SALES AND DISTRIBUTION DEPARTMENT
Our Ref : Sales/5 :1 21-02-2013 Subject : Scrapping of
standards
The competent authority has approved the guidelines to scrap the
standards. The same is given below :
‘Standards which are to be disposed off can be categoried in the
following two groups :-
i) Non-selling standards – The standards which were not sold for
1 ½ years as per the data provided by various sales outlets at
ROs/BOs.
ii) Standards which are not saleable (unpresentable)
The list of standards falls under category i) is attached.
For category ii), all the sales offices at RO/BO may form a
Committee under the Chairmanship of DDGR/H(BO) with Sales
incharge/Section Officer as member secretary. The Committee may
take other officers including one official looking after the work
of Accounts/Administration. The Committee’s main task will be to
identiy the standards which are mutilated, not saleable
(unpresentable), etc. for the standards stocked in the RO/BO for
sale.
After identifying the standards to be scrapped, calculate the
cost (printed price) of the standards for both the categories as
mentioned above. For calculating the book value (cost of paper and
printing) of standards for scrapping, the cost of standard
calculated as above is multiplied by Rs .04.
Total cost of standards (A) x 0.04 = Cost of paper &
printing (B) Also count the total copies of standards to be
scrapped under both the
categories. Take necessary approval of DG under intimation to
HQ(Sales Department)
All ROs/BOs may give one copy each of such standard for
scrapping to the library before scrapping.
After the approval for scrapping is received, scrap the
standards by tearing from the middle of each standard. Also make
necessary adjustment enties in the database.
The work may be completed by 20 March 2014. Dy Director (Sales)
DS Circulated to all Sales offices of BIS Attachment: As above
