SANDOVAL COUNTY ADMINISTRATIVE OFFICESdestinyhosted.com/sandodocs/2017/BOCRM/20170601_71/... · SANDOVAL COUNTY ADMINISTRATIVE OFFICES ... La Farge, et al. D-1329-CV-2013-01674)

SANDOVAL COUNTY ADMINISTRATIVE OFFICES

BOARD OF COUNTY COMMISSIONERS

SANDOVAL COUNTY BOARD OF COMMISSIONERSREGULAR MEETING AGENDA - AMENDED

COMMISSION CHAMBERSJUNE 1, 2017 - 6 P.M.

DON G. CHAPMANDistrict 3, Chairman

DAVID J. HEILDistrict 4, Vice Chairman

JAMES DOMINGUEZDistrict 1

JAY C. BLOCKDistrict 2

F. KENNETH EICHWALDDistrict 5

DIANNE MAES

County Manager

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. INTRODUCTIONS & ANNOUNCEMENTS

4. COMMENTS FROM THE PUBLIC

5. APPROVAL OF AGENDA

6. CONSENT AGENDA

A. Approval of Minutes from the Board of Finance Meeting and Regular Meetingof May 18, 2017

B. Approval of a Professional Service Agreement between Sandoval County andthe City of Rio Rancho for Fire and EMS Coverage for Intel and Westside ofRio Rancho

7. OFFICE OF THE COUNTY MANAGER(Dianne Maes, County Manager; Chairman Chapman)

A. Request for a Motion to Adopt Resolution No. 6-1-17.7A Reallocating all theFunds that have Accrued and Shall be Earning in the Future from the IncentiveBond Payments to the County after Debt Service to a New EconomicDevelopment Projects Account

B. Request for a Motion to Adopt Resolution No. 6-1-17.7B Reallocating all theFunds in the Current Hospital Earnings Account to a New EconomicDevelopment Incentive Account and Committing the Monies in this Account forthe Use by the County for Assistance in Funding Various Support for New andExpanding Economic Development Endeavors within the County

8. DIVISION OF PLANNING & ZONING(Michael Springfield, Director)

Request for a Motion to Approve VAC-17-002 Request by Cartesian Surveys,Agent for Keith Sutton, for Vacation of Several 5 foot Public Utility EasementsLocated within Lots 50 & 51, Block 9, Unit 7, Rio Rancho Estates, SandovalCounty, New Mexico (as shown on the plat thereof recorded in the Office ofthe Sandoval County Clerk)

9. COMMENTS FROM THE COMMISSIONERS

10. CLOSED SESSION - Discuss Pending Litigation (Sandoval County Board of CountyCommissioners v. La Farge, et al. D-1329-CV-2013-01674) in Accordance with OpenMeetings Act, NMSA 1978, Section 10-15-1(H)(7), which provides an exception to therequirements of the Open Meetings Act for attorney-client privileged communicationpertaining to threatened or pending litigation

11. Request for Discussion and a Motion to Approve Settlement Agreement in SandovalCounty Board of County Commissioners v. La Farge, et al., D-1329-CV-2013-01674

12. ADJOURN

Sandoval County Board of County Commissioners

Regular MeetingMeeting Date: 06/01/2017 Requestor: Mary Jo Trujillo, AdministrationItem: Minutes

InformationSummary:Approval of Minutes from the Board of Finance Meeting and Regular Meeting of May 18,2017

AttachmentsBOF Minutes 5/18/17 BCC Minutes 5/18/17

SANDOVAL COUNTY BOARD OF COMMISSIONERSBOARD OF FINANCE QUARTERLY REPORT MINUTES

COMMISSION CHAMBERSMAY 18, 2017 – 4:30 P.M.

1. CALL TO ORDERChairman Chapman called meeting to order at 4:30 p.m. Present were Chairman Chapman, Vice Chairman Heil, Commissioner Block, Commissioner Dominguez, and Commissioner Eichwald.

2. TREASURER’S OFFICE UPDATE(Laura M. Montoya, Treasurer)Treasurer Montoya gave an update on the upcoming auction, delinquent account collections, achievements and changes the office has made. See attached.

3. DISCUSSION ON COUNTY INVESTMENTS(Laura M. Montoya, Treasurer; Paul Dickson, Vice President of Wealth Management and Portfolio Manager)Treasurer Montoya introduced the Treasury Accountant Victoria Romero, Administrative Assistant Michelle Schnakenberg, and her sister Genie Montoya. Treasurer Montoya and Portfolio Manager Paul Dickson briefed the Commission on County investments. See attached.

