SAMP45C NSLDS Transfer Monitoring File Import (2021-2022)Transfer Monitoring Alert File Import/SAMP45C October 2020 3 Unlike most year specific programs, which end with the processing

1

SAMP45C

NSLDS Transfer Monitoring File Import

(2021-2022)

SAMP45 is used to process the following message class files generated by the National Student Loan Data System (NSLDS): TRNINFOP, TRALRTOP, and FAHEXTOP. Changes to the NSLDS Transfer Monitoring batch file record layouts are effective

in October of most years. Changes to add new fields typically replace filler areas in the records, therefore, the new program version is only required to be implemented immediately if the new fields are essential to processing. The date in the Header record is

reviewed to determine if the correct version (A/B/C) of the program is being utilized. Often it is not harmful to use the prior year version while the DED/DB release and 1GR release are still in the process of being installed by your technical staff. The prior year’s program will continue to work but new fields will

not be updated and a warning to use the next year program will be printed on the report. If fields are moved or the size of any field changes then the prior year’s program should not be used for files created

after the new layouts take effect.

2021-22 SAMP44C Changes: Processing of Error/Acknowledgement (TRNINFOP) files was enhanced to update Document Information Exchange (DIE) records and, when MODE=A, if there are student level errors or warnings reported in the Error/Acknowledgement file a student memo will be updated or created. All memos (other than Pell LEU specific memos) created by SAMP44 or SAMP45 were modified to be stored under a new Memo Type “NSLDS Info” (*NS). More

information can be found in the Data Element Manipulation section.

The message class(s) consist of the Transfer Monitoring Inform Error/Acknowledgement file (message class TRNINFOP), the Transfer Monitoring Data Alert file in extract format (message class TRALRTOP), and the Financial Aid History (TSM/FAH Response) file in extract format (message class FAHEXTOP). It will update the NSLDS summary/ aggregate data in the SNx files (displayed on the Classic SAM ZU screens or the ProSAM NSLDS and Award History Screens) and optionally produce

summary HAW records with information from the Transfer Monitoring Alert “Type 1” records. From the NSLDS Transfer Monitoring Alert “Type 1, Type 4” and “Type 5” records, SAMP45 will produce SAMP11 transactions to facilitate loading the NSLDS detail data into the HAW file. For Transfer Monitoring Alert “Type 2” and “Type 3” records, it will optionally produce a report of the data received, but it will not store that data in SAM. It will also optionally produce SAMT11 transactions to indicate that an NSLDS Alert was received and/or “date in” an existing special document created by SAMP44 that

is causing the student from being application/file complete.

October 2020 Transfer Monitoring Alert File Import/SAMP45C

2

SAMP45 also optionally produces CASM10 transactions to indicate an alert or Financial Aid History

(FAH) was received for the student.

When processing an Error/Acknowledgment File (TRNINFOP) student memo records will be added or updated with any student level error or warning information. The Document Information Exchange (DIE) record that is created by SAMP44 when an inform file is created will be updated by SAMP45 when the

associated Error/Acknowledgement file is processed.

The report produced by SAMP45 should be useful in determining why the institution has received an alert file in addition to providing the updated aggregate and detail data. When run with the highest level of

detail (REPORT=D and ERRORL=A), the report will show messages such as “RECENT PELL, ACG, SMART, TEACH CHANGE” or “RECENT LOAN CHANGE” when the alert data indicates this. If the student has already had a package determined (as evidenced by their S-PACKGRP field not being blank), a “STU ALRDY PKGD:” message will be printed, along with a listing of their current Packaging Group, Total Aid Need-Based, Total Aid Non-Need-Based, and their unmet need. This information should help the institution determine what action, if any, needs to be taken based on the alert file received and the

student’s current situation.

The NSLDS Inform/Monitor/Alert process represents the last step in doing away with paper financial aid transcripts for mid-year transfer students. The receipt of an NSLDS Alert file implies that something related to eligibility (as maintained by NSLDS) for a student’s Title IV Financial Aid has changed since the institution last received an ISIR record for that student. Examples of when an Alert file will be

generated include when:

a) a new loan is originated b) there is a new or cancelled disbursement on a loan c) there is a change in the outstanding principle balance for a loan

d) there is a new or reduced Pell, ACG, TEACH, or SMART grant e) there is a new or cancelled disbursement on a Pell, ACG, TEACH, or SMART grant

The schools will not necessarily receive a Transfer Monitoring Alert file when there is a change in a student’s default or overpayment status, because those notifications are handled by the post-screening

process when a new ISIR is generated.

According to guidance from the Department of Education, an institution is required to confirm a mid-year transfer student’s eligibility to receive Title IV aid and the amount of loans received at prior institutions

within 30 days prior to the beginning of the student’s first payment period. Loading the appropriate data from an NSLDS Transfer Monitoring Alert helps to satisfy this requirement. This of course assumes that the institution has informed NSLDS that they wish to have a particular student monitored, which can be

accomplished either via the NSLDS web site, or via SAMP44.

Transfer Monitoring Alert File Import/SAMP45C October 2020

3

Unlike most year specific programs, which end with the processing year letter code A, B or C, SAMP45 is not specific to an award year. The new version of the program is sent in October and is effective immediately to conform to NSLDS record layout updates. For this reason, the latest version of the program, A, B or C, should be used for each AIDYR that is active at the institution. Beginning in October (or

when NSLDS Batch File Layouts are released), there may be two jobs running SAMP45C: one to continue processing the files to the 2020-21 AIDYR and a separate job to process the same file for the 2021-22 AIDYR. Please note that Pell LEU history records will be updated with the current AWDYR value. The AWDYR is not used by the Automated Packaging program for Pell LEU processing, so this will not cause any issues.

The transfer monitoring features must be used in a coherent way across all the related programs. For

example, the NSLDDET, NSLDSRC, NSLDLDT, SAIDID, UAIDID, PAIDID and PELLID control options used for SAMP45 should match the same-named options in CASU80 in most cases. Institutions must set up their Transfer Monitoring school preferences via the NSLDS web site, in the School Transfer Profile, prior to transmitting their first Inform file. It is very important that the school specify that they wish to receive the Alert file in Extract format (TRALRTOP) rather than report format (TRLTROP). The Financial Aid History file must also be received in Extract format (FAHEXTOP)

rather than report format (FAHREPOP). SAMP45 will not be able to process files delivered in the report format. Although there are some features built into SAMP44 and SAMP45 to help prevent a student from progressing through additional financial aid processing until a Transfer Monitoring Alert is received and to optionally hold up disbursement of aid for a student temporarily when an alert is received, these features do not address all possible scenarios. The T11TRAN=Y or D along with the T11DATE and/or

T11STAT control options in SAMP44x and T11TMRD=Y and T11STAT in SAMP45x may be useful to force a “waiting period” until an alert is received, but it is worth noting that you may NEVER receive an alert for a student (if nothing has changed). In this case, it is the institution’s responsibility to set up a separate process that “dates in” the ‘NSLDSTMR’ document after seven (the current regulatory requirement) or more days have passed since the inform file was submitted to NSLDS. You may also elect to set the student’s Disbursement Status to I via the DISBHLD control option. Again, it is the institution’s responsibility to release this disbursement hold via a separate procedure or process.

It is important to note that you may receive multiple alert files for a student during the year and each must be evaluated before proceeding with disbursements. You may elect to review the alert data manually or take advantage of the enhancements made to SAMP30 depending on how your processes are configured. The NSLDS Transfer Student Monitoring and Financial Aid History User Guide and Record Layouts should be reviewed prior to using SAMP44 and SAMP45.


4

Pell Lifetime Eligibility Used (LEU)

The Pell LEU% that is received in either an Alert or Financial Aid History file will be stored in an award year specific Award History (HAW) Pell Aggregate record with an AIDID of ‘LEUN’. The LEUN

record will be updated via P11 transactions each time a NSLDS Transfer Monitoring file is processed for the student. This record will not be updated by other processes. It will represent the latest Pell LEU% that has been received via NSLDS Transfer Monitoring. The HAW record will be created with the

following characteristics:

Description Field Name Value

Award History AIDYR AIDYR AIDYR option value

AIDID AIDID LEUN

Aid Short Name PGMNAME P45 PLEU

Program Code PRGCODE PN

Award Year AWDYR 2022

Status Date STATDTE System Date

A second HAW record using the AIDID specified for the PELLID control option will be created or updated when the Pell LEU% has not been loaded from a COD sourced file. The PELLID HAW record will be used for packaging/repackaging purposes and it is potentially updated from all sources supplying the Pell LEU (CASU80, SAMP45, SAMP90, SAMP57, and SAMD53). This second HAW record is considered the “Adjusted” Pell LEU and will be created with the following characteristics:

Description Field Name Value

Award History AIDYR AIDYR AIDYR option value

AIDID AIDID PELLID option value

Aid Short Name PGMNAME PELL LEU

Program Code PRGCODE PA

Award Year AWDYR 2022

Status Date STATDTE System Date

COD provides the most accurate data for the Pell LEU% and therefore when this data becomes available it must be used for packaging/repackaging purposes. When a COD response is processed for Pell (SAMP57 or SAMD53) the Pell LEU Status Flag (SAM.PELFLG) will be updated to a ‘Y’. When SAM.PELFLG is not blank the PELLID HAW record will not be updated by SAMP45. When the PELLID HAW record is updated, SAMP45 will update the SAM.PELFLG to ‘H’ (Hold) if the student’s

Pell LEU% is greater than 600%. Since the maximum eligibility is 600%, this hold will prevent the COD programs from sending a Pell record until the flag is cleared. Memo Clients Only: Memo clients will also have the option of storing a Pell LEU Memo (*PL) to record the date and LEU% each time a file is processed. Diagnostic Clients Only: Diagnostics can be created for students with a Pell LEU that is greater or equal to 450%.


