as Assistant

Superintendent, Business Services.

Motion: Dr. Rodriguez Second: Dr. Alvarez

Vote: Ayes: Mr. Palacio, Ms. Amezcua, Ms. Iglesias, Dr. Alvarez, and Dr. Rodriguez

Change in Order of Agenda

PUBLIC PRESENTATIONS

Patricia Lopez, Rosa Mata, Elizabeth Garcia, and Denise Hernandez addressed the

Board related to 6th grade and bilingual education at Washington Elementary School.

Barbara Russell addressed the Board related to Board member Iglesias mission. Barbara

Pearson addressed the Board related to the unaudited actuals. Justin Massery

addressed the Board related to public statements of Board member Iglesias. Zeke

Hernandez, Claudio Gallegos, Jeff LeTournean, Perla Dionicio, Citlali Ruiz, Deyaneira

Garcia, Ramon Campos, Carlos Perez, Vivian Hanson, Elaine Villaverde, and Laura Perez

addressed the Board related to DACA. Carina Franck, Jose Flores, Ivan Enriquez,

Graciela Sanchez, and Maria Gonzalez addressed the Board related to Board member

Iglesias social media post and DACA.

RECOGNITIONS / ACKNOWLEDGMENTS

Orange County Law Enforcement Explorer Advisor Association (OCLEEAA) – Police

Explorer Graduation

Interim Chief Van Holt acknowledged the OCLEEAA graduating students: Juan

Gonzalez, Cindy Guillen, Cynthia Molina, Dhalia Molina, Gabriel Popoca, and Yesenia

Popoca.

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September 12, 2017

Certificated Employee of the Month for September 2017, Rae Rice

Mr. McKinney, Associate Superintendent, Human Resources recognized Rae Rice,

Special Education Program Specialist as the Certificated Employee of the Month for

September 2017.

Classified Employee of the Month for September 2017, Maria Van Quackenbush

Mr. McKinney, Associate Superintendent, Human Resources recognized Maria Van

Quackenbush, Pupil Support Services Student Records Technician as the Classified

Employee of the Month for September 2017.

SUPERINTENDENT'S REPORT

Superintendent Phillips announced that the District is supporting and providing

resources to students, families, and staff impacted directly or indirectly by the

rescission of the Deferred Action for Childhood Arrivals (DACA). Dr. Phillips stated

she began conversations with K-8 students; this opportunity is to engage with students

and allow them to give their thoughts and opinions on a variety of topics. She

mentioned the SAUSD Leadership Conference for ASB Leaders on November 17, 2017. She

also mentioned the XQ Super Schools event. Superintendent highlighted the presentations

and resolutions on Board agenda. Dr. Phillips concluded her report by congratulating

Mr. Bustamante, Principal at Saddleback High School for being honored with the 2017

Oasis Community Award; the I Pledge Campaign - Opinion Editorial published in the OC

Register; and the Superintendent’s State of the District Breakfast to be held Friday,

October 13, 2017 at 7:00 a.m. at Godinez Fundamental High School.

Change in Order of Agenda

Mr. Palacio received consensus to take action on Items 5.0

5.0 CONSIDERATION OF RESOLUTION 17/18-3205, BOARD OF EDUCATION OF THE SANTA ANA

UNIFIED SCHOOL DISTRICT IN SUPPORT OF THE DEFERRED ACTION FOR CHILDHOOD ARRIVALS

(DACA) PROGRAM; PROTECTING AND SUPPORTING SAUSD STUDENTS, PARENTS, AND STAFF

It was moved by Dr. Alvarez, seconded by Ms. Amezcua, and carried 4-1, Ms.

Iglesias dissenting, to take action on Resolution 17/18-3205, Board of Education

of the Santa Ana Unified School District on Support of the Deferred Action for

Childhood Arrivals (DACA) Program; Protecting and Supporting SAUSD Students,

Parents, and Staff.

RECESS TO CLOSED SESSION

The Regular Board meeting was recessed at 9:00 p.m. to consider personnel matters.

RECONVENE OPEN MEETING

The Board meeting reconvened at 9:48 p.m.

