Safety & Loss Prevention Program - The Blue Book Network · card in Construction. Initial training programs ... any authorized OSHA/EPA ... should not be any excuse for violating

Safety & Loss

Prevention

Program Roofing Safety Plan

3000 South Main Street

PO Box 447

Torrington, CT 06790

p. (860)489-7994

f. (860)489-8868

[email protected]

www.bencoroofingllc.com

Table of Contents

I. Administrative Policies ............................................................................................. 2

Employee Responsibilities ............................................................................................................... 3

Drug & Alcohol Policy .................................................................................................................... 3

Employee Training........................................................................................................................... 4

Regulatory Compliance & Environmental Testing .......................................................................... 5

Job-Site Safety Inspections .............................................................................................................. 5

Personal Protective Equipment (PPE).............................................................................................. 6

Disciplinary Actions ........................................................................................................................ 7

Medical Treatment & Response Procedures .................................................................................... 8

Incident & Accident Reporting ........................................................................................................ 8

Accident Investigation ..................................................................................................................... 9

II. Written Safety Programs ....................................................................................... 11

Hazardous Material Safety ............................................................................................................. 11

Electrical Safety Program .............................................................................................................. 13

Arial Lift Safety ............................................................................................................................. 14

Respiratory Protection Program ..................................................................................................... 15

Tool Safety Program ...................................................................................................................... 17

Hand Tools ........................................................................................................................ 17

Fall Protection Program ................................................................................................................. 18

Fire Prevention Program ................................................................................................................ 22

Material Handling & Storage ......................................................................................................... 25

Protecting Employees from Temperature Related Injuries

and/or Illnesses .............................................................................................................................. 26

Heat Related Injuries/Illnesses .......................................................................................... 26

Cold Related Injuries/Illnesses ......................................................................................... 29

Snow Removal .................................................................................................................. 32

SAFETY & LOSS PREVENTION PROGRAM - APRIL 2015 2

Administrative Policies

Commitment to Safety Policy

Benco, LLC policy is that every employee is entitled to a safe and healthful employment. We

pledge to provide a workplace that is safe, with the proper equipment, materials, and training

necessary to perform your job in a safe manner. Benco, LLC is dedicated to complying with all

Federal, State, and local safety and health regulations. As an employee of Benco, LLC you are

responsible for performing your job in a safe manner.

Management recognizes the importance of safety and loss prevention and considers this a

primary responsibility. Employees and manager must cooperate to make this policy effective. By

working together, we can make sure that our work environment continues to be productive and

safe.

Thank you for your commitment and assistance,

____________________________ ________________

Eric W. Benzon, President Date

Your signature indicates that you have received and reviewed Benco, LLC commitment to safety

and loss prevention statement. This signature page will be kept as part of your training records.

As an employee of Benco, LLC you are required to work in a safe manner and follow all safety

and loss prevention policies and procedures. Your foreman is always available to answer any

questions you may have regarding workplace safety.

____________________________ _________________

Employee Signature Date


Employee Responsibilities

A safe working environment and accident prevention is the responsibility of all Benco, LLC

Employees. These responsibilities include, but are not limited to, the following:

Employees shall be responsible for adherence of this plan or any part of this plan. Short

cuts are not acceptable under any circumstances.

Report unsafe conditions to your Project Foreman immediately. If the unsafe condition

can be corrected, do so first.

Report all work-related injuries to your Project Foreman at the time of injury. Any delay

in accident reporting may jeopardize your rights to receive compensation.

Injured employees may not return to work without original documentation from their

healthcare provider.

Abide by Benco, LLC’s Personal Protection Plan (PPE) policies stated in this program. In

addition, you are to properly care for PPE equipment that has been issued to you by the

company.

Do not operate machinery or allow others to operate machinery unless guards and safety

devices are in place.

Do not use defective or broken tools or equipment. Remove all defective tools and

equipment from services and deliver them back to the shop for proper repair.

Secure the entire swing radius on the ground to prevent all persons and property from

exposure to overhead loads. This is critical for sidewalks and parking lots.

Do not operate machinery that you have not been trained on or authorized to do so.

Always ask for assistance and/or training.

Smoking is prohibited when in the presence of flammable liquids, compressed gas

cylinders, or any flammable materials or non-smoking areas on job sites.

The use or possession of, or being under the influence of alcohol or drugs while on the

job or in any company vehicles is prohibited, and will be grounds for immediate

termination in accordance with this program.

Drug & Alcohol Policy

Benco, LLC strictly prohibits the possession, consumption, or being under the influence of drugs

and/or alcohol on the job-site. Possession, consumption, or being under the influence of drugs

and/or alcohol shall result in immediate termination.

The consumption or possession by any employee in a company vehicle, including passengers, is

strictly prohibited and grounds for disciplinary action.

Employees who are taking prescription medications, or any over-the-counter medications that

warn of drowsiness, shall notify the administrative office and his or her Project Foreman at the


beginning of each work shift. Failure to notify the Project Foreman and administrative office

shall result in disciplinary actions.

Employee Training

It is the responsibility of Benco, LLC to provide hazard recognition and control training to all

employees who have a potential exposure to any such hazard. It is also the responsibility of

Benco, LLC to ensure that employee training has been comprehended and safety procedures are

followed. Safety & Health Training shall be provided at no expense to the employees.

Selected competent employees shall conduct initial training through Benco, LLC’s basic

Employee Policies & Procedures and Safety & Loss Program training. However, additional

training is required for all field workers, they must obtain at minimum an OSHA-10 certification

card in Construction. Initial training programs conducted by Benco, LLC shall include but not

limited to:

Personal Protective Equipment (PPE)

Hazard Communication

Fall Protection

Accident Reporting

Ladder Safety

Hand & Power Tools

Electrical Safety

Material Handling & Storage

Proper Body Mechanics

Hot & Cold Weather Temperatures

Snow Removal Policy

In event that Benco, LLC has the potential to be exposed to a hazard, which was not covered

during the initial employee training, specific training shall be provided.

Refresher Training shall be provided to any employee who is observed violating any company

safety & loss policy. Refresher training will also be granted at the request of the employee.