5

SULA Subsidized Usage Period (SUP) Update

The Subsidized Usage Period (SUP) that is received in either an Alert or Financial Aid History file will be stored as the Initial SULA Periods field (SAM.AYSSUP) if COD SULA data has not been received for the award year. This award year specific field is intended to store the student’s Sum SUP value as of the

beginning of the award year and will be used in automated packaging (SAMP30) DL Sub loan processing. In addition, the Initial SULA Periods Source field (SAM.AYSSUPS) will be updated to Trans Mon (T) to indicate the Initial SULA Periods value was updated with Transfer Monitoring data. The Initial SULA Periods Source field will be updated to COD € once COD Actual Subsidized Usage Periods data has been received and loaded. The Initial SULA Periods will no longer be updated with the SUP value received in Transfer Monitoring or ISIR files once the Initial SULA Periods Source field is set to COD €. Also, the value will not be updated if the Initial SULA Periods Source field is set to Override (O), which is used to indicate the Initial SULA Periods has been manually updated.

Please note: The SUP value received in an Alert or Financial Aid History file will always be

updated to the NSLDS Sub Loan Eligibility Used field (SNB.SUBELGU).


6

FILE USAGE The program flow for SAMP45 is shown in Figure A.

Though both the NSLDS Transfer Monitoring Alert (or Financial Aid History) File and the NSLDS Transfer Monitoring Error/Acknowledgement File are both optional, at least one should be supplied to make program execution meaningful.

It should be noted that the NSLDS Transfer Monitoring Error/Acknowledgement file may sometimes only contain a header and a trailer record. This situation indicates that the Transfer Monitoring Inform File that was previously submitted (which may have been created by SAMP44) did not produce any errors or warnings when processed by NSLDS. When there are no errors or warnings the Document Information Exchange (DIE) will still be updated to indicate the file was accepted. The Control (CTL) File provides values for

control options, entered on control records, which affect the operations of the program. The Table (TBL) File provides system options and defaults for global control options. The Biographic (BIO) File is read for student demographic information. The Biographic (BIO)

and Student Aid Master (SAM) Files are used for transfer monitoring status flags and dates. A Document Information Exchange (DIE) record is updated with summary information when Error/Acknowledgement files are processed.

Student Need Analysis files are updated with NSLDS summary and flag information. A T10TRN file is optionally created to add or update transfer monitoring documents. A M10TRN file is optionally created to add student memos when FAH or Alert records are received. When MODE=A, MEH/MED files are updated

directly with student level error or warning information received in an Error/Acknowledgement file.

FILES

Input

Control File (sequential) Table File (indexed) HAW File (indexed) Alert/FAH File (sequential; optional) Inform Error/Acknowledgement File (sequential; optional)

Input/Output

BIO - Biographic File (indexed) DIE - Document Information Exchange File (indexed) MEH/MED – Memorandum Files (indexed) SNB – Base Need Analysis File (indexed) SNF – Fed. Need Analysis File (indexed) SNC – Fed. NA-Compliance File (indexed) SNP – Parent Need Analysis File (indexed) SAM – Student Aid Master File (indexed) UCS – User Code (indexed) **

Output

Print File (sequential) T10 Trans File (sequential; optional) M10 Trans File (sequential; optional) P11 Trans File (sequential; optional) KEY File (sequential; optional) DIATRN (sequential; optional) ** Institutional Specific: DeVry, Adtalem, MDC


7

TECHNICAL REFERENCE

Below is a list of files that must be defined for the SAMP45 jobstream and their corresponding names in IBM and VAX environments.

Program File Name

IBM/MVS (DD) IBM/VSE (DLBL)

VAX/VMS (Define)

File Record Length

CONTROL FILE CTL SEQCTL 80

TABLE FILE TBLINDX IDXTBL 800

STUDENT AID MASTER FILE SAM IDXSAM 4800

AWARD FILE AWD IDXAWD 504

BIOGRAPHIC FILE BIO IDXBIO 800

DOCUMENT INFORMATION EXCHANGE FILE DIE IDXDIE

HISTORY AWARD FILE HAW IDXHAW 500

STUDENT NEED ANALYSIS BASE FILE SNB IDXSNB 8000

STUDENT NEED ANALYSIS FEDERAL FILE SNF IDXSNF 8000

STUDEN NEED ANALYSIS FEDERAL-COMPLIANCE FILE

SNC IDXSNC 8000

PARENT NEED ANALYSIS FILE SNP IDXSNP 8000

TRANSFER MONITORING ALERT or FAH FILE TRALRTOP TRALRTOP 500

TRANSFER MONITORING ERROR/ACK. FILE TRNINFOP TRNINFOP 120

MEMORANDA TRANSACTION FILE (Memo Clients)

M10PS SEQMEM 80

SPECIAL DOCUMENT TRANSACTION FILE T10PS TRNT10 80

HISTORY AWARD TRANSACTION FILE P11TRN P11TRN 80

PRINT FILE PRINT RPRINT 132

KEY OUTPUT FILE KEY SEQKEY 1600

DIATRN FILE (Diagnostic Clients) DIATRN DIATRN 80

DIAKEY FILE (Diagnostic Clients) DIAKEY DIAKEY 80

SUSPENSE FILE – ALERT ALTSUS ALTSUS 500

SUSPENSE FILE – ERRACK ACKSUS ACKSUS 120


8

Figure A. SAMP45 Program Flow

SAMP45 Input Output

CTL PRT

Inpu

t / Outp

ut

SNP SNC

SNB SNF

TBL

SAM

BIO

TRALRTOP

Alert or FAH File

(optional)

P11TRN HAW Trans

(optional) T10PS Doc TRK Trans

(optional)

TRNINFOP Inform Error/

Acknowledgement (optional)

M10PS Memo Trans

(optional) ALTSUS

Alert Suspense

(optional)

ACKSUS

Error/ Acknowledge

Suspense (optional) DIATRN

Diagnostic Trans

(optional) DIAKey Diagnostic

Key

(optional)

DIE

MEH MED


9

CONTROL RECORDS

In the alphabetical list of keywords that follows, the complete control option name is shown in parentheses:

AIDYR (Aid Year) enter the Aid Year specifying which SAM

and AWD Records are processed by the program. More than one Aid Year can be selected by masking (entering asterisks for one or more of the four-six characters). There is no default value for this option. ACKFILE (Process Acknowledgement File) specifies whether a Transfer Monitoring Inform Error/Acknowledgement file should

be processed. Valid values are Y, which causes the TRNINFOP file to be processed, and N, the default, which will not attempt to process the file. AGGPEND (Aggregate Pending) specifies whether the Pending Outstanding Balance is included in the total aggregate subsidized and unsubsidized amounts that are stored as Award History (HAW) records. A default value of Y will include the Pending

Outstanding Balance in the Total Offered (HAW.ALLAWD) and the Total Paid (HAW.ALLPAY). The Outstanding Principal Balance amount will be used when the value is N. This option does NOT affect the detailed NSLDS view of Outstanding Principal Balance, Pending Disbursements and Total. ALRTFILE (Process Alert or FAH File) specifies whether a

Transfer Monitoring Alert or Financial Aid History (FAH) file in extract format should be processed. Both Alert and FAH files are input as TRALRTOP. Valid values are Y, which causes the TRALRTOP file to be processed, and N, the default, which will not attempt to process the file.

Please note: The Transfer Monitoring Alert or FAH file must be received in the extract format rather than the report format. This option may be specified in the

school’s profile via the NSLDS web site.

COMMENT (Processing Comment) selects the default Processing Comment and may be provided by the TBL File. It may be up to 16 characters, and if it contains blanks, must be enclosed in quotation marks (e.g., “this comment”). The default is spaces.

CONTROL OPTIONS

Keyword Default Value

AIDYR ....................... None ACKFILE ......................... N ALRTFILE. ...................... N COMMENT ............. Spaces **CRTDIA .......................... N **DIACAT ...................... LEU **DIAKEY .......................... N **DIAPFX ........................... L ERRORL .........................W HAIDYR ................... AIDYR KEYOP ............................ N

* MEMTRAN ...................... N NSLDDET ........... …Spaces NSLDLDT .........................P NSLDSRC .................. INSL P11AGG ...........................Y P11DET ........................... N PAIDID ................... Spaces PELLID................... Spaces PELLPACK ..................... N PELLPRCT ...................... N PDATE .......... System Date PLINES .......................... 59 REPORT.......................... D RPTNAME ....................... N RPTOVER ....................... N SAIDID ................... Spaces SUSPEND ....................... N T11COMP. ........................ F T11DATE..........................Y T11DNUM ............... Spaces T11STAT .................. Space T11TMRD ........................ N T11TMRS ................. Space T11TRAN ........................ N UAIDID ................... Spaces

* Valid for Memo Clients only ** Valid for Diagnostic Clients


10

CRTDIA (Create Diagnostic transactions) determines whether diagnostic records will be created. A value of Y will create diagnostic records; a value of N (the default) will not create diagnostic messages. Also refer to the DIAKEY option. CASD05 should be run to delete the previous LEU entries for the processed students (using the output DIAKEY file) prior to loading the DIATRN file that is created by

SAMP45.

