Sales - Benefits Policy

7/21/2019 Sales - Benefits Policy

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Sales - Benefits policy

HR-PO504 I Ver 1.3

Sharda Centre, Off Karve Road, Erandwane,

Pune, Maharashtra, India 411004

www.techmahindra.com

Copyright © 2013, Tech Mahindra. All rights reserved.



Company-Confidential S ALES BENEFIT POLICY (INDIA)

Table of Contents

1. PURPOSE ..................................................................................................................................... 3

2. ACRONYMS AND DEFINITIONS ................................................................................................. 3

3. SCOPE .......................................................................................................................................... 3

4. LEAVE ........................................................................................................................................... 3

5. CONVEYANCE ............................................................................................................................. 3

6.

DOMESTIC TRAVEL .................................................................................................................... 4

7. MOBILE & DATA CARD REIMBURSEMENT .............................................................................. 4

8. RELOCATION ............................................................................................................................... 6

9. REPATRIATION ALLOWANCE .................................................................................................... 7

10. LEASE BREAKAGE ...................................................................................................................... 8

11. BROKERAGE & RENTAL ADVANCE .......................................................................................... 8

12. OVERSEAS BUSINESS TRAVEL ................................................................................................ 9

13. SALARY ADVANCE ..................................................................................................................... 9

14. CHILDREN’S EDUCATION FEE REIMBURSEMENT ............................................................... 10

15.

STAFF WELFARE ALLOWANCE............................................................................................... 11

16. SHORT TERM DEPUTATION .................................................................................................... 12

17. INDIA INSURANCE .................................................................................................................... 12

18. FLEXIBLE BENEFIT ................................................................................................................... 13

19. CAR PARKING ........................................................................................................................... 13

20. COMPANY CAR ......................................................................................................................... 13

21. VISA APPROVAL........................................................................................................................ 13

22. BUSINESS ENTERTAINMENT .................................................................................................. 13

23.

DEVIATION /EXCEPTION APPROVAL ..................................................................................... 13

24. DOCUMENT HISTORY .............................................................................................................. 14

HR-PO504 I ver 1.3 Business Management System Page 2 of 19




1. PURPOSE

The document outlines the Company’s benefits provided to Sales Associates globally. Statutory requirements

leave and other employment terms and conditions will remain as per AHBs for applicable location country.

2. ACRONYMS AND DEFINITIONS

Term/ Acronym Explanation

CPO Chief People Officer

BU Business Unit

BG Business Group

AHB Associate Handbook

Role Group1 (RG1) Manager – BD, Sr. Manager – BD, Account manager, Sr.

Account Manager, Country Manager – Sales, Regional manager

– Sales, Region Head, Country Head, Business Unit head.

Role Group 2 (RG2) Business Group Head, Cluster Head, Geo Head, Global Head.

CXO Chief People/Marketing/Information/Operation Officer

3. SCOPE

This is applicable for all IT Sales Associates across the globe.

4. LEAVE

Offshore / India based associates will be eligible for leave as per Attendance & Leave Policy India & onsite

associates are governed by guidelines mentioned in AHB applicable for location country.

Process of approval: RG1 it is RM approval while for RG2 it is self-approval.

5. CONVEYANCE

Associates may use their own vehicles to travel for business reasons and the eligibility within India is as

follows:-.

Mode of Travel Eligibilit y Appli cable Rate (INR)

Travel by Car(up to a

ximum distance of 500 km)

All 7.50 per km





Travel by Two-wheeler All 2.00 per km

Terms & conditions as well as process guidelines are detailed out in Conveyance Policy India.

Global entitlements, terms & conditions as well as process guidelines, are mentioned in AHB applicable for

respective country.

6. DOMESTIC TRAVEL

All Associates, irrespective of their roles can travel by economy class. For RG1 IBU Head approval is required

& self-approved for IBG head & above roles. For RG2, their respective RM approval is required. For any short

trip upto a max of 30 days, per diems entitlements will be as per below table.