Benco, LLC’s Project Foreman shall provide weekly toolbox talks to all field workers. The

“Toolbox Talk” shall consist of pre-written safety and health topics, a review of

incident/accident investigations, or a review of a written company safety & loss prevention

policy.

It shall be the responsibility of the supervisor to conduct the weekly toolbox talk and return a

signed copy to the administrative office.


Recordkeeping

Benco, LLC is required to maintain a record of all occupational injuries and illnesses. This

record shall be maintained on the OSHA 300 Log. The OSHA 300 Log shall be maintained by

the administrative office.

The OSHA 300 Summary Sheet for the preceding year shall be posted from February 1st through

April 31st. The OSHA 300 Summary Sheet shall be posted in a conspicuous location.

Benco, LLC OSHA 300 Logs shall be maintained for a period of the five (5) previous years.

First Report of Injury form, corresponding Accident Investigation forms, and medical

evaluations shall be maintained in a separate file. This information shall not be made part of the

employee’s personnel file or training file.

Employee training records shall be maintained for a period of five (5) years after the date of

employment separation. Access to employees training records shall be granted upon request by

any authorized OSHA/EPA representative. Employees are granted access to their personal

training file upon request.

Employees who receive any type of course completion certifications shall be responsible to

maintaining the original documents. Copies shall be kept as part of your training file in the

administrative office.

Regulatory Compliance & Environmental Testing

It shall be the responsibility of the Benco, LLC management team to determine the minimum

requirements for employee safety and environmental compliance. The scope of work shall

determine which Federal, State, and local agencies have an interest in the project. Agencies may

include, but not limited to, Federal OSHA agencies, Federal EPA, the Department of Public

Health, and/or the Department of Public Safety.

Benco, LLC shall ensure that environmental concerns, such as the presence of lead based paints,

asbestos containing building products, and PCB’s, are investigated by a licensed and/or

accredited environmental consulting organization prior to the commencement of job-scope.

Job-Site Safety Inspections

The Project Foreman shall be responsible for conducting weekly job-site safety inspections. The

job-site inspections form shall be completed, noting any unsafe acts, unsafe conditions, or

potential exposures during the scope of the project.


The Project Foreman has been granted the authority to delegate the responsibility to conduct

weekly job-site inspections to any employee who he or she feels is competent in hazard

recognition.

All employees are responsible for conducting frequent job-site safety inspections. If an unsafe

act or unsafe condition is observed, it should be immediately corrected when feasible. All unsafe

acts or unsafe conditions shall be reported to the Project Foreman, whether or not the act or

condition was corrected.

Project Foreman is Responsible to Enforce Job-Site Safety

Personal Protective Equipment (PPE)

Benco, LLC requires each employee to come dressed in appropriate work clothes, including long

pants, shirts with at least 4” sleeves, and sturdy work boots. Shorts, tank tops, shirts with obscene

gestures, sneakers, and open toe shoes are not permitted on the job-site.

In addition, long hair, loose jewelry, and loose clothing shall be prohibited from the job-site.

Employees with long hair shall secure it back in a manner that it will not interfere with normal

work activities.

It is the policy of Benco, LLC that Personal Protective Equipment (PPE) be utilized as a last

resort to control hazards. The preferred method of hazard control is through engineering or

administrative practices.

Benco, LLC shall provide PPE to each employee who is exposed to a hazard that cannot be

controlled through engineering and/or administrative controls. In addition, Benco, LLC shall

ensure that all employees have received training in the use of PPE and that it is continually

utilized when required.

Project Foreman is responsible to enforce the use of PPE on the job-site

Each employee, upon initial hire, shall be issued the following PPE:

Safety Glasses

Hard Hat

Work Gloves

The Project Foreman shall be responsible for supplying additional PPE, such as N95 respiratory

filtering face pieces, chemical resistant gloves, and hearing protection. It is the responsibility of

the Employee for properly maintaining assigned PPE. Benco, LLC shall replace damaged or


worn PPE as needed. However, abuse of the preplacement policy, such as constant replacement

for failure to have assigned PPE on him/her may require an employee to reimburse the employer

for excess distribution of PPE.

Always read the Safety Data Sheet (SDS) or Manufacturer’s Instructions prior to using a new

product or piece of equipment to help evaluate required PPE.

Failure to utilize proper PPE shall result in disciplinary actions.

Disciplinary Actions

Benco, LLC requires the estimators to price SAFETY into the cost of the project. Therefore there

should not be any excuse for violating this Safety & Loss Prevention Program. Unsafe work

practices shall not be tolerated, and each employee shall be held accountable for their actions at

the discretion of Benco, LLC’s management team.

Benco, LLC shall ensure each violation is treated in a fair, concise, and consistent manner in

accordance with the following Progressive Disciplinary Program. However, Benco, LLC

reserves the right to start the disciplinary process where it deems appropriate, depending on the

gravity of the offense.

First Offense Written warning by authorized personnel that will be

attached to the individual’s paycheck and a meeting will

take place with the Project Foreman & Administration.

*Probationary Period: Six (6) months.

Second Offense One (1) Day off without pay, retraining in deficient areas,

meeting with Project Foreman & Administration.

*Probation Period: Twelve (12) months.

Third Offense Three (3) days without pay, possible termination at the

company’s discretion.

*Probationary Period: Twelve (12) months.

Fourth Offense Termination

*Each offense will remain active for a period of time.

During probationary periods, every subsequent written warning will activate next level of

disciplinary action. After the probationary period has ended, the disciplinary process starts again.


Medical Treatment & Response Procedures

Every employee shall share the responsibility to ensure that fellow co-workers receive prompt

medical attention in event of a workplace injury. All Emergencies and injuries, regardless of the

severity must be reported to the Project Foreman and Administration.

Company policy requires that 911 be called for all work related injuries which involve one or

more of the following items:

Fall from heights

Loss of consciousness

Uncontrollable bleeding

Any amputation or de-gloving of the skin

Dizziness and/or nausea as a result of chemical exposure

Dizziness and/or nausea as a result of heat/cold related injuries

Signs/symptoms of strokes or heart attacks

Benco, LLC strictly prohibits employees from transporting any injured employee in need of

immediate medical attention by use of personal or company owned/leased vehicles.

Only employees who have been authorized to assist in medical treatment are permitted to

administer minor first aid. Authorized employees are required to have a valid First Aid/CPR card

from the American Red Cross or other accredited organization. Authorized employees shall

follow all “universal” procedures.