Please note: ProSAM Diagnostic Clients Only.

DIACAT (Diagnostic Record Category) is used to specify up to a three-character Diagnostic Category to use for Pell LEU% diagnostics when CRTDIA=Y. The default value is LEU. The Diagnostic Category should be the same for all processes that will add a diagnostic for Pell LEU%, such as ISIR and COD processes. DIAKEY (Diagnostic Key File) when set to Y will cause a student key file to be created for students that have Pell LEU diagnostic records created or when a student’s Pell LEU% drops below 450%. This file should be used with CASD05 to delete prior LEU diagnostics for the students that have Alert records

processed. The default value is N. Refer to the CRTDIA option as well.

DIAPFX (Diagnostic Code Prefix) is a one character prefix to use with Pell LEU% diagnostics when CRTDIA=Y. The default value is L.

ERRORL (Report Option) specifies whether to print errors only €, errors and warnings (W), or acknowledgements/confirmation messages (A) in addition to errors and warnings for each record

processed. E produces the smallest output, A produces the largest output. This option is only valid when REPORT=D.

HAIDYR (History Award Aid Year) is the four-character History Aid Year (HU-1 Screen or the Award History Screen in ProSAM) to be used in the P11 Transaction File. If not provided, the

AIDYR control option is used. With the exception of the Pell LEU Aggregate record this aid year

will be used for both the aggregate and detail SAMP11 transactions produced. (See also P11AGG

and P11DET control options).

Please note: This history award aid year should be the same as the value provided for the HAIDYR control option in CASU80. It should be different from other institutionally used processing years to avoid overlaying NSLDS information by commonly used processing years and for ease of identification between your institution’s information and information loaded

from the NSLDS system. The history award year should typically be the same across processing cycles to allow the SAMP45 and CASU80 to provide the user with the most current NSLDS information, e.g., NSLD.

Please note: The Pell LEU Aggregate record will not use the HAIDYR option but will instead

use the AIDYR option).

KEYOP (Key File Output) specifies whether an output KEY File is created or not. A value of Y produces an output Key File that could be used as input for the SAMP30 (Automatic Packaging) or any other desired program that accepts a key file. A value of N (the default) does not produce a key file.

Please note: The Output Key File must be defined in your Job Control Language in order for the

SAMP45 program to save the key records it might create.


11

MEMTRAN (Create Memoranda Transactions) when set to Y, a memo transaction will be produced for each student with an alert record processed. The default value of N will not produce memo transactions. The information stored in the memo will include the Alert Date, the Alert Sequence Number, the Pell Change Flag, the Loan Change Flag, the Aggregate Change Flag, and the Pell LEU% to indicate why the alert might have been sent. These memo transactions will be created with a Memo Type of “NSLDS Info” (*NS) This option only applies when ALRTFILE=Y. In addition, another memo will be created to store the date and Pell LEU% received. This memo is

created with a unique memo type of *PL (Pell LEU) and will track the history of Pell LEU% received and the date it is last received.

Please note: This option should ONLY be specified by institutions that have licensed Sigma’s

Memoranda Module.

MODE (Update Mode for Memo Updates) when set to A (the default value) allows student memos to be updated or created to post student level error or warning information during Error/Acknowledgement file processing. A value of S will prevent student memo updates when processing the Error/Acknowledgement file.

NSLDDET (NSLDS Type Code to AidID Mapping) optionally maps NSLDS Type codes from the

TSM/FAH File Type 4 and Type 5 Records to AIDID’s for HAW. The user has the option of defining a translation from the two character type codes in the TSM and FAH records to AIDID’s that are more meaningful to them. The user may specify the first three characters of the AIDID to be used. SAMP45 will assign the fourth character automatically based on the sequence number of the Grant or loan record (1 to 9, followed by A-Z). Do not leave a space between the values and dashes (it will cause an error). Up to 50 program codes/AIDID translations can be specified. For NSLDS TSM/FAH Type 4 Grant records use a program code of PE, AG, SG, or TG. Each translation must be separated from the others

with a dash. Multiple NSLDDET lines may be specified with up to 9 translations specified per line. Each translation is represented as a five-character string with the first two characters being the program code and the last three being the desired AIDID. Example: NSLDDET=D4DPL-PEPEL, where DL Plus records are loaded with an AIDID beginning with DPL and Pell records are loaded with AIDIDs beginning with PEL. When NSLDDET is left blank, or when a program code does not have a defined translation specified via this control option, the HAW AIDID in the SAMP11 transaction produced will be composed of the 2 character type code from the input record plus a single space, plus a sequence

number based on the order the Alert Records were received (1-9 followed by A-Z). Example: “D1 A” and “PE 3”. The default for this option is spaces which will cause no translation of the type codes. This option only applies when P11DET=Y.

Please Note: There are a potentially unlimited number of TSM/FAH Type 4 and Type 5 records that may be included in the Alert File. However, if there are more than 35, the remainder will not have P11 transactions created.

Grants

AG ACG Grant SG SMART Grant PE Pell Grant TG Teach Grant

IA Iraq and Afghanistan Service Grant (IASG)

Loans

CH FFEL Consolidation Health Loans CL FFEL Consolidated

CO FFEL Consolidation Other Loans CS FFEL Consolidated Subsidized

CU FFEL Consolidation Unsubsidized

D0 Direct Stafford Sub (SULA Elig) D1 Direct Stafford Subsidized

D2 Direct Stafford Unsubsidized D3 Direct Loan Graduate PLUS

D4 Direct Plus D5 Direct Consolidated Unsubsidized


12

NSLDLDT (NSLDS Load Date) Controls whether the date loaded to the SNP.NSLDLDT field (on

ZU1/2 in SAM and the NSLDS Screen in ProSAM) is set to either the date the NSLDS data was loaded (NSLDLDT=L) into SAM or the date the Transfer Monitoring Alert was generated by

NSLDS (NSLDLDT=P, the default).

NSLDSRC (NSLDS Source) controls what value gets loaded to the SOURCE field in the HAW record. The default is INSL, but any valid SOURCE value defined in the DED may be specified. However, if an alternate value is to be specified, Sigma strongly recommends selecting a value that has an obvious connection to NSLDS. When NSLDS detail data gets loaded to HAW via SAMP11 transactions, all records that match this source will be deleted before these new records are added. Sigma recommends

that the same value be used from year to year to prevent an accumulation of old (outdated) NSLDS detail data. However, a different value may be desirable in some cases where a "snapshot" of NSLDS data is desired. The Pell LEU Aggregate record will not use this option. The following table provides the valid SOURCE values (with the Sigma recommended values shaded):

AR Accounts Receivable System ISIR Institution Student Information

BANK Banking Institution INSL NSLDS via ISIR

EFAT Electronic Financial Aid Transcript ONSL NSLDS Online

FA Financial Aid Office NSLD National Student Loan Data System

FAA Financial Aid Administrator OTHR Other Source

FAT Financial Aid Transcript PAY Payroll

GA Guarantee Agency SAM Student Aid Management System

HR Human Resources SAR Student Aid Report

INST Institution Aid was Received At SERV Service Institution

STUD Student

All existing HAW records that have a SOURCE equal to the value chosen for NSLDSRC will be deleted from HAW when the P11 transactions are processed. Please use great caution when populating the SOURCE field on the HU screens in SAM and the Award

History Screens in ProSAM or via SAMP11 transactions. You should always populate non-NSLDS data with a SOURCE value different from the value chosen for NSLDSRC.

You will generally want to specify the same value as used in CASU80 (for the option of the same name) if you only want to keep the most recent NSLDS detail data in HAW. In this case, all NSLDS detail data with a matching source will be deleted prior to adding the new detail data. Specifying a value different from that used in CASU80 will cause the overlay of previous Transfer Monitoring Alert data, but not NSLDS data loaded from ISIRs via CASU80. This option only applies when P11DET=Y. The default is

‘INSL’.

D6 Direct Consolidated Subsidized D7 Direct PLUS Consolidated

D8 Direct TEACH Ln (Converted) D9 Direct Consol Sub (SULA Elig)

DU National Defense Loan EU Perkins Expanded Lending Option

FI Federal Insured Student Loan GB Graduate PLUS Loan

IC Income Contingent Loan NU National Direct Student Loan

PL FFEL PLUS PU Federal Perkins

RF FFEL Refinanced

SF FFEL Stafford Subsidized SL Supplemental Loan

SN FFEL Stafford Non-Subsidized SU FFEL Stafford Unsubsidized


13

P11AGG (Create SAMP11 Aggregate Transactions) determines whether SAMP11 transactions are produced for NSLDS aggregate loan amounts (with AidID’s specified via the xAIDID control options) from the Transfer Monitoring Alert Detail Type 1 records. Valid values are Y, the default, which creates the transactions, and N which does not. The setting for this option does not affect the populating of the aggregate/summary data on the SNx files, since those fields are always populated when an Alert Type 1 record is processed. The aggregate loan records will be updated with a Program Code (PRGCODE) of

‘SA’ to designate they are Stafford Aggregate records. P11DET (Create SAMP11 Detail Transactions) determines whether SAMP11 transactions are produced for individual Grant and Loan awards (with AidID’s specified via the NSLDDET option) contained in the Transfer Monitoring Alert Detail Type 4 and Type 5 records (if any are present). Valid values are Y, which creates the transactions, and N, the default, which does not create transactions for the detail records. The value must be Y in order to store the Grant and Loan detail records. A “/DELETE/ S” transactions will be produced for each student in the Alert file only if P11DET=Y.