Location travelled to Expense Type Role based entitl ements

Delhi (including NCR),

Mumbai, Bangalore,

Chennai

Lodging + Boarding

(with bills)

(inclusive of tax)

Boarding expenses cannot

exceed 40% of the eligibility

Entitlements are:

RG1 & below will be 6430 INR.

RG2 and above will be 7150 INR.

Kolkata, Pune,

Hyderabad

Other cities

Incidental Expenses

(all cities-without bills)

300 INR

Laundry Expenses

(all cities – with bill s)

At actuals for accommodation

exceeding 2 days

• For self-arranged accommodation (without bills) Consolidated Per Diem for accommodation - (all cities) – 750

INR.

• For Long Trip, Deputation Allowance will be a monthly allowance of 12000 INR, pro-rated based on number of

days of travel.

• Associate need not raise a Travel Plan for travel by Car and hotel accommodation overnight. However, for

travel by flight, travel plan need to be raised.

7. MOBILE & DATA CARD REIMBURSEMENT





India - The applicable limits for reimbursement (exclusive of taxes) would be:

Role Entitlement

RG1 & below INR 2250 (2400 if Active sync functionality

also being availed)

RG2 & above Actuals

Reimbursement Amounts-

DATACARD

Role

New

Zealand(NZD)

UK

(GBP)

Europe(EURO)

Australia(AUD)

Canada(CAD)

Malaysia

(MYR)

Singapore

( SGD)

USA

(USD)

Otherntries

(USD )

RG1 and below 50 16 40 40 65 140 55 50 45

RG2 and above Actual Actual Actual Actual Actual Actual Actual Actual Actual





Reimbursement Amounts MOBILE:

Current Role

New

Zealand

(NZD)

UK

(GBP)

Europe

(EURO)

Australia

(AUD)

Canada

(CAD)

Malaysia

(MYR)

Singapore

(SGD)

USA

(USD)

Other

Countries

(USD)

RG1 and below 220 115 150 155 200 585 220 160 180

RG2 and above Actual Actual Actual Actual Actual Actual Actual Actual Actual

• It is mandated that Associates claim for Post Paid reimbursements within 2 months from the date of invoice

as the Company shall not be liable to pay any such claims made beyond 2 month

• With proper documentation & proof (bill or receipt from the service provider), Associates can claim for prepaid

service also as per eligibility. Claim should be raised only once within 1 month from the date of bill. The

entitlements remain same as for postpaid bill.

All bills submitted by the associate every month needs to be approved by the associate’s RM and by BU/BG

head for the 1st time only.

8. RELOCATION

India -

Lateral joinees and associates transferred will be eligible for reimbursement of expenses for relocation

payable towards the following subject to the distance-specific maximum amounts as specified below:

Travel to locations All Role [INR]

Within 500 kms. 40000

Between 500 and 1000 kms. 45000

Beyond 1000 kms 50000

• Transportation of Personal Goods, including loading and unloading charges and transportation of self-

owned Vehicle.

• Porter charges and Local Conveyance: Local Conveyance will include expense incurred for travelling from

residence to station and travel to the guest house/place of accommodation in the city of relocation.

Entitlements for Associates joining from overseas to India: 100,000 INR across all roles.

Global –





INITIAL RELOCATION

Particulars Details

Eligibility • Associates relocating from India/base location to onsite location.

Entitlement • 14 days of accommodation and conveyance as per diems chart & travel

expenses (Airfare).

• If with family, 125% of accommodation entitlement is applicable.

• For per diem entitlements, please refer to Annexure 1 in this handbook

• Boarding & misc. will not be covered under this benefit.

Hotel Accommodation and Conveyance will both be against bills (excluding

taxes) based pm the per diem / Day, Conveyance (with bills) based on

• per diem/ Day.

RELOCATION WITHIN THE COUNTRY

Particulars Details

Eligibility • Associates relocating within the same country

Entitlement • 7 days of accommodation and conveyance as per diems chart & travel

expenses (Airfare).