Non-authorized employees, those who are not First Aid/CPR certified shall not assist in the

application of bandages or ointments. In addition, non-authorized employees are prohibited from

contacting soiled clothing, first aid supplies, and debris.

Benco, LLC shall provide one first aid kit for every twenty-five (25) employees on the project. It

is the responsibility of the Project Foreman to replenish items removed from the first aid kits.

Missing items shall be reported on the weekly job-site inspection form.

Incident & Accident Reporting

In the event that an injury or illness occurs during the scope of a project the following steps

should be taken:

If emergency services are needed, call 911 immediately.

Contact the Project Foreman and the Administrative Office as soon as possible without

interrupting the safety and medical care for the injured.


If 911 is called, an employee must be designated to meet and direct emergency services

to the emergency site.

The Project Foreman shall be responsible for collecting the following information for the “First

Report of Injury” form. This same form may also be used to provide to the insurance carrier.

Name (Last, First, Middle)

Gender

Job Title

Time employee began work

Date of injury/illness

Time of occurrence

Type of injury/illness

Part of body affected

Location where the accident or illness exposure occurred

Equipment, materials, or chemicals employee was using when accident/illness exposure

occurred

Specific activity the employee was engaged in when the accident/illness exposure

occurred

Work process the employee was engaged in when accident/illness exposure occurred

Describe the sequence of events and including any objects or substance that directly

injured the employee or made the employee ill

Witness (Name and Telephone Number)

Name, telephone number, address of facility that provided treatment

Accident Investigation

Accident investigations determine not only what happened, but how and why. The information

gained from these investigations should prevent recurrence of similar or perhaps more disastrous

accidents. Accident investigations shall be completed for all work related injuries/illnesses,

equipment damage, and/or property damage.

In addition, to completing the First Report of Injury Form, the Project Foreman is also

responsible for completing the Accident Investigation. The accident investigation form shall be

completed within 24 hours of notification of the injury or property damage.

As stated in the previous section, the Project Foreman is responsibility to document the accident.

Once the documentation has been completed, it is the responsibility of the Project Foreman to

return the completed paperwork to the Administrative office.


Inspection of the accident site shall include, but not be limited to, the following:

Secure the area and equipment. Do not disturb the scene unless a hazard exists.

Prepare any necessary sketches and photographs.

Labe each sketch, photograph carefully and keep accurate records.

Interview each victim and witness. Also interview those were present before the accident

and those who arrived at the site shortly after the accident.

Keep accurate records of each statement.

Uncover why the accident occurred by completely filling out all sections of the accident

investigation form and determining the most likely sequence of events and most probable

cause.

The most important result of any accident investigation is the corrective action that will be taken

to prevent recurrence. Administration and the Project Foreman will work with any and all state,

local, or federal agencies that may be involved in the investigation. Administration and the

Project Foreman will work together to determine the result of any accident investigation with

intent to identify what happened, why it happened, and what corrective actions will be

implemented to prevent future incidents.


Written Safety Programs

Hazardous Material Safety

Update (2015, April) Hazardous Material Safety manuals (MSDS) will be fully transitioned by

manufacturers in accordance to Federal mandates to Safety Data Sheets (SDS) by 2016. For

additional information on Hazardous Materials, refer to OSHA Standards for the General

Industry at OSHA.com, refer to section 1910.1200.

Employee training shall be conducted as follows:

All new employees shall receive safety orientation training covering the elements of the

HAZCOM and Right to Know Program. This training will consist of general training covering:

Location and availability of the written Hazard Communication Program

Location and availability of the List of Chemicals used in the workplace

Methods and observations used to detect the presence of release of hazardous chemical in

the workplace

The specific physical and health hazard of all chemicals in the workplace

Specific control measures for protection from physical or health hazards

Explanation of the chemical labeling system

Location and use of SDS

Employees will receive on the job training from the Project Foreman. This training will cover the

proper use, inspection and storage of necessary personal protective equipment and chemical

safety training for the specific chemicals they will be using or will be working around.

Annual Hazard Communication refresher training will be conducted as part of the company’s

continuing safety training program.

On the spot training will be conducted by the Project Foreman for any employee that requests

additional information or exhibits a lack of understanding of the safety requirements.

Benco, LLC shall rely on Safety Data Sheets (SDS) from suppliers to meet hazard determination

requirements.

The Project Foreman shall be responsible for seeing that all containers in the workplace are

properly labeled.

All products shall have the following information:


Product Name

Hazard Warning

Name and Address of Manufacturer

The Project Foreman shall ensure that employees receive training on any new hazardous

materials prior to being introduced into the workplace.

Safety Data Sheets (SDS) shall be kept in the Right-to-Know booklet found in the jobsite trailer

and in all Benco, LLC company vehicles.

A SDS is an information sheet for a specific chemical or hazardous substance. The sheet contains

the following information:

Chemical Product Name

Hazardous ingredients and limits (PEL/TLV)

Chemical characteristics

o Normal appearance and/or odor

o Physical state (gas, liquid, solid)

o Boiling, freezing, melting temperatures

o Vapor pressure and evaporation rates

o Vapor density

o Solubility in water

o Specific gravity or density

Health Hazards

o Exposure route (inhalation, ingestion, absorption, contact)

o Acute health effects

o Chronic health effects

Symptoms of exposure

First Aid procedures

Fire, explosion and reactivity hazards

Precautions for safe handling, use, and storage

Protective equipment to reduce the potential exposure

Exposure control methods

Number system to identify the severity of the hazard

The manufacturers label provides information regarding the chemicals name, health and physical

hazard, hazardous material classification rating, and will state if the material requires the use of

PPE.


If there is no manufacturer label or the label has become illegible, the Hazardous Material

Information System (HMIS) will be used to print a new label for the container. Never leave a

container unmarked, and if using a temporary container, temporary containers are required to be

labeled in accordance to OSHA Federal and State regulations.

General safety rules when working with chemicals shall be observed:

Read and understand the Safety Data Sheets (SDS)

Keep the work area clean and orderly

Use necessary PPE to protect yourself

Carefully label every container with the identity of its contents and appropriate hazard

warnings

Store according to manufacturer’s recommendations

Provide means for containing an area in event of a chemical spill occurs

Electrical Safety Program

Note: For additional information on electrical safety, refer to OSHA.com, section 1910.301

under the General Industry OSHA Standards.