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Change in Order of Agenda

PUBLIC HEARINGS

Vista Condor Global Academy Charter Petition

Mr. Palacio declared the Public Hearing open. He asked those wishing to address

the Board to step to the lectern.

After hearing comments from Dr. Don Wilson, Dr. Collin Felch, Michele Anderson,

Zoila Lubin, Nancy Gomez, Mayra Sanchez, Beethoven Lubin, Jose Avila, and Kendra Lubin,

Mr. Palacio declared the Public Hearing closed.

Change in Order of Agenda

3.0 ACKNOWLEDGEMENT OF RECEIPT OF VISTA CONDOR GLOBAL ACADEMY CHARTER PETITION

It was moved by Ms. Iglesias, seconded by Mr. Palacio, and carried 4-1, Ms.

Amezcua dissenting, to acknowledge the receipt of the Vista Condor Global Academy

charter petition.

Review Statement of Assurance for Sufficiency of Pupil Textbooks and Instructional

Materials for 2017-18 School Year, per Education Code Sections 60119 and 60422

Mr. Palacio declared the Public Hearing open. He asked those wishing to address

the Board to step to the lectern.

After hearing no comments, Mr. Palacio declared the Public Hearing closed.

Change in Order of Agenda

2.0 ADOPTION OF RESOLUTION NO. 17/18-3200 - STATEMENT OF ASSURANCE FOR SUFFICIENCY

OF PUPIL TEXTBOOKS AND INSTRUCTIONAL MATERIALS FOR 2017-18 SCHOOL YEAR

It was moved by Ms. Iglesias, seconded by Dr. Rodriguez, and carried 5-0, to

Adopt Resolution No. 17/18-3200 to review the Statement of Assurance for

Sufficiency of Pupil Textbooks and Instructional Materials for the 2017-18 school

year.

Change in Order of Agenda

1.0 APPROVAL OF CONSENT CALENDAR

The following items were removed from the Consent Calendar for discussion and

separate action:

1.14 Ratification of Expenditure Summary and Warrants Issued Over $25,000 for the

Period of July 26, 2017 through August 23, 2017

1.16 Approval of Revised Job Description: Director of Accounting and Payroll

1.17 Approval of Personnel Calendar Including the Transition of Specific Staff Members

with such Topics as: Hiring, Promotions, Transfers, Resignations, Retirements,

and Leaves

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It was moved by Ms. Amezcua, seconded by Dr. Rodriguez, and carried 5-0, to

approve the remaining items on the Consent Calendar as follows:

1.1 Approval of Regular Board Meeting Minutes - August 23, 2017

1.2 Approval to Reschedule Study Session of Board of Education from October 24,

2017 to October 26, 2017

1.3 Acceptance of Gifts in Accordance with Board Policy 3290 – Gifts, Grants, and

Bequests

1.4 Approval of Extended Field Trip(s) in Accordance with Board Policy (BP) 6153

– School- Sponsored Trips and Administrative Regulation (AR) 6153.1 – Extended

School-Sponsored Trips

1.5 Acceptance of Specialized Secondary Programs: Cohort 2 Year 3 Implementation

Grant for 2017-18 School Year

1.6 Acceptance of Amended Quality Rating and Improvement System Block Grant No.

44174 for 2016-18 Program Years

1.7 Approval of Agreement with Catapult Learning West LLC for Period of September

14, 2016 through June 16, 2018

1.8 Approval of Renewal Agreement with Extended Learning, Inc. DBA Educational

Resource Consultants for 2017-18 School Year

1.9 Ratification of Agreement with Parchment, Inc. for 2017-18 School Year

1.10 Ratification of Memorandum of Understanding with Orange County United Way for

Continued Participation in Destination Graduation Initiative Grant for

Intermediate Schools for 2017-18 School Year

1.11 Ratification of Memorandum of Understanding with Orange County United Way for

Continued Participation in Destination Graduation Initiative Grant for High

Schools for 2017- 18 School Year

1.12 Ratification of Memorandum of Understanding with Orange County United Way for

Continued Participation in the Grant for Santa Ana Reads/ Tutormate Literacy

Program

1.13 Ratification of Purchase Order Summary and Listing of all Purchase Orders, for

the Period of July 26, 2017 through August 23, 2017

1.15 Adoption of Resolution No. 17/18-3199 – Authorization of District Appropriations

Limits for Fiscal Years 2016-17 and 2017-18

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Items removed from Consent Calendar for discussion and separate action:

1.14 Ratification of Expenditure Summary and Warrants Issued Over $25,000 for

the Period of July 26, 2017 through August 23, 2017

It was moved by Dr. Alvarez, seconded by Ms. Amezcua, and carried 5-0, to Ratify

Expenditure Summary Report and Detailed Warrant Listing Report of all payments

over $25,000 for the period of July 26, 2017 through August 23, 2017.

1.16 Approval of Revised Job Description: Director of Accounting and Payroll

It was moved by Mr. Palacio, seconded by Dr. Alvarez, and carried 4-1, Ms.

Iglesias dissenting, to approve the revised job description from Director of

Accounting and Payroll to Executive Director of Accounting and Payroll.

1.17 Approval of Personnel Calendar Including the Transition of Specific Staff Members

with such Topics as: Hiring, Promotions, Transfers, Resignations, Retirements,

and Leaves

It was moved by Ms. Amezcua, seconded by Dr. Alvarez, and carried 5-0, to approve

the Personnel Calendar including the transition of specific staff members with

such topics as: hiring, promotions, transfers, resignations, retirements, and

leaves.

PRESENTATIONS

Update on Summer Enrichment Program

Dr. Jimenez, Assistant Superintendent, Teaching and Learning provided the Board

with a list of summer programs offered, engagement, and a program evaluation.

Santa Ana Unified School District Strategic Public Relations Plan

Ms. Powell, Chief Communications Officer provided the Board with variety of

communication and marketing tools.

District's Unaudited Actuals for 2016-17 School Year

Dr. Heatley, Deputy Superintendent, Administrative Services provided the Board

with a general fund summary and enrollment projections.

At 10:57 p.m., the Regular Board Meeting was extended to 11:30 p.m. by a majority

vote of the Board.

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REGULAR AGENDA – ACTION ITEMS

2.0 ADOPTION OF RESOLUTION NO. 17/18-3200 - STATEMENT OF ASSURANCE FOR SUFFICIENCY

OF PUPIL TEXTBOOKS AND INSTRUCTIONAL MATERIALS FOR 2017-18 SCHOOL YEAR

Action taken earlier in meeting.

3.0 ACKNOWLEDGEMENT OF RECEIPT OF VISTA CONDOR GLOBAL ACADEMY CHARTER PETITION

Action taken earlier in meeting.

4.0 APPROVAL OF DISTRICT’S UNAUDITED ACTUALS FOR 2016-17 SCHOOL YEAR

It was moved by Ms. Amezcua, seconded by Ms. Iglesias, and carried 4-0, Dr.

Rodriguez not present, to approve the District’s Unaudited Actuals for 2016-17

school year.

5.0 CONSIDERATION OF RESOLUTION 17/18-3205, BOARD OF EDUCATION OF THE SANTA ANA

UNIFIED SCHOOL DISTRICT IN SUPPORT OF THE DEFERRED ACTION FOR CHILDHOOD ARRIVALS

(DACA) PROGRAM; PROTECTING AND SUPPORTING SAUSD STUDENTS, PARENTS, AND STAFF

Action taken earlier in meeting.

6.0 APPROVAL OF SOFTWARE AND SUPPORT AGREEMENT BETWEEN ILLUMINATE EDUCATION, INC.

AND SANTA ANA UNIFIED SCHOOL DISTRICT FOR 2017-18 SCHOOL YEAR

It was moved by Mr. Palacio, seconded by Ms. Amezcua, and carried 4-0, Dr.

Rodriguez not present, to approve the software and support agreement between

Illuminate Education, Inc. and the Santa Ana Unified School District for the

2017-18 school year.

7.0 AUTHORIZATION TO AMEND THE AGREEMENTS WITH HMC GROUP AND LENTZ MORRISSEY

ARCHITECTURE FOR ARCHITECTURAL SERVICES FOR VARIOUS DISTRICT MODERNIZATION

PROJECTS

It was moved by Mr. Palacio, seconded by Ms. Amezcua, and carried 3-1, Ms.