4. DISCUSSION ON PROPOSED AMENDMENTS TO INVESTMENT POLICY(Laura M. Montoya, Treasurer; Paul Dickson, Vice President of Wealth Management and Portfolio Manager) - Item Removed

5. DISCUSSION ON 2016 TAX ROLL AND 2016 COLLECTIONS(Laura M. Montoya, Treasurer; Larry Polanis, Treasury Controller)Treasurer Montoya and Treasury Controller Larry Polanis briefed the Commission on the 2016 tax roll and collections. See attached. The Commissioners thanked Treasurer Montoya, Treasury Controller Polanis and Portfolio Manager Dickson for their presentations tonight. The Commissioners thanked all of the Treasurer’s staff for their hard work.

6. ADJOURNChairman Chapman adjourned meeting at 5:50 p.m.

SANDOVAL COUNTY BOARD OF COMMISSIONERSREGULAR MEETING MINUTES

COMMISSION CHAMBERSMAY 18, 2017 – 6 P.M.

1. CALL TO ORDERChairman Chapman called meeting to order at 6:04 p.m. Present were Chairman Chapman, Vice Chairman Heil, Commissioner Block, Commissioner Dominguez and Commissioner Eichwald.

2. PLEDGE OF ALLEGIANCEPledge of allegiance was led by Chairman Chapman.

3. INTRODUCTIONS & ANNOUNCEMENTSCommissioner Dominguez thanked incoming County Manager Dianne Maes for being at tonight’s meeting. She is grateful to everyone for their vote of confidence. Chairman Chapman stated that she will be acting County Manager for tonight’s meeting and will officially take office on June 1st. Commissioner Block spoke about the 2016 Sandoval County Fire Department Awards and Cadet Graduation ceremony that Chairman Chapman, Vice Chairman Heil and he attended recently. He says he was impressed with their response when they got an emergency call during the ceremony.Commissioner Block spoke about the Sandoval Economic Alliance monthly report. He stated that Sandoval County is a growing economy and is excited for the future. He also spoke about the ethics committee and climate assessment that they are working on and about an incident that occurred earlier in the day at the Valencia County Courthouse. Attorney Sanchez-Downey briefed everyone on the hearing held today in Valencia County regarding the Planning and Zoning Board. Clerk Garbagni introduced Judge Nakamura.

4. COMMENTS FROM THE PUBLICSeveral concerned residents spoke about an oil and gas ordinance. Also several residents spoke about sand and gravel mining. Dick Ulmer a Placitas resident thanked the Commission for changes they have made.

5. PRESENTATIONS Sandoval County Community Hero – Manuel Lourenco

(Chairman Chapman)Chairman Chapman spoke about Manuel Lourenco and his time spent serving his country and afterwards his time as a resident in Sandoval County. He asked for a moment of silence for Lourenco who passed away on April 30, 2017. Chairman Chapman presented the family of Manuel Lourenco with the Sandoval County Community Hero award.

Galloping Grace Youth Ranch and Food Recycling(Max Wade, Galloping Grace Youth Ranch; Elena Kayak, Rio Rancho Public Schools)Vice Chairman Heil introduced Max Wade with the Galloping Grace Youth Ranch and Food Recycling and Elena Kayak with the Rio Rancho Public Schools. They briefed the

Commission on their program. See attached. The Commissioners thanked them for their presentation.

6. APPROVAL OF AGENDACommissioner Eichwald motion to postpone items 15 and 16 until the next meeting, second by Vice Chairman Heil. Clerk Garbagni called for vote. Motion passed. Vote was unanimous. Vice Chairman Heil motion to approve agenda as amended, second by Commissioner Block. Clerk Garbagni called for vote. Motion passed. Vote was unanimous.

7. CONSENT AGENDAA. Approval of Minutes from the Regular Meeting of May 4, 2017B. Approval of the following Budget Resolutions:

(1) No. 5-18-17.7B(1) / Senior Program SCP Budget / Decrease Budget to Reflect the Reduced Grant Amount from NM Aging and Long Term Services / ($8,300)

(2) No. 5-18-17.7B(2) / Bond Reserve & Cash Management Investment Accounts Budget / Transfer Reflects the Closure of Reserve Bank Account / $1,366.25

(3) No. 5-18-17.7B(3) / Public Works Budget / Increase Budget to Reflect Funds Received from Insurance Company / $17,641

Vice Chairman Heil motion to approve, second by Commissioner Eichwald. Clerk Garbagni called for vote. Motion passed. Vote was unanimous.