Electrical equipment, including extension cords and power tools, shall be visibly inspected prior

to each day’s use.

Any damaged or defective equipment shall be tagged “DO NOT USE” and removed from

service until repaired and/or replaced by authorized personnel.

Each employee shall be instructed in recognition and avoidance of unsafe conditions.

Ground fault circuit interrupters (GFCIs) shall be required for all 120-volt, single phase, 15- and

20- ampere receptacle outlets utilized on a construction site that are not part of the permanent

wiring of the structure.

GFCIs shall be placed as close to the power source as feasible, but at a minimum before the start

of any extension cord.

Extension cords shall be hung six (6) feet above the work surface to prevent trip hazards and to

protect the wire insulation.

Proper lockout/tagout procedures shall be followed for any piece of equipment that is required to

be de-energized for repair or to be dismantled.

All electrical hand tools shall have three (3) operating prongs at the plug outlet, unless

specifically marked as a double insulated.

All extension cords used during company operations shall be minimum of twelve (12) gauges,

and shall have three (3) operating prongs at the plug outlet.

When an assured grounding program has been implanted the ends of the cords shall be marked

with colored tape as follows:

White = Winter Green = Spring Red = Summer Orange = Fall

Arial Lift Safety

1. Employees shall always stand firmly on the floor of the basket, and shall not sit or climb

on the edge of the basket or use planks, ladders, or otherwise devices for a work position.

2. A full body harness shall be worn and a lanyard attached to the basket when working

from an aerial lift, with the exception of aerial towers (scissor lifts).

3. Boom and basket load limits specified by the manufacturer shall not be exceeded.

4. The brakes shall be set on the outriggers, when used, shall be positioned on pads or a

solid surface. Wheel chocks shall be installed before using an aerial lift on an incline.


Lower controls shall not be operated unless Aerial Lift Safety

Definitions:

a. Aerial device – any vehicle mounted device, telescoping or articulating, or both,

which is used to position personnel.

b. Articulating boom platform – an aerial device with two (2) or more hinged boom

sections.

c. Extensible boom platform – an aerial device (except ladders) with a telescopic or

extensible boom.

d. Vertical tower – an aerial device designed to evaluate a platform in a substantially

vertical axis.

5. No employee shall attempt to make field modifications or repairs to an aerial device

owned or leased by this company.

6. Aerial lifts shall not be operated within 15 feet of electrical wires or power lines.

7. Lift controls shall be tested each day prior to use to determine that such controls are safe

working condition.

8. Only trained persons shall operate an aerial lift.

9. Securing the safety lanyard to an adjacent pole, structure, or equipment while working for

an aerial lift shall not be permitted, unless the lift operator is leaving the basket to gain

access to a second work surface.

Respiratory Protection Program

Under OSHA regulation 1910.134(a)(2) respirator shall be provided to each employee when

such equipment is necessary to protect the health of such employee. Benco, LLC shall provide

the respirators which are applicable and suitable for the purpose intended. Benco, LLC shall be

responsible for the establishment and maintenance of a respiratory protection program.

OSHA requires that voluntary use of respirators, when not required by the company, must be

controlled as strictly as under required circumstances. To prevent violations of the Respiratory

Protection Standard, employees are not allowed voluntarily, use of their own or company

supplied respirators of any type. Exception: Employees whose only use of respirators involves

the voluntary use of filtering (non-sealing) face pieces respirator.


Benco, LLC

Voluntary Use of Filtering Face Piece Respirators

1910.134 Appendix D

Information for employees using respirators when not required under the mandatory OSHA

Respiratory Protection Standard

Respirators are an effective method of protection against designated hazards when properly

selected and worn. Respirator use is encouraged, even when exposures are below the exposure

limit, to provide an additional level of comfort and protection for workers. However, if a

respirator is used improperly or not kept clean, the respirator itself can become a hazard to the

worker. Sometimes, workers may wear respirators to avoid exposures to hazards, even if the

amount of hazard substance does not exceed the limits set by OSHA standards. If your employer

provides respirators for your voluntary use, or you provide your own respirator, you need to take

certain precautions to be sure that the respirator itself does not become a hazard.

You should do the following:

1. Read and adhere all instructions provided by the manufacturer on use, maintenance,

cleaning and care, and warning regarding the respirator limitations.

2. Choose respirators certified for use to protect against the contamination of concern. The

National Institute for Occupational Safety & Health (NIOSH) of the services, certifies

respirators. A label or statement of certification should appear on the respirator or

respirator packaging. It will tell you what the respirator is designed for and how much it

will protect you.

3. DO not wear the respirator into atmospheres containing contaminants for which your

respirator is not designed to protect against. For example, a respirator designed to filter

dust particles will not protect you against gases, vapors, or very small particles of fume or

smoke.

4. Keep track of your respirator so that you do not mistakenly use someone else’s respirator.

My signature, at the bottom of this page, shall serve as documentation that I received, read and

fully comprehend the information provided in Appendix D of the respiratory standard 29 CFR

1910.134.

Employee Signature: _______________________

Employee Name: __________________________ Date: ___________________


Tool Safety Program

Employees are responsible for all tools on the project, regardless of who purchased or maintains

control of the tools. This rule is applicable to power tools, hand tools, and powder actuated tools.

For additional information on hand tool safety, refer to section 1926.300 in OSHA

Standards for the Construction Industry.

General Safety Precautions

Use of tools makes many tasks easier. However, the same tools that assist us, if improperly used

or maintained, can create significant hazards in our work areas. Employees who use tools must

be properly trained to use, adjust, store and maintain tools properly. This program covers, hand,

electrical, pneumatic, powder actuated, and hydraulic tool safety.

Employees who use hand and power tools and who are exposed to the hazards of falling, flying,

abrasive and splashing objects, or exposed to harmful dusts, fumes, mists, vapors, or gases must

be provided with the necessary Personal Protective Equipment (PPE) to protect them from

hazard.

Following five basic safety rules can prevent all hazards involved in the use of tools:

Keep all tools in good condition with regular maintenance.