PAIDID (Perkins AIDID) indicates the History Award AIDID (HU-1 screen and for ProSAM the

Award History Screen) that stores the Cumulative Perkins Amount from the Transfer Monitoring

Alert Type 1 record. It can be up to 4 characters in length. The default is spaces.

Please note: This NSLDS/History Perkins AidID should be different from your commonly used Perkins AidID’s in order to prevent overlaying of your institutional Perkins data with NSLDS

data and allow easy identification of the source of the Perkins information. This AIDID should be the same across processing years in order to allow the update /overlay of the most current NSLDS information when CASU80 and/or SAMP45x performs an NSLDS data load.

Please note: The Aggregate Subsidized Total Amount from the NSLDS system will be used to update the ALLPAY (HU-1 Screen= Prior Amount and HU-2 screen in the "Amounts" section, "Paid" column, "Prior" line) and the ALLAWD (HU-2 Screen in the "Amounts" section, "Awarded" column, "Prior" line) data fields on the History Award Screen or in ProSAM the

Award History screens.

PDATE (Processing Date) selects both the date on the report and the tape preparation. It must be entered

in the CCYYMMDD format. The default is the system date. PELLID (Pell LEU AIDID) is the AIDID for the Pell LEU Aggregate HAW record. There is no default. The same AIDID should be specified for CASU80, SAMP45, SAMP57, SAMD53, and SAMP90. It should also be the same AIDID that is used in the Packaging Group on the Pell AWARD line for the Aid History ID to ensure packaging appropriately limits awarded Pell to the maximum LEU %.

PELLPACK (Update Packaging Status for Pell LEU) will allow the packaging status to be reset to ready (SAM.PSTAT=R) when P11 Transactions are created for a new HAW PELL LEU record or to update an existing HAW PELL LEU record when the new LEU value or the old LEU value is > 500. When set to Y, the packaging status (PSTAT) will only be set to ‘R’ when the existing value is not equal to 'R', 'N', 'M', or 'I'. The default value is N. PELLPRCT –A value of Y will load the Pell LEU% and create P11 transactions. A value of N (the

default) will not load the Pell LEU%. More information can be found in the Getting Started section.

PLINES (Lines Per Page) selects the number of lines per page on the report. The value must be between 30 and 99. The program provides a default value of 59.


14

REPORT (Type of Report) allows users to run the report in summary or detail mode. When S is

specified, the report is run in summary mode, which only reports control totals and optionally the

messages produced from Alert Type 2 and Type 3 records depending on the RPTNAME and RPTOVER control options. When D, the default, is specified, the amount of detail to be reported is

determined by the ERRORL control option.

RPTNAME (Report Name History Records) specifies whether the Transfer Monitoring Alert Type 2

“Name History” records should be printed on the report. This option is only used when ALRTFILE=Y and REPORT=D. The valid values are Y to print the name history records and N to not print them. The setting of the ERRORL control option is irrelevant for this function. RPTOVER (Report Overpayment Records) specifies whether the Transfer Monitoring Alert Type 3 “Overpayment” records should be printed on the report. This option is only used when ALRTFILE=Y and REPORT=D. The valid values are Y to print the name history records and N to not print them. The setting of the ERRORL control option is irrelevant for this function.

SAIDID (Subsidized AIDID) indicates the History Award AIDID (HU-1 Screen or in ProSAM the

Award History Screens) to be used for storing the Aggregate Subsidized Total Amount from the

Transfer Monitoring Type 1 record. It can be up to 4 characters in length. The default is spaces.

Please note: This NSLDS/History Subsidized Stafford/Direct Loan AIDID should be different from your commonly-used Subsidized Stafford/Direct Loan AidID’s in order to prevent overlaying of your institutional Subsidized Stafford/Direct loan data with NSLDS data and to

allow you to easily identify the source of the Subsidized Stafford/Direct loan information. This AIDID should be the same across processing years in order to allow the update /overlay of the most current NSLDS information when CASU80 and/or SAMP45x performs an NSLDS data load.

Please note: The Aggregate Subsidized Total Amount from the NSLDS system will be used to update the ALLPAY (HU-1 Screen= Prior Amount and HU-2 screen in the "Amounts" section, "Paid" column, "Prior" line) and the ALLAWD (HU-2 Screen in the "Amounts" section, "Awarded" column, "Prior" line) data fields on the History Award Screen or in ProSAM the Award History Screens. The Program Code (HAW.PRGCODE) is updated to ‘SA’ for Stafford

Aggregate.

SUSPENSE (Create Suspense file(s)) specifies whether a suspense file should be written for Alert and or Error Acknowledgment records that are not processed due to a missing SAM record. When set to Y and ALRTFILE=Y suspended Alert records will be written to the ALTSUS file and when ACKFILE=Y suspended Acknowledgment records will be written to the ACKSUS file. Messages will be included on

the report indicating when a suspense record is written. The ALTSUS and ACKSUS files should be reprocessed either periodically or each time the Alert or Error Acknowledgment processes are run to process students that have had a new SAM record added. The default value is N.

Please note: Suspense records are not written for records with SSNs that do not have a BIO

record.


15

T11COMP (Tracking Document Complete Type) specifies whether the tracking document produced will be required for application or file complete. The default value of F will make the document required for “file complete”, while the value of A will make the document required for “application complete”. This option only applies when T11TRAN=Y or D and ALRTFILE=Y.

T11DATE (Tracking Document Date) specifies whether the tracking document produced will be “dated in”. This option only applies when T11TRAN=Y or D and ALRTFILE=Y. The default value of Y will populate a date for the document. A value of N will not populate a date, hence it would not make the student application/file complete. This may be useful if the institution wishes to manually review the student before allowing them to continue through the automated financial aid process.

T11DNUM (Tracking Document Number) used to specify the document number from the document table (DOC) that you wish to be assigned when an Alert Record is processed for a student. The value must be

numeric. This document will be created in place of the pre-defined “NSLDS TRANSFER MONITOR ALERT MM/DD/YY RECEIVED”. It is highly recommended that the document you define in the document table have an STYPE of ‘NSLDALRT’ (in the short description), but the description (SDESC) is completely up to your discretion. Previously the document table was designed for standard and additional documents only, but was expanded to accommodate special documents. This option is only valid when T11TRAN=D and ALRTFILE=Y. If the value specified is between 16 and 92, and the document’s completion type will be determined by the document number; document numbers 16 to 50 are

file complete documents, while 51 to 92 are application complete documents. If the value specified is not 16-92, the document’s STYPE must be ‘NSLDALRT’ and the T11COMP value will determine the document completion type. There is no default value, and a value must be specified when T11TRAN=D. T11STAT (Tracking Document Status) specifies what the status of the special document produced will be when T11TRAN=D and T11DNUM is used to define which document from the document table will be created. This option only applies when T11TRAN=D. The default value of a space means that a

document status will not be specified when the T11 transaction is created. In this case, the determination of whether the special document completes the application or file complete status will be determined solely based on the setting for the T11DATE option. Any single character value that is valid for a special document DSTAT may be specified, which includes: W, M, N, R, I, U, P, and X. If a value is specified, the value will determine whether the document contributes to application or file complete.

T11TMRD (Transfer Monitoring Tracking Document Date) used to specify whether a separate document

transaction should be created to “date in” the transfer monitoring request document possibly created by SAMP44x. This option is only valid when T11TRAN=Y or D and ARLTFILE=Y. When set to N (the default), a no document will be created. If set to Y, a document transaction will be created for the STYPE of ‘NSLDSTMR’ with the date set to the current date. This may be useful when used in conjunction with certain SAMP44x control options, such as when SAMP44x T11TRAN was set to Y or D and either T11DATE was set to N or T11STAT was set to a value that prevents application/file complete. Furthermore, if the SAMP44x T11TRAN=D, the user defined document must have been set up with an

STYPE of ‘NSLDSTMR’ in order for this transaction to correctly update the one created by SAMP44x. See also T11TMRS, as these two options work together.


16

T11TMRS (Transfer Monitoring Tracking Document Status) specifies what document status will be used when updating the ‘NDLDSTMR’ special document. This document may have been produced by SAMP44x depending on the SAMP44x T11TRAN control option. This option only applies when

ALRTFILE=Y, T11TRAN=Y or D, and T11TMRD=Y. The default value of a space means that a document status will not be specified when the T11 transaction is created. Any single character value that is valid for a special document DSTAT may be specified, which includes: W, M, N, R, I, U, P, and X. If a value is specified, that value will determine whether the document contributes to application or file complete. If a value is not specified, then the determination of whether the special document contributes to application or file complete status will be dependent on whether a document status currently exists (which may have been assigned via the SAMP44x T11STAT option or updated manually online).