8. DETENTION CENTER BRIEFING(Matthew Elwell, Warden)Warden Matthew Elwell briefed the Commissioners on the escape that occurred at the Sandoval County Detention Center on May 5, 2017. Due to the ongoing investigation there were not many details he could share. Warden Elwell will return at a later date to brief the Commission.

9. OFFICE OF THE COUNTY ASSESSOR(Tom Garcia, Assessor; Christie Humphrey, Deputy Assessor)Annual Report and Request for a Motion to Approve the 2016-2021 Valuation Maintenance PlanDeputy Assessor Christie Humphrey introduced staff members that were present. Deputy Humphrey presented the annual report and requested approval of the 2016-2021 Valuation Maintenance Plan. See attached. Commissioners made comments and asked questions. The Commissioners thanked her for her presentation and thanked all of the Assessor’s staff for their hard work.Vice Chairman Heil motion to approve, second by Commissioner Block. Clerk Garbagni called for vote. Vice Chairman Heil, Commissioner Block and Chairman Chapman voted Yes. Commissioner Dominguez and Commissioner Eichwald voted No. Motion passed 3 – 2.

10. COUNTY BUSINESS DEVELOPMENT(Dianne Maes, Director)Request for a Motion to Adopt Ordinance No. 5-18-17.10 Providing for the Administrative Process and Issuance of Industrial Revenue Bonds for Economic Development Projects in Sandoval County

Business Development Manager Antoinette Vigil presented the ordinance. She briefed the Commissioners on the changes that were made.Commissioner Block motion to approve and adopt Ordinance No. 5-18-17.10 establishing policies and procedures for evaluating proposals to finance projects with revenue bonds including industrial revenue bonds, second by Commissioner Dominguez. Clerk Garbagni called for vote. Motion passed. Vote was unanimous.

11. DIVISION OF INFORMATION TECHNOLOGY(Jerri Paul-Seaborn, Director)Request for a Motion to Approve Information Security Policies: Computer Access Control –Authorization and Authentication; Software-Hardware Acquisition, Development, Production and Testing; User ID and Passwords, Security Awareness & Training; Internet Acceptable Use; Remote Network Access; Email Acceptable Use; and Anti-MalwareCommissioner Eichwald motion to approve, second by Vice Chairman Heil. Clerk Garbagni called for vote. Motion passed. Vote was unanimous.

12. DIVISION OF PLANNING & ZONING(Michael Springfield, Director)Request for a Motion to Adopt Ordinance No. 5-18-17.12 Prescribing the Powers, Duties, and Organization of the Sandoval County Planning & Zoning CommissionCommissioner Eichwald would like to see more training for Planning & Zoning Commissioners. Director Springfield responded that funds have been allocated for training. Also the Planning & Zoning staff provides training on a monthly basis.Vice Chairman Heil motion to approve as written, second by Commissioner Eichwald. Mary Feldblum and Allen Freedman spoke about the ordinance and thanked the Commission for considering the public comments on the matter. Clerk Garbagni called for vote. Motion passed. Vote was unanimous.

13. SANDOVAL COUNTY COMMISSION(Don Chapman, Chairman)Request for a Motion to Hire Dianne Maes for County ManagerCommissioner Eichwald motion to approve, second by Commissioner Dominguez. Clerk Garbagni called for vote. Motion passed. Vote was unanimous.

14. COMMENTS FROM THE COMMISSIONERSCommissioner Block briefly spoke about the Planning & Zoning hearing that took place earlier today and he thanked Dr. Freedman and Dr. Feldblum for speaking at that hearing. Chairman Chapman announced there will be a meeting on May 26th at 8:30 a.m.to discuss a strategic plan with the new County Manager Dianne Maes and all the directors and elected officials are invited. He congratulated Dianne Maes on becoming the new County Manager. Chairman Chapman also invited the elected officials and directors to attend the NAIOP meeting on June 1st at 7:30 a.m.at Rust Presbyterian Hospital.