Use the right tool for the job.

Examine each tool for damage before use.

Operate according to the tool or equipment’s manufacturer instructions.

Provide and use the proper protective equipment.

Hand Tools

Non-powered hand tools such as axes, wrenches, screw drivers, etc. pose the greatest risk for

injury as a result from misuse and improper maintenance.

Never use tools that are broken, chipped, have mushroomed heads, cracked or lose handles, etc.

Some examples of misuse of tools and injuries:

Using a screwdriver as a chisel may result in the tip of the screwdriver to break and fly,

hitting the user or another person causing injury.

If a wooden handle on a tool such as a hammer or ax is lose, splintered, or cracked, the

head of the tool may fly off and strike the user or someone nearby.


Appropriate personal protective equipment (PPE) should be worn due to hazards that may be

encountered while using portable power tools and hand tools. PPE required when working with

power tools and hand tools may include but not limited to:

Safety Glasses

Gloves

Safety googles with face mask

Ear plugs

Face mask to protect from dust, etc.

Fall Protection Program

OSHA requires that employees be trained in the hazards associated with working from heights

prior to exposure. This hazard awareness training must be documented in written form.

For additional information on Fall Protection, refer to OSHA.gov, section 1926-500 in

OSHA Standards for the Construction Industry.

Policy

It is the policy of Benco, LLC to take all practical measures possible to prevent employees from

being injured by falls. Benco, LLC will take necessary steps to eliminate, prevent, and control

fall hazards. Benco, LLC and its employees will comply fully with the OSHA Fall Protection

Standard (CFR 1926, Subpart M, Fall Protection). The first priority is given to elimination of

potential fall hazards. If a fall hazard cannot be eliminated, effective fall protection will be

planned, implemented, and monitored to control the risks of injury due to falling.

All employees exposed to potential falls from heights will be trained to minimize the exposures.

Fall protection equipment will be provided and its use required by all employees. The Project

Foreman and/or Foreman will be responsible for implementation of a fall protection plan for

their jobsite.

Hazard Identification

The foreman on each jobsite will be responsible for identifying fall hazards on their jobsite. The

Foreman will evaluate each situation or work procedure where employees may be exposed to a

fall of six (6’) feet or more. The Foreman will be responsible for developing a plan to eliminate

the exposures, if possible, or to select the appropriate fall protection system and/or equipment.

Fall Protection Systems


Benco, LLC shall implement one or more of the following fall protection systems on the jobsite

based on the jobsite fall risk assessment and requirements. The following types of OSHA

approved safety engineering controls shall be utilized whenever employees are exposed to a fall

hazard greater than six (6’) feet:

Safety Monitor

Personal Fall Arrest System

Positioning Devices

Guardrail System

Control Zones (Flagging)

Floor Opening Covers

Safety Monitor System

Safety monitor systems can be used when on low-sloped roofs of 50 feet or less in width. It is the

policy of Benco, LLC that only individuals with the appropriate experience, skills, and training

will be authorized as safety monitors. All employees that will be working as safety monitors

under the safety monitoring system shall have been trained and instructed in the following areas:

A safety monitoring system means a fall protection system in which a competent person is

responsible for recognizing and warning employees of fall hazards. The duties of the safety

monitor are to:

Safety Monitor must wear the “Neon” vest at all times when being the monitor.

One (1) Safety Monitor is permitted up-to but not to exceed 6 people in accordance to

OSHA Health and Safety Construction Regulations 1926.502.

Be competent in recognizing fall hazards.

Recognize and communicate fall hazards in the work area.

Recognition and communication of unsafe practices or working conditions that could

lead to a fall, such windy conditions, workers working to close to the roof edge without a

harness or other fall protection device.

Warn by voice if there is a dangerous situation developing which cannot be seen by

another person involved with product placement.

Make the roofing team aware they are in a dangerous area.

Be on the same walking/working surface as the monitored employees and within visual

sighting distance of the monitored employees.

Be close enough to communicate orally with the employees. Not allow other

responsibilities to encumber monitoring.

Personal Fall Arrest Systems


Personal Fall Arrest Systems consist of an anchorage, connectors, body belt or body harness and

may include a deceleration device, lifeline, or suitable combinations. If a personal fall arrest

system is used for fall protection, it must do the following:

The limit for the maximum arresting force on an employee is 1,800 lbs. used with a body

harness.

Be rigged so that an employee can free fall no more than 6 feet, nor contact ground level.

Bring employee to a complete stop and limit maximum deceleration distance an

employee travels 3 ½ feet.

Have sufficient strength to withstand twice the potential impact energy for an employee

free falling a distance of no more than 6 feet or the free fall distance permitted by the

system, whichever is less.

It is Benco, LLCs policy that rescue measures are to be initiated by the foreman or rescue crew if

an employee free falls and cannot rescue himself. If a free faller cannot rescue himself, the use of

equipment such as ladders, mechanical equipment, and/or a rescue team can rescue a person

stuck in his harness from a free fall.

Positioning Device System

Body harness systems are to be set up so that workers can free fall no further than 2 feet. They

shall be secured to an anchorage capable of supporting a least twice the potential impact load of

an employee’s fall or 3,000 pounds, which is greater.

Guardrail Systems

Benco, LLC employees shall immediately report any guardrail systems that are not in

compliance with OSHA Contractor regulations to the Project Foreman. The following guardrail

systems must meet the following OSHA Health and Safety 1926.502 standards. The guardrail

systems must be at least:

1. For wood railings: Wood components shall be minimum 1500 lb-ft/in and fiber (stress

grade) construction grade lumber; the posts shall be at least 2”x 4” lumber spaced not

more than 8 feet apart on centers; the top rail shall be at least 2”x 4” lumber, the

intermediate rail shall be at least 1”x6” lumber. All lumber dimensions are nominal sizes

as provided by the American Softwood Lumber Standards, dated January 1970.

2. For pipe railings: posts, top rails, and intermediate railings shall be at least 1 ½” nominal

diameter (schedule 40 pipe) with posts spaced not more than 8 feet apart on centers.


3. For structural steel railings: posts, top rails, and intermediate rails shall be at least 2”x2”

by 3/8-inch angles, with posts spaced not more than 8 feet apart on centers.