T11TRAN (Tracking Document Transactions) When set to N, the default, no SAMT10 transactions will be produced. When set to Y or D, at least one SAMT10 -T11 transaction will be produced for each student with an Alert Record processed, When T11TRAN=Y, the default SAMT10- T11 transaction will contain an STYPE of ‘NSLDALRT’ and an SDESC of ‘NSLDS TRANSFER MONITOR ALERT MM/DD/YY RECEIVED’ (where the date is the Alert Date from the Header Record). Furthermore, if T11DATE=Y then the SDATE will contain the

current date, otherwise the SDATE will be left blank. The value from T11COMP will be specified as the value for COMPTYP (specifying either application or file complete). Alternatively, when T11TRAN=D, a user-defined document transaction will be created with an STYPE and SDESC as defined in your document table for the document number matching the T11DNUM control option. An optional second SAMT10-T11 transaction may be produced for a document STYPE of ‘NSLDSTMR’ if T11TMRD=Y. This option only applies when ALRTFILE=Y and when the value is D the T11DNUM

option must be provided.

UAIDID (Unsubsidized AIDID) indicates the History Award Aid ID to be used for storing the

Aggregate Unsubsidized Total Amount from the Transfer Monitoring Alert Type 1 record. It can be

up to 4 characters in length. The default is spaces. The History Award (HAW) record is displayed on the HU-1 Classic SAM screen and on the ProSAM Award History module.

Please note: This NSLDS/History Unsubsidized Stafford/Direct Loan AidID should be different from your commonly used Unsubsidized Stafford/Direct Loan AidID’s in order to prevent overlaying of your institutional Unsubsidized Stafford/Direct loan data with NSLDS data and to allow easy identification of the source of the Unsubsidized Stafford/Direct loan information. The AIDID should be the same across processing years in order to allow the update /overlay of the most current NSLDS information when CASU80 and/or SAMP45x performs an NSLDS data

load.

Please note: The Aggregate Unsubsidized Total Amount from the NSLDS system will be used to update the ALLPAY (HU-1 Screen= Prior Amount and HU-2 screen in the "Amounts" section, "Paid" column, "Prior" line) and the ALLAWD (HU-2 Screen in the "Amounts" section, "Awarded" column, "Prior" line) data fields on the History Award Screen or in ProSAM the

Award History Screens. The Program Code (HAW.PRGCODE) is updated to ‘SA’ for Stafford

Aggregate.


17

SAMPLE CONTROL OPTIONS

The following is an example of the CTL Records which processes the NSLDS Transfer Monitoring Alert File, creates both aggregate and detail P11 transactions for HAW (using custom AidID’s for the detail

transactions it creates), creates memo transactions to notate what was received, creates special document transactions to signify that an alert was received, creates special document transactions to “date in” the special documents created by SAMP44, and prints a report with the highest level of detail possible. SAMP45 AIDYR=2021 SAMP45 ALRTFILE=Y SAMP45 COMMENT='TEST NSLDS ALERT'

SAMP45 ERRORL=A SAMP45 HAIDYR=NSLD SAMP45 MEMTRAN=Y SAMP45 NSLDDET=CLFCN-D0DS0-D1DSL-D2DUL-D4DPL-D5DCU-D6DCS SAMP45 NSLDDET=D7-DPC-DUNDL-EUPKE-FIFIS-ICICL-NUNDS-PLFPL SAMP45 NSLDDET=PUFPK-RFFRE-SFFSU-SLFSP-SUFUN-SNSNS-PEPEL SAMP45 NSLDLDT=P SAMP45 NSLDSRC=INSL

SAMP45 PAIDID=AGGP SAMP45 PELLID=PLEU SAMP45 P11AGG=Y SAMP45 P11DET=Y SAMP45 REPORT=D SAMP45 RPTNAME=Y SAMP45 RPTOVER=Y

SAMP45 SAIDID=AGGS SAMP45 T11TRAN=Y SAMP45 T11COMP=A SAMP45 T11DATE=N SAMP45 T11TMRD=Y SAMP45 T11TMRS=P SAMP45 UAIDID=AGGU


18

The program directly updates fields in the SNB, SNP, SNC and SNF files for every Transfer Monitoring TSM Alert/FAH Type 1 record processed. It will not add records to the SNx file, as that is CASU80’s function.

ProSAM Clients, the BIO file will be updated directly to populate the Transfer Monitoring/Financial Aid History (FAH) related fields and in some cases the SAM Financial Aid History Indicator (SAM.TRMFAH) will be updated. SAMP45 does not update any

other files directly. It can optionally produce transactions to update the Track Special Documents (TRK/TRK2) file, the Memoranda file (MEM), and/or the History Award file (HAW).

BIO and SAM Fields Updated (ProSAM Clients)

Transfer Monitoring Alert files and Financial Aid History files share the same record layouts. The

Header record in the file is used to determine whether it is an Alert file or a Financial Aid History (FAH) file. The student’s History Status flag is updated to Loaded (BIO.TSMSTAT=L) and the Latest Alert/FAH Load Date (BIO.TSMLDT) is populated with the same date as the SNP.NSLDLDT field (based on the NSLDLDT control option) when loading either an Alert or FAH file. The Type of History Loaded (BIO.TSMTYP) is updated to either ‘F’-FAH or ‘A’-Alert depending on the file type loaded. If the Financial Aid History Indicator (SAM.TRMFAH) is not blank it will be updated to ‘P’-Processed

when a Financial Aid History (FAH) record is loaded for the student.

Document Information Exchange (DIE) Updates

When processing an Error/Acknowledgment file (TRNINFOP) SAMP45 will attempt to locate and update the Document Information Exchange (DIE) record created when the associated request file was sent. The DIE record is located using the AIDYR value and information from the TRNINFOP header: Submittal Date and Sequence Number and the School Code. Although the Award Type (AWDTYP) is unique to the type of request that was sent it is not guaranteed to be included in the TRNINFOP files and is not needed to identify the request DIE record since each file must have a unique combination of school,

submission date and sequence number. The DIE record is updated as follows:

Document Info

Screen Label

DIE

Field

Value

Processed Date ACKDTE Process Date (PDATE)

Processed Time RECPT System Date and Time when the file is processed

Type DOCTYP RS (Response)

Document Status DOCST R (Rejected) when any detail records have a field code value

beginning with a value other than ‘2’, Otherwise A (Accepted)

Record Count RNSTDS Trailer Inform Record Count

Records with Errors RREJCT Trailer Record Count with Errors

Error Detail Records RHELD Trailer Error Count

Records with

Warnings RCORR Trailer Warning Count

Warning Detail

Records RPARTL Trailer Record Count with Warnings

Records Accepted RACCPT Calculated as RNSTDS – RREJCT - RPARTL


19

SNx Fields Updated

This program updates the same flags/aggregate amount/summary amount fields in the SNx files that CASU80 updates based on the NSLDS section of the ISIR. The new SNx data is obtained exclusively from the Transfer Monitoring Alert/FAH Type 1 record. Please refer to CASU80 for a list of these fields.

The following are exceptions:

The element NSLDS Source (SNB.NSLDSRC) is updated with a ‘T’ to signify that Transfer Monitor was the last type of data to update NSLDS data. Similarly, when NSLDS data is loaded via CASU80 this

value will be populated with an ‘I’ (ISIR).

The NSLDS Transaction Number (SNP.NSLDSNO), Additional Loans Flag (SNP.ADDLOAN), and Additional Pell Flag (SNP.ADDLPEL) are all updated with spaces (to denote that this data was not

delivered via an ISIR).

The Aggregate Change Flag is updated to SNP.AGGRCHG.

As of 2019-20, the Iraq and Afghanistan Service Grant (IASG) Lifetime Eligibility Used (LEU) and IASG LEU Limit Indicator are not included in the ISIR NSLDS data but are provided in Alert and FAH Type 1 (Aggregate) records. The IASG LEU value will be updated to SNB.IASGLEU and the IASG

Limit Indicator will be updated to SNB.IASGLMF.

The following fields are not contained on in the Alert Type 1 record, and therefore are not updated in SNx

(values previously populated by CASU80 are maintained):

NSLDS Database Results Flag NSLDS Pell Overpayment Flag

NSLDS ACG Overpayment Flag NSLDS SMART Overpayment Flag NSLDS TEACH Overpayment Flag NSLDS Pell Overpayment Contact NSLDS ACG Overpayment Contact NSLDS SMART Overpayment Contact NSLDS TEACH Overpayment Contact

NSLDS SEOG Overpayment Flag NSLDS SEOG Overpayment Contact NSLDS Perkins Overpayment Flag NSLDS Perkins Overpayment Contact NSLDS Defaulted Loan Change Flag NSLDS Discharged Loan Change Flag NSLDS Satisfactory Repayment Change Flag

NSLDS Active Bankruptcy Change Flag NSLDS Overpayments Change Flag NSLDS Perkins Loan Change Flag NSLDS Additional Pell Flag NSLDS Additional AGC Flag NSLDS Additional SMART Flag NSLDS Additional TEACH Flag NSLDS Additional Loans Flag

NSLDS FFEL Master Prom Note Flag NSLDS FFEL Lender Code


20

The following fields from the TSM Alert/FAH Type 1 records are not stored: Current First Name * Current Last Name * Current Date of Birth *

Aggregate Combined Outstanding Principle Balance ** Aggregate Combined Pending Disbursement ** Aggregate Combined Total ** Loan Change Flag (each individual loan with a change is flagged in HAW) First Name (institution reported to NSLDS on the Inform record) Last Name (institution reported to NSLDS on the Inform record) Date of Birth (institution reported to NSLDS on the Inform record)

* These fields can be optionally reported from the TSM Alert/FAH Type 2 records via the RPTNAME control option. ** Though these fields are on the ISIR, they are not stored by CASU80 either.