Iglesias dissenting and Dr. Rodriguez not present, to authorize staff to amend

the agreements to HMC Group and Lentz Morrissey Architecture for architectural

services for various District Modernization projects.

8.0 AUTHORIZATION TO AWARD A CONTRACT TO FIRST CARBON SOLUTIONS FOR CALIFORNIA

ENVIRONMENTAL QUALITY ACT (CEQA) COMPLIANCE FOR THE ADDITION OF CLASSROOMS AT

ROMERO-CRUZ ELEMENTARY SCHOOL

It was moved by Mr. Palacio, seconded by Dr. Alvarez, and carried 4-0, Dr.

Rodriguez not present, to authorize staff to award a contract to First Carbon

Solutions for California Environmental Quality Act (CEQA) compliance for the two

(2) Head Start Program classrooms, as well as up to thirteen (13) additional

portable classrooms at Romero-Cruz Elementary.

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9.0 APPROVAL OF AGREEMENT WITH DAVIS DEMOGRAPHIC FOR PROFESSIONAL SERVICES FOR THE

2017-18 SCHOOL YEAR

It was moved by Ms. Amezcua, seconded by Mr. Palacio, and carried 4-1, Ms.

Iglesias dissenting, to approve the agreement with Davis Demographic for a

Demographic Study of District-Wide Comprehensive Student Forecasts for the 2017-

18 school year, with an option to renew for two years.

10.0 AUTHORIZATION TO AWARD BID FOR THE PURCHASE OF DISTRICT VEHICLES

It was moved by Ms. Amezcua, seconded by Dr. Alvarez, and carried 5-0, to

authorize staff to award a bid, pursuant to bid No. 02-18, to Courtesy Chevrolet,

Guaranty Chevrolet, Santa Margarita Ford, and Selman Chevrolet, for the purchase

of District Vehicles.

11.0 AUTHORIZATION TO AWARD BID FOR THE PURCHASE OF SPECIALTY PAPER FOR PUBLICATIONS

DEPARTMENT AND COPIER PAPER SUPPLIES FOR WAREHOUSE STOCK

It was moved by Dr. Rodriguez, seconded by Mr. Palacio, and carried 5-0, to

authorize staff to award a bid, pursuant to Bid No. 01-18, to Veritiv, and

Southwest School and Office Supply, for the purchase of specialty paper for the

Publications Department and copier paper supplies for warehouse stock.

12.0 ADOPTION OF RESOLUTION NO. 17/18-3202 - PROCLAIMING SEPTEMBER 15 THROUGH

OCTOBER 15, 2017 AS NATIONAL HISPANIC HERITAGE MONTH

It was moved by Dr. Rodriguez, seconded by Ms. Amezcua, and carried 5-0, to adopt

Resolution No. 17/18-3202 proclaiming September 15 through October 15, 2017 as

Santa Ana Unified School District’s National Hispanic Heritage Month.

13.0 APPOINTMENT OF SAUSD ASSISTANT SUPERINTENDENT, BUSINESS SERVICES

Announcement in Public of Action Taken in Closed Session

14.0 APPOINTMENT OF SAUSD ASSISTANT SUPERINTENDENT, SCHOOL PERFORMANCE AND CULTURE

Announcement in Public of Action Taken in Closed Session

15.0 APPOINTMENT OF SAUSD ASSISTANT SUPERINTENDENT, SPECIAL EDUCATION / SPECIAL

EDUCATION LOCAL PLAN AREA (SELPA)

Announcement in Public of Action Taken in Closed Session

NEW AND REVISION OF EXISTING BOARD POLICIES The Board may direct the revision of any regulation which it finds inconsistent with Board policy.

(Board Bylaw 9312)

16.0 BOARD POLICY (BP) 5144 – DISCIPLINE (REVISED: FOR ADOPTION)

It was moved by Ms. Amezcua, seconded by Dr. Alvarez, and carried 5-0, to adopt

the revised Board Policy (BP) 5144 – Discipline.