Top-rails on guardrail systems must be 42” plus or minus 3” above the walking/working level.

When mid-rails are used, they must be installed to a height midway between the top edge of the

guardrail system and the walking/working level, no less than 21” in height between the top rail

of the guardrail and the working/walking level.

Control Zones (Flagging)

A controlled access zone means an area designated and clearly marked, in which leading edge

work may take place without the use of guardrail, safety net or personal fall arrest systems to

protect the employees in the area. Control zone systems shall comply with the following

provisions:

When used to control access to areas where leading edge and other operations are taking

place the controlled access zone shall be defined by a control line or by any other means

that restricts access.

When control lines are used, they shall be erected not less than 6 feet from the leading

edge.

The control line shall extend along the entire length of the unprotected or leading edge

and shall be approximately parallel to the unprotected or leading edge.

The control line shall be connected on each side to a guardrail system or wall.

Control lines shall consist of ropes, wires, tapes, or equivalent materials, and supporting

stanchions as follows:

Each line shall be flagged or otherwise clearly marked at not more than 6-foot intervals

with high-visibility material.

Each line shall be rigged and supported in such a way that its lowest point (including sag)

is not less than 39 inches from the walking/working surface and its highest point is not

more than 45 inches from the walking/working surface.

Each line shall have a minimum breaking strength of 200 pounds.

Floor Opening Covers

It is Benco, LLC’s policy that all Roof holes, hoisting areas, and areas requiring to be gated be

protected at all open sides and edges with either a cover or guardrail system that can be

removable at least on one side. When the hole is open and in use, it is Benco, LLC’s policy to

not have more than two guardrails removed at the same time to protect the workers from falls

and/or injuries.


All floor holes greater than 12”x12” will have perimeter guarding or cover until the hole is

permanently closed. Prior to cutting holes on the job, proper protection for the hole must be

provided to protect the workers when the hole is not in use. All covers must display the word

“COVER”. Perimeter guarding or covers will not be removed without the approval of the

foreman.

Fire Prevention Program

For additional information on Fire Prevention, refer to section 1910.156 in the OSHA

Standards for General Industry.

Purpose

Benco, LLC’s Fire Safety Plan has been developed to work in conjunction with company

emergency plans and other safety programs. This includes reviewing all new building

construction and renovations to ensure compliance with applicable state, local, and national fire

and life safety standards. Fire prevention measures reduce the incidents of fires by eliminating

opportunities for ignition of flammable materials.

Fire Extinguishers

A portable fire extinguisher is a “first aid” device and is very effective when used while the fire

is small. The use of fire extinguishers that matches the class of fire, by a person who is well

trained, can save both lives and property. Portable fire extinguishers must be installed in

workplaces regardless of other firefighting equipment. The successful performance of a fire

extinguisher in a fire situation largely depends on its proper selection, inspection, maintenance,

and distribution.

Classification of Fire and Selection of Extinguishers

Fires are classified into four general categories depending on the type of material or fuel

involved. The type of fire determines the type of extinguisher that should be used to extinguish

it.

Class A fires involve materials such as wood, paper, and cloth which produce glowing embers or

char.

Class B fires involve flammable gases, liquids, and greases, including gasoline and most

hydrocarbon liquids, which must be vaporized for combustion to occur.

Class C fires involve fires in live electrical equipment or in materials near electrically powered

equipment.


Class D fires involve combustible metals, such as magnesium zirconium, potassium, and

sodium.

Extinguishers will be selected according to the potential fire hazard, the construction occupancy

of facilities, hazard to be protected, and other factors pertinent to the situation.

Location and Labeling of Fire Extinguishers

Extinguishers will be conspicuously located in readily accessible for immediate use in the event

of fire. They will be located along normal paths of travel and egress. Wall recesses and/or flush-

mounted cabinets will be used as extinguisher locations whenever possible.

Extinguishers will be clearly visible. In locations where visual obstruction cannot be completely

avoided, directional arrows will be provided to indicate the location of extinguishers and the

arrows will be marked with the extinguisher classification.

If extinguishers intended for different classes of fire are located together, they will be

conspicuously marked to ensure that the proper class extinguisher selection is made at the time

of a fire. Extinguisher classification markings will be located on the front of the shell above or

below the extinguisher nameplate. Markings will be of a size and form to be legible from a

distance of 3 feet.

Condition

Portable extinguishers will be maintained in a fully charged and operable condition. They will be

kept in their designated locations at all times when not being used. When extinguishers are

removed for maintenance or testing, a fully charged and operable replacement unit will be

provided.

Mounting and Distribution of Extinguishers

Extinguishers will be installed on hangers, brackets, in cabinets, or on shelves. Extinguishers

having a gross weight not exceeding 40 pounds will be installed that the top of the extinguisher

is not more than 3 ½ feet above the floor.

Extinguishers mounted in cabinets or wall recesses or set on shelves will be placed so that the

extinguisher operating instructions face outward. The location of such extinguishers will be

made conspicuous by making the cabinet or wall recess in a contrasting color, which will

distinguish it from the normal décor.


Extinguishers must be distributed in such a way that the amount of time needed to travel to its

location and back to the fire does not allow the fire to get out of control. OSHA requires that the

travel distance for Class A and Class D extinguishers not exceed 75 feet. The maximum travel

distance for Class B extinguishers is 50 feet because flammable liquid fires can get out of control

faster than Class A fires. There is no maximum travel distance specified for Class C

extinguishers, but they must be distributed on the basis of appropriate patterns for Class A and B

hazards.

It is the policy of Benco, LLC that its roofing members keep fire extinguisher Class A, Class B,

and Class C within 20 feet of their working area as there are no walls to attach and display its fire

extinguishers. Benco, LLC roofing members keep all fire extinguishers branding its labels facing

toward the roofing crews.

Maintenance of Fire Extinguishers

Once an extinguisher is selected, purchased, and installed, it is the responsibility of the Project

Foreman to oversee its inspection, maintenance, and testing of fire extinguishers to ensure that

they are in proper working condition and have not been tampered with or physically damaged.

It is Benco, LLC’s policy to ensure all fire extinguishers in the shop and on the jobsite are tagged

with an inspection tag that is dated and signed by a qualified licensed inspector.