• If with family, 125% of accommodation entitlement is applicable.

r per diem entitlements, please refer to Annexure 1 in this handbook Boarding

& misc. will not be covered under this benefit.

• Hotel Accommodation and Conveyance will both be against bills

• (excluding taxes) based pm the per diem / Day, Conveyance

• (with bills) based on per diem/ Day.

Lease breakage charges at the current location would be up to a max of 1

month’s rent.

All reimbursements shall be based on prior approval of the Reporting Manager, Business Head (BU) &

Finance/Accounts & subject to producing original bills to Finance Department.

9. REPATRIATION ALLOWANCE

Associates relocating from onsite to India / base location will be eligible for Repatriation Allowance.

The entitlement mentioned in respective country AHB are as below:-

.

• Flight ticket -for associate & family.





• Entitlement for goods & conveyance as incidental expense.

• Conveyance from the Hotel to the Airport will be reimbursed at actual on submission of receipts / bills.

Country EntitlementsSingapore SGD 370

Malaysia MYR 930

South Korea , Japan USD 300

Rest of APAC USD 350

ME USD 350

Africa USD 300

USA USD 750

Canada CAD 750

Germany , Rest Of Europe EUR 300

UK GBP 300

Australia AUD 350

New Zealand NZD 450

All reimbursements shall be based on prior approval of the Reporting Manager, Business Head (BU),

Finance, Accounts & subject to producing original bills to Finance Department.

10. LEASE BREAKAGE

Full time regular long term deputes when asked to relocate/repatriate, by the company, for business

exigencies are eligible for lease breakage.

Company will not reimburse any amount towards lease breakage in case of associates, who have resigned,

been terminated, or are serving notice period.

Country Entitlements

UK, Germany 2 months

Rest Of Europe, Australia , New Zealand 1 month

APAC 1 month

ME 1 month

Africa 1 month

Americas 2 months

11. BROKERAGE & RENTAL ADVANCE

Associates are also eligible for Brokerage & Rental advance entitlements when asked to relocate based on

business needs.





Country Entitlements-Brokerage Rental Advance

UK , Netherlands, Rest of Europe 15 Days 1 month

Belgium 15 days 2 month

Germany 2 times the cold rentexclusive

of tax.

1 month

Australia , New Zealand 15 days 1 month

Taiwan 1 month 1 month

ingapore , Malaysia , Philippines ,

Thailand

15 days 2 months

Indonesia 15 days 12 months

Rest of APAC 15 days 1 month

Qatar , Dubai , Oman , Iran 1 month 2 months

Rest of ME 15 days 1 month

Africa 15 days 1 month

12. OVERSEAS BUSINESS TRAVEL

Associates will be eligible for per diems as per Annexure 1 in this handbook. Mode of travel will be in

economy class for all excluding exception scenarios approved by the CPO.

13. SALARY ADVANCE

Offshore / India–

Associates can avail a maximum of one month’s gross pay as salary advance in the event of emergency as

under, subject to production of relevant proofs.

• Hospitalization of Self / Dependent immediate family members which includes spouse, children and parents

excluding siblings and parents in law (medical proof required with doctor signature & hospital stamp in of case

hospitalization).

• Burglary at Residence (Copy of FIR required).

• Marriage of Associate / Children (Copy of invitation card required).

• Demise of dependent family members (medical proof required).

Onsite -

• Entitlement - 50% of monthly gross Salary for personal emergencies. Request for salary Advance needs to be

approved by Reporting Manager & Finance.

• Pre-Travel Advance: Associates travelling to onsite on Work Permit shall be eligible for Pre Travel advance.






UK Maximum of £3,000 .Recovery in 4months.

Belgium, Germany,

Rest

of

Europe.

Maximum of Euro 3,000 .Recovery in 4months.

Netherlands Maximum of Euro 4000. Recovery in 4months.

