San Felipe Del Rio CISDMay 24, 2012

Agenda• Sign In / Introductions• System Overview– What risk factors are considered– What are the metrics behind each risk factor– Assumptions and thresholds for the

campuses in your district• Hands-On Training• Q & A

Key Risk FactorsAbsent >= 10%* of instructional days, or 2 of first 20 days (by class period) - Current or previous semester

* Exact thresholds customizable by campus

Behind 9th grade cohort based on initial 9th grade entry

Behind in credits (< 6* per grade level)

Course failures - Core / Non-core- Current or previous semester

Coming later: Discipline, Special Education, Grade 6-8 retentions

Secondary factors: LEP, First Yr Monitoring, Second Yr Monitoring, Immigrant, Migrant

Assumptions and ThresholdsAttendancePeriods per day for which attendance is taken 8 for all campuses

Excluded Absence Reasons 2 Adult Detention E 4-H (w/proper document) T Tardy P Present R Juvenile Detention S Field Trip W ISS 6 Life Skills for Student Parent T Teacher Tardy Z UIL Y D-Hall X Homebound

Assumptions and ThresholdsAttendance Threshold Threshold for all campuses has been set to an absence

rate of greater than or equal to 10%

How is it calculated?Numerator

• # of period absencesDenominator

• 8 periods per day x # days enrolled

Example: John has 20 period absences and has been enrolled at Del Rio HS for 30 days.

20 /(8 periods x 30) = 12%.... he would be flagged

Assumptions and Thresholds• Behind 9th Grade Cohort• Behind in Credits (Grades 9-12)

• Course Failures– Failing grade is set to < 70– Core and non-core courses are defined by the campuses

Current Grade Level # Credits (end of 1st Semester) # Credits (end of 2nd Semester)

9 3 6

10 9 12

11 15 18

12 21 24

Hands-On Training

Adding SchoolViz as a Trusted Site

You must add https://reveal.schoolviz.org as a trusted site and adjust your browser settings (Internet Explorer 7.0 or higher)

• Select Tools Internet Options• Select Security Tab Trusted Sites Sites• In the Add this website to the zone field, the SchoolViz

website should automatically be populated. Select Add, then select Close

• Under security level for this zone, click and drag the adjuster bar down to low. Click Apply then Ok.

• This must be done on any PC from which you choose to view the Reveal DWS application.

Login to Reveal DWS

Account Credentials

User ID = email address

Password – assigned by Region 10

Change Password ?

Navigate Through Dashboard Quadrants and Drill Thru Reports

Student Count by Risk Factor

DWS Risk Factor Portal Report

Count of Students by Risk Factor

DWS Risk Factor Portal Report

View in Excel – CSV format

Risk Factor Flow

DWS Recently Added Students

Weekly E-Mail Notification

Absence by Period for Students with Risk Factors

Absence by Period for Students with Risk Factors

Student Absence Summary

Student Absence Detail

Student Portal

Download to Excel

Student Profile

Attendance

Student Absence Summary

Student Absence Detail

Course Grades

Student Grades Report

Credits

Credit Detail Report

Questions

Customer Support

• Annette Pritchard – Business Analyst• 972-348-1180 or annette.pritchard@region10.org

• Francesca Saba – Business Analyst• 972-348-1216 or francesca.saba@region10.org