Safety Training Presentation

Recordkeeping29 CFR 1904

Effective January 1, 2002

Affected Employers

All employers must comply Employers with 10 or

fewer employees are exempt Specific low-hazard industries are exempt Exempt employers may be

required to keep records All must report fatality or

hospitalization of three employees

Recordkeeping Forms

OSHA 300 Log of Work-Related Injuries and Illnesses

OSHA 300-A Summary of Work-Related Injuries and Illnesses

OSHA 301 Injury and Illness Incident Report Other equivalent forms

Multiple Facilities

Separate OSHA 300 Log required for each establishment

OSHA 300 Logs maintained at central location

Employee injured when visiting different facility

Employee injured when working away from establishment

Reporting to the Government

Death or multiple hospitalization within 8 hours

Recordkeeping documents within 4 hours

OSHA injury and illness survey

BLS survey

Employees Recorded

Employees on your payroll

Workers supervised on day-to-day basis

Contractor’s employees not recorded

Self-employed persons not recorded

Employee Rights

Informed how to report injuries or illnesses Limited access to injury and illness records Copies of OSHA 300 Log by next business

day Employee privacy

Recording Criteria

Determine the following within seven calendar days:Is the incident work related?Is the incident a new case?Does the incident meet

general or specific recording criteria?

Determine Work-Related Event or Exposure

Causes, contributes to, or aggravates pre-existing injury or illness

Exceptions when not considered work related

Work Environment

Location as condition of employment

Physical location, equipment, or materials used

Traveling Working at home

Determination of New Case

No previous same-type injury affecting same body part

Symptoms of previous injury reappearing after work-related event

Determination by physician if new case or recurrence of old case

General Recording Criteria

Death Days away from work Restricted work or transfer to another job Medical treatment beyond first aid Loss of consciousness A significant injury or

illness diagnosed by a physician

Work-Related Death

Report any work-related fatality to OSHA within 8 hours

Record an injury or illness that results in death

Mark the “death” box on the OSHA 300 Log

Days Away from Work

Mark the “days away from work” box on the 300 Log

Enter the number of calendar days away from work

Start counting on the day after the injury/illness occurred

Count physician-recommended days Limit to 180 days

Restricted Work or Job Transfer

Mark the “job transfer or restriction” box on the 300 Log

Employee is kept from performing routine part of job

Employee is kept from working normal full workday

Worker is transferred to a different job Count the days of restricted work

Medical Treatment

Mark the “other recordable cases” box on the 300 Log

Medical treatment is specifically defined Person providing treatment does not matter Record according to doctor recommendations

First-Aid Cases

Nonprescription medication Tetanus shot Cleaning skin surface wounds Bandages, gauze pads,

butterfly bandages Hot or cold therapy Use of nonrigid support Temporary immobilization during transporting

First-Aid Cases (cont.)

Relieving pressure from fingernail or draining a blister

Use of an eye patch Removing object from eye by using irrigation Removing splinters with tweezers, irrigation Use of finger guards Massages Drinking fluids for heat stress

Loss of Consciousness

Loss of consciousness must be recorded

Length of unconsciousness does not matter

Mark the “other recordable cases” box on the OSHA 300 Log

Significant Diagnosed Injury/Illness

Work-related cancer Work-related chronic irreversible disease Fractured or cracked bone Punctured eardrum

Specific Recording Criteria

Needlestick and sharps injuries privacy case

Medical removal Work-related

tuberculosis Occupational hearing loss Musculoskeletal disorder

Classifying Injuries and Illnesses

Injury Skin disorders Respiratory conditions Poisoning Musculoskeletal disorders Noise-induced hearing loss All other illnesses

Annual Summary

Review OSHA 300 Log to ensure accuracy

Complete annual summary of the OSHA 300 Log

Certify summary Post annual summary

Retention and Updating of Records

Retain records for five years Update OSHA 300 Logs Record newly discovered injuries or illnesses Record changes in the classification of

previously recorded incidents

Summary

Complete forms within seven calendar days Determine if the incident is

work related and a new case Evaluate for general or

specific recording criteria Post the summary Update past OSHA 300 Logs

Quiz

1. When must a worker’s death or multiple hospitalizations be reported to OSHA?

2. An injured employee from a temporary service working under your day-to-day supervision does not have to be recorded on your OSHA 300 Log.

True or False

3. Name one illness or injury that is covered by specific recording criteria.

4. How would you determine if an injury or illness is a new case?

Quiz (cont.)

5. How would you determine if a traveling employee’s injury was work related?

6. If a physician recommends restricted work, the incident is automatically recorded as a restricted work case. True or False

7. When do you start counting the number of days away from work?

8. Name two specific first-aid procedures that are not considered medical treatment.

Quiz (cont.)

9. When must the OSHA 300 Log summary be posted?

10. Name one reason for updating an old OSHA 300 Log.

Quiz Answers

1. Within eight hours

2. False, any injured worker (e.g., temporary, contractor) under your day-to-day supervision must be recorded on your OSHA 300 Log.

3. Needlestick, medical removal, tuberculosis, hearing loss, or musculoskeletal disorder

4. It is a new case if the employee has no previous injury of the same type affecting the same body part.

5. The traveling employee would have to be engaged in work activities at the time of the injury.

Quiz Answers (cont.)

6. False, the physician-recommended restriction must prevent the worker from performing all normal job functions for it to be recorded as a restricted work case.

7. Start counting days away from work on the first day after the incident.

8. Nonprescription medication, tetanus shot, bandages, hot/cold therapy, massages, relieving pressure from fingernail, or removing object from eye with irrigation.

Quiz Answers (cont.)

9. February 1 to April 30 of the year following the recorded year

10. Newly discovered injury or illness, or the reclassification of a previously recorded injury or illness