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8/6/2019 Sales Order Processing From Stock1
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Scenario Overview – 1
Purpose
This scenario describes the entire process sequence for a standard sales process
(Make-to-Stock) with a customer. The business process encompasses all steps from
creating an order to the clearing of a customer account after payment is received.
Benefits
When an order is entered, an availability check is performed and a shipping point isdetermined automatically
A billing document is created and postings to FI and CO are made
Key process flows covered
Create sales order
Order confirmation
Delivery Picking
Goods issue
Billing
Purpose and Benefits:
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Scenario Overview – 2
Required
SAP ECC 6.0 EhP3
Company roles involved in process flows Sales Administration Warehouse Clerk
Sales Billing Accounts Receivable
SAP Applications Required:
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Scenario Overview – 3
Sales Order Processing: Sale from Stock
The process starts with the creation of a customer's standard sales order.Depending on the customer and the material, various special events takeplace during order entry, such as customer/material pricing, insertion of applicable discounts, checking the availability of the materials, and checkingthe customer‘s credit history.
It is checked if enough material exists in the required storage location. If not, a stock movement takes place. Then, the picking slips are generated tothe warehouse clerks to stage the product for shipment to the customer.
Once picked, the physically shipped quantity has to be registered in thesystem to ensure that there are no differences between the sales order andthe delivery document. In case of actual differences, this can also bedocumented and it ensures correct postings.
After the completion of picking, the warehouse clerk will have tosystematically relieve the inventory. This relief of inventory is the actual
recording of the physical quantity that is being shipped to the customer. Thisresults in the recording of the cost of goods sold in financial accounting. Once the inventory has been relieved, the delivery can be invoiced and the
revenue, together with the cost of goods sold, is recorded in managementaccounting. This step signifies the end of the business transaction in Salesand Distribution.
The final step of this document describes how invoices are posted,customer statements are prepared and printed, and the incoming paymentsare recorded, and then cleared to make sure that the open customer
account balance is reconciled.
Detailed Process Description:
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Custome
r
Process Flow Diagram
Sales Order Processing: Sale from Stock
Sales
Adminis
tr
ation
Wareh
ouseClerk
Account
s
Receiva
ble
Event
Sales Order
Entry
Customer Needs to Buy
Product
InventoryCOGS
AR= Accounts Receivable, COGS = Cost of Goods Sold
Delivery NoteOrder Confirmation
Pick List
Delivery DueList
Post GoodsIssue
AR–Incoming Payment
(157)
(Optional)Sales
Quotation(112)
BillingDocument
CreditManagement
(108)
CreditManagement
(108)
CheckBatches /
Assign SerialNumber
(optional)
ClosingOperations
SD (203)
Sales
Billing
Billing
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Legend
Symbol Description Usage Comments
Band: Identifies a user role, such as Accounts Payable
Clerk or Sales Representative. This band can alsoidentify an organization unit or group, rather than aspecific role.
The other process flow symbols in this table go intothese rows. You have as many rows as required to cover all of the roles in the scenario.
Role band contains
tasks common tothat role.
External Events: Contains events that start or end thescenario, or influence the course of events in thescenario.
Flow line (solid): Line indicates the normal sequence of steps and direction of flow in the scenario.Flow line (dashed): Line indicates flow to infrequently-used or conditional tasks in a scenario. Line can alsolead to documents involved in the process flow.
Connects two tasksin a scenarioprocess or a non-step event
Business Activity / Event: Identifies an action that either leads into or out of the scenario, or an outside Processthat happens during the scenario
Does notcorrespond to a taskstep in thedocument
Unit Process: Identifies a task that is covered in a step-by-step manner in the scenario
Corresponds to atask step in thedocument
Process Reference: If the scenario references another scenario in total, put the scenario number and name
here.
Corresponds to atask step in the
document
Sub-Process Reference: If the scenario references another scenario in part, put the scenario number, name, and thestep numbers from that scenario here
Corresponds to atask step in thedocument
Process Decision: Identifies a decision / branching point,signifying a choice to be made by the end user. Linesrepresent different choices emerging from different partsof the diamond.
Does not usuallycorrespond to a taskstep in thedocument; Reflectsa choice to be madeafter step execution
Symbol Description Usage Comments
To next / From last Diagram: Leads tothe next / previous page of theDiagram
Flow chart continues on the next /previous page
Hardcopy / Document: Identifies aprinted document, report, or form
Does not correspond to a task step ina document; instead, it is used toreflect a document generated by a taskstep; this shape does not have anyoutgoing flow lines
Financial Actuals: Indicates a financialposting document
Does not correspond to a task step ina document; instead, it is used toreflect a document generated by a taskstep; this shape does not have anyoutgoing flow lines
Budget Planning: Indicates a budgetplanning document
Does not correspond to a task step ina document; instead, it is used toreflect a document generated by a taskstep; this shape does not have anyoutgoing flow lines
Manual Process: Covers a task that ismanually done
Does not generally correspond to atask step in a document; instead, it isused to reflect a task that is manuallyperformed, such as unloading a truckin the warehouse, which affects theprocess flow.
Existing Version / Data: This blockcovers data that feeds in from anexternal process
Does not generally correspond to atask step in a document; instead, thisshape reflects data coming from anexternal source; this step does nothave any incoming flow lines
System Pass / Fail Decision: This blockcovers an automatic decision made bythe software
Does not generally correspond to atask step in the document; instead it isused to reflect an automatic decisionby the system that is made after a stephas been executed.
<Function>
External
toSAP
BusinessActivity /
Event
Unit Process
ProcessReference
Sub-Process
Reference
Process
Decision
DiagramConnection
Hardcopy /Document
FinancialActuals
BudgetPlanning
ManualProces
s
ExistingVersion /
Data
SystemPass/F
ailDecisio
n
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