Fire Emergency Procedures

In event of a fire, it is Benco, LLC’s policy that its employees activate the R.A.C.E. acronym if a

fire occurs on the jobsite or at the shop. If you are involved in a fire, remember R.A.C.E. to help

you respond safely and correctly:

1. R = RESCUE anyone in immediate danger from the fire, if it does not endanger your life

2. A = ALARM: sound the alarm by calling and activating a pull station alarm box

a. Note: call 911 if no alarm box near using your cell phone

3. C = CONFINE the fire by closing all doors and windows (if inside an existing building

area)

4. E = EXTINGUISH the fire with a fire extinguisher, or EVACUATE the area if the fire is

too large for a fire extinguisher.

Note: All roofers shall immediately evacuate the roof when a fire alarm is activated outside

of their work area following all Emergency Exit Routes only.


The Proper use of Fire Extinguishers will improve the probability to contain and/or extinguish

an active fire. Benco, LLC employees are required to know the acronym P.A.S.S. To activate a

fire extinguisher correctly:

1. P = PULL the pin on the fire extinguisher

2. A = AIM the extinguisher nozzle at the base of the fire

3. S = SQUEEZE or press the handle

4. S = SWEEP from side to side until the fire appears to be out

Material Handling & Storage

For more information on Material Storage and Handling, refer to section 1926.250 in the

OSHA Standards for the Construction Industry.

Material Storage

All materials shall be stacked, blocked, racked, or interloced to prevent sliding, falling or

collapse.

Keep passageway and exits clear at all times.

Secure all compressed gas cylinders in an upright position. Cylinder caps must be in

place when cylinders are not in use.

All materials shall be stored a minimum of 10 feet away from stairwells and emergency

exits.

Materials shall not be stored inside any occupied building without review and

authorization from management.

Material Handling

It is Benco, LLC’s policy that all employees are trained in proper handling techniques and use of

proper body mechanics. All employees shall:

Lift correctly and within his/her limits.

Never lift or move an object if you cannot see your route of travel.

Remove obstacles prior to moving objects.

Lift with your legs not your back; do not twist your body, pivot your feet to change

direction.

Do not carry materials when accessing work areas through hatches or windows.

Utilize wheeled equipment whenever possible for transportation.

Always check the load capacity of the deck or floor structure when loading and storing

materials.


Protecting Employees from Temperature Related Injuries and/or Illnesses

Heat Related Injuries/Illnesses

Outdoor workers who are exposed to hot and humid conditions are at risk of heat-related illness.

The risk of heat-related illness becomes greater as the weather gets hotter and more humid. This

situation is particularly serious when hot weather arrives suddenly early in the season, before

workers have had a chance to adapt to warm weather. For people working outdoors in hot

weather, both air temperature and humidity affect how hot they feel. The "heat index" is a single

value that takes both temperature and humidity into account. The higher the heat index, the

hotter the weather feels, since sweat does not readily evaporate and cool the skin. The heat index

is a better measure than air temperature alone for estimating the risk to workers from

environmental heat sources.

Two primary sources of heat for workers: Workers become overheated from two primary

sources: (1) the environmental conditions in which they work and (2) the internal heat generated

by physical labor. Heat-related illnesses occur when the body is not able to lose enough heat to

balance the heat generated by physical work and external heat sources. Weather conditions are

the primary external heat sources for outdoor workers.

Policy

It is Benco, LLC’s responsibility to protect workers from recognizable hot weather and heat

hazards in the workplace. The following policy and procedures are designed to aid Benco, LLC

and its worksite supervisors when preparing worksites during hot and/or humid weather

conditions.

1. Benco, LLC and the Project Foreman will evaluate the National Oceanic Atmospheric

Association’s (NOAA) Heat Index Guide and the Air Temperature Guide during hot

weather conditions when planning worksite tasks and duties.

2. Educate employees how to use the “acclimatization” process over a 5-day period to

gradually assist their bodies to acclimate to rising or sudden heat temperatures. This

process is in efforts to reduce heat related injuries or illnesses.

3. Train all employees to recognize temperature/humidity changes and procedures to

respond to these changes.

4. Educate employees to share the responsibility to look out for each other, make conscious

checks of each other in routine intervals, and identify verbal and non-verbal cues of

distress, and emergency protocol if a co-worker becomes distressed.

5. Benco LLC will supply each work truck with 15-20 gallon container of water and ice

6. If more ice is required, site foreman has permission to leave the jobsite to buy more ice

for the jobsite.


Employee Training for Heat Related Injuries/Illnesses

It's important to know the signs of heat-related illness—acting quickly can prevent more serious

medical conditions and may even save lives.

Heat Stroke is the most serious heat-related illness and requires immediate medical

attention. Symptoms include:

o Symptoms include: confusion, fainting, seizures, very high body temperature and

hot, dry skin or profuse sweating.

o CALL 911 if a coworker shows signs of heat stroke.

Heat Exhaustion is also a serious illness.

o Symptoms include: headache, nausea, dizziness, weakness, thirst and heavy

sweating.

o Heat fatigue, and heat rash are less serious, but they are still signs of too much

heat exposure.

o Immediately notify your foreman and Project Foreman of all heat and

weather related illness or injury.

If you or a coworker has symptoms of heat-related illness, tell your supervisor right away. If

possible, immediately and safely remove the effected worker out of the sun and off the roof into

a shady cool location, try to loosen his/her clothing, give him/her water (a little at a time), and

cool him/her down with ice packs or cool water.

To Prevent Heat Related Injuries/Illnesses

Rules to working in the heat include plenty of Water, Shade, and Rest!

Drink water every 15 minutes, even if you are not thirsty.

Periodically rest in the shade to cool down.

Wear a hat and light-colored clothing.

Learn the signs of heat illness and what to do in an emergency.

Keep an eye on fellow workers.

Acclimate – "easy does it" on your first days of work; be sure to get used to the heat and

allow yourself to build up a tolerance. Not being used to the heat is a big problem. Many

of the people who died from heat stress were either new to working in the heat or

returning from a break. If a worker has not worked in hot weather for a week or more,

their body needs time to adjust.

Acclimatization


Acclimatization is another means to adapt to the rising or sudden temperature changes, and can

be used when a worker is out of work for two (2) or more weeks. This applies for both hot and

cold extreme temperatures and conditions. This processes allows worker to work through short

exposures, gradually increasing the time working in the elements over a course of five (5) days.