Australia AUD 3,500 .Recovery in 6months.

New Zealand NZD 3,220 .Recovery in 6months

USA USD 4,000. Recovery in 8 installments

Canada CAD 4000. Recovery in 4 installments

Japan USD 2,500. Recovery in 6 installments

Malaysia MYR 4,600. Recovery in 6 installments

Philippines USD 1,500. Recovery in 6 installments

Singapore SGD 2,500. Recovery in 6 installments

Rest of APAC USD 3,000. Recovery in 6 installments

Africa USD 2,000. Recovery in 6 installments

ME USD 2,000. Recovery in 6 installments

14. CHILDREN’S EDUCATION FEE REIMBURSEMENT

Associates on long term deputation on WP (above 6 months) are eligible for school fee reimbursement.

Applicable to maximum up to two children with minimum age of 3 years & maximum 16 years unless

otherwise specified





Region County Amounts per academic year

Europe All countries except

Switzerland

85% up to a max of EUR 11,000

APAC

China 85% till USD 11,000

Indonesia 85% till USD 6,000

Malaysia max USD 8,000

S Korea 85% up to USD 18,000

Taiwan 85% up to USD 15,000

Japan Max USD 12,000

Thailand Max USD 13,000

MEA

South AfricaEntitlements specified in AHB of location

country (school grade based entitlements)

Uganda 85% up to max USD 2,000

Ghana 85% up to max USD 5,100

Senegal 85% up to max USD 5,000

Reimbursement will be made on the submission of Bills /Receipt of the payment made. This will cover Tuition

Fee and any One-Time Enrolment / Admission fee which might be payable either at the time of admission

or in installments during the course of the academic year(s), including any refundable deposit. All expenses

which are ‘refundable’ must be repaid to the Company at the end of tenure / education of the Associate’s child

(ren).The expenses mentioned below are not reimbursable.

• Local transport cost from home to school

• Uniform / dress allowances

• Costs for excursions

• Any additional course selected for over and above the regular curriculum.

Any tax liability arising out of reimbursement of Children Education Expenses will be borne by the Associate.

15. STAFF WELFARE ALLOWANCE

This amount is to facilitate meetings and get-togethers that encourages bonding amongst Associates within

the unit. This includes engagement activities for associates.

The entitlements as below:-


350 INR per associate per quarter





Offshore / India

Onsite / Other Countries USD 60 per associate per annum

Only For Malaysia, China & Philippines USD 40 per associate per annum

Guidelines:-

• The amount would be paid in the local currency taking into account the prevailing currency conversion rate.

• Claims towards the meetings/get together under the unit budget, will have to be claimed by the unit

representative nominated by the Unit head, through the self service module in PS (F) as Staff Welfare

Expense.

16. SHORT TERM DEPUTATION

Associates in RG1 & RG2 travelling on WP for less than or equal to 3 months assignments to few countries

will be eligible for a Short Term Deputation Allowance as mentioned below :

• UK: Associates travelling to UK for less than or up to 56 days

London - 2000 GBP per month

Rest of UK - 1600 GBP per month

• Australia – 4000 AUD per month

• New Zealand – 4100 NZD per month

• USA – 1500 per month

• Canada – 1500 CAD per month

• Malaysia – 4500 per month

• Singapore – 1200 SGD per month

• Bahrain – 2930 BHD per annum

17. INDIA INSURANCE

All associates will be eligible for entitlements as below:

Medical Insurance coverage amount (4+2 Lacs) - Provides coverage for Self, immediate dependents

(Spouse, Children) & Parents / Parents-in-law. Coverage applicable only for Inpatient Hospitalization with

active line of treatments. Coverage amount Rs.4 Lacs will be provided to the enrollments for Self and

Immediate dependents, if parents/ parents-in-law added (Optional) additional Rs.2Lacs will be added which

acts the total amount has floater. (Additional Coverage premium should be borne by associate). Applicable to

associates working from India.