15. CLOSED SESSION – Discuss Pending Litigation (Sandoval County Board of County Board of County Commissioners v. La Farge, et al. D-1329-CV-2013-01674) in Accordance with Open

Meetings Act, NMSA 1978, Section 10-15-1(H)(7), which provides an exception to the requirements of the Open Meetings Act for attorney-client privileged communication pertaining to threatened or pending litigation - Postponed until next meeting

16. Request for a Motion to Approve Settlement Agreement in Sandoval County Board of County Commissioners v. La Farge, et al., D-1329-CV-2013-01674 - Postponed until next meeting

17. ADJOURNChairman Chapman adjourned meeting at 9:10 p.m.

Sandoval County Board of County CommissionersAgenda Item Summary

Regular MeetingMeeting Date: 06/01/2017 Requestor: James Maxon, Fire DepartmentCommissioner Sponsored: No District: N/A - Not Commissioner SponsoredAgenda: Consent

InformationAction Requested:Approval of a Professional Service Agreement between Sandoval County and the City ofRio Rancho for Fire and EMS Coverage for Intel and Westside of Rio Rancho

Why Action Is Necessary (Summary):Sandoval County does not have fire stations near Intel or the westside of Rio Rancho,but the City does. The City responds to approximately 200 calls each year at Intel and onthe westside of Rio Rancho.

Recommendations:Recommend Board of Commission approval.

Recommended Approval:

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Fiscal ImpactBudgeted? Y/N: YFiscal Year: 2017-2018Source of Funding: General FundAdditional Fiscal Impact Information:Funds budgeted for the new fiscal year.

AttachmentsProfessional Service Agreement


Regular MeetingMeeting Date: 06/01/2017 Requestor: Mary Jo Trujillo, AdministrationCommissioner Sponsored: No District: N/A - Not Commissioner SponsoredAgenda: Regular

InformationAction Requested:Request for a Motion to Adopt Resolution No. 6-1-17.7A Reallocating all the Funds thathave Accrued and Shall be Earning in the Future from the Incentive Bond Payments tothe County after Debt Service to a New Economic Development Projects Account

Why Action Is Necessary (Summary):As the County, under the new leadership of County Manager Maes, elevates EconomicDevelopment, the reallocation of these funds allows the County to pursue EconomicDevelopment projects, by establishing these new budget accounts and committing thesefunds to those projects the County deems appropriate to pursue.




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Regular MeetingMeeting Date: 06/01/2017 Requestor: Mary Jo Trujillo, AdministrationCommissioner Sponsored: No District: N/A - Not Commissioner SponsoredAgenda: Regular

InformationAction Requested:Request for a Motion to Adopt Resolution No. 6-1-17.7B Reallocating all the Funds inthe Current Hospital Earnings Account to a New Economic Development IncentiveAccount and Committing the Monies in this Account for the Use by the County forAssistance in Funding Various Support for New and Expanding Economic DevelopmentEndeavors within the County

Why Action Is Necessary (Summary):As the County, under the new leadership of County Manager Maes, elevates EconomicDevelopment, the reallocation of these funds allows the County to pursue EconomicDevelopment projects, by establishing these new budget accounts and committing thesefunds to those projects the County deems appropriate to pursue.




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AttachmentsResolution

RESOLUTION REALLOCATING ALL THE FUNDS IN THE CURRENT HOSPITAL EARNINGS ACCOUNT TO A NEW ECONOMIC DEVELOPMENT INCENTIVE ACCOUNT AND COMMITTING THE MONIES IN THIS ACCOUNT FOR THE USE BY THE COUNTY FOR ASSISTANCE IN FUNDING VARIOUS SUPPORT FOR NEW AND EXPANDING ECONOMIC DEVELOPMENT ENDEAVORS WITHIN THE COUNTY; GIVING INSTRUCTIONS TO THE COUNTY TREASURER AND AUTHORIZING THE COUNTY MANAGER TO NEGOTIATE SUCH WRITTEN SUPPORT AGREEMENTS.

WHEREAS, Sandoval County recognizes the importance of its role in local economic development; and

WHEREAS, from 2010 through 2013 the County earned interest income in excess of $1,060,000 from the investment of certain tax receipts of the County prior to their distribution to their intended beneficiaries and those funds are currently held in the Hospital Earning Account at New Mexico Bank and Trust Wealth Management and invested by the County Treasurer; and

WHEREAS, that accrued interest comprising the Hospital Earnings Account is not obligated for any other purpose of the County, is not restricted in its use and is not needed for any known operational expenses of the County; and

WHEREAS, various local and state governments and agencies utilize funds set aside for the purpose of assisting new businesses and their new employees locating within the state or existing business located within the state desiring to expand their businesses and increase their employment levels; and

WHEREAS, the County desires to establish a new Economic Development Incentive Account that shall be funded with all the monies currently in the Hospital Earnings account so that they can be used to accelerate various projects to completion, spur economic development for our County and itsmunicipalities and commit the funds in the new Economic Development Incentive Account for such purposes; and

WHEREAS, such assistance may include employee payroll assistance, relocation expense assistance, facilities and infrastructure capital funding, the County’s Local Economic Development Act

SANDOVAL COUNTY

RESOLUTION NO. 6-1-17.7B

Plan (LEDA) approved expenses (Sandoval Ordinance 11-1-13.10) and other funding assistance as the County and the businesses shall mutually agree to in writing; and

WHEREAS, the County desires to establish a new line item within the 6000 section of the County Chart of Accounts; and

WHEREAS, The County feels that such funds may be needed over a period of two to three (2-3) years and that the investment of the funds in the Economic Development Incentive Account should have maturities that meet this anticipated timeline of expenditures.