SAMT10 (T11 type) Transactions Created (Optional)

One transaction is created if T11TRAN=Y or D. Another is created if T11TMRD=Y. Please see the control options beginning with “T11” for more details. When processing Error/Acknowledgment files, if there are any error codes for the student, the student’s NSLDSTMR special document will be updated to a status of Inst Hold (X) setting the status date to the processing date. Memo Updates

There are two types of memo updates performed by SAMP45. When MEMTRAN=Y a transaction file will be created to record receipt of a Financial Aid History (FAH) or Alert record as a memo for the student. The memos will be created with a Memo Type of NSLDS Info (*NS). The transactions must be loaded with CASM10. Please see the MEMTRAN control option for more information.

When processing Error/Acknowledgment files if MODE=A, student memo records will be updated directly (no transactions will be created) with the error or warning information including the following information from the file: Field Code and Field Value and the Error Code. The description for the Error Code from the Transfer Student Monitoring User Guide will also be included with the code. Additionally, if the student has an error the memo status code will be set to error (MEH.STATCD=E).

Memo transactions are applicable to Memoranda Module clients only.

SAMP11 Transactions (Optional)

Up to three different types of P11 transactions (aggregate, /DELETE/ S, and detail) are created depending on the P11AGG and P11DET control options. Please see the PELLID, PAIDID, SAIDID, UAIDID, P11AGG, P11DET, NSLDDET, NSLDSRC, and HAIDYR control options for more details about these transactions.


21

CTL Record errors, one level of execution errors and warning messages may occur when running SAMP45. CTL Record errors occur when an invalid value is entered for an option or when a required record is not entered. The program terminates with an error message that specifies the keyword (e.g., PDATE or UPDTSAM) that caused the error. The

program must be rerun with the corrected record. The final message printed on the report indicates if an error has occurred. The message ** SAMP45C PROCESSING

COMPLETED NORMALLY** is the usual termination message. If an unusual termination occurs, the message will be **SAMP45C UNUSUAL END OF PROCESSING - RETURN CODE:XXXX" where XXX=0100 is a CTL Record error, and XXX=1111 is Open Error on one or more files.

Execution Errors Execution errors occur when the Transfer Monitoring Alert Records cannot be processed. Errors which are identified as critical execution errors are preceded by a double asterisk on the report, and are always reported regardless of the ERRORL and REPORT control option settings. NOTE: There are a couple of

exceptions to the use of ** in SAMP45 where they are used before and after the “change” messages. When an invalid option error is encountered please also refer to the Control Records section for more information on the option:

** ALERT HEADER DATE IS < 10/01/2020

** USE SAMP45B TO PROCESS FILE: This message is returned when the date in the Header record is less than 10/01/2020, and is performed to ensure that the records will be processed using the correct file layouts received from NSLDS. The records in the file are not processed.

** ALERT SUSPENSE REC WRITTEN: The record has been written to the ALTSUS file. The ALTSUS file should be reprocessed periodically to load the record once a SAM record has been created.

** ERR/ACK SUSPENSE REC WRITTEN: The record has been written to the ACKSUS file. The ACKSUS file should be reprocessed periodically to load the record once a SAM record has been created.

** BIO RECORD MISSING - NOT REPORTED: The BIO Record for the selected student is not found in the BIO File. The record is not processed. ** DIACAT REQUIRED WHEN CRTDIA=Y: When CRTDIA is set to Y you must enter a valid

value of up to three-characters for DIACAT. The default is LEU. The option is only valid for

ProSAM Diagnostic clients. ** DIAPFX REQUIRED WHEN CRTDIA=Y: When CRTDIA is set to Y you must enter a valid value

for DIAPFX. The default value is L. This option is only valid for ProSAM Diagnostic clients.


22

** ERRACK HEADER DATE IS < 10/01/2020 ** USE SAMP45B TO PROCESS FILE: This new message is returned when the date in the Header record is less than 10/01/2020, and is performed to ensure that the records will be processed using the

correct file layouts received from NSLDS. The records in the file are not processed.

** INVALID ACKFILE OPTION: The value entered for ACKFILE is invalid. This option is used to specify whether a Transfer Monitoring Inform Error/Acknowledgment file should be processed. Valid values are Y and N. ** INVALID AGGPEND OPTION: The value entered for AGGPEND option is invalid. Valid values

are Y and N.

** INVALID ALERT REC TYPE (**1-5): BYPASSED – Transfer Monitoring Alert Type (**1-5) contain BLANK or SPACE as SSN on Transfer Monitoring Alert File. Will BYPASS and continue with next Transfer Monitoring Alert record in file. **Please note this message is for Alert Types 1 thru 5. ** INVALID ALRTFILE OPTION: The value entered for ALRTFILE is invalid. The option is used to specify whether a Transfer Monitoring Alert file in extract format should be processed. The valid

values are Y and N. ** INVALID CRTDIA OPTION: The value entered for CRTDIA is not correct. Valid values are Y or

N. This option is only valid for ProSAM Diagnostic clients. ** INVALID DIAKEY OPTION: The value entered for DIAKEY is not correct. Valid values are Y or

N. This option is only valid for ProSAM Diagnostic clients.

** INVALID ERRORL OPTION (REPORT OPTION) : The value entered for ERRORL is invalid. The user must use either E - to print ERRORs only, or W - to print ERRORs and WARNINGs, or A to print acknowledgments/confirmations messages in addition to ERRORs and WARNINGs for each record processed. E produces the smallest output while A produces the largest. This option is ONLY valid when REPORT=D.

** INVALID HAIDYR OPTION: The HAIDYR option is optional, but if provided the value should be

the AIDYR for history award (HAW) records other than the Pell LEU, which will be stored using the value of the AIDYR control option. The HAIDYR value can be up to 6 characters in length.

** INVALID KEYOP OPTION: The value entered for the Key File Output option is invalid. The valid values are Y or N (the default). ** INVALID MEMTRAN OPTION: The value entered for the MEMTRAN option is invalid. Valid

values are Y or N (the default).

** INVALID KEYWORD ENCOUNTERED: One or more of the control options are incorrect. Refer to the Input Formats section to check the spelling. ** INVALID NSLDLDT OPTION: The value entered for the NSLDLDT option is not valid. Valid values are L or P. This option only applies when NSLDS=Y or L.


23

** INVALID NSLDS LOAN PROGRAM CODE: The value entered for the NSLDDET is invalid. The users must use one of the following to begin each program code translations: AG, D0, D1, D2, D3, D4, D5, D6, D7, D8, D9, DU, EU, FI, IC, NU, PE, PL, PU, RF, SF, SG, SN, SU, CH, CL, CO, CS, CU, GB, TG or SN.

** INVALID NSLDSRC OPTION: The value entered for NSLDSRC OPTION is invalid. The value

specified must be a valid, four character SOURCE as specified in the documentation for NSLDSRC. Valid values can also be found in the DED for HAW-SOURCE. ** INVALID P11DET OPTION: The value entered for the P11DET option is invalid. Valid values are Y or N (the default). ** INVALID PAIDID OPTION: The PAIDID option must be up to 4 characters in length.

** INVALID PELLPACK OPTION: The value specified for PELLPACK is not valid. Valid values are Y or N. ** INVALID PELLPRCT OPTION: : The value entered for PELLPRCT was not correct. Valid

values are Y or N.

** INVALID REPORT OPTION: The value entered for the Report option is invalid. Valid values are

D or S. ** INVALID RPTNAME OPTION: The value entered for RPTNAME is invalid. This option is used to specify whether the Transfer Monitoring Alert Type 2 “NAME HISTORY” records should be printed on the report. This option is used only when ALRTFILE=Y and REPORT=D. Valid values are Y to print the name history records and N to not print.

** INVALID RPTOVER OPTION: The value entered for RPTOVER is invalid. This option is used to specify whether the Transfer Monitoring Alert Type 3 “OVERPAYMENT” records should be printed on the report. This option is used only when ALRTFILE=Y and REPORT=D. Valid values are Y to print the overpayment records and N to not print. ** INVALID SAIDID OPTION: The SAIDID option must be up to 4 characters in length.

** INVALID SUSPENSE OPTION: The value specified for the SUSPENSE option is invalid. Valid

values are Y or the default, N.

** INVALID T11COMP OPTION: The value entered for the T11COMP option is invalid. Valid values are F (File Complete) or A (App Complete).

** INVALID T11DATE OPTION: The value entered for the T11DATE option is invalid. Valid values are Y (the default) or N.

** INVALID T11DNUM OPTION: The value entered for the T11DNUM option is invalid. The value must be numeric and the document’s STYPE should be ‘NSLDALRT’. The option is required when T11TRAN=D.


24

** INVALID T11DNUM – NOT FOUND IN TADD: The value entered for the T11DNUM option must be defined in the DOCUMENTS table in TADD/WorkBench. The value must be numeric and the document’s STYPE should be ‘NSLDALRT’.