Deviation requests, if any claim request is over and above the entitlements mentioned in the respective

policies on BMS and above will be governed by the guidelines specified in Empowerment Policy Matrix for

approvals including exception approvals on entitlements under various policies.

24. DOCUMENT HISTORY

ersionDate Author (function) Reviewed by Approved by Nature of

changes

1.0 1st Sep

2014

Priyanka

Priyadarshini

& Shweta Nandwani

Preethi Ellala runa Preetam First

Integrated

version.

1.1 8 Oct 2014 Priyanka

Priyadarshini

Murali Madhav runa Preetam Update in

car parking

Clause

no 19.

1.2 17 Nov 2014 Priyanka

Priyadarshini

Murali Madhav Aruna Preetam Added

Clause no

22.

Business

Entertainment.

1.3 17 Dec 2014 Rapheal Charles P/

Priyanka

Preethi runa Preetam Added Ethiopia

Entitlements





ANNEXURE 1

RG1 RG2Location urrency Acco &

Convey-ance

oarding& Misc

Total Acco &Convey-

ance

oarding&

Misc

Total

Algeria USD 100 45 145 110 45 155

Argentina/ Chile USD 65 40 105 70 45 115

Australia (Sydney) AUD 150 60 210 150 65 215

Austria EUR 90 35 125 95 40 135

Bahrain USD 95 55 150 100 70 170

Bangladesh USD 70 30 100 75 35 110

Barbados USD 170 50 220 185 55 240

Belgium EUR 115 50 165 120 55 175

Benin EUR 140 50 190 150 55 205

Botswana USD 95 45 140 100 50 150

Brazil USD 110 45 155 115 55 170

Brunei USD 100 40 140 105 45 150

Bulgaria EUR 80 33 113 87 33 120

Burkina Faso USD 95 35 130 105 40 145

Cameroon EURO 115 40 155 125 40 165

Canada CAD 113 70 183 124 70 194

Chad USD 240 45 285 250 50 300

China USD 70 45 115 80 50 130

Colombia USD 80 30 110 85 40 125

Congo B USD 180 45 225 190 50 240

Cote D'Ivoire USD 105 60 165 110 65 175

Croatia EUR 80 45 125 85 50 135

Czech Republic EUR 80 33 113 87 33 120





RG1 RG2

Location urrency Acco &onveyance

Boarding& Misc

Total Acco &nveyance

arding &Misc

Total

Costa Rica USD 90 50 140 95 55 150

Denmark EUR 80 50 130 90 60 150

DR Congo USD 180 45 225 190 50 240

Dominican Republic USD 70 50 120 75 55 130

Egypt USD 95 45 140 100 50 150

Ethiopia USD 110 35 145 115 40 155

Fiji USD 100 65 165 105 70 175

Finland EUR 95 25 120 95 30 125

France EUR 120 35 155 120 35 155

French Polynesia USD 130 50 180 145 55 200

Gabon USD 180 45 225 190 50 240

Germany EUR 98 50 148 108 50 158

Ghana USD 125 40 165 140 50 190

Gibraltar USD 115 35 150 120 40 160

Greece/ Ireland EUR 90 40 130 95 45 140

Guatemala USD 130 45 175 130 45 175

Guinea Bissau EUR 130 50 180 140 55 195

Guinea Conakry USD 150 60 210 160 60 220

Hong Kong USD 95 35 130 100 40 140

Hungary EUR 85 40 125 90 45 135

Indonesia USD 95 45 140 95 50 145

Israel USD 130 70 200 140 70 210

Italy EUR 95 50 145 100 60 160

Jamaica USD 185 50 235 200 55 255

Jersey GBP 92 40 132 100 50 150

ohannesburg (South Africa)