This process should allow the worker to work at 50% of the workload gradually increasing his

workload up to 100% by the fifth (5th) day.

Appendix A&B are visual guides from the NOAA.

National Weather Service Heat and Air Temperature Index Guides:

Appendix A

Appendix B


Cold Related Injuries/Illnesses

Cold Stress

Benco, LLC has policies in place that educate management and team leaders in regard to the

dangers in wind chill temperatures so that they can gauge workers’ exposure risk better and plan

how to safely do the work. It is also important to monitor workers’ physical condition during

tasks, especially new workers who may not be used to working in the cold, or workers returning

after spending some time away from work.

Similar to Appendix A & B for heat related temperatures, Benco, LLC’s Project Foreman will

refer to Appendix C in regard to determining cold weather safety when scheduling work.

Benco, LLC has implemented a policy that is within the guidance of the Occupational Safety and

Health Act (OSH Act) of 1970, as it is Benco, LLC’s duty to protect its workers from recognized

hazards, including cold stress hazards, that are causing or likely to cause death or serious

physical harm on the jobsite and/or at the shop.

Benco, LLC’s employee training includes:

How to recognize the environmental and workplace conditions that can lead to cold

stress.

The symptoms of cold stress, how to prevent cold stress, and what to do to help those

who are affected.

Appendix C

https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=OSHACT&p_id=3359

https://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=OSHACT&p_id=3359


How to select proper clothing for cold, wet, and windy conditions.

Monitor workers physical condition.

Schedule frequent short breaks in warm dry areas, to allow the body to warm up.

Schedule work during the warmest part of the day.

Use the buddy system (work in pairs).

Provide warm, sweet beverages.

Policies for Recognizing and Emergency Care for Cold Stress

Immersion/Trench Foot

Trench foot is a non-freezing injury of the feet caused by prolonged exposure to wet and cold

conditions. It can occur in temperatures as high as 60°F if feet are constantly wet. Injury occurs

because wet feet lose heat 25 times faster than dry feet.

Symptoms of Trench Foot

Reddening skin

tingling

pain

swelling

leg cramps

numbness

blisters

First Aid

Call 911 immediately in an emergency; otherwise seek medical assistance as soon as

possible.

Remove wet shoes/boots and wet socks.

Dry the feet and avoid working on them.

Keep affected feet elevated and avoid walking.

Get medical attention.

Frostbite

Frostbite is caused by the freezing of the skin and tissues. Frostbite can cause permanent damage

to the body, and in severe cases can lead to amputation. The risk of frostbite is increased in

people with reduced blood circulation and among people who are not dressed properly for

extremely cold temperatures.


Symptoms of frostbite

Reddened skin develops gray/white patches in the fingers, toes, nose, or ear lobes; tingling,

aching, a loss of feeling, firm/hard, and blisters may occur in the affected areas.

First Aid

Follow the recommendations described below for hypothermia.

Protect the frostbitten area, e.g., by wrapping loosely in a dry cloth and protect the area

from contact until medical help arrives.

DO NOT rub the affected area, because rubbing causes damage to the skin and tissue.

Do not apply snow or water. Do not break blisters.

DO NOT try to re-warm the frostbitten area before getting medical help, for example, do

not use heating pads or place in warm water. If a frostbitten area is rewarmed and gets

frozen again, more tissue damage will occur. It is safer for the frostbitten area to be

rewarmed by medical professionals.

Give warm sweetened drinks if alert.

Hypothermia

Hypothermia occurs when the normal body temperature (98.6°F) drops to less than 95°F.

Exposure to cold temperatures causes the body to lose heat faster than it can be produced.

Prolonged exposure to cold will eventually use up the body’s stored energy. The result is

hypothermia, or abnormally low body temperature. Hypothermia is most likely at very cold

temperatures, but it can occur even at cool temperatures (above 40°F) if a person becomes

chilled from rain, sweat, or immersion in cold water.

Symptoms of hypothermia

An important mild symptom of hypothermia is uncontrollable shivering, which should not be

ignored. Although shivering indicates that the body is losing heat, it also helps the body to

rewarm itself. Moderate to severe symptoms of hypothermia are loss of coordination, confusion,

slurred speech, heart rate/breathing slow, unconsciousness and possibly death. Body temperature

that is too low affects the brain, making the victim unable to think clearly or move well. This

makes hypothermia particularly dangerous because a person may not know what is happening

and won’t be able to do anything about it.

First Aid

Call 911 immediately in an emergency.

Move the worker to a warm, dry area.


Remove any wet clothing and replace with dry clothing.

Wrap the entire body (including the head and neck) in layers of blankets; and with a

vapor barrier (e.g. tarp, garbage bag). Do not cover the face.

If medical help is more than 30 minutes away:

Give warm sweetened drinks if alert (no alcohol), to help increase the body temperature.

Never try to give a drink to an unconscious person.

Place warm bottles or hot packs in armpits, sides of chest, and groin. Call 911 for

additional rewarming instructions.

Snow Removal

Working on a roof with snow, ice, or wind carries a risk of a fall onto the roof, or a fall off the

roof to the ground below or through a snow-covered skylight, all of which are often fatal.

Therefore, Benco, LLC has implemented policies and procedures for its workers when working

in hazardous work conditions by:

Using snow removal methods that do not involve workers going on roofs, when and

where possible.

Evaluating loads exerted on roof or structure (e.g., total weight of snow, workers and

equipment used), compared to the load limit of the roofs.

Requiring that workers use fall protection equipment.

Ensuring that workers use aerial lifts safely.

No ladders are permitted for use during snow removal unless grounds or roof membrane

is completely clear of all ice and snow.

Remove Snow without Going on the Roof

Whenever possible, use methods to clear ice and snow without workers going on the roof. For

example:

Use a boom lift to apply de-icing materials.

Use snow rakes or drag lines from the ground.

Shoveling or raking a roof without using the proper procedures can also increase the risk of roof

collapse by creating an unbalanced load on the roof. To prevent unbalanced loading during snow

removal, workers should:

Remove snow uniformly across the roof.

Avoid making snow piles on the roof.

Documents

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