** INVALID T11STAT OPTION: The value entered for the T11STAT option is invalid. Refer to the Control Records documentation for the T11STAT option for valid values and more information.

** INVALID T11TMRD OPTION: The value entered for T11TMRD is invalid. The valid values are N or Y. ** INVALID T11TRAN OPTION: The value entered for the T11TRAN option is invalid. Valid values are Y or N (the default), or D.

** INVALID UAIDID OPTION: The UAIDID option must be up to 4 characters in length.

** PDATE INVALID - USE CCYYMMDD FORMAT: The value entered for the Processing Date is not in the correct format. The date must contain valid numbers and be in the following format CCYYMMDD.

** PDATE IS NON NUMERIC: The value entered for PDATE is not numeric. The date must contain valid numbers and be in the following format CCYYMMDD. ** PELLID REQ WHEN PELLPRCT=Y: The PELLID option must be specified with a valid AIDID when using PELLPRCT=Y. The value should be the Aid History Cumulative AIDID that is specified in the Packaging Group(s).

** PLINES IS NON NUMERIC: The value entered for Lines Per Page is not numeric. The value must be a valid number between the range of 30-99. ** RECORD ID IS NOT SAMP45: The first six characters of the CTL Record must be SAMP45. Re-enter the CTL Records with the first six characters as SAMP45. ** SAM RECORD MISSING FOR NSLDS SSN: There is no SAM record for the SSN received in the Transfer Monitoring file(s). The record will BYPASS and continue with next Transfer Monitoring record

in either file being read. ** SEQ # EXCEEDED TRASLATION TABLE – LOAN/PELL: A maximum of 35 records for each program type can be stored for a student. The sequence number for each type is limited to 35 (1 thru Z). The record(s) exceeding the limit will be bypassed and processing will continue with next Transfer Monitoring Alert record in file.

** T11DNUM MUST BE PROVIDED: When using option T11TRAN=D a valid value must be provided for the T11DNUM option. The value must be numeric and the document’s STYPE should be ‘NSLDALRT’.

** TOO MANY NSLDDET OPTIONS: Too many NSLDDET OPTIONS used. User has entered more than 50 translations. Please specify up to 50 values, with a maximum of 9 per line, as specified in the NSLDDET documentation.


25

Data Edit Warning Messages

Data edit warning messages provide important notes about records that are processed. Warning messages are just informational and are preceded by WW. Messages that are not preceded by a **, * or WW indicate processing that was completed.

WW ALERT HEADER DATE IS > 11/02/2021 ** USE SAMP45A TO PROCESS FILE: This message is returned when the date in the Header record is greater than 11/02/2021. The edit is performed to ensure that the records will be processed using the correct file layouts received from NSLDS. However, since the yearly changes have been minimal, and the release of layouts has not been consistent the edit has been relaxed to a warning. If record layout changes are significant using the wrong version of the program may result in errors loading data.

WW ERRACK HEADER DATE IS > 11/02/2021 ** USE SAMP45A TO PROCESS FILE: This warning message is returned when the date in the Header record is greater than 11/02/2021. The edit is performed to ensure that the records will be processed using the correct file layouts received from NSLDS. The ERRACK record layouts typically do not change, so there is a low risk of any issue from not using the most recent SAMP45A/B/C version.

WW IASG LEU CLOSE TO LIMIT: The student’s Iraq and Afghanistan Service Grant (IASG) Lifetime Eligibility Used (LEU) Limit Indicator is “C” indicating the student is close to the lifetime eligibility limit.

WW IASG LEU HIGH: The student’s Iraq and Afghanistan Service Grant (IASG) Lifetime Eligibility Used (LEU) Limit Indicator is “H” to warn that the IASG LEU % is high.

WW IASG LEU LIMIT MET OR EXCEEDED: The student’s Iraq and Afghanistan Service Grant

(IASG) Lifetime Eligibility Used (LEU) Limit Indicator is “E” to warn that the student has met or exceeded his/her IASG LEU limit.

WW LEU IS BETWEEN 450% AND 499%: The student’s Federal Pell Grant LEU percentage is between 450% and 499%. WW LEU IS BETWEEN 500% AND 599%: The student’s Federal Pell Grant LEU percentage is

between 500% and 599%.

WW LEU IS > 600%: The student is over his/her Federal Pell Grant Lifetime Eligibility limit. ** RECENT PELL, TEACH, OR IASG CHNG ** SCHOOL CODE: xxxxxxxx Indicates the Grant Change Flag is Y on the grant (Type 4) record from the school code provided (xxxxxxxx). ** RECENT LOAN CHANGE ** SCHOOL CODE: xxxxxxxx Indicates the Loan Change Flag is Y

on the loan (Type 5) record from the school code provided (xxxxxxxx).


26

Update Messages

IASG HAW TRANSACTION CREATED FOR AIDID: nnnn A HAW transaction was generated for the specified AIDID (nnnn) for the received Iraq and Afghanistan Service Grant (IASG) detail (Type 4)

record. SAMP11 must be run to load the transaction to HAW

LOAN HAW TRANSACTION CREATED FOR AIDID: nnnn A HAW transaction was generated for the specified AIDID (nnnn) for the received Iraq and Afghanistan Service Grant (IASG) detail (Type 5) record. SAMP11 must be run to load the transaction to HAW

PELL HAW TRANSACTION CREATED FOR AIDID: nnnn A HAW transaction was generated for

the specified AIDID (nnnn) for the received Iraq and Afghanistan Service Grant (IASG) detail (Type 4) record. SAMP11 must be run to load the transaction to HAW

HAW TRANS GENERATED FOR CREATION: A HAW transaction was generated for the Federal Pell Grant LEU field (TPCTUSY). SAMP11 must be run to load the transaction to HAW.

HAW TRANS GENERATED FOR UPDATE: A HAW transaction was generated to update the Federal Pell Grant LEU field (TPCTUSY). SAMP11 must be run to load the transaction to HAW.

Warning messages appear on the report when a Transfer Monitoring Inform Error/Acknowledgement record is received with an Error/Warning Code between

700 and 799. NSLDS Warnings indicate that the record was added to the NSLDS Transfer Monitoring List, but the identifiers provided differ from those already on NSLDS. An NSLDS Error indicates that the record was not added to the NSLDS Transfer Monitoring List. A translation for the meanings of these errors/warnings is available in the NSLDS Transfer Monitoring Process Batch File Specifications Document.

The NSLDS errors and warnings will appear on the report as follows: 999999999 ERROR FIELD: NNN ERROR: NNN VALUE: XXXXXXXXXX WARNING

or 999999999 ERROR FIELD: NNN ERROR: NNN VALUE: XXXXXXXXXX WARNING

Sample SAMP45 reports are shown on the pages that follow.

The first sample report is an example of the error received when processing an Error/Acknowledgement

file that was processed by NSLDS prior to January 1st. The next sample run of SAMP45 processed both a Transfer Monitoring Inform Error/Acknowledgement file and a Transfer Monitoring Alert file.


27

**************

*

*

* *

******

A PROGRAM PRODUCT LICENSED FROM SIGMA SYSTEMS INC.

COPYRIGHT 2020 BY SIGMA SYSTEMS INC.

SAMP45C NSLDS TRANSFER MONITOR ERR/ACK/ALERT FILE PROCESS - VERSION 4.000 09/21/20

SAMP45 AIDYR=2021

SAMP45 ACKFILE=Y

SAMP45 AGGPEND=N

SAMP45 ALRTFILE=N

SAMP45 COMMENT="LOAD ERR/ACK FIL"

SAMP45 ERRORL=A

SAMP45 HAIDYR=NSLD

SAMP45 MEMTRAN=Y

SAMP45 NSLDDET=AGAG -SGSG -PEPE

SAMP45 NSLDLDT=P

SAMP45 NSLDSRC=INSL

SAMP45 P11AGG=Y

SAMP45 P11DET=Y

SAMP45 PAIDID=TPER

SAMP45 REPORT=D

SAMP45 RPTNAME=Y

SAMP45 RPTOVER=Y

SAMP45 SAIDID=TSUB

SAMP45 T11TRAN=N

SAMP45 UAIDID=TUSB


28

OPTION VALUE

PLINES 59

PDATE 20201002

COMMENT LOAD ERR/ACK FIL

AIDYR 2021

ALRTFILE N

ACKFILE Y

RPTNAME Y

RPTOVER Y

PAIDID TPER

SAIDID TSUB

UAIDID TUSB

ERRORL A

HAIDYR NSLD

KEYOP N

NSLDDET AGAG - - - - - - - -

NSLDLDT P

NSLDSRC INSL

P11AGG Y

P11DET Y

REPORT D

T11TRAN N

T11COMP F

T11DATE Y

T11DNUM

T11STAT

T11TMRD N

T11TMRS

MEMTRAN Y

AGGPEND N

SAMP45C V4.000 AIDYR: 2021 STUDENT AID MANAGEMENT SYSTEM PAGE 1

LOAD ERR/ACK FIL (TRANSFER MONITOR ERROR/ACKNOWLEDGMENT/ALERT) DATE 10/02/20

TIME 13:37:16

FIRST LAST SSN MESSAGE(S)

NAME NAME

** ERRACK HEADER DATE IS < 10/01/2020

** USE SAMP45B TO PROCESS FILE

Figure B - SAMP45 Sample Output


29


LOAD ERR/ACK FIL (TRANSFER MONITOR ERROR/ACKNOWLEDGMENT/ALERT) DATE 10/02/20

TIME 13:37:16


NAME NAME

** C O N T R O L T O T A L S **

CONTROL RECORDS READ 21

BIO RECORDS READ 0

DIE RECORDS READ 0

DIE RECORDS UPDATED 0

TRK RECORDS READ 1

SAM RECORDS READ 0

SNB RECORDS ADDED 0

SNB RECORDS CHANGED 0

SNC RECORDS ADDED 0

SNC RECORDS CHANGED 0

SNF RECORDS ADDED 0

SNF RECORDS CHANGED 0

SNP RECORDS ADDED 0

SNP RECORDS CHANGED 0

ERROR/ACKNOWLEDGMENT MESSAGES READ 0

SAMP11 TRANSACTIONS WRITTEN 0

TOTAL RECORDS BYPASSED- NO SAM REC 0

TOTAL RECORDS BYPASSED- NO BIO REC 0

TOTAL RECORDS BYPASSED 0

** SAMP45C PROCESSING COMPLETED NORMALLY **



30

**************

*

*

* *

******

A PROGRAM PRODUCT LICENSED FROM SIGMA SYSTEMS INC.