USD 110 35 145 115 40 155

Jordan USD 90 50 140 90 55 145

Japan USD 120 60 180 125 65 190

Kazakhstan USD 85 30 115 90 35 125

Kenya USD 115 35 150 125 40 165

Korea USD 145 50 195 155 55 210





RG1 RG2

Location urrency Acco &

Conveyance

Boarding

& Misc

otal Acco &

nveyance

arding &

Misc

Total

Kuwait USD 150 60 210 165 65 230

Kyrgyzstan USD 85 30 115 90 35 125

Latvia EUR 70 30 100 75 35 110

Liberia USD 160 50 210 170 55 225

Libya USD 90 35 125 100 35 135

Luxembourg EUR 115 40 155 115 40 155

Madagascar USD 135 35 170 140 40 180

Malawi USD 130 40 170 140 45 185

Malaysia USD 85 30 115 90 35 125

Maldives USD 255 65 320 260 70 330

Mauritius USD 125 30 155 135 30 165

Mexico USD 80 60 140 85 65 150

Moldova EUR 65 30 95 70 35 105

Morocco USD 100 30 130 110 30 140

Moscow USD 145 45 190 155 50 205

Namibia/ Iran/

Mozambique/ Sudan/Tunisia/ Yemen

USD 100 40 140 105 45 150

Nepal/Bhutan/Pakistan

USD 70 30 100 80 35 115

Netherlands EUR 120 50 170 125 55 180

New Zealand NZD 130 50 180 135 55 190

USD 110 40 150 110 45 155

Niger USD 120 45 165 125 45 170

Nigeria USD 120 45 165 130 45 175

Nigeria(Accommodation

is provided byclient orTech M)

USD 75 75 85 85





RG1 RG2

Location urrency Acco &Conveyance

oarding& Misc

Total Acco &onveyance

oarding& Misc

Total

Norway EUR 140 55 195 150 60 210

Oman USD 160 50 210 175 55 230

her cities (South Africa) USD 90 35 125 95 40 135

Peru USD 100 30 130 105 30 135

Philippines USD 75 35 110 80 40 120

Poland USD 115 40 155 120 45 165

Portugal EUR 85 35 120 90 40 130

Qatar USD 100 40 140 105 45 150

est of APAC & Africa USD 85 30 115 90 35 125

Rest of Australia AUD 140 60 200 140 65 205

Rest of Europe EUR 80 50 130 90 60 150

Rest of ME USD 100 50 150 110 50 160

Rest of UK * GBP 83 40 123 91 50 141

Romania EUR 85 40 125 95 40 135

Russia ( ExcludingMoscow)

USD 110 40 150 120 45 165

Rwanda USD 120 45 165 125 45 170

udi Arabia - Al Khobar USD 140 40 180 150 45 195

Senegal USD 105 60 165 110 65 175

Seychelles USD 195 45 240 205 50 255

Sierra Leone USD 150 30 180 160 35 195

Singapore SGD 157 50 207 173 55 228





RG1 RG2

Location urrency Acco &

Conveyance

Boarding

& Misc

otal Acco &

onveyance

oarding &

Misc

Total

Spain EUR 90 35 125 95 40 135

Sri Lanka USD 70 30 100 75 35 110

Swaziland USD 155 45 200 170 50 220

Sweden SEK 1010 235 1245 1020 235 1255

Switzerland CHF 154 62 216 160 68 228

Taiwan USD 85 35 120 90 40 130

Tanzania USD 100 35 135 110 40 150

Thailand USD 95 30 125 105 40 145

Togo USD 95 40 135 100 45 145

Turkey Euro 85 40 125 90 45 135

UAE / Dubai USD 175 40 215 190 45 235

Uganda USD 100 45 145 110 50 160

UK (London) GBP 98 40 138 107 50 157

Ukraine USD 95 30 125 105 35 140

USA USD 98 65 163 103 70 173

Vietnam USD 95 25 120 100 30 130

Venezuela USD 115 55 170 130 60 190

Yugoslavia USD 90 55 145 100 60 160

Zambia USD 130 40 170 140 45 185

Zimbabwe USD 155 45 200 170 50 220


Documents

Sales - Benefits Policy