NOW THEREFORE BE IT RESOLVED that the Board of County Commissioners directs the County Treasurer to have all the monies currently in the Hospital Earnings Account transferred or otherwise cause to be held in a new account titled the Economic Development Incentive Account under an account number provided by the County Finance Director and to have the investments in the account have maturities not exceeding three years; and

BE IT FURTHER RESOLVED that the Board of County Commissioners hereby commits to utilizing those funds for the purpose of providing to new businesses and their new employees locating within the County or existing businesses within the County desiring to expand their businesses and increase their employment levels financial assistance that can include employee payroll assistance, relocation expense assistance, facilities and infrastructure capital funding, the County’s Local Economic Development Act Plan (LEDA) approved expenses (Sandoval Ordinance 11-1-13.10) and other funding assistance as the County and the businesses shall mutually agree to in writing; and

BE IT FURTHER RESOLVED that the County Manager shall be delegated the authority to negotiate such written agreements with firms and submit these agreements for approval from the Board of County Commissioners and to work with the County’s Business Development Department and County Financial Advisor to negotiate such financial agreements; and

BE IT FURTHER RESOLVED that the County Finance Director is directed to establish a new line item within the 6000 miscellaneous section of the County Chart of Accounts titled Economic Development Incentive Account.

APPROVED and ADOPTED by the governing body of Sandoval County, New Mexico, this 1st

day of June 2017.

BOARD OF COUNTY COMMISSIONERSOF SANDOVAL COUNTY

_________________________________Don G. Chapman, Chairman

_________________________________ATTEST: David J. Heil, Vice Chairman

__________________________________ _________________________________Eileen Garbagni, County Clerk James Dominguez, Member

_________________________________APPROVED AS TO FORM: Jay C. Block, Member

__________________________________ _________________________________Natalia Sanchez Downey, County Attorney F. Kenneth Eichwald, Member


Regular MeetingMeeting Date: 06/01/2017 Requestor: Brad Stebleton, Planning & ZoningCommissioner Sponsored: No District: N/A - Not Commissioner SponsoredAgenda: Regular

InformationAction Requested:Request for a Motion to Approve VAC-17-002 Request by Cartesian Surveys, Agent forKeith Sutton, for Vacation of Several 5 foot Public Utility Easements Located within Lots50 & 51, Block 9, Unit 7, Rio Rancho Estates, Sandoval County, New Mexico (as shownon the plat thereof recorded in the Office of the Sandoval County Clerk)

Why Action Is Necessary (Summary):The above referenced request is to vacate (close) portions of Public Utility Easementslocated within two lots in Rio Rancho Estates outside of the city limits. The propertyowner is combining those two contiguous lots into one in order to facilitate constructionof a residence on the property. At the same time he wishes to eliminate those utilityeasements within this property that are currently serving no purpose. Those portions ofeasements proposed for vacation, created in the 1960's, contain no existing utilityfacilities. The utility companies in this area have reviewed this request and haveconcurred in writing with this action.

Both state statute and the Sandoval County Subdivision Regulations require that theBoard of County Commissioners approve or deny a request for vacation at a PublicHearing. If the Commission approves the request, the Chairman of the Board of CountyCommissioners must sign an approval of a Statement of Vacation along with the platprior to recording of those two documents with the Office of the County Clerk. Pursuantto Sandoval County Subdivision Regulation requirements, all of the utilities serving thearea were notified by certified mail of this request, as were as all owners of propertycontiguous to the lots in question. To date, the County has received no objections tothis request.

Recommendations:The Planning & Zoning Division has carefully reviewed this request and conducted a site

The Planning & Zoning Division has carefully reviewed this request and conducted a sitevisit. Approval of the request is recommended.



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AttachmentsPlat VAC-17-002

Documents

SANDOVAL COUNTY ADMINISTRATIVE OFFICESdestinyhosted.com/sandodocs/2017/BOCRM/20170601_71/... · SANDOVAL COUNTY ADMINISTRATIVE OFFICES ... La Farge, et al. D-1329-CV-2013-01674)