COPYRIGHT 2020 BY SIGMA SYSTEMS INC.

SAMP45C NSLDS TRANSFER MONITOR ERR/ACK/ALERT FILE PROCESS - VERSION 4.000 09/21/20

SAMP45 ACKFILE=Y

SAMP45 AIDYR=2021

SAMP45 ALRTFILE=Y

SAMP45 COMMENT='TEST NSLDS ALERT'

SAMP45 ERRORL=A

SAMP45 HAIDYR=NSLD

SAMP45 KEYOP=N

SAMP45 MEMTRAN=Y

SAMP45 NSLDDET=CLFCN-D1DSL-D2DUL-D4DPL-D5DCU-D6DCS-D7DPC-DUNDL-EUPKE

SAMP45 NSLDDET=FIFIS-ICICL-NUNDS-PLFPL-PUFPK-RFFRE-SFFSU-SLFSP-SUFUN

SAMP45 NSLDDET=SNSNS-D1DS-D2DU-D4DP-D5DUC-D6DSC-DUND

SAMP45 NSLDDET=PEPEL-AGACG-SGSMT-TGTCH

SAMP45 NSLDLDT=P

SAMP45 NSLDSRC=INSL

SAMP45 PAIDID=AGGP

SAMP45 P11AGG=Y



31

SAMP45 P11DET=Y

SAMP45 REPORT=D

SAMP45 RPTNAME=Y

SAMP45 RPTOVER=Y

SAMP45 SAIDID=AGGS

SAMP45 T11TRAN=Y

SAMP45 T11DATE=Y

SAMP45 T11COMP=F

SAMP45 T11DNUM=65

SAMP45 T11TMRD=N

SAMP45 UAIDID=AGGU

Figure B Continued, - SAMP45 Sample Output


32

OPTION VALUE

PLINES 59

PDATE 20191002

COMMENT TEST NSLDS ALERT

AIDYR 2021

ALRTFILE Y

ACKFILE Y

RPTNAME Y

RPTOVER Y

PAIDID AGGP

SAIDID AGGS

UAIDID AGGU

ERRORL A

HAIDYR NSLD

KEYOP N

NSLDDET CLFCN-D1DSL-D2DUL-D4DPL-D5DCU-D6DCS-D7DPC-DUNDL-EUPKE

NSLDDET FIFIS-ICICL-NUNDS-PLFPL-PUFPK-RFFRE-SFFSU-SLFSP-SUFUN

NSLDDET SNSNS-D1DS -D2DU -D4DP -D5DUC-D6DSC-DUND -PEPEL-AGACG

NSLDDET SGSMT-TGTCH-IAIA - - - - - -

NSLDLDT P

NSLDSRC INSL

P11AGG Y

P11DET Y

REPORT D

T11TRAN Y

T11COMP F

T11DATE Y

T11DNUM 65

T11STAT

T11TMRD N

T11TMRS

MEMTRAN Y

AGGPEND Y

Figure B Continued - SAMP45 Sample Output


33


TEST NSLDS ALERT (TRANSFER MONITOR ERROR/ACKNOWLEDGMENT/ALERT) DATE 10/02/20

TIME 13:48:10


NAME NAME

DANIEL ASPARAGUS 245502514 AGGREGATE/PERKINS/FLAGS RECORD LOADED TO SNX/HAW : TRANSACTIONS CREATED.

DANIEL ASPARAGUS 245502514 OVERPAYMENT REC FOR: PE INDICATOR: F AWARD YEAR: 2016 CONTACT: 12345678

DANIEL ASPARAGUS 245502514 OVERPAYMENT REC FOR: SG INDICATOR: Y AWARD YEAR: 2016 CONTACT: Y

DANIEL ASPARAGUS 245502514 OVERPAYMENT REC FOR: AG INDICATOR: S AWARD YEAR: 2016 CONTACT: Y

DANIEL ASPARAGUS 245502514 PELL HAW TRANSACTION CREATED FOR AIDID: PEL1

** RECENT PELL,TEACH OR IASG CHNG ** SCHOOL CODE: 12345600

ROBERT ABAT 245502515 LOAN HAW TRANSACTION CREATED FOR AIDID: FPK1

ROBERT ABAT 245502515 LOAN HAW TRANSACTION CREATED FOR AIDID: DSL2

STEVEN BALDWIN 245502516 AGGREGATE/PERKINS/FLAGS RECORD LOADED TO SNX/HAW : TRANSACTIONS CREATED.

EXCEEDS SUB LIMIT

ANDY TAXCASE 265600404 AGGREGATE/PERKINS/FLAGS RECORD LOADED TO SNX/HAW : TRANSACTIONS CREATED.

EXCEEDS SUB LIMIT

EXCEEDS COMBINED LIMIT

IASG LEU%: 496.712

WW IASG LEU HIGH

ANDY TAXCASE 265600404 OVERPAYMENT REC FOR: TG INDICATOR: Y AWARD YEAR: 2016 CONTACT: 12345600

ANDY TAXCASE 265600404 OVERPAYMENT REC FOR: IA INDICATOR: Y AWARD YEAR: 2016 CONTACT: 12345600

ANDY TAXCASE 265600404 IASG HAW TRANSACTION CREATED FOR AIDID: IA 2

** RECENT PELL,TEACH OR IASG CHNG ** SCHOOL CODE: 12345600 ANDY TAXCASE 265600404 TECH HAW TRANSACTION CREATED FOR AIDID: TCH1

** RECENT PELL,TEACH OR IASG CHNG ** SCHOOL CODE: 12345600

CHRISTOPHER ABATSKI 265600409 LOAN HAW TRANSACTION CREATED FOR AIDID: DUL1

CHRISTOPHER ABATSKI 265600409 LOAN HAW TRANSACTION CREATED FOR AIDID: DSL2

CHRISTOPHER ABATSKI 265600409 LOAN HAW TRANSACTION CREATED FOR AIDID: DUL3

CHRISTOPHER ABATSKI 265600409 LOAN HAW TRANSACTION CREATED FOR AIDID: FPK4

CHRISTOPHER ABATSKI 265600409 LOAN HAW TRANSACTION CREATED FOR AIDID: DSL5

ROBERT ABAT 555122003 ERROR FIELD: 200 ERROR: 201 VALUE: 01N12345600 E

CHRISTOPHER ABATSKI 555122004 ERROR FIELD: 200 ERROR: 201 VALUE: 01N12345600 E

MAYABEL ANTINSON 555122006 ERROR FIELD: 200 ERROR: 202 VALUE: 01N12345600 E



34


TEST NSLDS ALERT (TRANSFER MONITOR ERROR/ACKNOWLEDGMENT/ALERT) DATE 10/02/20

TIME 13:48:10


NAME NAME

** C O N T R O L T O T A L S **

CONTROL RECORDS READ 29

BIO RECORDS READ 9

DIE RECORDS READ 1

DIE RECORDS UPDATED 1

TRK RECORDS READ 1

SAM RECORDS READ 9

SNB RECORDS ADDED 0

SNB RECORDS CHANGED 0

SNC RECORDS ADDED 0

SNC RECORDS CHANGED 0

SNF RECORDS ADDED 0

SNF RECORDS CHANGED 0

SNP RECORDS ADDED 0

SNP RECORDS CHANGED 0

ALERT MESSAGES READ 22

ALERT TYPE1 READ 3

ALERT TYPE2 READ 0

ALERT TYPE3 READ 6

ALERT TYPE4 READ 6

ALERT TYPE5 READ 8

ERROR/ACKNOWLEDGMENT MESSAGES READ 3

SAMP11 TRANSACTIONS WRITTEN 90

MEMO TRANSACTIONS WRITTEN 31

T10 TRANSACTIONS WRITTEN 7

TOTAL RECORDS BYPASSED- NO SAM REC 0

TOTAL RECORDS BYPASSED- NO BIO REC 0

TOTAL RECORDS BYPASSED 0

** SAMP45C PROCESSING COMPLETED NORMALLY **
